GF 08 IRS Security Cameras Solicitation Trade Offs.pdf

GSA Solicitation No. 47PJ0021R0132

Simplified Acquisition Construction Contract for the installation of security cameras at the Grand Forks FB/CH in Grand Forks, ND.

The Agreement

Table of Contents

I. Project Information A. Project Summary B. The Contract C. Period Of Performance D. Work Conditions/Site Requirements E. Authorized Representatives F. Contract Liquidated Damages Rate G. Buy American Exceptions H. Statement of Work, Specifications, Drawings

II. Prices

A. Basis of Pricing B. Contract Price Form

III. General Provisions

A. Commencement, Prosecutions and Completion of Work B. Contractor Responsibilities C. Material and Workmanship D. Project Schedule E. Interpretation of Specifications and Drawings F. Submittals G. Government’s Right to Stop Work for Non-Compliance H. Other Contracts I. Use an Possession Prior to Substantial Completion J. Finality of Contract Modifications K. Liquidated Damages L. Insurance Requirements M. Administrative Matters N. Bonds O. Safeguarding Sensitive Data and Information Technology Resources

IV. Contract Clauses

A. Clauses Incorporated in Full Text

1. FAR 52.222-99 Establishing a Minimum Wage for Contractor (JUL

2014) (DEVIATION)

2. FAR 52.223-2 Affirmative Procurement of Biobased Products Under

Service and Construction Contracts (SEPT 2013)

3. FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 08)

4. FAR 52.225-9 Buy American—Construction Materials (MAY 2014)

5. FAR 52.228-13 Alternative Payment Protections (July 2000)

6. GSAR 552.204-9 Personal Identity Verification Requirements (JUL 2020)

7. GSAR 552.252-6 Authorized Deviations in Clauses (Deviation FAR

52.252-6) (SEP 99)

8. FAR 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment

(AUG 2020)

9. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEVIATION APR 2020)

10. FAR 52.228-11, Pledges of Assets (DEVIATION APR 2020)

11. FAR 52.219-14, Limitations on Subcontracting (DEVIATION 2020-19)

12. Additional Clauses

i. FAR 52.222-30, Construction Wage Rate Requirements-Price

Adjustment (None or Separately Specified Method) (Aug 2018)

B. Clauses Incorporated by Reference

I. Project Information

I.A. Project Summary

Install security cameras in the IRS office at the Grand Forks FB/CH.

I.B. The Contract

(1) The Contract consists of the SF1442, the Agreement, the Statement of Work, Specifications, Drawings, Exhibits, Amendments, Modifications, and other Attachments identified herein (collectively, the Contract Documents). The Contract contains the entire agreement of the Parties, and no prior written or oral agreement, express or implied, shall be admissible to contradict or modify any part of the Contract.

(2) The Contractor shall provide and pay for all labor, materials, equipment, tools, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution of the work described in and reasonably inferable from the Contract

Documents (the Work), whether temporary or permanent. In consideration for, and upon condition of, the Contractor's completion of the Work, GSA shall pay the

Contractor the price or prices established in Section II, subject to the terms and conditions set forth in this Contract.

I.C. Period of Performance

(1) Commencement. The Contractor shall commence performance of the Work within 15 days after the Contractor receives the Notice to Proceed (NTP).

(2) Substantial Completion. The Contractor shall achieve Substantial Completion of the Work, as that term is defined in this Agreement, no later than 80 calendar days from issuance of Notice to Proceed (NTP).

(3) Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 10 calendar days of Substantial Completion.

I.D. Work Conditions/Site Requirements

Interior work

I.E. Authorized Representatives

(1) This Contract is between the United States of America, acting by and through the

Administrator of General Services (GSA), and the Contractor (the Parties). References in this Contract to "the Owner" or "the Government" shall be understood to refer to GSA.

The following individual is designated as the only authorized GSA representative under this Contract, unless other warranted contracting officers are designated in writing:

Contracting Officer’s Information

Name: Cody Lee

Address: 657 2nd Ave N Fargo, ND 58102

Telephone: 701-566-6124

Email: cody.lee@gsa.gov

(2) For the applicable authorities and limitations see Section IV of this Agreement, GSAR 552.236-70.

I.F. Contract Liquidated Damages Rate

In accordance GSAR 552.211-12, Liquidated Damages – Construction, in Section IV of this Agreement, liquidated damages shall be calculated at the rate of $ 0 per calendar day.

I.G. Buy American Exceptions

For the applicable Buy American clause and any exceptions, see Section IV of this Agreement.

I.H. Statement of Work, Specifications, Drawings, Exhibits, and Other Attachments

The following documents are incorporated by reference into this Contract.

(1) Statement of Work for GSA Solicitation No. 47PJ0021R0132, Dated 07/30/21

(2) Construction Drawings for GSA Solicitation No. 47PJ0021R0132

(3) Wage Determination ND20210014, Dated 07/30/21

CONSTRUCTION SCOPE OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: 7/30/2021 Revision: 1.3

Section 1: Project Title

IRS Physical Security Camera and IDS Install

Section 2: Project Location, Building Name, & Building Number

Grand Forks Ronald N Davies Federal Building / Court House, 102 N 4th Street, Grand Forks, ND Building Number: ND0008ZZ

Section 3: Contact List

Contracting Officer (CO) Name: Cody Lee Email: cody.lee@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701-566-6124

Project Manager (PM) Name: Paul Romero Email: paul.romero@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (C): 701 781-9868

Building Manager (BM) Name: Travis Mart Email: travis.mart@gsa.gov Address: 657 2nd Ave North, Rm 244 Fargo, ND 58102 Phone (O): 701 566-6126

Section 4: Project Background & Project Description The Internal Revenue Service requires the purchase and installation of a complete physical security equipment (Electronic Access Control System, Video Surveillance System & Intrusion Detection System) as specified in Section 6 in the Ronald N. Davies Federal Building ND0008ZZ in Grand Forks North Dakota. Work will include IDS and cameras installed at employee entrances, cameras installed in the TAC lobby and IDS installed on the IDF closet.

Section 5: Project Objectives

Contractor shall furnish all labor, materials, and equipment necessary to perform the job. Contractor is required to (i) be licensed; (ii) maintain insurance coverage that is common within the industry and for the nature of work. All Contractor personnel shall be required to wear proper identification, which may include company attire with logo, badge, etc. when working in the government facility. [Identification card or badge (if needed) is to be always displayed on contractor employees.] Contractor shall provide personnel who are professional, reliable, trained, and experienced in performing the job requirements. Contractor must ensure that all personnel working on this requirement be: (I) a U.S. citizen or have lawful permanent resident status, and (ii) fluent in the English language. Contractor shall not employ any person to perform work under this requirement with any of the following background history: conviction of a felony, a crime of violence or a serious misdemeanor, a record of arrest for continuing offenses, or failure to file or pay federal income tax. Contractor shall provide timely and professional customer service (i.e., address concerns, issues, and other administrative functions). For purposes of this contract timely means no later than by the close of business next business day. Contractor personnel shall maintain a neat, clean, and hazard-free working environment to the extent practicable. All work shall be done using the highest standards of the trade and in compliance with all federal, state, and local codes. Contractor personnel shall take all necessary precautions to avoid scarring, marring or damaging government’s property. Contractor(s) shall incur any cost to repair or restore to its original condition Government property damaged during the performance of this work. Upon completion, all packing materials, debris, dust, etc. shall be removed from the premises and discarded in accordance with local and state regulations. The work area shall be left in “ready to occupy” conditions. The work shall be carried out in such a manner so that there will be little no interference with the proper execution of Government business. All persons employed in contract work shall, while on the premises, comply with all building regulations.

This scope shall be used in conjunction with documents such as mark-up plans, drawings, and specifications for the project, when applicable. At a minimum, contractor must comply with manufacturer’s specifications found in Section X below.

Section 6: Scope of Work:

1. INSTALLATION: Installation includes all work and materials necessary for a full and complete system. Installation may include, but not be limited to the following:

1. Electrical power to all devices. The contractor shall provide, for approval, the proposed source of power for all new equipment. The power shall be from the closet power panel with available capacity.

2. All wiring, conductor, conduits, circuit breakers, and connections.

3. VSS, Access Control, IDS (intrusion detection system), duress and any other physical security system tie-ins.

4. Floor prep, flooring, walls, and ceiling finish work.

2. SPECIFIC REQUIREMENTS:

A. Plywood: Prior to Burglar Alarm control panel & Door Control panel installation contractor shall purchase 3/4 inch “fire-rated” plywood measuring approximately 4 feet x 8 feet. Contactor shall fasten plywood to wall prior to installation of all access card control panels, transformers and uninterruptible power supply equipment, shelving, etc. in support of all items described in this work statement. All physical security related items shall be installed on a separate fire rated plywood and not to be shared with any other equipment.

B. Intrusion Detection System (IDS):

i. Install (1) Intrusion Detection System (IDS) Control Panel [equal to Ademco Vista

128B Pak, 12-volt version or Radionics (Bosch) B8512G w/ phone card] with alarm

Keypads on walls. Approximate location is shown on drawings and must be field verified and approved by security specialist. Contractor must supply and install all accessories pertaining to each panel. Items must be mounted securely and resist tampering. Control panels and accessories shall be tested during inspection.

ii. Install 1 alarm keypads [Honeywell Model 6160; or Bosch B942 touch screen keypads] as shown on layout (coordinate locations with Security Specialist). [Note to Contractor:

One alarm keypad is included with Vista Kit]. Mount the keypad device(s) per ABA 309, 308, and 305 requirements. NOTE: Keypads will ONLY alarm and/or trouble conditions in plain English and activate an audible alarm so that IRS employees can recognize trouble/alarm and location. The device/location descriptions must be conveyed to the designated FPS Mega Center.

Specific (additional) tasks are as follows:

- Contractor shall install all (new) burglar equipment according to manufacturer’s specifications. Suggested alarm devices/line modules shall be Belden 8761, 22-gauge (for lengths up to 700 feet) or Belden 8760, 18 gauge for lengths up to

2,000 feet respectively.

- Hardwire the panel OEM supplied transformer box outside and below the control panel with EMT in accordance with the NEC, and UL standards.

- Hardwire surge protector ahead of the panel OEM power supply [Ditek DTK-

120HW or equal 50,000A surge rating, 10kA SCCR/In, 700V L-G/L-N; 1500V N-

G;].

- Install the OEM included control panel tamper switch on the control panel to a hardwired panel zone. Program as ’24-hour auxiliary’ alarm (i.e., to Mega Center).

- Install the dual battery harness included with the Burglar panel. Also provide cam lock and key [Medeco Cam Locks or UL434 Listed equal].

- Install two 12-volt, 17 or 18 amp-hour batteries into the Burglar control panel [the

7-amp hour rated units is NOT acceptable].

- Install two Ademco 620 cords, and two Ademco 621 RJ31X jacks inside the

Burglar control panel.

- Install two surge protectors [Ditek MRJ31XSCP-WP or equal: RJ45 SCP: 150mA self-resetting fuse] ahead of the analog telephone lines for the alarm system (i.e., to be eventually linked to the FPS Mega Center).

- Install Auxiliary Power Supply [Altronix AL400ULM or approved equal: 5 PTC

Class 2 Outputs (auto-resettable), 12/24VDC @ 4A, FAI, 115VAC] (UL Listed

Commercial) w/ tamper switch and program for 24-hour auxiliary alarm. Install auxiliary power supply below the control panel connected by EMT. If hardwired to the AC, install a surge protector ahead of the Auxiliary Power Supply line voltage.

Use this for detection device and keypad power on non-polling loop powered devices. All wires that come into or out of all panels/enclosures must be in EMT or fished in the wall into the back of the enclosures. No exposed and/or visible wires are permitted.

- Install one 12-volt, 17-amp hour battery into the Auxiliary Power Supply. Connect

Auxiliary Power Supply to the control panel’s hardwired panel zones for detection and notification.

- Install at least one spare enclosure below the Auxiliary Power Supply connected by EMT or fish the wires in the wall and into the back of the panel. Install a tamper switch on the panel (programmed as 24-hour auxiliary). Provide cam lock(s) and key(s) [Medeco Cam Locks or UL434 Listed equal] for zone expanders and terminal strips.

Install at least one (1) panel OEM zone expanders inside the spare panels at the control panel locations for a different zone for each device that does not have its own built-in zone expander. Each expander will provide 8 zones via zone expanders. Each individual device must annunciate locally with its specific location and communicate this identification back to the designated FPS Mega Center.

In general, install UL434 Listed cam locks w/key [Medeco Cam Locks or UL434 Listed equal] & IDS panel OEM tamper switches on all control panels, enclosures, power supplies, etc. Note: all tamper switches must be linked to Mega Center for monitoring.

IDS Requirements:

a. The Contractor shall complete all configuration paperwork and testing coordination and communication for monitoring of the Intrusion alarm with the US Department of

Homeland Security, Federal Protective Service Mega Center in Denver upon installation completion but prior to final contract completion and final payment. Each point of the system must be individually identified at the keypad and in the Mega Center. All zones must be tested to the Mega Center. Provide a detailed inventory (with manufacturer name and model number) of all equipment installed. The Mega Center selected above will monitor the burglar alarm system. The Contractor shall contact a “Remote Programmer” for this information at the Mega Center. The applicable “Remote Programmer” contact information can be acquired by the method of email communication through the IRS POC or at www.dhs.gov.

b. Prior to contract completion, the Contractor shall ensure that the alarm system has been uploaded by the FPS Mega Center using Honeywell/Ademco Compass Software or similar type software. Additionally, the Contractor shall ensure that all zones are fully tested and communicated before installation is deemed “complete.”

c. Upon contract completion, but prior to final, the Contractor shall complete all required documentation and forms (Example: IRS/GSA/DHS(FPS)), depicting the location of each specific device for all alarm, access, VSS, etc. systems to include wiring paths, junction boxes, control panels, etc. Mega Center diagram plans/paperwork shall be prepared in AutoCAD and delivered both on paper and in electronic format.

C. Motion Detector:

Install a total of six (6) ceiling mounted motion detector [Bosch DS9370 or Honeywell Model No.

DT6360STC or Dual Tech motion PIR/Microwave ceiling mount approved equal].

• NOTE: Contractor must verify location with IRS POC and refer to drawing marker.

Each 360-degree motion detector shall be home run (wired) to Burglar panel. Motion detector must be adjusted as necessary to avoid false alarms that are associated with environmental issues such as air vents. Wire motion detector to the control panel (located in Security Closet) on its own homerun wire with zone/point identification. As with every detector in this system, the proper Mega

Center will be notified if an event occurs.

D. Glass Break Detector:

Install a total of one (1) ceiling mounted glass break detectors [Acuity DSC AC-101 or 501].

Provide glass break simulator for sensor [DSC AFT-100].

• NOTE: Contractor must verify location with IRS POC and refer to drawing marker.

Each glass break detector shall be home run (wired) to a zone expander as detailed in above.

Glass break detectors must be adjusted properly to provide a good level of detection without false alarms that are associated with environmental issues such as air vents. Wire motion detector to the control panel (located in security closet) on its own homerun wire with zone/point identification.

As with every detector in this system, the proper Mega Center will be notified if an event occurs.

E. Door Contacts:

Install six (6) door contacts onto the zone expanders located in the burglar alarm panel. DOOR

CONTACT MUST MEET UL634 LEVEL 2 High Security Listed [MAGNASPHERE RECESSED:

HSS-L2C / SURFACE-MOUNT: HSS-L2S/D OR UL634 LEVEL 2 approved equal].

Note: recessed door contacts shall be home run (wired) as a separate zone on the burglar control panel and report to the designated FPS Mega Center. Doors that enter/exit business units require contacts for the burglar alarm and/or access card reader portions of the project. Some doors may have two door contacts (i.e., intrusion detection and access control). No exposed wiring will be permitted. Ensure that the door contacts are installed in such a way that doorframe(s) and imperfections do not affect the contacts and break them.

F. Video Surveillance System (VSS):

1. Cameras: Install five (5) indoor dome camera IR POE24V 5MP

2. Camera Power Supply/Switch: Install Network / Power over Ethernet (POE) switches as required for separate VSS network (Must also comply with 2019 NDAA mentioned under Cameras). Approved products are: Cisco SX550X and Razberi EndpointDefender.

3. Monitor: Install (2-32”) security monitors – with the following minimum specifications: LED;

1920X1080p Resolution; HDMI connections, and NDAA Compliant (recommended brands are Pelco, Bosch, Samsung, Hanwha Techwin and LG).

See drawing for location or coordinate with Security Specialist. For wall locations provide Full-motion TV wall mount and coordinate height with IRS POC. All Monitors will show activity of all ceiling mounted cameras described above.

4. Install a 550VA Uninterruptible Power Supply (UPS) for each color monitor [Tripp-Lite INTERNET550U; or APC BE550G or 120V, 550VA, approved equal] to keep the monitor powered during a power outage and to condition the voltage. Hardwire all accessories. Note that UPS can be located on wall behind Monitor.

5. Contractor shall also install a Video Decoder (AXIS T8705) OR KVM Console Extender Kit (Tripp-Lite Part# 0DT60001 for VGA or Part # B013-HU-4K for HDMI) only when required for multiple monitors in this scope.

6. Network Vide Recorder (NVR): Install Network Video Recorder (NVR) for above cameras (for location see drawing or coordinate with IRS POC). The intent is to bring all camera video feeds to this unit and record 24/7 for 30 days at 15 FPS (minimum). All cameras and cables must be identified with labels. NVR must also meet the 2019 NDAA requirements mentioned under the cameras. In addition, the equipment listed below are the only equipment allow to be installed at the IRS and substitution is not allowed.

IRS NVR APPROVED PRODUCT FOR FSL 1-3:

• Bosch DIVAR IP All-in-One (AIO) 5000 Series

• Milestone Husky X2

• Exacq LC Series Please note that a separate Video Network and IP switches need to be installed for communication with cameras. Agency (IRS) network and switches are not allowed to be used for video equipment. If the project involves connecting to existing analog cameras use an encoder; equal to 16 Channel Bosch Part # VJM-4016-US. This is not required for new install with no analog cameras.

7. Provide and install a separate lockable rack for VSS equipment (NVR, monitor, UPS and switch). Coordinate exact location with IRS POC.

8. Install a 1500VA Uninterruptible Power Supply (UPS) [APC SMT1500C; or Tripp-Lite SMART1500; or 208/120V, 1500VA equal] on shelf in security room to power the NVR, Switches and Cameras. Contractor shall hardwire all accessories

9. Video Cable: Contractor shall connect signal paths between cameras and NVR with orange CAT6 cable or multimode fiber where specified. Cameras shall be connected to the NVR/Switch. CAT 6e horizontal cable shall be tested to 250 MHz as defined by TIA/EIA-568- C.2. Measurements shall be of the "Permanent Link" including cabling, and modular jacks at the information outlet and modular patch panel. Parameters to be tested must include:

• Wire Map

• Length

• NEXT Loss (Pair-to-Pair)

• NEXT (Power Sum)

• ELFEXT (Pair-to-Pair)

• ELFEXT (Power Sum)

• Return Loss

• Attenuation

• Propagation Delay

• Delay Skew

3. INVENTORY: After installation completion and acceptance by IRS POC, Contractor shall provide the government an inventory of all equipment installed within five working days of testing and acceptance.

Contractor shall provide IRS POC with a Microsoft Excel spreadsheet inventory delineating all equipment installed that includes a description and product name, quantities, and brief location where the equipment is located within the facility and redlined Drawings (showing any field installation update/deviation from original drawings).

The Government estimates that the Contractor will need to supply and install manufacturer’s equipment. It is the Contractor’s responsibility to double check and be certain that all materials/equipment and/or labor are accounted for prior to quote submission. “HOMERUN” each device on its own stranded plenum rated wire or plenum coax with copper core and copper braid to the panel with no splices, “T” taps, no surface wire, etc.:

Other Information:

a. Government Furnished Equipment:

• Analog telephone line for burglar panel.

• Provide the room location for the electronic equipment to be wall mounted in a secure location under lock and key.

• IP address for each door control panel and data drop for each panel by IT.

Section 7: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting:

a) The site visit shall consist of a meeting to review construction requirements followed by a walk-thru of the project site. The meeting shall be attended by the contractor and GSA project personnel, and appropriate sub-contractors.

b) Review existing conditions of the project area including any field verification.

c) Review the solicitation/evaluation requirements.

d) Contact the Project Manager to schedule your site visit.

2) Cost Proposal Requirements:

a) When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond broken down into shell, tenant improvement (TI) (by tenant), Building- Specific Amortized Capital (BSAC), and environmental (as applicable). Follow P120 guidelines for tier level 3 based on project triage tool. Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

b) Base Bid-

Section 8: Period of Performance

Once notice to proceed has been issued, the contractor has 90 calendar days to complete the project. The contractor must also promptly begin the badging process at the time of notice to proceed. Please allow a minimum of 30 days to complete the badging process. Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

Section 9: Universal Scope Requirements

• ALL of the requirements in this section are MANDATORY for ALL GSA projects

• See the attached Universal Scope Requirements document for the full details outlining each item

• Failure to comply with all of the requirements will result in the project not being accepted as complete

REQUIREMENTS for ALL Projects (Construction, Design & Design/Build)

a. Safety and Health Program

b. Lead Containing Paint / Lead Based Paint

c. Accessibility

d. Green Purchasing

e. Construction Indoor Air Quality (IAQ) Management Plan

f. Construction Waste Diversion

Services to be performed by the Contractor under this scope of work shall conform to all applicable requirements and criteria indicated in the following handbooks and publications and the latest issues and changes thereto:

1. General Services Administration Facilities Standards for the Public Buildings Service

PBS/PQ-100.1.

2. Internal Revenue Service Facilities Design Criteria and Physical Security Standards for IRS Facilities.

3. Federal Information Processing Standards Publication FIPS-Pub; 174-1 and 175

4. National Fire Protection Association (NFPA) Codes and handbooks

i. NFPA72,

ii. NFPA101 Life Safety Codes

iii. NFPA70E

iv. National Electric Code NFPA 70.

5. Electronic Industries Association (EIA/TIA Standard 568-A, related bulletins and 569)

6. All applicable Federal, State and local codes and regulations

7. Interagency Security Committee (ISC) Standards

8. Homeland Security Presidential Directive HSPD-12

9. Occupational Safety and Health Standards.

10. Federal Information System Management Act (FISMA)

11. Federal Information Processing Standard Publication (FIPS 201-1)

12. National Institute of Standards and Technology SP 800-73

13. National Institute of Standards and Technology Standard (draft) SP-800-116

14. Americans with Disabilities Act.

15. Underwriters Laboratories (UL)

a. UL 1076 (1995; Reprint Sep 2010), Proprietary Burglar Alarm Units and Systems.

b. UL 634 (2007; Reprint Mar 2013), Connectors and Switches for Use with Burglar-Alarm Systems.

c. UL 639 (2007; Reprint May 2012), Standard for Intrusion Detection Units.

d. UL 609 (1996; Reprint Sep 2010) Local Burglar Alarm Units and Systems

e. UL 1610 (1998; Reprint Sep 2010), Standard for Central-Station Burglar-Alarm Units

f. UL 681 (2014), Installation and Classification of Burglar and Holdup Alarm Systems.

The above items are a standard listing of handbooks and publications. The contractor will utilize only those sections that are applicable to develop and complete the Scope of Work. Where conflicts occur, the more stringent requirement shall take precedence.

Rebates

The Contractor shall pursue any and all utility rebate and incentive programs and any government grant or incentive programs at the local, state, and federal level. Contractor is responsible for researching, submitting, and ensuring collection of all applicable rebates. Rebate opportunities must be explored for all elements of the project including but not limited to resource-saving equipment, materials, design & services (Commissioning/Recommissioning and other strategies & processes). Submit all rebate checks to:

General Services Administration Attn: Ron Burnett 1961 Stout Street Suite 01-107 Denver, CO 80294

For assistance with the rebate process please contact Doug Baughman, Regional Rebate Coordinator doug.baughman@gsa.gov (303) 941-1306

Section 10: Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, inspection dates, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) Upon commencement of performance, the Project Manager and the IRS POC will review with the Contractor of the proposed location for each device (i.e., alarm keypads, duress buttons, access keypads, etc.) as shown on the drawing. Major changes will only be approved by the Contracting Officer.

3) The Contractor shall provide a list of all proposed security equipment and devices to be used in this Contract. This list shall contain and clearly identify the make, model, and technical specifications of proposed security equipment and devices. The security equipment and devices proposed shall be approved by IRS POC.

4) The Contractor shall not substitute equipment/parts for any reason without the prior written approval of the IRS POC. Some items in this scope are part of an enterprise system and substitution is not allowed. Substitutions of any equipment/parts without the written Government approval shall be corrected at the Contractor own expense and delay.

5) Submittal register/ log for all products specified to establish a standard of quality to include.

Submittal register response by the government shall be (14) calendar days or less.

a) For pricing purposed please assume 1 hard copy of submittals and 1 electronic copy to be sent to the project manager. Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

6) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension. After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

7) Submittals After Project Completion:

a) Warranties - The contractor shall ensure all components and systems have a minimum one-year warranty, including parts and labor. The IRS shall not provide additional funding for service during the one-year warranty period due to any alarm system malfunction. The one-year warranty period shall commence at the time of government acceptance.

b) Operation and Maintenance (O&M) manuals. One digital copy and one hard copy.

c) All completed product registration forms.

d) Testing documentation as specified in Section 11.T.

https://maps.google.com/?q=1961+Stout+StreetSuite+01&entry=gmail&source=g https://maps.google.com/?q=1961+Stout+StreetSuite+01&entry=gmail&source=g mailto:doug.baughman@gsa.gov tel:(303)%20941-1306

Section 11: General Requirements

A. Upon award of contract, the Contractor shall contact the Contracting Officer (CO) and/or the

Project Manager (PM) for commencement and coordination of performance.

B. Prepare a project schedule of dates and times when installation will occur, including anticipated completion dates. This information shall be updated, and the revised schedules forwarded on a weekly basis to the Contracting Officer (CO) and/or Project Manager (PM).

C. Upon commencement of performance, the IRS POC will review with the Contractor and Project

Manager of the proposed location for each device (i.e., alarm keypads, duress buttons, access keypads, etc.) as shown on the drawing. Major changes will only be approved by the Contracting Officer.

D. The Contracting Officer (CO) is the person with the authority to enter into, administer, and/or terminate contracts, make related determinations and findings, make constructive changes, and bind the Government in contractual matters. The Project Manager and IRS POC monitors contract performance and provides technical direction within the terms and conditions of the contract.

These individuals do not have the authority to make constructive contract changes or bind the Government in contractual matters. The Contractor shall document all proposed changes in writing and address them to the CO. The CO is the only government official who can modify and approve changes to the original scope of work.

E. Warranty: The contractor shall ensure all components and systems have a minimum one-year warranty, including parts and labor. The IRS shall not provide additional funding for service during the one-year warranty period due to any alarm system malfunction. The one-year warranty period shall commence at the time of government acceptance.

F. The Contractor shall provide a list of all proposed security equipment and devices to be used in this

Contract. This list shall contain and clearly identify the make, model, and technical specifications of proposed security equipment and devices. The security equipment and devices proposed shall be approved by IRS POC.

G. The Contractor shall not substitute equipment/parts for any reason without the prior written approval of the IRS POC. Some items in this scope are part of an enterprise system and substitution is not allowed. Substitutions of any equipment/parts without the written Government approval shall be corrected at the Contractor own expense and delay.

H. The Government (IRS) requires an experienced and supplier certified Access Control and alarm equipment installation Contractor to install the Access Control, Intrusion Alarm and Video Systems as required and contained in this specification/statement of work. This is defined as a contractor who has been installing electronic physical security equipment for at least five years and has an association with and/or follows the installation standards presented by the National Burglar Fire Alarm Association (NBFAA), and the state chapters. The Contractor shall install the alarm system according to applicable agency certification and Underwriters Laboratories (UL) guidelines (installation methods, wire supports, etc).

I. Install all necessary electrical outlets, including hardwiring of circuits by a licensed electrician to ensure that all devices function as designed. All electrical work necessary to make the entire physical security system consists of electronic access control system, Intrusion/alarm detection system and VSS system function properly is the contractor’s responsibility and may require ‘collaboration’ with local building manager/contractor. Power circuits can be shared to 80% capacity amount Security Access Control Equipment or VSS and Intrusion Detection System (IDS) but must be dedicated to security equipment and in a separate conduit and circuit breaker. All power connections shall be labeled at the breaker panel and at the load device identifying the breaker Number and location.

J. The Contractor shall furnish and install and test all equipment, cable, wire, connectors, labor and any electrical requirements that are necessary for the successful installation of the physical security systems as described in this Statement of Work.

K. Fasten all wires in the ceiling to overhead wire supports in order to prevent damage that may occur from existing or future wire runs in the ceilings. Wires shall not be supported solely by suspended ceiling. Periodic labels shall be placed on wire(s) to indicate type of wire (i.e., alarm, access, video and device connected). All wiring shall be concealed and of a gauge no less than 18 with 4 conductors and copper stranded in composition. Mechanical pulling of wires is prohibited.

L. Each wire/cable/etc. shall be properly labeled as it enters its termination location on the head end.

This is needed for long term troubleshooting purposes. If wire numbers are used, then a true wire legend shall remain on site with a full description of each device detailing where it is going and where it terminates. The labels shall be printed on letter size label sheets that are self- laminated vinyl that can be printed from a computer data base or spread sheet. The labels shall be E-Z code WES12112 or equivalent Dot Matrix, Series: WES, 9-1/2 in Length, 8 in Width, White, Polyester, For Use With: Dot Matrix Printer.

M. Conceal all wires that are in the agency-protected space by “fishing” wire in the walls, ceilings and doorframes to ensure tamper resistance. At various locations in which walls cannot be fished or channeled place wire in EMT. Wires are not allowed to be exposed or visible. Wire-mold is not permitted. The Contractor shall first attempt to fish wire in walls prior to using EMT in the agency-protected space.

N. Conceal all wires that are outside the agency-protected space by placing wiring in conduit, EMT, metallic tubing, etc. The size of the conduit, EMT, metallic tubing, etc. shall be large enough (i.e., 50% larger than needed) to permit additional wire pulls.

O. Homerun a wire from each device, keypad, receiver, etc. to the alarm control panel, enclosure, spare cabinets, or auxiliary power supply. Splices, t-taps, etc. are not permitted, except inside the control panel, spare enclosure, cabinets, or auxiliary power supply. All wire(s) shall be installed in accordance with UL Standards for alarm, access, and/or VSS.

P. Every detector, sensor, button, junction box, control panel, transformer, phone jack, etc. shall be labeled in order to show the device and/or zone number on the front cover of the specific device.

Each label shall be large enough to be seen from a standing position 12 in. distant without the use of a ladder.

Q. Contractor shall provide any devices, appliance, material or work not shown on Drawings but mentioned in this Specifications, or vice versa, and any incidental accessories necessary to make the work complete and perfect in all respects and ready for operation, even if not particularly specified, shall be provided without additional expense. The Drawings and Specifications are intended to supplement each other so that any details or equipment shown on either shall be executed the same as if mentioned in both. Note that not all devices required in the specification can be shown in drawings as it is mainly to show location.

R. The Contractor assumes responsibility for all necessary patching, repairing, painting, etc. as a result of installation or removal of items in the scope of this project, or in the event of an accident (i.e., drilling through drywall by mistake). The Government (IRS) shall not incur any additional costs for patching, repairing, painting, etc.

S. Contractor shall perform a pre-installation and final walk-through of all physical security system with the IRS POC, U.S. Department of Homeland Security, FPS representative to ensure system is complete and acceptable before final invoice and payment. The IRS POC shall coordinate the pre-installation and final walk-through.

T. The contractor shall perform the following tests after installation of card readers, door control panels and associated accessories on each floor in presence of IRS POC and real time review with

NAC.

a) Utility/Battery Power Fail test

b) SNIB2/3 Comm Fail test

c) Door Relay/remote access grant test

d) MATCH line Monitor/Signal Interruption test

e) Alarm expansion / reader/ panel tamper test

f) Door Open Too Long (DOTL) test

g) Forced Entry test

h) Door PIR sensor aiming/dead-spot test

i) Door contact alignment/ fit integrity test

j) Card read test: PIV-I, prox cards- valid/invalid.

k) Momentary Access test.

l) MOV installation

m) Grounding termination checks

n) Fire/emergency system functional interface testing [door unlock] shall be performed same day for occupied spaces and no later than beginning of next business day for all other affected spaces with new readers/panels.

U. Contractor shall demonstrate and train the IRS POC on the full operation of Access Control, Intrusion Alarm and VSS systems installed to government personnel. The Contractor shall ensure that required government employees selected by IRS POC, can operate the systems in a competent manner. Contractor shall provide the Government (IRS) with manufacturers technical and/or maintenance booklets of installed physical security equipment.

V. All installed equipment shall remain the property of the United States Government. The Contractor shall retain no liens, titles, etc. against any installed or uninstalled equipment once payment is received from the government.

W. Remove all old non-operative access control equipment, Intrusion or Video Surveillance equipment, power supplies and wiring from interior of current IDF/MDF/Security room location. No security equipment, wiring, or pathways shall be abandoned in place.

X. Compliance with Manufacturer’s Specifications: The Contractor shall obtain all necessary equipment manufacturer’s installation specifications and drawings to complete all installation and contract work. The Government will not furnish any manufacturer’s information except that which is included in the contract documents. It is the Contractor’s responsibility to see that the equipment is installed to manufacturer’s specifications.

Y. Personal Identity Verification of Contract Personnel, effective October 27, 2005. The Contractor shall comply with Presidential Directive, called HSPD-12, which states (a) the contractor shall comply with Treasury and Bureau personal identity verification procedures that implement HSPD- 12, OMB guidance memorandum M-05-24 and FIPS Pub 201, and (b) the Contractor shall insert this provision in all subcontracts when the subcontractor is required to have physical access to a Federally controlled facility or access to a Federal information system.

Z. Contractor Investigations: All contractor personnel required to access IRS secure space shall have successfully passed a security investigation per Internal Revenue Manual (IRM) 10.23.2.

Contractor personnel shall submit within 2 weeks of site review, to Minimum Background Investigation (MBI) procedures and shall have received an interim approval determination prior to being permitted to perform work on the contract resulting from this PWS or being granted unescorted access to IRS facilities or systems. Failure to comply with all above will be considered unsatisfactory/nonperformance and will be adjudicated per applicable FAR rules.

AA. Contractor Use of the Premises:

a) During the period of the project, the contractor will have access to the site only during business hours of 7:00 am 6:00 pm. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the Building Manager to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

b) Operations will continue during this project so particular attention shall be given to phasing of project to minimize disruptions to their activities. Contractor shall coordinate with GSA representatives and then provide a schedule with phasing and duration for each activity.

Schedule approval is to be obtained at least seven days prior to any work commencing.

Communication during this project will be critical to meet this need.

BB. Progress Meetings: Progress meetings are not required for this project. The project manager and building team representative may make daily inspections of the work progress.

CC. Equipment: The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and GSA standards.

DD. Equipment and Material Storage: The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project. Contractor to coordinate with building manager for location of storage sheds.

EE. Electricity, Water, and Gas: GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article 305. When temporary connections are removed, restore existing utility services to their original condition.

FF. Fire Watch: Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

GG. Fire Protection and Life Safety: All applicable standards of the National Electric Code shall be applied to this project.

HH. Fire Alarm Impairment and Hot Work: When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional

Fire Watch Guidelines.

II. Protection of Public: The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry.

The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

JJ. Housekeeping: The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

KK. Transportation and Deliveries: The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

LL. Cleaning: Before scheduling the final inspection, the Contractor shall accomplish six items: (1)

Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean work area interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

MM. Protection of the Building: The construction contractor is responsible for the protection of all existing building property for damage due to work performed under this contract. Any damage caused by the performance of this contract shall be repaired to match like or better condition at no additional cost to the government.

NN. Disruptive Work: All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 12: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached Badging & Security Requirements (Vendor Fitness Determination Training Manual).

2) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

Section 13: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the Contracting Officer if you have any questions regarding payments.

Section 14: Substantial Completion & Final Inspection

1) When project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) Red-lined drawings and CAD and/or BIM as-built drawings, and field training for Operations and Maintenance (O&M) personnel shall be provided at completion of project. Maintain one complete set of contract drawings. Clearly mark changes, deletions, and additions using GSA CAD Standards to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blueprint. Provide to GSA within timeframe negotiated at time of award.

3) The contractor shall provide O&M manuals. The O&M manuals shall contain the following:

o Executed Warranties (at project completion) o Maintenance and operation manuals

Section 15: Historical Building: The Federal Building/Courthouse in Grand Forks, North Dakota is a

Historic Building and is listed on the National Register of Historic Places (NRID# 83004064 10/1983). As such, projects in the building are required to follow the guidelines set forth in the following publications.

http://fedidcard.gov/

▪ ADM 1020.2 GSA Procedures for Historic Properties

▪ The National Historic Preservation Act of 1966, as amended and Executive Order 11593.

▪ The Secretary of the Interior's Standards and Illustrated Guidelines for Rehabilitating Historic

Buildings, Revised 1992 (36 CFR 67).

▪ GSA Technical Preservation Guidelines: http://www.gsa.gov/portal/content/101402

▪ GSA Historic Preservation Technical Procedures:

http://www.gsa.gov/portal/hp/hpc/category/100371/hostUri/portal

▪ National Park Service Preservation Briefs:

http://www.nps.gov/tps/how-to-preserve/briefs.htm

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