Front End - 24-25 Pest Control Svcs (1).docx

DATE: April 1, 2024

PROJECT: 2024-25 District-Wide Pest Control Services

LOCATION: See attached list

PROJECT NO.: WCSD6-24-785-0403

PRE-BID MEETING: Mandatory

DATE: Wednesday, May 1, 2024, at 11:00 a.m.

Greeley, CO 80631

BID OPENING:

DATE: Friday, May 10, 2024, at 9:00 a.m.

PROJECT MANAGER: Matt Holzmeister

STARTING DATE: July 1, 2024

COMPLETION DATE: June 30, 2025

A

TABLE OF CONTENTS

A. Cover Page

B. Invitation to Bid

C. Instructions to Bidders

D. Bid Form

E. General Conditions

F. General Requirements

001080 CODES

001300 SUBMITTALS

Supplementary General Conditions

G: DRAWINGS

H: SPECIFICATIONS/SCOPE OF WORK

A

INVITATION TO BID

PROJECT NO: 24-785-0403

PROJECT: 2024-2025 District-Wide Pest Control

This is to notify you that the School District will accept bids for a proposed project at the sites listed and described above.

Sealed bids may be submitted in advance or brought directly to 2204 5th Avenue, Greeley, Colorado.

- END OF INVITATION TO BID –

B

INSTRUCTIONS TO BIDDERS

1. SECURING DOCUMENTS

Copies of the Contract Documents are on file at the Facilities and Planning Office, 2204 5th Avenue, Greeley, CO 80631, (phone 970-348-6400). PDF Files may be obtained on line at www.rockymountainbidsystem.com. The District reserves the right to charge for copies of Contract Documents.

2. BID FORM

In order to receive consideration, make all bids in strict accordance with the following:

A. Make bids upon the forms provided therefore, properly executed and with all items filled out. Do not change the wording of the Bid Form. Unauthorized conditions, limitations, or provisions attached to the bid shall be cause for rejection of the bid. Alterations shall be explained or noted in the bid over the signature of the bidder.

3. BID AND PERFORMANCE BOND

A. A bid bond, issued by lawfully authorized agent, in the amount of ten percent (10%) for all work in excess of $50,000.00 of the base bid Contract amount shall accompany each bid, unless noted otherwise below.

BID SECURITY REQUIRED FOR THIS PROJECT

YES NO __X

Cash, cashier's check, non-terminable prepaid check, certificate of deposit signed over to District Six, acceptable in lieu of bond as described above:

YES NO _X_

Bid security will be returned when Contract is awarded. The successful bidder's security will be returned upon receipt of performance bond as described below.

C B. Before entering upon the performance of any such work included in said Contract, the Contractor shall, at his own expense, provide a performance bond, issued by a surety company licensed in the State of Colorado and listed on the U.S. Treasury bond list, in an amount no less than one hundred percent (100%) of the total Contract price, for all work in excess of $50,000.00 which shall assure due compensation for all parties who may become entitled to liens under said Contract in accordance with the applicable provisions of Colorado State Law.

PERFORMANCE BOND REQUIRED FOR THIS PROJECT:

YES _ __ NO _ _X

4. DRAWINGS AND FIELD MEASUREMENTS

Before submitting a bid, each bidder shall carefully examine the Drawings, read the Specifications and all other Contract Documents, and visit the site of the work. Each bidder shall fully inform himself prior to bidding as to all existing conditions and limitations under which the work is to be performed and he shall include in his bid a sum to cover all costs of all items necessary to perform the work as set forth in the Contract Documents. All drawings are diagrammatic in nature. All dimensions are approximate. The Bidder/Contractor shall be responsible for verification of all dimensions by making field measurements. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination.

5. QUALIFICATIONS OF BIDDER

Any bidder may be required to furnish evidence satisfactory to the District that they and their proposed subcontractors have sufficient means, experience, and required licenses in the types of work required to assure completion of the Contract in a satisfactory manner. The District reserves the right to reject any bid from any Contractor deemed unqualified by the District.

6. WITHDRAWAL OF BIDS

A. Any bidder may withdraw his bid, either personally or by written request at any time prior to the scheduled time for opening bids.

B. No bidder may withdraw his bid for a period of thirty (30) days after date set for opening thereof, and all bids shall be subject to acceptance by the District during this period.

C

7. INSURANCE

A. Comprehensive General Liability Insurance

The General Contractor shall purchase and maintain Comprehensive General Liability Insurance that will provide protection from claims which may arise out of or result from the General Contractor's operations under the Contract whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Limits of not less than $1,000,000 combined Single Limit Bodily Injury and Property Damage Liability shall be maintained and any subcontractor shall be equally covered. The policy shall be a Comprehensive General Liability form and provide as minimum coverage:

Premises - Operations

Products - Completed Operations

Independent Contractors

Contractual

Personal Injury with fellow employee exclusion deleted

Broad Form Property Damage

XCU hazards where exposure exists

B. Automobile Insurance

The General Contractor shall purchase and maintain Business Automobile Liability Insurance including Hired and Non-Owned Liability that will provide protection from claims which may arise out of or result from the use of Automobiles by the General Contractor's operations under the Contract whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. Limits of not less than $1,000,000 Combined Single Limit Bodily Injury and Property Damage Liability shall be maintained and any subcontractor shall be equally covered.

C. Worker's Compensation

The General Contractor shall maintain statutory Worker's Compensation coverage on all employees including owners (sole Proprietors, partners, and officers) including Employers Liability of not less than $100,000 and shall require any subcontractor to be equally covered.

7. INSURANCE (continued)

D. Certificate of Insurance

Certificate of Insurance acceptable to Weld County School District Six shall be filed with the School District prior to commencement of any work. These certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days prior written notice has been given to Weld County School District Six. Such insurance shall be written with Insurance Companies acceptable to Weld County School District Six. Certificates shall demonstrate coverage for the policies specified in paragraphs 7.A, 7.B, and 7.C above. See sample Insurance Certificate at the end of this section of the specifications.

E. Indemnity Agreement

The General Contractor shall indemnify and hold harmless Weld County School District Six and their agents and employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to Bodily Injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting there from, and (2) is caused in whole or in part by any negligent act or omission of the General Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

In any and all claims against the Weld County School District Six or any of their agents or employees by any employee of the General Contractor, or any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this Indemnity Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under Workmen's Compensation acts, disability benefit acts or other employee benefit acts.

F. Property Insurance

Weld County School District Six shall purchase and maintain Builders Risk Insurance on the project. This insurance shall include the interests of Weld County School District Six, the General Contractor, and subcontractors. Contractor shall be liable for $10,000 deductible in District's policy. General Contractor and subcontractors are responsible for their own tools, machinery and equipment and Weld County School District Six shall not be liable or responsible for such tools, machinery or equipment.

G. Stormwater Pollution Prevention

The Contractor shall be responsible for filing for permits and following all construction and post-construction Best Management Practices for sediment and erosion control as set forth by the City of Greeley and the City of Evans in Section 13 of Storm Drainage Criteria & Construction Specifications and any sections referenced within Section 13 for all projects that disturb one acre or more of land. In addition, all contractors are responsible for obtaining a copy of the District’s Stormwater Management Operations and Maintenance Compliance Plan and following stated best management practices.

8. AWARD OF CONTRACTS

It is the intention of the District to award contracts as they appear in their judgment to be in the best interest of the District, whether or not such Contract awards result in the lowest possible expenditure to the District. The District reserves the right to reject any or all bids, or to waive any irregularities in bids as may be deemed in the best interest of the District. Awards will be made to the lowest qualified, responsible bidder. The District reserves the right to cancel this project and not award the contract to any bidder.

The successful bidder shall be responsible for all work of the Contract Documents. The successful bidder shall function as a General Contractor and shall subcontract all work as necessary for proper completion of the work. The successful bidder shall be responsible for work of all subcontractors. The successful bidder shall be responsible for subcontractor's work conforming to all aspects of the Contract Documents.

9. CONTRACT INTERPRETATION

No interpretation of the meaning of the Plans, Specifications, or other pre-bid documents will be made to any bidder orally. Every request for such interpretation shall be made in writing, to the Project Manager and shall be received two (2) calendar days prior to the bid date. Interpretation, if issued, will be available to all prospective bidders.

10. PAYMENTS

Invoices in detail shall be submitted to the District monthly for payment approval. Payments will be based on ninety percent (90%) of total value of work completed and material in place as mutually agreed upon, less all-previous payments. Five percent (5%) retainage of the project cost will be withheld until the District makes final acceptance of the project.

Payments may be withheld if the Contractor is not paying promptly for materials and labor, or not satisfactorily expediting his work. Payment shall not constitute final acceptance of any part of this project.

11. COMPLETION TIME

The work shall start on the date as shown on the cover page of these documents. Completion date shall be as shown on the cover page of these documents. If, in the District's judgment work is not completed by the specified completion date there shall be deducted from the amount due the Contractor, as liquidated damages accruing to the District, the sum of $1,000.00 for each calendar day, per project, beyond the specified completion date until work is completed.

12. DAMAGES

The Contractor is responsible for:

A. Loss of, or damage to, material stored on site prior to incorporation into building and to his own tools or equipment used on site resulting from fire, storm or theft.

B. Damages to District property and adjoining property resulting from execution of his work or acts of himself, subcontractors or employees. Such damaged property shall be repaired and/or replaced as directed by the Project Manager, to match surrounding conditions at no additional cost to the District.

13. ACTS OF GOD

The successful bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the Contract shall be delayed or prevented by wars, acts of enemies, strikes, fires, floods, acts of God, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence is not preventable.

BID FORM

PROJECT NO.: 24-785-0403

Referencing the Plans, Specifications, Instructions to Bidders and General Conditions for this project, we hereby submit our bid in the amount(s) stated in the blank(s) on this bid form. Also, the undersigned bidder, having become thoroughly familiar with the terms and conditions of the Contract Documents and with local conditions affecting performance and costs of the Work at the place where the Work is to be done, and having fully inspected the site in all particulars, hereby proposes and agrees to fully perform the Work within the time stated and in strict accordance with the Contract Documents, for the following sum of money:

BASE BID:

Provide District-Wide pest control services for the 2024-25 Fiscal Year (July 2024 - June 2025), per the referenced scope of work.

For THE SUM OF DOLLARS

I understand that the District reserves the right to reject this bid, and that this bid will be awarded in whole or part, but that this bid shall remain open and shall not be withdrawn for a period of thirty (30) days.

FIRM:

BY:

DATE:

D

GENERAL CONDITIONS

All invitations to bid issued by the District shall bind successful bidders to the conditions and requirements set forth in these General Conditions and such conditions shall form an integral part of each construction contract awarded by the District.

I. DEFINITIONS

District Weld County School District Six

Board The Board of Education of the District

Bid Form The form furnished in the Instructions to Bidders

Contract Notice to the successful bidder in the form of a Purchase Order

Contract includes Instructions to Bidders, properly executed Bid Form, General Conditions, Specifications, Drawings, and any Addenda

Contractor Successful bidder as determined by the District

Project Manager Designated District Representative

II. LAWS, PERMITS AND TAXES

The Contractor shall perform all work in accordance with laws, ordinances, codes, etc., in force in the county and state where the project is located. The Contractor shall pay all applicable federal and state taxes. This shall include payroll taxes and miscellaneous overhead expenses. The School District shall pay for all building permits that may be required for the specified project. The contractor shall pay for and secure all Electrical and Plumbing Permits through the State Of Colorado, Department of Oil and Public Safety. The District's assigned number for sales tax exemption is 98-03345. The Contractor, any subcontractor, or anyone directly or indirectly employed by any of them is not eligible for benefits as paid by the District to the Districts’ employees.

III. PRECEDENCE OF CONTRACT DOCUMENTS

In the event of a discrepancy between the printed and typewritten portions of the specifications, the typewritten portions govern. Detailed instructions govern over general instructions, detail drawings have precedence over small-scale drawings, and figures have precedence over scale.

Mistakes or discrepancies in the contract documents discovered by the Contractor shall be immediately reported to the District. Failure to do so will make the contractor liable for ALL additional costs associated with correcting work inconsistent with contract documents. The District solely reserves the right to determine the intent of all Contract documents.

E

MATERIALS AND WORKMANSHIP

All materials shall be new and of best quality. Equipment shall be of the latest design and in current production. Upon job completion, all materials furnished shall be in an undamaged condition. The Contract shall be performed in a workmanlike manner.

V. GUARANTEES

The Contractor shall guarantee all materials, workmanship and the satisfactory operation of all equipment installed and/or finished, for a period of one (1) year from the date of the final acceptance of the entire work and shall also guarantee to repair or replace any materials or part of the equipment which may show defect during that time without cost to the District, provided such defect is due to imperfect material or workmanship and not to carelessness or improper use by the District.

VI. COOPERATION WITH OTHER CONTRACTORS

The Contractor shall work in close cooperation with the District to avoid conflict and misunderstanding in the completion of work. The Contractor shall be responsible for coordinating the work of this specification with the work of other contractors working on other projects concurrently at the site. The District can provide, at the Contractor’s request, information as to concurrent projects.

VII. TERMINATION

A. Owner’s Right to Carry Out Work – If the Contractor neglects to prosecute the Work properly or fail to perform any provision of this Agreement, the District may, after three (3) working days’ written notice to the Contractor and without prejudice to any other remedy it may have, make good such deficiencies and may deduct the reasonable cost thereof from any payment then or thereafter due the Contractor. The Contract bid price shall also be reduced by the cost to the District of making good such deficiencies. In the event such Work is performed by the District, the District’s employees, or by persons other than the Contractor at the District’s request, the District shall not be liable to the Contractor for inconvenience expense or subsequent cost of removal of such Work. The amount to be deducted, as a cost of doing the Work shall include the cost of the Architect’s additional services, if any, made necessary by such default. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the District.

B. Termination for Cause – if the Contractor is adjudged a bankrupt; or if it makes a general assignment for the benefit of his creditors; or if a receiver is appointed on account of his insolvency; or if it persistently or repeatedly refuses or fails, except in cases for which an extension of time is provided, to supply enough properly skilled workmen or proper materials; or if it fails to make prompt payment to subcontractors or payment for materials or labor; or persistently disregards directives of the District, Architect or laws, ordinances, rules, regulations, or orders of any public authority having jurisdiction; or otherwise is guilty of a violation of a provision of the Contract Documents; then the District may, without prejudice to any right or remedy and after giving seven (7) days’ written notice during which period the Contractor fails to cure the violation, terminate the services of the Contractor and take possession of the site and of all materials, equipment, tools, construction equipment, and machinery thereon owned by the Contractor. In such case, the District may finish the Work by whatever method it may deem most expedient. Thereafter, the Contractor shall not be entitled to receive any further payment until the Work is finally completed and final settlement has been made. The Contractor shall be liable to the District for all damages sustained by the District as a result of such termination, including additional architect fees, attorneys’ fees, and costs.

C. Termination for Convenience of the District – If the District terminates this Contract solely for its convenience and not under one of the termination clauses set forth in the above subsections of Section V, the District shall assume and pay all claims of third parties (subcontractors, suppliers and material men) for whom Contractor is liable for Work diligently and satisfactorily performed under written contracts with Contractor. Contractor, in order to receive the payments provided in this paragraph V.c, will (i) assign to Owner all rights and benefits due Contractor under such contracts, (ii) provide copies or originals of all documents in possession of Contractor with regard to the Project, and (iii) cooperate with the District in all reasonable ways to permit the District, or another contractor to complete the Work. The District shall reimburse the Contractor for any unpaid Cost of the Work then due. The District shall also pay to the Contractor fair compensation either by purchase or rental at the election of the District, for any equipment retained by the District on the Project.

VIII. KEYS AND BUILDING SECURITY

The Contractor is responsible for maintaining building security. The Project Manager will inform the Contractor of the regular operating hours of the building in which the project is located. Outside of regular operating hours, the Contractor will be required to notify the District's Project Manager at 348-6400 when entering a District building and when securing the building.

Arrangements for keys will have to be made with the Project Manager two days in advance for any work outside of regular operating hours. The Contractor shall be responsible for lost keys issued to him. The Contractor shall reimburse the District for all expenses involved in re-keying the building, or buildings, affected by the loss of keys in which the project is located.

IX. DISTURBANCE OF OCCUPANTS

The Contractor shall execute the work under this Contract with a minimum of disturbance with the occupants. A schedule shall be worked out with the Project Manager for protection of occupants by use of plastic film partitions, timing of noisy construction operations, traffic flow, and other disruptions in power or water.

X. CHANGE ORDERS

The District reserves the right to issue change orders on this project. Change Orders shall be in writing using the District's Change Order form. Verbal change orders and change orders issued by anyone other than the District will not be recognized. The Change Order form is in three parts:

A. Description

B. Contractor's Proposal

C. Authority to Proceed

The Contractor shall identify Change Orders separately from base bid on requests for payment.

XI. PROJECT MEETINGS

The Project Manager may call periodic project meetings in order to expedite this Contract. These meetings will discuss schedules, inspections, payments, change orders, ordering of materials, and completion of project.

XII. INSPECTIONS

The District will inspect the work in a timely fashion. Items of work requiring inspection sign-off by the Project Manager are listed in the applicable specification paragraphs. A punch list of items to be corrected will be prepared jointly by the Contractor and Project Manager prior to final acceptance of the project by the District. The District shall in no way construe inspections as final or partial acceptance.

XIII. SALVAGEABLE MATERIALS

All salvageable materials and equipment become the property of the District unless otherwise specified.

DIVISION ONE - GENERAL REQUIREMENTS

01001 WORK COVERED BY CONTRACT DOCUMENTS

Owner is exempt from State and local sales and use taxes on products and equipment permanently incorporated in the work. Obtain sales tax exemption certificate number from the Owner or State of Colorado Department of Revenue, 1375 Sherman Street, Denver, Colorado 80203. Contractor shall: 1) Place exemption certificate number on invoices for materials incorporated in the work. 2) Furnish copies of invoices to the Owner. 3) Upon completion of work, file with the Owner a notarized statement that all purchases made under the exemption certificate were entitled to be exempt. 4) Pay legally assessed penalties for improper use of exemption certificate number.

The Contractor shall be responsible for securing and paying for fees and inspections necessary for proper execution and completion of the work. A building permit is not required.

Contractor’s Duties – Except as specifically noted, the Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent and whether or not incorporated in the work.

Project Coordination – Contractor shall provide a full-time superintendent at the job site who shall be responsible for the coordination of all employees and subcontractors, temporary facilities, construction schedules, cost control, supervision, testing, administering of submittals, maintaining reports and records, and clean-up of the premises.

01015 RENOVATION AND REMODELING

Portions of the building to be remodeled or repaired shall be adequately partitioned off when required with dust proof partitions. The Contractor shall submit the schedule for all remodel work to the Project Manager for approval. The schedule shall list all utility outages and building shut down periods. The various trades shall coordinate their work to permit full use of the building without impairment of existing facilities.

The Contractor shall be responsible for repairing or replacing any existing portions of the project damaged by any of his employees or sub-contractors. Such damaged portions of the work shall be repaired or replaced to match the existing conditions by the Contractor at no additional expense to the District.

F

01016 FIRE SAFETY

The Contractor shall take the following precautions against fire:

a. The Contractor shall comply fully with requirements of the City and insurance authorities, including stipulations as outlined below. The Contractor shall maintain and enforce all regulations imposed and shall be required to secure such protection as may be required. In the event of strikes, these precautions shall not be relaxed. Acquaint the Fire Department with existing conditions.

At least one (1) qualified person thoroughly familiar with fire protection and prevention shall be on duty at all hours that Contractor's employees are working. This person shall patrol the entire premises frequently and shall have authority to take immediate remedial action to eliminate unnecessary fire hazards.

b. Building materials storage shall be limited to completely secure, fireproof areas within the building or, where stored outside, shall be kept at least ten feet (10') away from the building. The Project Manager will approve storage areas.

c. Fire extinguishers: Maintain and provide approved fire extinguishers throughout all accessible areas.

d. Gasoline, oils, and other volatile liquids shall be kept outside, to be brought into the building in quantities only as needed.

Such storage shall be in a well-ventilated location, removed from all open heating or lighting devices. The Project Manager will approve storage areas.

e. Electrical wiring for construction light and power shall be properly fused, installed to conform to basic code requirements, and maintained under the supervision of a competent electrician. This also applies to all temporary lines used by the Contractor.

f. Smoking or the use of any tobacco products by any person or group IS PROHIBITED in any school district building or on any school district property at any time.

01020 SAFETY

O.S.H.A. AND E.E.O. COMPLIANCE

The General Contractor shall have sole responsibility for compliance on the job site to all applicable portions of the Occupational Safety and Health Act and compliance with the Equal Employment Opportunity Act.

Notice:

Protection of life, health, and public welfare as it relates to the execution of the construction contract is the responsibility of the Contractor. The District will not provide observation, inspection, supervision or any comment on plans, procedures or actions employed at the project as they relate to safety of life, health or public welfare. If conditions are imposed by the District, which interfere with, or imply actions detrimental to safety, written notice shall be issued by the Contractor and a decision shall be returned to the Contractor for action prior to effecting unsafe conditions.

01080 CODES

The work shall be done in strict accordance with all applicable Federal, State and Local laws, codes and ordinances.

01300 SUBMITTALS

Submittals are drawings, diagrams, illustrations, schedules, performance charts, brochures, and other data which are prepared by the Contractor or subcontractor, manufacturer, supplier or distributor and which illustrate some portion of the work. Furnish two (2) copies of required submittals.

The Contractor shall make any corrections required by the District and shall resubmit the required number of corrected copies of submittals of new samples until approved. The Contractor shall direct specific attention in writing on resubmittals to revisions other than the corrections requested by the District on previous submissions.

01340 CONSTRUCTION PROGRESS SCHEDULES

The Contractor, immediately after the notice or award of the Contract, shall prepare and submit for the District's approval an estimated progress schedule for the work. The schedule shall indicate the dates for the starting and completion of the various stages of construction, and shall be revised as required by the conditions of the work, subject to the District's approval.

01530 TEMPORARY FENCES AND BARRICADES

The contractor shall erect temporary fencing as required for protection of the public. Temporary fencing shall be 6’ chain link with a lockable gate and will enclose the entire area(s) affected by construction. Public access to the affected area shall be limited by locking the gate when the contractor is not on-site. Contractor shall provide a gate key to District Project Manager. Project Manager shall approve temporary fencing layout.

The Contractor shall erect temporary barricades as required for protection of persons in accordance with OSHA regulations. The Contractor shall keep his material and operations within the construction area limits and shall be responsible for damage to property outside of this area caused by the performance of the work.

01630 STORAGE AND INSTALLATIONS

All materials shall be delivered to the site, stored as directed by the Project Manager, unpacked, assembled, and installed by the Contractor. Arrangements for storage space, access to premises, timing of work, and all details relating to the physical installation of the materials shall be made with the District.

01710 CLEAN UP

The Contractor shall be responsible for all clean-up activities resulting from the work, including those on site and on adjacent access routes. Clean all areas to the satisfaction of the Project Manager. The Contractor shall provide and maintain all trash and rubbish receptacles and provide for the removal off District property of all rubbish and trash at his expense. The Project Manager shall determine location of such receptacles on District property. The Contractor shall not use District 6 dumpsters as rubbish receptacles at any time.

01810 MEDIATION

Any claim arising out of or related to the Contract that cannot be resolved between the parties, shall, after initial decision by the District or 30 days after submission of the claim to the District, be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party.

The parties shall endeavor to resolve their Claims by mediation, which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party to the Contract and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal equitable proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties of the court order.

The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the place where the project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.

DRAWINGS

Site plans and Floor Plans are available upon request

G

SPECIFICATIONS/SCOPE OF WORK

District 6 Bid Requirements for Pest Control Services

SCOPE OF WORK:

1. Sites, Schools, Kitchens, and Pantry Pest Control:

· Conduct thorough monthly inspections and treatment of kitchen and pantry areas to eliminate pests such as rodents, cockroaches, ants, and other common pests.

· Implement preventive measures to minimize the risk of pest infestations in food storage and preparation areas.

· A minimum of one exterior-grade rodent trap shall be placed outside all commercial kitchen entrances; inspect monthly and replace as needed.

· A minimum of one tin cat trap shall be placed in a discrete location within each pantry and commercial kitchen; inspect monthly and replace as needed.

· Provide the Building Manager at each site with ten covered disposable traps upon contract issuance. Traps shall be restocked during the monthly site inspection. Bait shall be provided.

· Compliance with food safety standards and regulations throughout the pest control process.

· Special consideration shall be given to the Nutrition Services building. Exterior traps shall be placed around the entire perimeter of the building. Additional terms to be discussed during pre-bid meeting.

2. Exterior Envelope Pest Control:

· Monthly inspection and treatment of the exterior perimeter of each site to prevent pests from entering the premises. Including, but not limited to: ants, mice, wasps, hornets, bats, prairie dogs, skunks, etc… Please note in the submitted bid if there are any limitations on the types of pests your company handles.

· Application of barrier treatments and targeted pest control methods to address specific pest threats outside the buildings.

· Collaboration with facility maintenance staff to identify and seal potential entry points for pests.

· The bid proposal shall include a special inspection and complete removal of all wasp and stinger hives two weeks prior to the commencement of each school year.

3. Monthly Inspections:

· Monthly scheduled inspections of all designated sites within the school district to detect any signs of pest activity.

· Prompt response to pest sightings or evidence to prevent infestations from escalating.

· Implementation of a pest sighting log is to be provided to each site's office manager. The log shall be reviewed during each monthly inspection to identify hot spots throughout the building.

· Detailed reporting of inspection findings and recommendations for preventive measures and corrective actions.

`4. Compliance and Documentation:

· The contractor must comply with all relevant laws, regulations, and industry standards governing pest control operations.

· Maintenance of detailed records, including inspection reports, treatment logs, and any relevant documentation related to pest management activities.

· Provision of documentation and reports to the school district upon request, including proof of licensing, certifications, and insurance coverage.

H

5. Environmental and Safety Considerations:

· Utilization of safe and approved pest control methods and products that pose minimal risk to human health and the environment.

· Implement proper safety protocols to protect students, staff, and visitors during pest control operations.

· Minimization of pesticide exposure through targeted application and the use of integrated pest management strategies.

· Bait containing nuts is prohibited.

6. Communication and Collaboration:

· Open communication channels between the contractor and school district officials to address any pest-related concerns or issues.

· Collaboration with school staff to develop and implement effective pest prevention strategies, including sanitation practices and building maintenance.

7. Pricing and Contract Terms:

· Submission of competitive pricing for the provision of pest control services based on the specified scope of work and frequency of inspections.

· Contract terms to include the duration of the agreement, payment terms, renewal options, and any applicable warranties or guarantees.

· Include conditional pricing for emergency services e.g., removal of bats, skunks, stingers, prairie dogs, etc. If your company does not provide these services, please indicate that in your bid proposal.

We invite qualified pest control companies to submit their proposals in accordance with the above requirements. The selected contractor will play a crucial role in maintaining a safe and pest-free environment within our school district.

Included Sites in Bid Proposal:

School District Sites

Fred Tjardes (Cameron)

Coming FY-25

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