FY20 Barge Maintenance QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

BARGE MAINTENANCE

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract and in subsequent task orders issued there under. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2. AUTHORITY

Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance, and FAR 52.212-4(m), Termination for cause, and documentation called for in the contract to be accomplished by the Contracting Officer or his duly authorized representative.

3. SCOPE

The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract or task order. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan.

4. GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer’s Representative (COR)/Alternate Contracting Officer’s Representative (ACOR) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

5. RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) - The COR/ACOR is responsible for administration of Code 290 SONAR, Masts & Periscopes, Towed Array, and Product Review SHAPEC Support and assures proper Government surveillance of the Contractor’s performance. The COR or ACOR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action. The COR will serve as the Quality Assurance Evaluator (QAE).

6. METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this

QASP.

Customer Feedback – Customer feedback may be obtained from random customer complaints. Naval Supply Systems form 1343 will be made available by the COR for the patrons. The COR shall have sole custody of the suggestion box. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. .

Inspections – Each phase of the services rendered under the contract is subject to Government inspection during the Contractor’s operations and after completion of a task.

Inspections may be routine functions performed by the COR. Government inspections may be conducted in an unannounced manner by the COR or ACOR. The COR shall maintain a Contract Discrepancy Report (CDR), a copy of which will be provided to the Contractor. Within three days, the Contractor shall reply in writing to CDR(s) by stating reason(s) for unsatisfactory performance(s) and shall identify the corrective action(s) that will be taken to prevent recurrence(s).

IDENTIFIED QUALITY ASSURANCE SURVEILLANCE ITEMS

The following PBSC items are identified within the Statement of Work presented in Section C of the solicitation and are to be monitored under this QASP.

All deliverables covered by this contract

Measurement/Metric – Quality, Timeliness, and Responsiveness.

Performance Standard – Quality – shall focus on the contractor’s ability to satisfactorily meet the customer’s expectations of completed work. How many deficiencies were found or instances of rework were required are the types of things that shall be examined.

Timeliness – within the times and periods, such as on time delivery of products, status reports, invoicing, contractor’s written response within 3 days of CDR(s), and adherence to schedules shall impact any review of Timeliness.

Responsiveness–shall be concerned with how well the contractor responds to customer concerns and the approach used to resolve problems.

Maximum Error Rate – Quality - 0% Timeliness – 0% Responsiveness – 0%

COR may perform unannounced inspections at any time during the availability.

Methods of surveillance

Planned Maintenance ELIN A101

-Announced and unannounced inspections

Cleaning and Sanitizing ELIN A102

-Inspections before and after cleaning.

Tests and Inspections ELIN A103

-Review survey inspection results.

Fire Fighting Equipment ELIN A104

-Review survey inspection results.

Laundry Equipment ELIN A105

-Inspection of equipment operation.

Habitability Repairs ELIN A106

-Inspection of equipment operation or completed work.

Electrical Repairs ELIN A107

-Inspection of equipment operation or completed work.

Miscellaneous Repairs ELIN A108

-Inspection of equipment operation or completed work.

Unplanned Parts and Repairs ELIN A110

-Inspection of equipment operation or completed work.

7. DOCUMENTATION

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance file. All such records will be retained for the life of this contract. Information in the Quality Assurance file will be considered when completing the annual Contractors Performance Assessment Reporting Systems report.

8. ATTACHMENTS

Attachment A – QASP Matrix

Attachment A

QUALITY ASSURANCE SURVEILLANCE PLAN,(MATRIX)

BARGE MAINTENANCE

Deliverable or

Service Requirement

Measurement/ Metric

Performance Standards Maximum Error Rate

Method of Surveillance

Procedures to be taken when performance standards are met/not met

Planned Maintenance

ELIN A101

Quality

Timeliness

Responsiveness

Contractor’s ability to satisfactorily meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer concerns and the approach used to resolve problems.

0% -Contracting Officer’s Representative (COR) review of Barge Trouble Log

-Announced and unannounced inspections

-Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptancce

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

CPARS.

In Addition, FAR 52.246-6 (f), (g) and (h).

Cleaning and Sanitizing

ELIN A102

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer concerns and the approach used to resolve problems.

0%

-COR inspection before and after cleaning

-Announced and unannounced inspections

-Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptance

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Test and Inspections

ELIN A103

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer concerns and the approach used to

0% -COR review survey inspection results.

- Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptance

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Fire Fighting Equipment Repair/Replace, Maintenance

ELIN A104

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer

0% -Unannounced inspections conducted by the COR

-Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptancce

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Laundry Equipment, replace

ELIN A105

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer concerns and the approach used to resolve problems.

0% -COR inspection of operational equipment

-Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptance

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Habitability Repairs

ELIN A106

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer

-COR inspection of operational equipment or completed work

-Announced and unannounced inspections

-Customer feedback

FAR Clause 52.212-4 “Contract Terms and Conditions – Inspection /Acceptance

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Electrical Repairs

ELIN A107

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer concerns and the approach used to resolve problems.

0% -COR inspection of operational equipment or completed work

-Announced and

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on

Miscellaneous Repairs

ELIN A108

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer

0% -COR inspection of operational equipment or completed work

-Announced and

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on CPARS.

Unplanned Parts and Repairs

ELIN A110

meet the customer’s expectations of completed work.

On time delivery of products, status reports, invoicing Contractor’s written response within 3 days of CDR(s)

How well the contractor responds to customer

0% -Unannounced inspections conducted by the COR

-COR/KO review of price quote for recommended repair

-COR inspection of operational equipment or completed work

-Announced and

Conditions – Inspection /Acceptance

Positive: Letters of Commendation and/or Appreciation, Favorable Performance Reviews.

Negative: Performance will be documented on CPARS.