Financial Auditing Services RFP.pdf

13133 East Arapahoe Road ~ Centennial, Colorado 80112 Phone 303.325.8000 ~ Fax 720.488.0933 www.centennialco.gov

REQUEST FOR PROPOSAL

FOR

FINANCIAL AUDITING SERVICES

Request for Proposal No: 25-08-01

Date of Issue: August 20, 2025 Proposal Closing Date and Time: September 10, 2025, 2:00 p.m.

Proposal to be submitted as below PRIOR TO Proposal Closing Date and Time above.

SUBMIT TO:

City of Centennial

Elizabeth Dunaway, Purchasing Manager Via:

Rocky Mountain E-Purchasing System (“BidNet System”):

http://www.bidnetdirect.com/colorado/city-of-centennial

THIS REQUEST FOR PROPOSAL (“RFP”) IS NOT A COMPETITIVE BID BASED ON

PRICE ONLY. The RFP allows the City of Centennial, Colorado (the “City”) to select the service provider that best meets the needs of the City, taking into consideration proposer qualifications, price, products, and service capabilities and other factors relevant to the City’s policies, programs, administrative resources, and budget.

This RFP has been published at the BidNet System, which may be accessed at the following websites:

http://www.govbids.com/scripts/co1/public/home1.asp http://www.RockyMountainBidSystem.com

Any modifications to this RFP or addenda pertaining to this RFP will be published to the BidNet System, and all proposers are responsible to periodically check the BidNet System for relevant updates prior to the submittal of a proposal.

http://www.bidnetdirect.com/colorado/city-of-centennial http://www.govbids.com/scripts/co1/public/home1.asp http://www.rockymountainbidsystem.com/

CONTINUATION SHEET Page 2 Request for Proposal No. 25-08-01

PROPOSER’S CERTIFICATION

Note: return this page with your proposal. The information may be found on the cover page of this RFP

RFP Title: Financial Auditing Services RFP Number: 25-08-01 Proposal Closing Date and Time: September 10, 2025, 2:00 p.m.

The undersigned, as an authorized agent of the proposer, hereby certifies that the proposer (initial all):

( ) has received _________ addenda;

( ) is familiar with all instructions, terms and conditions, and specifications stated in this

RFP;

( ) is qualified to perform the work and services outlined in this RFP;

( ) will hold the proposal valid until ___________________ (date);

( ) has clearly marked and segregated any information that proposer requests be held as confidential, proprietary or trade secret information not subject to disclosure by the City under the Colorado Open Records Act (Paragraph 12 of INSTRUCTIONS TO

PROPOSERS).

Company Name Authorized Signature

Mailing Address Printed Name

City, State, Zip Code Title

Federal Employee ID Number (FEIN) Phone Number

Type of Entity (Sole Proprietorship, LLC, Fax Number Partnership, LLP, Corporation, etc.)

Website (if applicable) Email Address

CONTINUATION SHEET Page 3

REQUEST FOR PROPOSAL

RFP NO. 25-08-01

The City of Centennial is in need of Financial Auditing Services. The City is requesting sealed proposals from qualified Certified Public Accountants (Service Provider) for Financial Auditing Services for a one (1) year engagement, with the option to renew for five (5) successive one-year periods, upon mutual agreement of the City and the Service Provider. These audits are to be performed in accordance with accounting and auditing standards generally accepted in the United States of America, standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, and provisions of the Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. The Service Provider is to provide all the necessary labor, equipment and supplies required for the satisfactory completion of these audits.

Proposals are to be submitted to the attention of the Purchasing Manager for City of Centennial in accordance with the Instructions to Proposers (section follows this section) and all other requirements as referenced in this RFP. Proposals will be received until the Proposal Closing Date and Time set forth on the cover page of this RFP. No other public disclosure will be made until award of contract, if any.

The City will use the following tentative schedule for the selection process:

• Issue requests for proposals: August 20, 2025

• Deadline for questions: August 29, 2025, 5:00 p.m.

• Proposal Closing Date and Time: September 10, 2025, 2:00 p.m.

• Interviews with selected proposers: TBD

The City reserves the right to modify this timeline at any time. Should the Proposal Closing Date and Time change, all prospective proposers will be notified through BidNet.

CITY OF CENTENNIAL

Elizabeth Dunaway, C.P.P.O Purchasing Manager

CONTINUATION SHEET Page 4

INSTRUCTIONS TO PROPOSERS

1. Proposers responding to this RFP must submit their proposals in the format specified in this solicitation.

2. Each proposal shall consist of one electronic copy. Proposals are to be submitted on or prior to the Closing Date and Time via:

Rocky Mountain E-Purchasing System (“BidNet System”):

www.bidnetdirect.com/colorado/city-of-centennial

For Elizabeth Dunaway, Purchasing Manager City of Centennial

3. Proposals must list the following information as the first response as required on the signature page:

• RFP Title: Financial Audit Services

• RFP Number: 25-08-01

• Proposal Closing Date and Time: September 10, 2025, at 2:00 p.m.

• The Proposer’s name and address

No telephone, hard copy or facsimile proposals will be accepted or considered.

4. Proposer is responsible for allowing sufficient delivery time to ensure timely posting of receipt of the proposal by the Closing Date and Time deadline specified. The validation of the time and date received will occur electronically through the BidNet System. Any proposer may withdraw his / her / its proposal at any time prior to the RFP Closing Date and Time.

5. Proposals must be dated and signed (electronic signature acceptable) by a duly authorized partner or corporate officer, with that person’s name and title clearly identified. All of the proposal terms, conditions, contents, fees and charges shall be guaranteed by the proposer for a minimum of ninety (90) days from the date of submission of the proposal to the City.

6. The content of all proposals must conform to the following:

• Proposers must respond to the questions in the order presented in this RFP.

• Proposers may provide additional supporting documentation pertinent to clarification of the proposal.

7. Proposal Requirements – The following information must be included with your proposal in this order and be indexed/tabbed:

http://www.bidnetdirect.com/colorado/city-of-centennial

CONTINUATION SHEET Page 5

• Signature Page (page 2) (must be the front page of proposal).

• Addenda Acknowledgments (if any). Note: if addenda are issued, the same will be posted to the BidNet System, as set forth on page 1 of this RFP.

• Table of Contents – Include a clear identification of the material by section and by page number.

• Executive Summary - The executive summary should give in brief concise terms a summation of your submittal. Identify the points that make your firm uniquely qualified for this engagement.

• Profile of the Firm – Provide an overview of the history of the company, such as, but not limited to, number of years of operation, range of services typically provided, expertise, number of employees and states in which company operates.

• Audit approach to providing services requested.

• Response to Scope of Service/Scope of Work (as required)

• Resumes for key audit personnel who will be assigned to this engagement.

• Documentation of experience

• Three (3) References from organization for which your firm has provided similar services.

• Cost Proposal (Exhibit A)

• Additional Information you deem necessary.

8. All changes in the RFP documents shall be through written addendum and furnished to all proposers via the BidNet System.

9. Proposers who have questions concerning the submission of proposals, the RFP process or the specifications or scope of work must post such questions directly to the BidNet System.

10. The proposals may be reviewed by a selection committee. The committee may request additional information from proposers or request personal interviews with one or more proposer. The weight to be given to each evaluation criterion will be as determined by the selection committee. Final evaluation and selection may be based on, but not limited to, any or all of the following:

• Information presented in the proposal and adherence to the instructions in this request for proposal.

CONTINUATION SHEET Page 6

• Ability of the proposer to provide quality and timely products and services.

• Service reliability and consistency of quality.

• Qualifications and experience of the proposer. Including but not limited to respondents past experience and performance on comparable municipal government audits, quality and experience of respondents personnel assigned to the City audit, and respondents ability to appropriately balance field audit staff from year to year that a both new and experienced with the audit.

• Audit approach of the proposer. The proposal should set forth a work plan, including an explanation of the audit method to be followed, to perform the audit, adequacy of sampling and analytical procedures.

• Mandatory elements include: independence and licensed to practice in the state of Colorado, no conflict of interest regarding any other work performed by respondent for the City, proof of professional liability insurance.

• References.

• Personal interview.

• Pricing.

11. All proposals timely submitted shall become the property of the City and shall be retained in accordance with the City’s records retention schedule.

12. Public Inspections of Proposals. The City is a Colorado governmental entity.

Therefore, all information included in proposals and other written information submitted by the proposer to the City is subject to the provisions of the Colorado Open Records Act, Colorado Revised Statutes Sections 24-72-201, et seq.

(“CORA”). Proposers should expect that the proposal may be viewed by the general public and competitors once submitted to the City. Under CORA, trade secrets, privileged information, and/or confidential commercial, financial, geological or geophysical data may not be subject to disclosure under CORA (“Confidential Information”). If proposer requests any restrictions on the use or inspection of Confidential Information contained within the proposal, Proposer must:

(a) clearly identify and segregate any portion(s) of its proposal that it believes constitutes Confidential Information as defined above,

(b) place a cover page on such segregated Confidential Information requesting that such Confidential Information be restricted from inspection under CORA, and

(c) state with such request, on the cover page, the statutory basis for the request under CORA (the reasons the segregated information is Confidential Information as defined above).

CONTINUATION SHEET Page 7

Neither a proposal in its entirety, nor proposal price information will be considered Confidential Information. Any information that will be included in any resulting contract cannot be considered Confidential Information. Co‐mingling of Confidential Information with information that is not Confidential Information is not acceptable.

If Proposer fails to satisfy (a) through (c) set forth above, the City may treat the entire proposal as a public record available for inspection by the public under CORA. However, if Proposer satisfies (a) through (c), the City intends to redact or withhold such identified and segregated material in response to a CORA request. If the City is subject to a legal challenge (e.g., mediation, litigation) as a result of the redaction or withholding of such Confidential Information, Proposer shall be responsible to enter into an agreement with the City to cover all City costs incurred, including penalties that may be imposed by a judge, to defend its CORA response, with the City retaining full discretion on how to defend and to what extent. If Proposer fails to enter into such agreement, it shall be discretionary with the City whether to defend the legal challenge.

13. No Waiver of Governmental Immunity. Nothing in this RFP or any resulting agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to the City, its officials, employees, contractors, or agents, or any other person acting on behalf of the City and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10 of the Colorado Revised Statutes.

CONTINUATION SHEET Page 8

TERMS & CONDITIONS

1. All participating proposers, by their signature, agree to comply with all of the terms, conditions, requirements, and instructions of this RFP as stated in this RFP. Should the City omit anything from this document which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall contact the City and secure written instructions from the Purchasing Manager at least 48 hours prior to the time and date of the scheduled opening of the proposals through the BidNet System.

2. The City reserves the right to:

• Reject any and all proposals received as a result of this RFP.

• Waive or decline to waive any informalities and any irregularities in any proposal or responses received.

• Adopt all or any part of the proposer’s proposal.

• Negotiate changes in the scope of work or services to be provided.

• Withhold the award of audit engagement.

• Select the proposer it deems to be most qualified to fulfill the needs of the

City. The proposer with the lowest priced proposal will not necessarily be the one most qualified, since a number of factors other than price are important in the determination of the most acceptable proposal.

3. All proposals must be signed by an authorized agent of your firm. Any firm or individual submitting a signed proposal shall be deemed to have read and understood all of the terms, conditions and requirements of this RFP.

4. The City shall not be liable for any costs incurred by the proposer in the preparation and production of the proposal, contract negotiations or for any work performed prior to the execution of a contract.

5. All proposals and other materials submitted shall become the property of the City.

6. The successful proposer shall be required to enter into a written contract with the City in the form of an engagement letter.

7. The City reserves the right to conduct discussions with proposers, to accept revisions of proposals, and to negotiate price changes at the sole discretion of the Purchasing Manager. During this discussion period, the City will not

CONTINUATION SHEET Page 9 disclose any information regarding proposal submittals. The City reserves the right to ask for the “Best and Final Offer.” Upon the execution of the engagement letter the proposals will become public record and contents may be disclosed upon request.

8. The successful proposer shall be required to indemnify and hold the City and its agents and employees harmless from and against all suits or actions of any kind, including workers’ compensation claims, brought against them for or on account of any damages or injuries received or sustained by any parties, by or from any acts of the successful proposer or its agents or employees in fulfilling its contractual duties to the City.

9. The successful proposer(s) shall have their insurance company send the Purchasing Manager a currently in-force Certificate of Insurance which indicates that insurance coverage has been obtained, including professional liability, which meets the minimum requirements as are required by Colorado law for work performed by the proposer and other insurance requirements as may be set forth in the written contract with the City.

10. The successful proposer shall comply with all applicable federal, state, and local laws, regulations, administrative rulings, and codes, and shall secure all necessary licenses and permits in connection with this RFP and any goods or services to be provided hereunder.

11. By submission of the proposal, the proposer certifies that the proposal has been arrived at independently and submitted without collusion with any other proposer, and that the contents of the proposal have not been communicated by the proposer, or to the proposer’s best knowledge and belief, by any one of its employees or agents, to any person not an employee or agent of the proposer, and will not be communicated to any person prior to the official opening of the proposals.

12. The City is exempt from sales, use, and excise taxes. Certification of tax exemption will be issued to the proposer upon request. Any appropriate taxes shall be shown as a separate item in the proposal.

CONTINUATION SHEET Page 10

SCOPE OF WORK

BACKGROUND

Location, Area and Population The City of Centennial is in the southern Denver metropolitan area, entirely within Arapahoe County. Centennial is adjacent to the cities and towns of Aurora, Englewood, Foxfield, Greenwood Village, Highlands Ranch (unincorporated Douglas County), Littleton, Lone Tree, and Parker. Centennial encompasses 29.6 square miles with approximately 110,000 residents and over 42,000 households.

Governance The City of Centennial operates under mayor-council form of government and is a home rule city. The City’s governance consists of a citywide elected mayor and eight council members. The City Council employs a City Manager to direct the day-to-day activities and functions of the City. The City’s fiscal year is a calendar year.

The City’s service model is currently to contract (outsource) for a majority of services such as Public Works and police services. The City is organized into departments as shown in the organization chart on the following page; the accounting and financial reporting functions for the City are centralized.

Component Units Centennial has six component units as part of the City’s reporting entity: Antelope General Improvement District, Cherry Park Improvement District, Foxridge General Improvement District, Walnut Hills General Improvement District, Willow Creek 1 & 2 General Improvement District and the Centennial Urban Renewal Authority (CURA).

The purpose of CURA is to develop, redevelop or rehabilitate the blighted area within the Southglenn Mall Redevelopment Area. The City Council is the governing board for these component units.

CONTINUATION SHEET Page 11

SCOPE OF WORK

The City of Centennial is soliciting a firm to:

1. audit the financial statements of the City’s governmental and business-type activities, each major fund, the Component Units and the aggregate remaining fund information in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government

CONTINUATION SHEET Page 12

Auditing Standards, and express an opinion as to the compliance of these statements with generally accepted accounting principles.

The financial statements subject to audit are those contained in the City’s Comprehensive Annual Financial Report (ACFR). The examination shall cover all City funds and any component or related entities which may exist at the time of the audit. At present the City’s funds include, although the audit may not be limited to, the following:

a. General Fund

b. Special Funds

1. Street

2. Capital Improvement

3. Open Space

4. Conservation Trust

c. Component Units

1. Antelope General Improvement District

2. Cherry Park Improvement District

3. Foxridge General Improvement District

4. Walnut Hills General Improvement District

5. Willow Creek 1 & 2 General Improvement District and the Centennial

Urban Renewal Authority (CURA)

2. issue a report in accordance with Government Auditing Standards on the City’s internal control over financial reporting and results of testing regarding the City’s compliance with provisions of laws, regulations, contracts, grant agreements, and/or other matters.

3. audit or review, as appropriate, other reports, tables, and supplementary information as required by accounting principles generally accepted in the United States of America and the Governmental Accounting Standards Board.

Copies of the City’s audited financial statements are available for review on the City’s website at http://www.centennialco.gov.

Nature of Services: The audit shall be performed in accordance with generally accepted auditing standards as promulgated by the American Institute of Certified Public Accountants and include financial and appropriate compliance matters as contained in the Charter, Code, Ordinances and Resolutions of the City of Centennial, and any applicable state and federal regulations. If applicable, the audit may also include testing or reviews as necessary to conform to Federal single audit requirements and in accordance with government auditing standards and procedures issued by the Comptroller General of the United States of America.

It is contemplated that the auditing firm will express an unmodified opinion on the financial statements. If during the performance of the audit, it appears probable that an unmodified opinion cannot be issued, the auditing firm will promptly notify the Finance Director, in writing, stating all matters which preclude the issuance of an unmodified http://www.centennialco.gov/

CONTINUATION SHEET Page 13 opinion. Additionally, the auditor shall directly contact the Finance Director should any concerns arise during the audit process which would warrant such contact.

The auditor shall be responsible for ensuring that the City’s financial statements conform to the requirements of the Certificate of Achievement for Excellence in Financial Reporting program administered by the Government Finance Officers’ Association (GFOA).

As part of performing the audit, it is expected that the audit manager, partner or other qualified staff will be available as necessary during the year at no additional charge for advice and discussion on accounting, standards interpretation, and internal control matters concerning the City.

Reporting Requirements: In connection with the audit engagement, the auditors shall provide the following separate reports. These respective reports will be addressed to the Honorable Mayor and City Council:

1. A report of examination of the financial statements stating the scope of the examination and that the audit was performed in accordance with generally accepted auditing standards (or any other appropriate standards, rules, or regulations). This report must include an opinion as to whether the statements conform to generally accepted accounting principles. A signed copy of the opinion plus a signed electronic copy will be required by the City.

2. If a single audit is required, a report on internal control and compliance in accordance with the standards for financial and compliance audits contained in the Standards of Audits of Government Organizations, Programs, Activities, and Functions issued by the U.S. General Accounting Office and the Single Audit Act of 1984 (as amended in 1996) provisions of OMB circular A-133 (as revised) (or any other appropriate standards, rules, or regulations). Findings of ineligible expenditures must be represented in enough detail for City management to be able to clearly understand them. A signed copy of the opinion plus a signed electronic copy will be required by the City.

3. A letter to management containing comments on compliance, recommendations for improvements, and any other comments deemed pertinent by the auditors and recommendations affecting the financial statements, internal control, accounting, accounting systems, legality of actions, other instances of noncompliance with laws and regulations, and any other material matters. A signed copy of this letter, plus a signed electronic copy will be required by the City.

4. A report evaluating the City’s Information Systems security and controls.

5. The firm is requested to make two formal presentation on the audit to the City’s Audit

Committee. One which is anticipated to occur in November/December to discuss the scope of the review and audit process and timelines and a second which is anticipated to occur at the beginning of June each year. In addition, the partner in charge of the audit (or other audit staff as approved by the Finance Director) must be

CONTINUATION SHEET Page 14 present for the formal presentation of the audit to City Council which is normally during a regularly scheduled City Council meeting mid-June.

Time Schedule: The City’s Charter requires that the audit be completed by June 30th each year. This requirement means that all fieldwork must be completed by the auditor and an opinion must be issued by June 30th. An approximate time schedule for the audit engagement is as follows:

Dates of audit fieldwork:

1. Interim audit fieldwork: For the 2025 audit, interim fieldwork may begin in October, 2025, or as soon as the engagement has been approved. In future audit years, it is requested that interim fieldwork be performed between October 1 and December 15.

2. Post-closing fieldwork may begin in March and must be completed by April 30th.

All audit adjustments and any major changes in ACFR presentation must be communicated to the Finance Director by the end of fieldwork. Copies of working papers which support proposed adjustments to the entity’s books shall be provided to the Finance Director before the end of post-closing fieldwork.

A meeting between Finance staff and audit staff to review the final draft of the ACFR should be completed no later than May 15th. The purpose of this meeting is to identify any changes necessary to finalize the ACFR and produce a printer ready copy of the report. It is anticipated that all audit adjustments and any major changes in ACFR presentation will have been communicated to Finance staff and made prior to this meeting. Minor changes may occur as a result of meeting discussions.

Draft of the Management Letter and Single Audit reports (if applicable) are due to the City by May 15th. Final Management Letter, Single Audit reports are due to Finance staff by May 31st.

The auditor’s opinion is due to the City for inclusion in the ACFR by May 31st.

The Audit firm’s presentation of the audit report to the Audit Committee is anticipated to be made at the beginning of June each year.

The Audit firm’s presentation of the audit report to City Council is anticipated to be made on the second or third Tuesday in June.

Firm’s Qualifications: The successful firm will be a firm with considerable experience in local government auditing. The firm will have sufficient depth of staff to provide technical expertise in related advisory areas, including taxation, information technology, systems conversion, and internal control. The firm will have the ability to provide consulting services in a variety of areas which may be arranged through separate engagements.

CONTINUATION SHEET Page 15

Audit Personnel: The successful firm will assign personnel to the engagement that has considerable expertise in local government auditing. The firm will have low turnover, so that staffing is consistent from year-to-year. Audit staff will receive sufficient training to keep apprised of current governmental accounting issues.

Approach to Audit: A planning conference will be held between the audit firm and City Finance staff prior to the start of fieldwork each year. This conference should include the discussion of key audit issues, audit staffing, City staffing, scheduling and dates for audit work, audit work papers and any other areas of concern by either party.

Communication of the status of audit through periodic meetings or other means during and after the completion of fieldwork is required. A meeting between the Finance Director, Finance Staff and Audit Staff to review the final draft of the ACFR will be held each year prior to its final production. An exit conference will be conducted at the completion of the audit each year to discuss and plan around any problems that occurred during the audit.

The firm will clearly express what it needs from the City and provide the City with sufficient time to provide materials and data. The firm will have a mechanism for promptly apprising the Finance Director of issues arising during the course of an audit.

The firm will advise the Finance Director of compliance comments and recommendations for improvements during the course of performing fieldwork.

Compliance comments and recommendations for improvement will be provided to the Finance Director in final form within ten days of notation and must be resolved through discussion with the Finance Director prior to close of field work. Any comments contained in the Management Letter will provide sufficient background, detail and documentation of fact to support each finding and to enable the City to undertake corrective action without need for further consultation. The City expects that comments and recommendations contained in the Management Letter will incorporate the reply of City management for each comment.

The successful firm will provide all services indicated in this RFP on or before the time frame indicated in this RFP, or within the time frame agreed upon by the City. The assigned audit team will be large enough so that the audit can be completed in a minimum of on-site time but will not be so large as to create an undue burden on the Finance staff.

Working Papers: All working papers and reports must be retained at the firm’s expense for a period of at least four years or longer if the firm is notified in writing by the City of the need to extend the retention period. The firm will be required to make working papers available to the City, upon request. Working papers must also be available for examination by authorized representatives of Federal, State or other grantor agencies if requested by City staff.

Additionally, at such time the auditing services requested within this RFP have ended, the selected firm shall make available, at no cost to either the successor audit firm or the City of Centennial, all work papers from the previous year’s audit engagement.

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Rubin Brown, LLP examined the financial statements of the City for the years ended December 31, 2017, through 2024, and rendered unmodified opinions for all years.

Questions regarding prior year audit work should be addressed to Rubin Brown, LLP.

City Staff Assistance: Finance Department staff and management personnel will be available during the audit to assist the firm by providing information, documentation, and explanations. The firm will provide a list of confirmations and will provide an example format from which the City will prepare the letters.

The City’s Deputy Finance Director will coordinate the audit process and will be available to explain the City’s various systems. Systems documentation will be the responsibility of the audit firm. The City has no internal audit staff.

The City will prepare working trial balances, an accounts payable list, bank reconciliations, investment reconciliations, bonds payable worksheets, capital projects worksheets, fixed asset records, and reconciliations of other asset and liability accounts.

Any additional schedules that the audit firm would like City staff to provide should be identified in the firm’s proposal.

The City anticipates that substantially all schedules will be completed by the start of the interim and year-end fieldwork, as appropriate.

City Finance staff will draft the ACFR using the same format used in the previous year and will make changes as agreed upon by both the City and the audit firm. The final printer-ready version will be reviewed by the audit firm prior to the ACFR being printed.

The City will provide all reasonable assistance to the selected firm and will respond promptly to requests for information, provide all necessary books and records, and provide the physical facilities needed for the audit engagement. All City records must be audited on site.

Work Area: The City will provide the auditors with reasonable workspace, desks, and chairs. The auditor will also be provided with access to the telephone, copying facilities and a fax machine.

CONTINUATION SHEET Page 17

REQUIRED RESPONSES

Please provide the following information with your proposal.

• Proposer’s Certification (page 2) (must be the front page of your proposal).

• Addenda Acknowledgments (if any).

Additionally, vendors must address the following information in the following order as succinctly as possible to facilitate the evaluation and selection process.

1. Firm Qualifications

1.1 State the firm’s qualifications to perform the City’s audit, including an affirmative statement that the firm is, in fact, independent of the City and is licensed by the State of Colorado to perform such auditing services.

1.2 Demonstrate the firm’s commitment to stay current with government accounting issues, to providing quality audit and advisory services and to providing annual training to the City’s Finance staff.

1.3 Describe services to be provided by the firm and provide an estimate of what portion of the firm’s business is derived from performing municipal audits.

1.4 Specify the size, composition and location of the firm's office from which the staff working on the audit are based.

1.5 Provide a list of governmental entities in Colorado that have been audited by the firm during the last seven years, the dates of the audit engagement and the names and telephone numbers of the current key contact persons at the entity.

Firms with less than seven years’ local government experience will not be considered.

1.6 Provide a statement of firm's expertise in and professional involvement with the GFOA Certificate of Achievement for Excellence in Financial Reporting program.

1.7 Specify the date of the firm’s last peer review and provide a copy of the firm’s most recent peer review letter.

1.8 Provide the nature and status of any and all disciplinary actions undertaken against the firm. Additionally, provide information on the status and outcome of any litigation involving the firm as defendant or plaintiff within the past ten years.

1.9 Disclose all civil or criminal matters brought against the firm and/or its employees in state or federal courts or before federal or state agencies related to performance of tasks, cuties, or activities associated with financial auditing services. Provide the date of complaint and the court and docket or matter number.

CONTINUATION SHEET Page 18

1.10 State the number of prior financial statement audits, consulting, advisory, or other services the firm has performed for the City of Centennial, if any.

1.11 Detail other firm qualifications and experience. Present any additional information, which you feel distinguishes your firm, not including general information publications, brochures and handouts that are redundant with information already provided.

2. Audit Personnel

2.1 Provide brief resumes of the key individuals who will be assigned to this engagement. Include any areas of specialization likely to be of particular interest or concern of the City, including information technology, municipal experience, governmental accounting and auditing, continuing professional education and current municipal audit assignments.

2.2 Individuals performing work onsite at the City building must have a five year background check from both state and national databases for personnel performing work onsite.

2.3 Provide resumes of the key individuals who will be assigned to City advisory services such as taxation, information technology and evaluation of internal controls.

2.4 Estimate staffing needs, including estimated hours by position, and rate for the first year of the audit and the next four years.

2.5 Comment on the continuity (historic staff turnover rates) and qualifications of the staffing for future year audits.

2.6 Estimate availability of qualified staff to provide auditing services within the timeframes provided in this RFP.

3. Approach to the Audit

3.1 Provide an outline of the services that you would propose to offer and philosophy of the firm's audit approach, including approach to the management letter and internal control evaluation.

3.2 Provide an estimated time schedule for setting up and completing the audit, including estimate of time spent on-site for both the interim and year-end fieldwork. The work plan should include time estimates for each significant segment of work and the number and level of staff assigned. Where possible, individual staff members should be named and their titles provided.

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3.3 Provide samples of planning memorandums and timelines, schedule of documents to be provided by the City, working papers and management letters.

4. References

4.1 Provide references from at least three public sector audit clients with similar requirements that have been completed during the past three years, identifying the work performed, the years for which work has been completed, reference contact names and phone numbers.

5. General Fee Statement/Schedule (Exhibit A)

5.1 Provide separate total “Not-to-Exceed” annual amounts for each year of the 2025 through 2030 audits. It is currently unknown whether the City will be required to have a Single Audit for fiscal years 2025 through 2030. Please provide a “Not-to- Exceed” amount for the financial statement audit only, and a separate “Not-to- Exceed” amount for the cost to perform a Single Audit. This amount will also include any additional professional services the respondent would need to perform audit work.

Page 20 CONTINUATION SHEET

Exhibit A

Cost Proposal

Cost to provide all services per the Scope of Work:

Cost Proposal

Cost to provide all services per the Scope of Work:

FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030

Financial Audit $ $ $ $ $ $

Single Audit $ $ $ $ $ $

TOTAL $ $ $ $ $ $