Garbage Service Specifications.pdf

ALABAMA DEPARTMENT OF CORRECTIONS

GARBAGE SERVICES

SPECIFICATIONS

NOTE: UPON AWARD, SUPPLIER MUST PROVIDE THE SERVICED AGENCY'S AUTHORIZED PERSONNEL WITH A DIRECT CONTACT AND THEIR CONTACT INFORMATION, TO INCLUDE NAME, PHONE NUMBER, AND EMAIL ADDRESS, FOR SERVICE AND BILLING ISSUES. AGENCY SHOULD BE NOTIFIED

IMMEDIATELY OF ANY CHANGES.

PURPOSE:

To establish an Annual Agreement for Garbage Services with the Alabama Department of Corrections (ADOC).

No sub-contracting allowed.

AWARD:

Award will be made ALL or NONE to the lowest acceptable bidder meeting all specifications.

PRICING:

The unit cost shall be firm and be inclusive of all rates, charges, costs, and fees associated with the line item.

Bid price must be firm for One Year and/or Period Covered.

SERVICE REQUIREMENTS:

Supplier must provide, install, put into service, and instruct personnel in the operation of equipment.

Furnish all technical and professional services, including labor, material, equipment, transportation, supervision and services to satisfy the work required as described herein.

Remove all waste from each container, leave each container level and in the designated space. Area around container is to be left free of trash and debris after emptying.

Service must be provided per the schedule described here within this solicitation. If a scheduled pick-up is missed, it must be re-scheduled in advance and picked up by the next available workday and no later than the next scheduled day.

The agency reserves the right to deduct from invoicing missed pick-ups if service is not provided by the next scheduled day. This will be calculated by dividing the monthly cost by the number of required monthly pick-ups and/or the calculated cost of haul. It is the responsibility of the supplier to ensure service is provided as scheduled.

Supplier must ensure all stored waste due to late or missed pick-ups is collected at no additional charge to the State.

At no time during the period should there be any service interruption.

NOTE: EXTRA PICK-UPS WILL BE AS REQUESTED

EQUIPMENT:

Containers must be presentable, rust-free, meet ADEM Containment requirements, and in good mechanical condition with doors and lids that open properly and close securely.

Equipment furnished by supplier must be furnished with plugs (if needed) to prevent containers from leaking and shall be maintained in a clean, sanitary manner, with no defects at no additional cost to the State.

Replacement of containers not meeting this requirement shall be at no additional cost to the State.

Supplier will steam clean and deodorize all containers as necessary to prevent objectionable odors.

Supplier shall be responsible for ensuring that loose trash from its solid waste collection vehicle is being recovered during transport. Supplier is required to pick up litter generated from all hauling operations.

COMPACTOR REQUIREMENTS (WHERE APPLICABLE):

State will provide concrete pad for installation and electrical power with a quick disconnect at each location.

Supplier must provide, install, put into service, and instruct personnel in the operation of equipment.

Supplier must provide all necessary certifications of insurance.

LATE, RECOVERY, AND MISSED PICKUPS:

Late and Recovery pickups must be communicated in advance to the agency's authorized personnel.

SAFETY AND SECURITY FOR CORRECTIONAL AND SECURED FACILITIES:

EQUIPMENT AND SERVICE VEHICLES EQUIPPED WITH VIDEO RECORDING CAPABILITIES, CAMERAS OR OTHERWISE, MUST BE DISABLED AND/OR COVERED AT ALL TIMES WITHIN RESTRICTED AREAS AND, WHERE REQUESTED BY THE STATE. NO CAPTURES (EXCEPT TO DOCUMENT SERVICE ISSUES), VIDEOS, SOUND, OR VOICE RECORDINGS MAY BE TAKEN. ACCIDENTAL FOOTAGE OF ANY KIND MUST BE REPORTED TO THE AGENCY’S AUTHORIZED PERSONNEL AND DISCARDED IMMEDIATELY. SERVICE ISSUES SHOULD BE RELAYED AT THE TIME OF INCIDENT TO THE AGENCY’S

AUTHORIZED PERSONNEL.

SUPPLIER SHOULD BE AWARE OF POSSIBLE LOCKDOWN SITUATIONS WHICH CAN CAUSE SUPPLIER TO HAVE TO WAIT AN ESTIMATED ADDITIONAL FIFTEEN TO THIRTY MINUTES BEFORE BEING ALLOWED TO SERVICE FACILITY. THE SUPPLIER WILL BE EXPECTED TO WAIT UNTIL LOCKDOWN IS

LIFTED TO SERVICE FACILITY.

LIABILITY OF SUPPLIER:

The supplier will be responsible for the damage to the State of Alabama property/building when the damage is caused by supplier/employees while executing the garbage service.

PAYMENT TERMS, INVOICE, AND BILLING:

Invoicing is to be billed correctly in arrears and must match the supplier's name and supplier customer number as awarded.

Account credits must be itemized, detailed, and documented on invoicing or by letter on the supplier's letterhead.

Questions regarding delivery/service of dumpsters, billing/invoicing, and payment concerns should be submitted to and addressed with the agency contact listed in the "BILL TO" address indicated on the purchase order.

PERMITS AND LICENSES:

Supplier may be asked to submit copies of all applicable permits and licenses, and necessary certifications of insurance to the agency at the supplier's expense.

Supplier may also be asked to provide written documentation as to landfill(s), transfer stations, etc., to be used by the supplier in disposing of trash collected from and disposed of for the state agency in this solicitation.

APPLICABLE LAWS:

Supplier will comply with all applicable Federal and State of Alabama laws and all municipal ordinances that apply to waste collection and disposal.

Title to the trash transfers at the time and point of collection.

REQUESTED INFORMATION:

Supplier will be required to submit copies of any and all applicable permits and licenses, at the supplier’s expense, within 5 days, upon request. Any additional information requested from a supplier at any time must be furnished within the specified time frame from receipt of request.