Fire Alarm Scope of Work~14.docx

Specifications for Fire Alarm

1. Brief Description/Purpose Of Procurement and Location(s):

The intent of this RFR is to result in a contract with multiple qualified contractors who can perform Fire Alarm Inspection and Testing.

7. Business Specifications:

The Commonwealth makes no guarantee that any Commodity or Service will be purchased from any Contract resulting from this RFR.

The intent of this RFR is to result in a contract with multiple qualified contractors who can perform Fire Alarm Inspection and Testing.

Insurance, License, Permit and Approval. The contractor shall inform themselves as to, and shall comply with, the provisions of all State and Local laws, ordinances and regulations applicable to and governing the work called for in this contract. The contractor must obtain all necessary licenses, permits and approvals as may be required to carry out this contract (throughout its duration) and this will be done at the contractor’s expense. The contractor shall, at all times during the entire contract duration, maintain all *necessary insurance coverage, including worker’s compensation, at contractors expense. The contractor shall take all necessary precautions to safeguard workers and all others rightfully on the premises. Any damage resulting from the contractor’s work and/or performance shall be immediately repaired at the contractor’s expense and to the complete satisfaction of the department.

*Bodily Injury *Property Damage Each Person Each Accident Each Accident Aggregate $100,000.00 $300,000.00 $100,000.00 $300,000.00 Part 1 – Testing and Inspection

The contractor shall conduct scheduled testing and inspection of the fire alarm systems. Scheduling will be as required by the department. It is intended that 100% of each facility’s systems will be tested and inspected each fiscal year (July 1 June 30). Testing and inspection of approximately 25% of the facility’s inventory will be performed on a quarterly basis, unless alternative an alternative schedule is required by facility. At a minimum all equipment shall be functionally tested at least annually. The Division of Resource Management Fire Safety Group will directly communicate to the contractor which systems will be included in each quarter.

Bidder and Technician Qualifications

Bidder must possess one the following licenses:

Class A – Master Electrician Class B – Journeyman Electrician Class C – System Contractors Class D – Systems Technician

Technicians must, at a minimum, have the following licenses:

Class C – System Contractors Class D – Systems Technician

All bidders/contractors responding to and providing service for fire alarms under this contract are required to hold a certificate on competency as a fire alarm systems contractor by the licensing board of the Commonwealth of Massachusetts.

All bidders/contractors shall have in his/her possession all necessary equipment to test, Repair, install, and maintain all Department of Correction fire alarm systems.

All bidders/contractors shall have in his/her possession at least two (2) vehicles, fully equipped with tools and spare parts.

Bidder must have been in business of inspecting, testing and servicing fire detection systems for at least five (5) years.

Each bidder is required to submit the “Bidder Qualification” response sheet. This summary should also describe how its experience in the industry qualifies them to provide the proposed equipment and services required in this RFR.

All service technicians performing work under this contract shall be fully qualified and properly licensed to perform all required testing, inspections, services, installations and training in a professional manner according to the standards established by equipment manufacturers and in accordance with all requirements of the Code of Massachusetts Regulations (CMR), and National Fire Protection Association (NFPA). All service technicians shall have had manufacturers training to perform all work or installations on said equipment. All service technicians must have complete and thorough knowledge of the system on which they are testing, inspecting, installing or servicing. All service technicians must have at least two (2) years working experience on said systems.

A copy of said license and qualifications, along with a current resume must be submitted for each bidder and service technician. Resumes must include, at a minimum, the technician’s name, work location and telephone number, licenses, experience, manufacturer’s training, list of equipment which they are qualified to work on. The SSL member may require that the bidder submit an updated resume at any time during the duration of this contract.

Performance Schedules and Number of Required Technicians

Performance will occur during normal business days and normal business hours, unless otherwise required by the department. The Division of Resource Management Fire Safety Group will negotiate schedules with their contractor. The contractor is required to have no less than two (2) technicians for each testing and inspection. It is mandatory that the same technicians are assigned to DOC facilities. It will be a benefit to both the Commonwealth and to the contractor to assign the same technicians so that the Division of Resource Management Fire Safety Group becomes familiar with the technicians and that the technicians become familiar not only with the Division of Resource Management Fire Safety Group but more importantly with the facility’s systems, rules and regulations. The contractor is required to provide an immediate replacement of an assigned technician when requested by and felt necessary by the Division of Resource Management Fire Safety Group.

Performance

Performance, including documentation, shall be in accordance with all current versions of The National Fire Protection Association (NFPA), Code of Massachusetts Regulations (CMR), or other applicable standards and the requirements of the authority having jurisdiction.

All fire alarm system equipment shall be visually inspected to ensure there are no changes that affect equipment performance. Inspect for building modifications, occupancy changes, changes in environmental conditions, device location, physical obstructions, device orientation, physical damage, and degree of cleanliness. Inspections are to include ensuring the batteries must be clean and free of corrosion, and that any detector, heat and/or smoke, is clean and free of any dust, lint, paint or other foreign matter that may affect its proper operation. The fire alarm control panel and transponder connections and wiring terminals shall be checked to ensure that all points are correctly installed and that no terminals are loose or stripped, and that no wiring is frayed.

Testing shall be completed in accordance with of the most recently 527 CMR 1.00: Massachusetts Comprehensive Fire Safety Code adopted version of National Fire Protection Association (NFPA) 72 - National Fire Alarm and Signaling Code (reference Table 14.4.3.2), or more frequently if required by the authority having jurisdiction.

Visual inspections shall be performed in accordance with the schedule of the most recently 527 CMR 1.00: Massachusetts Comprehensive Fire Safety Code adopted version of National Fire Protection Association 72: National Fire Alarm and Signaling Code (reference Table 14.3.1), or more often if required by the authority having jurisdiction.

Major defects affecting the functionality of the system discovered during testing may be immediately repaired only when approved by the Fire Safety Officer and the Division of Resource Management Fire Safety Group.

Number of Days per Quarterly Test/Inspection

It will be negotiated between the Division of Resource Management Fire Safety Group and the chosen Contractor the number of days it will take to complete one facility’s quarterly test and inspections.

Testing/Inspection Finding Report

Upon completion of each test, the contractor must submit a complete written report to document their findings. Although it is desired that this report be immediately submitted, it may be allowed that this report be received by both the Division of Resource Management Fire Safety Group and the Institution Fire Safety Officer within 5 days after the test/inspection. Said report must itemize the equipment tested, required repairs accompanied by code reference if requested, dates of tests, contractor name, technician’s name/signature and signature of the facility’s Fire Safety Officer. This RFR requires that each bidder submit a sample of this report to be included in their response package. The contractor will be required to change/edit the “style” of this report upon the request of the department at any time during the duration of this contract.