Gen Construction DRAFT SOW 07.13.2021.pdf

01010 Statement of Work General Construction Services – 7/13/2021

U.S. Department of Transportation Federal Aviation Administration

Mike Monroney Aeronautical Center General Construction Services

STATEMENT OF WORK

Prepared by FAA, Facility Management Architecture and Engineering Division (AMP-400)

July 13, 2021

1.0 GENERAL

1.1 CONTRACT REQUIREMENT

1.1.1 The Contractor must furnish all services, materials, supplies, personnel, and supervision to complete general project construction for alteration, extension, conversion, or modernization of existing facilities and new construction projects. These services will be required for commercial, industrial and utility type facilities located at the Mike Monroney Aeronautical Center.

1.2 CONTRACTOR USE OF SITE AND PREMISES

1.2.1 Access to Site: Limited to area required for construction of facility.

1.2.2 Construction Operations: Limited to areas noted on drawings.

1.3 HOURS OF OPERATIONS

1.3.1 The contract work shall be conducted from 7:00 a.m. to 4:30 p.m. No work shall occur at night, or on Saturdays, Sundays and regular holidays unless a special order or permit is given by the Contracting Officer to do so or if specified by specific tasking. Eight (8) hours shall constitute 1 day of work, and the Contractor shall observe all state laws and City Ordinances governing the hours of work.

1.4 PERMIT AND LICENSES

1.4.1 Contractor shall secure and pay for all permits, licenses, special inspections, etc.in the execution of the work, whether of a permanent or temporary nature.

1.5 EXCAVATION

1.5.1 Prior to any excavation, seven (7) days prior notification must be made to the Contracting Officer’s Representative (COR). The potential for destruction or damage to equipment and property, possible personal injury, and long term interruption of essential tenant missions and activities has make it necessary that all utility lines be de-energized or de-pressurized prior to excavation. All excavation material and spoils from excavation are to remain on the Will Rogers World Airport property. The Contracting Officer’s Technical Representative will provide location for excavation materials and spoils.

Contractor shall grade spoils to be level and drainable as directed by the Contracting Officers Representative.

2.0 COORDINATION AND MEETINGS

2.1 COORDINATION

2.1.1 Coordinate scheduling, submittals, and work of the various Sections of the specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

2.1.2 Coordinate completion and cleanup of work of separate sections in preparation for substantial completion.

2.2 FIELD ENGINEERING

2.2.1 Employ a Land Surveyor registered in the State of Oklahoma and acceptable to Contracting Officer.

2.2.2 Verify setbacks and easements, confirm drawing dimensions and elevations.

2.2.3 Provide field-engineering services. Establish elevations, lines, and levels, utilizing recognized engineering survey practices.

2.2.4 Submit a copy of registered site drawing and certificate signed by the Land Surveyor that the elevations and locations of the work is in conformance with the contract documents.

2.3 PRECONSTRUCTION CONFERENCE

2.3.1 After contract task award, the Contracting Officer will establish a time and place for the pre-construction conference. This meeting shall be held prior to commencement of construction activities.

2.3.2 Attendees: The CO/COR and applicable consultants, the Contractor and its Superintendent, major Subcontractors, Manufacturers, Suppliers, and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the work.

2.3.3 Agenda: Discuss items of significance that could affect progress including such topics as:

a) Tentative construction schedule

b) Critical Work sequencing

c) Designation of responsible personnel

d) Procedures for processing field decisions and Change Orders

e) Procedures for processing Applications for Payment

f) Distribution of Contract Documents

g) Submittal of Shop Documents

h) Preparation of Record Documents

i) Use of premises

j) Office, work and storage areas

k) Equipment deliveries and priorities

l) Safety procedures

m) First aid

n) Security

o) Housekeeping

p) Working hours

2.3.4 Record minutes and distribute copies within 5 days after meeting to participants, with electronic copies to Architect, Owner, Contracting Officer, participants, and those affected by decisions made.

2.4 PROGRESS MEETINGS

2.4.1 Schedule and administer meetings throughout progress of the work at intervals, as determined by COR/CO and project manager.

2.4.2 Contractor will prepare agenda with copies for Participants, and preside at meetings.

2.4.3 Attendance Required: Job Superintendent, major Subcontractors and Suppliers, COR and Project Inspector, as appropriate to agenda topics for each meeting.

2.4.4 Agenda will be in contractor format and will include the following:

a) Review minutes of previous meetings

b) Review of work progress

c) Field observations, problems, and decisions

d) Identification of problems that impede planned progress

e) Review of submittals schedule and status of submittals

f) Review of off-site fabrication and delivery schedules

g) Maintenance of progress schedule

h) Corrective measures to regain projected schedules

i) Planned progress during succeeding work period

j) Coordination of projected progress

k) Maintenance of quality and work standards

l) Effect of proposed changes on progress schedule and coordination

m) Other business relating to work

n) Record minutes and distribute copies within five days after meeting to participants

2.5 WEEKLY CONSTRUCTION REPORT

2.5.1 The contractor must provide weekly report of all active construction projects. Report must show project number & title, percentage completed, construction activities in the past week, schedule for the upcoming week, and any issues or outstanding items. Report must be submitted by 4:00 pm every Thursday. Report can be a summary of all active projects on a single spreadsheet.

3.0 SUBMITTALS (As required by CO/COR and project manager)

3.1 RELATED SECTIONS

3.1.1 Section 4- Quality Control: Manufacturers’ field services and reports.

3.1.2 Section 8- Contract Closeout: Contract warranties, bonds, manufacturers’ certificates, and closeout submittals.

3.2 SUBMITTAL PROCEDURES

3.2.1 Transmit each submittal with completed transmittal form as attached as Section 01300 Appendix A to this specification section.

3.2.2 Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

3.2.3 Identify Project, Contractor, Subcontractor or Supplier: pertinent drawing and detail number, and Specification Section number, as appropriate.

3.2.4 Apply Contractor’s stamp, signed or initialed certifying that review, verification of products required, field dimensions, adjacent construction work, and coordination of information, is in accordance with the requirements of the work and contract documents.

3.2.5 Schedule submittals to expedite the project, and deliver to COR at business address. Coordinate submission of related items.

3.2.6 For each submittal for review, allow 14 days excluding delivery time to and from the Contractor.

3.2.7 Identify variations from contract documents and project or system limitations, which may be detrimental to successful performance of the completed work.

3.2.8 Provide space for Contractor and Contracting Officer review stamps.

3.2.9 Revise and resubmit, identify all changes made since previous submission.

3.2.10 Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with provisions.

3.2.11 Submittals not requested will not be recognized or processed.

3.3 FORMAT OF SUBMITTALS

3.3.1 All submittals must be submitted electronically, in a pdf format, clearly identifying the product or equipment, and include a submittal register form.

3.3.2 Paper copies of submittals will be submitted as required for each tasking. Each submittal shall be bound in a separate, loose leaf, three-ring binder with a pocket inside the front cover. Submittals of entire systems shall be submitted as a complete unit with necessary appurtenances related and/or part of the systems unit. Systems shall be defined as follows but not limited to those listed: HVAC, plumbing, and any other system that will require sub-systems for the system to work in a manner as designed in the contract documents. (See attached Appendix A – Submittal Schedule and Appendix B – Submittal Form).

3.3.2 Identifying Submittals: Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on the transmittal form. Tab indexed section dividers as required to separate components or products. Mark each copy of each submittal identically, with the following:

a) Project title and location

b) Construction contract number

c) The section number of the specification Section by which the submittal is required

d) The name, address, and telephone number of the Subcontractor, Supplier, Manufacturer and any other second tier Contractor associated with the submittal

e) Project identification and location in project

3.3.3 Format for Project Data:

a) Include a Table of Contents listing page and catalog item numbers for the product data.

b) Indicate, by prominent notation, each product, which is being submitted, indicate the specification Section number and paragraph number to which it pertains. Identify applicable products, models, options, and other data. Provide results of test reports specified in each Specification Section. Supplement manufacturers’ standard data to provide information unique to this Project.

c) Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

d) Supplement product data with material prepared for the project to satisfy submittal requirements, for which product data does not exist. Identify this material as developed specifically for the project.

3.3.4 Format for Shop Drawings:

a) Submit the number of opaque reproductions that Contractor requires, one copy the Contractor shall submit, as a project record, documents in accordance with applicable contract documents.

b) Shop drawings shall not be less than 8 ½ by 11 inches nor more than 30 x 42 inches. Present 8- 1/2 x11 sized shop drawing as a part of the bound volume for the submittals required by the contract documents. Present larger drawing in sets. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information required in the paragraph entitled “Identifying Submittals.” Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale.

Identify materials and products for work shown.

c) Shop Drawings: Submit for review. After review, produce copies and distribute in accordance with the SUBMITTAL PROCEDURES article above and for record documents purposes.

d) Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

3.3.5 Format of Samples:

a) Furnish Samples:

1) Sample of equipment or device: Full size.

2) Sample of materials less than 2 by 3 inches: Build up to 8 ½ by 11 inches

3) Sample of materials exceeding 8 ½ by 11 inches: Cut down to 8 ½ by 11 inches and adequate to indicate color, texture, and material variations.

4) Sample of linear devices or materials: 10-inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

5) Sample of non-solid materials: Pint. Examples on non-solid materials are sand and paint.

6) Color selection samples: 2 inches by 4 inches.

7) Sample panel: 4 feet by 4 feet.

8) Sample installation: 100 square feet.

b) Submit the number of samples specified in individual specification sections, one of which will be retained by Contracting Officer.

c) Submit samples to illustrate functional and aesthetic characteristics of the product, with integral parts and attachment devices. Coordinate sample submittals for interfacing work.

d) Submit samples of finishes from the full range of manufacturers’ standard colors, textures, and patterns for Contracting Officer selection, if color is not specified or indicated on the drawings.

e) Samples showing range of variation: Where variations are unavoidable due to the nature of the materials, submit sets of samples of not less than three units showing the extremes and middle of the range.

f) Reusable Samples: Incorporate returned samples into the work only if so specified or indicated.

Incorporated samples shall be in undamaged condition at the time of use.

g) Recording of sample installation: Note and preserve the notation of the area constituting the sample installation but remove the notation at the final clean up of the project.

h) When a color, texture or pattern is specified in naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

3.3.6 Format of Administrative Submittals:

a) When submittal includes a document that is to be used in the project or becomes a part of the project record, other than as a submittal, do not apply the Contractor’s approval stamp to the document, but to a separate sheet accompanying the document.

b) Operation and Maintenance Manual Data: Submit in accordance with Section 8.7, Operation and Maintenance Data. Include components required in that section and the various technical sections.

3.3.7 Manufacturer Installation Instructions:

a) When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, to Contracting Officer in quantities specified for product data.

b) Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

3.3.8 Manufacturer Certificates:

a) When specified in individual Specification Sections, submit certification by Manufacturer to Contracting Officer, in quantities specified for product data.

b) Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

c) Certificates may be recent or previous test results on material or product, but must be acceptable to Contracting Officer.

3.4 CONSTRUCTION PROGRESS SCHEDULES

3.4.1 Submit initial baseline schedule within 5 days after date of notice to proceed.

3.4.2 Construction progress schedule shall have construction activity line items that correspond to the schedule of values.

3.4.3 Revise and resubmit the construction progress schedule to reflect the actual progress of construction. The original baseline schedule shall not change except, as permitted with approved extension of time.

3.4.4 Submit revised schedules with each application for payment, identifying changes since previous versions. The application for payment shall not be considered complete, and the application will not be processed until the schedule or revised schedule is submitted.

3.4.5 Submit a computer-generated chart with separate lines for each section of work, identifying first workday of each week.

3.4.6 Indicate estimated percentage of completion for each item of work at each submission.

3.4.7 Indicate submittal dates required for shop drawings, product data, samples, and project delivery dates in relationship to the scheduled installation

3.5 PROPOSED PRODUCTS LIST

3.5.1 Within 15 days after award, submit list of major products proposed for use, with name of manufacturer, trade name, and model number of each product.

3.5.2 For products specified only by reference standards, give manufacturer, trade name, model or catalog designation, and reference standards.

3.6 SCHEDULE OF VALUES

3.6.1 Submit a printed schedule on AIA Form G703- Application and Certificate for Payment Continuation Sheet. Contractor’s standard form or electronic media printout will be considered.

3.6.2 Submit Schedule of Values in duplicate within 10 days after award date.

3.6.3 Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the major specification section. Identify site mobilization, bonds and insurance.

3.6.4 Include separately from each line item, a direct proportional amount of Contractor’s overhead and profit.

3.6.5 Revise schedule to list approved Change Orders, with each application for payment.

4.0 QUALITY CONTROL

4.1 RELATED SECTIONS

4.1.1 Submittals: Submission of Manufacturers’ instructions and certificates.

4.1.2 Material and Equipment: Requirements for material and product quality.

4.2 QUALITY ASSURANCE- CONTROL OF INSTALLATION

4.2.1 Monitor quality control over Suppliers, Manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality.

4.2.2 Comply with Manufacturers’ instructions, including each step in sequence.

4.2.3 Should Manufacturers’ instructions conflict with Contract Documents, request clarification from Contracting Officer before proceeding.

4.2.4 Comply with specified standards as minimum quality for the work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.

4.2.5 Perform work by persons qualified to produce workmanship of specified quality.

4.2.6 Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, or disfigurement. All mounted devices shall meet all seismic criteria established for the region where device is mounted.

4.2.7 Contractor shall develop and submit a Quality Control Plan, for this project.

4.3 TOLERANCES

4.3.1 Monitor tolerance control of installed products to produce acceptable work. Do not permit tolerances to accumulate.

4.3.2 Comply with Manufacturers’ tolerances. Should Manufacturers’ tolerances conflict with Contract Documents, request clarification from Contracting Officer before proceeding.

4.3.3 Adjust products to appropriate dimensions; position before securing products in place.

4.4 REFERENCES

4.4.1 For products or workmanship specified by association, trade, or other consensus standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable Codes.

4.4.2 Conform to reference standard by date of issue current on date of Contract Documents, except where a specific date is established by code.

4.4.3 Obtain copies of standards where required by Product Specification Sections.

4.4.4 The contractual relationship, duties, and responsibilities of the parties in contract nor those of the Architect shall not be altered from the Contract Documents by mention or inference otherwise in any reference document.

4.5 SPECIAL INSPECTIONS

4.5.1 The Contractor shall be required to acquire the services of an independent testing and inspection firm(s) to oversee and certify all special inspections required by the City of Oklahoma City and International Building Code. These independent firms shall not be affiliated with or have had any business relation, nor any other relationship that would imply any conflict of interest with respect to the Contractor. The fees for such testing and inspections shall be included in the base bid amount.

4.6 MANUFACTURERS’ FIELD SERVICES AND REPORTS

4.6.1 When specified in individual specification sections, require Material or Product Suppliers or Manufacturers to provide qualified staff personnel to observe site conditions, conditions of surfaces and installation, quality of workmanship, as applicable, and to initiate instructions when necessary.

4.6.2 Submit qualifications of observer to Contracting Officer 30 days in advance of required observations. Observer is subject to approval of contracting Contracting Officer and Owner.

4.6.3 Report observations and site decisions or instructions given to applicators or installers that are supplemental or contrary to Manufacturers’ written instructions.

4.6.4 Submit report in duplicate within 30 days of observation to Architect for information.

5.0 CONSTRUCTING FACILITIES AND TEMPORARY CONTROLS

5.1 RELATED SECTIONS

5.1.1 Contract Closeout: Final cleaning.

5.2 TEMPORARY FACILITIES AND UTILITIES

5.2.1 If required, will be specified in specific tasking.

5.3 BARRIERS

5.10.1 Provide barriers to prevent unauthorized entry to construction areas and to protect adjacent properties from damage from construction operations and demolition.

5.10.2 Provide protection for plant life designated to remain. Replace damaged plant life.

5.10.3 Protect non-owned vehicular traffic, stored materials, site, and structures from damage.

5.11 FENCING

5.11.1 If required, will be specified in specific tasking.

5.12 WATER CONTROL

5.12.1 Grade site to drain. Maintain excavations free of water. Provide, operate, and maintain pumping equipment.

5.12.2 Protect site from puddling or running water. Provide water barriers as required to protect site from soil erosion.

5.13 EXTERIOR ENCLOSURES

5.13.1 Provide temporary insulated weather tight closure of exterior openings to accommodate acceptable working conditions and protection for products, to allow for temporary heating and maintenance of required ambient temperatures identified in individual specification sections, and to prevent entry of unauthorized persons. Provide access doors with self-closing hardware and locks where required.

5.14 PROTECTION OF INSTALLED WORK AND EXISTING FACILITIES

5.14.1 Protect installed Work and provide special protection where specified in individual specification sections. Protect existing products in facilities that are not be modified on renovation projects.

5.14.2 Provide temporary and removable protection for installed products. Control activity in immediate work area to prevent damage. Provide temporary and removable protection for products that are not to be modified on renovation projects.

5.14.3 Prohibit traffic or storage upon water proofed or roofed surfaces. If traffic or activity is necessary, obtain recommendations for protection from waterproofing or roofing material manufacturer.

5.14.4 Prohibit traffic on landscaped areas.

5.14.5 Protect colored concrete on interior finished floors or exterior locations with colored concrete.

Provide description of proposed method of protecting the floor finish in letter to the Contracting Officer, for approval.

5.15 PROGRESS CLEANING AND WASTE REMOVAL

5.15.1 Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition.

5.15.2 Remove debris and rubbish from pipe chases, plenums, attics, crawl spaces, tunnels, and other closed or remote spaces, prior to enclosing the space.

5.15.3 Broom and vacuum clean interior areas prior to start of surface finishing, and continue cleaning to eliminate dust.

5.15.4 Collect and remove waste materials, debris, and rubbish from site periodically and dispose off-site.

5.15.5 Open free-fall chutes not permitted. Terminate closed chutes into appropriate containers with lids.

5.16 PROJECT IDENTIFICATON

5.16.1 If required, will be specified in specific tasking.

5.17 FIELD OFFICES AND SHEDS

5.17.1 Office: Weather tight, with lighting, electrical outlets, heating, cooling and ventilating equipment, and equipped with sturdy furniture.

5.17.2 Locate offices and sheds a minimum distance of 30 feet from existing and new structures, unless otherwise directed.

5.18 REMOVAL OF UTILITIES, FACILITIES, AND CONTROLS

5.18.1 Remove temporary utilities, equipment, facilities, and materials prior to Substantial Completion Inspection.

5.18.2 Remove underground installations to a minimum depth of 2 feet. Grade the site as indicated.

5.18.3 Clean and repair damage caused by installation or use of temporary work.

5.18.4 Restore existing and permanent facilities used during construction to original condition. Restore permanent facilities used during construction to specified condition.

6.0 MATERIAL AND EQUIPMENT

6.1 RELATED SECTIONS

6.1.1 Section 4.0 Quality Control: Product quality monitoring.

6.2 TRANSPORTATION AND HANDLING

6.2.1 Transport and handle products in accordance with Manufacturer’s instructions.

6.2.2 Promptly inspect shipments to ensure that product complies with requirements, quantities are correct, and products are undamaged.

6.2.3 Provide equipment and personnel to handle products by methods to prevent soiling, disfigurement, or damage.

6.3 STORAGE AND PROTECTION

6.3.1 Store and protect products in accordance with Manufacturers’ instructions, with seals and labels intact and legible.

6.3.2 Store sensitive products in weather tight, climate controlled enclosures.

6.3.3 For exterior storage of fabricated products, place on sloped supports, above ground.

6.3.4 Provide bonded off-site storage and protection when site does not permit on-site storage or protection.

6.3.5 Cover products subject to deterioration with impervious sheet covering. Provide ventilation to avoid condensation or potential degradation of product.

6.3.6 Store loose granular materials on solid flat surfaces in a well-drained area. Prevent mixing with foreign matter.

6.3.7 Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage

6.3.8 Arrange storage of products to permit access for inspection. Periodically inspect to verify products are undamaged and are maintained in acceptable condition

6.4 PRODUCT OPTIONS

6.4.1 Products specified by reference standards or by description only: Any product meeting those standards or description.

6.4.2 Products specified by naming one or more manufacturers: Products of manufacturers named and meeting specifications, no options or substitutions allowed.

6.4.3 Products specified by naming one of more manufacturer with a provision for substitutions: Submit request for substitution for any Manufacturer not named in accordance with the following article.

6.5 SUBSTITUTIONS

6.5.1 Substitutions will not be considered during the bidding phase. The project manager will consider requests for substitutions during the submittal phase of the project.

6.5.2 Substitutions may be considered when a product becomes unavailable through no fault of the Contractor.

6.5.3 Document each request with complete data substantiating compliance of proposed Substitution with Contract Documents.

6.5.4 A request constitutes a representation that the Contractor:

a) Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product.

b) Will provide the same warranty for the substitution as for the specified product.

c) Will coordinate installation and make changes to other work that may be required for the work to be completed with no additional cost to owner.

d) Waives claims for additional costs or time extension that may subsequently become apparent.

e) Will reimburse Owner and Contracting Officer for review or redesign services associated with re-approval by authorities.

6.5.5 Substitutions will not be considered when they are indicated or implied on shop drawing or product data submittals, without separate written request, or when acceptance will require revision to the Contract Documents.

6.5.6 Substitution submittal Procedure:

a) Submit an electronic copy of request for substitution for consideration on Substitution Request Form attached to this section. Limit each Substitution Request Form to one proposed substitution.

b) Submit shop drawings, product data, and certified test results attesting to the proposed product equivalence.

c) The Contracting Officer will notify Contractor in writing of decision to accept or reject request.

6.5.7 If request for substitution is not accepted by the Contracting Officer, Contractor is responsible for supplying item as originally specified or an acceptable substitution without additional cost to the Owner.

7.0 STARTING OF SYSTEMS

7.1 STARTING SYSTEMS

7.1.1 Coordinate schedule for start-up of various equipment and systems.

7.1.2 Notify Contracting Officer, in writing prior to start-up of each item.

7.1.3 Verify that each piece of equipment or system has been checked for proper lubrication, drive rotation, belt tension, control sequence, or for other conditions that may cause damage.

7.1.4 Verify wiring and support components for equipment are complete and tested.

7.1.5 Execute start-up under supervision of applicable Contractors’ personnel.

7.1.6 Submit a written report in accordance with contract documents that equipment or system has been properly installed and is functioning correctly.

7.2 DEMONSTRATION AND INSTRUCTIONS

7.2.1 Demonstrate operation and maintenance of products to Owner’s personnel two weeks prior to date of final inspection.

7.2.2 Demonstrate project equipment and instructed by a qualified manufacturers’ representative who is knowledgeable about the project.

7.2.3 For equipment of systems requiring seasonal operation, perform demonstration for other season within six months.

7.2.4 Utilize operation and maintenance manuals as basis for instruction. Review contents of manual with Owners’ personnel in detail to explain all aspects of operation and maintenance.

7.2.5 Demonstrate start-up, operation, control, adjustment, trouble-shooting, servicing, maintenance, and shutdown of each item of equipment at agreed time, at designated location

7.2.6 Prepare and insert additional data in operations and maintenance manuals when need for additional data becomes apparent during instruction.

7.2.7 The amount of time required for instruction on each item of equipment and system is that specified in individual sections.

7.3 TESTING, ADJUSTING, AND BALANCING

7.3.1 Contractor shall appoint, employ, and pay for services of an independent firm to perform testing, adjusting, and balancing.

7.3.2 Reports will be submitted by the independent firm to the Contracting Officer indicating observations and results of tests and indicating compliance or non-compliance with the requirements of the Contract Documents.

8.0 CONTRACT CLOSEOUT

8.1 RELATED SECTIONS

8.1.1. Section 5.0 Construction Facilities and Temporary Controls: Progress cleaning.

8.2 PROCEDURES FOR FINAL ACCEPTANCE OF THE PROJECT

8.2.1 Pre-final inspection:

a) When the Contractor has completed all work and is satisfied the project is in compliance with the contract documents, the Contractor will notify the Contracting Officer, in writing, that the project is complete and ready for inspection. The contracting Contracting Officer will arrange for and conduct an inspection of the project by the Contracting Officer, Project Architect, and the Contractor. The Contracting Officer will provide a reasonable time to arrange for, and conduct an inspection.

b) The Contracting Officer will document any deficiencies on a written punch list and will arrange a meeting with the contractor to review the punch list and explain all deficient items. The Contractor will correct the deficiencies and notify the Contracting Officer in writing, when the project is ready for inspection of the deficient items. The Contracting Officer will arrange and conduct a re-inspection of the project to review the corrected items.

c) The formal list of deficiencies found shall not be considered a final list of all deficient items. Any deficiencies found during inspection for substantial completion, beneficial occupancy or inspection for final acceptance, will be corrected by the Contractor per the Contract Documents, prior to final acceptance.

d) If there are no deficiencies or the deficiencies are minor and they can be corrected and be verified corrected by the COR, the CO may allow the pre-final inspection to become the final inspection.

8.2.2 Instruction/Demonstration Operations of Systems and Equipment:

a) When the Contracting Officer has determined that the project is sufficiently complete to allow instruction/demonstration of equipment if required to Owner’s staff. The Contracting Officer will request, in writing, that the Contractor provide “Instruction and demonstration on Operation of Systems.”

b) Upon formal notice from the Contracting Officer, the Contractor will then arrange for instruction of the Owner’s staff in the operation of the constructed systems. This includes submission of all outstanding record documents, including: operating and maintenance manuals, equipment cuts, guarantees, warranties, maintenance contracts, and any additional instructions necessary for the operation of the systems. The Contractor will acquaint the Owner’s staff with acceptance tests, guarantees, warranties, and maintenance manuals. The Contractor will also obtain a Certificate of Occupancy or similar releases required to permit the Owner’s occupancy of the project if required for this project.

c) Should the instruction/demonstration period find deficiencies, the Contracting Officer will notify the Contractor in writing of deficient items.

8.2.3 Substantial completion:

a) Upon completion of deficient items and instruction to the Owner, the Contractor will arrange for an inspection of the project with the Contracting Officer and the Architect. This inspection may result in a list of additional items to complete after occupancy, but before the final payment and/or may require additional correction before occupancy by the Owner. All building systems including fire and intrusion detection shall be fully operational before the “Certificate of Substantial Completion” will be issued.

b) If the inspection confirms that the project is “substantially complete” and is “ready for occupancy”, the Contracting Officer will issue a “Certificate of Substantial Completion”. The Certificate will confirm that the project can be occupied for its intended use. Attached to the Certificate will be any final punch list to be completed. Prior to issuance of the Certificate, the Contractor shall submit a schedule for completion of remaining deficiencies, verified or amended by the Owner.

8.2.4 Beneficial occupancy:

a) Upon issuance of the “Certificate of Substantial Completion”, the Owner may then occupy the project (or the designated area of the project). The guarantee period starts on the date of “Certificate of Substantial Completion”, unless otherwise noted on the certificate.

8.2.5 Final inspection:

a) Upon completion of the remaining deficiencies the Contractor will notify the Contracting Officer and COR by email, that the project is complete and ready for final inspection. The Contracting Officer or COR shall arrange for and conduct a final inspection of the project.

8.2.6 Additional inspection:

a) Should the project require inspections beyond inspections noted above, from pre-final through final inspection, the Contracting Officer will reduce from the Contractor’s final payment those monies necessary to provide for the cost of the additional inspections. The reduction shall not be considered as part of any “Liquidated Damages” for failure to complete within the specified contract time. The reduction shall not be considered as a penalty to the Contractor, but shall be for the actual cost of monies required for the reimbursement of fees for Architect, owner Representatives and other specialist necessary for acceptance of the project.

8.2.7 Excessive deficiencies found during inspection:

a) During any inspection of project completion, if it is determined by the Contracting Officer, that the Contactor has not sufficiently completed the work in compliance to the Contract Documents, the Contracting Officer may declare that the project is not sufficiently complete to continue inspection of the work. Within three (3) working days, of the declaration, the Contracting Officer will issue in writing, a list of deficiencies found. The efficiency listed shall be understood as only a partial list and that the partial list may or may not represent deficiencies in areas that were not inspected.

8.3 CLOSEOUT PROCEDURES

8.3.1 Provide submittals to Contracting Officer that are required by governing or other authorities.

8.4 FINAL CLEANING

8.4.1 Execute final cleaning prior to final project assessment.

8.4.2 Clean surfaces exposed to view, remove temporary labels, stains and foreign substances, polish transparent and glossy surfaces.

8.4.3 Clean equipment and fixtures to a sanitary condition with cleaning materials appropriate to the surface and material being cleaned.

8.4.4 Clean debris from roofs, gutters, downspouts, and drainage systems.

8.4.5 Clean site, only areas that were used for staging and adjacent areas that may need cleaning due to wind-blown construction debris, sweep paved areas, rake clean landscaped surfaces.

8.4.6 Remove waste and surplus materials, rubbish, and construction facilities from the site.

8.5 ADJUSTING

8.5.1 Adjust operating products and equipment to ensure smooth and unhindered operation.

8.6 PROJECT RECORD DOCUMENTS

8.6.1 Maintain one set of the following record documents, and record actual revisions to the work.

a) Drawings.

b) Specifications.

c) Addenda.

d) Change Orders and other modifications to the Contract.

e) Reviewed shop drawings, product data, and samples.

f) Manufacturer’s instructions for assemble, installation, and adjusting.

8.6.2 Ensure entries are complete and accurate, enabling future reference by Owner.

8.6.3 Store record documents separate from documents used for construction.

8.6.4 Record information concurrent with construction progress.

8.6.5 Specifications: Legibly mark and record at each project section description of actual products installed, including the following:

a) Manufacturer’s name and product model and number.

b) Product substitutions or alternates utilized.

c) Changes made by addenda and modifications.

8.6.6 Record documents and shop drawings: legibly mark each item to record actual construction including:

a) Measured depths of foundations in relation to finish first floor datum.

b) Measured horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements.

c) Measured locations of internal utilities and appurtenances concealed in construction, referenced to visible and accessible features of work.

d) Field changes of dimension and detail.

e) Details not on original Contract drawings.

8.6.7 Asbestos-Free Construction Statement and Lien-Release

8.6.8 Submit documents to Contracting Officer with claim for final Application for Payment.

8.7 OPERATION AND MAINTENANCE DATA

8.7.1 The contracting Contracting Oofficer or COR/project manager may suspend some or all of these requirements for individual task orders if not applicable.

8.7.2 Submit all operational and maintenance (O&M) data electronically in a pdf format. O&M pdf must have the title “OPERATION AND MAINTENANCE INSTRUCTIONS”, title of project, and subject matter of items internally subdivided as required.

8.7.3 Contents: Prepare a Table of Contents for each volume, as follows:

a) Part 1: Directory, listing names, addressed, and telephone numbers of Contracting Officer, Contractor, Subcontractors, and major equipment suppliers

b) Part 2: Operation and maintenance instructions, arranged by system and subdivided by specification section. For each category, identify names, addresses, and telephone numbers of Subcontractors and suppliers. Identify the following:

1) Significant design criteria.

2) List of equipment

3) Parts list for each component

4) Operating instructions

5) Maintenance instructions for equipment and systems.

6) Maintenance instructions for special finishes, including recommended cleaning methods and materials, and special precautions identifying detrimental agents.

c) Part 3: Project documents and certificates, including the following:

1) Shop drawings and product data.

2) Air and water balance reports.

3) Certificates.

4) Copies of warranties and bonds.

8.7.4 For all equipment installed, submit the “Installed Equipment Data Sheet” completed to the fullest extent possible (see Appendix D).

8.8 WARRANTIES

8.8.1 Execute and assemble transferable warranty documents from Subcontractors, suppliers, and manufacturers.

8.8.2 Submit prior to final Application for Payment.

8.8.3 Warranties shall start when “Certificate of Substantial Completion” has been issued.

8.8.4 For items of work delayed beyond date of Substantial Completion, provide updated submittal within 10 days after acceptance, listing date of acceptance as start of warranty period.

8.9 SPARE PARTS AND MAINTENANCE MATERIALS

8.9.1 Provide products, spare parts, maintenance and extra materials in quantities specified in individual specification sections.

8.9.2 Deliver to and place in location as directed by Contracting Officer, obtain receipt prior to final payment.

9.0 TELECOMMUNICATIONS CONSTRUCTION STANDARD

9.1 Contractor must comply with the attached “Division 27, Telecommunications Standards for the Mike Monroney Aeronautical Center” Standard (see Appendix C).

ATTACHMENTS

Appendix A: Submittal Form & Schedule Example Appendix B: Substitution Form Appendix C: AMKFM-222A01 Division 27 Telecommunication Standards, Revision 14 Appendix D: Installed Equipment Data Sheet