Finance Mowing Services RFB Grounds Specs Final.pdf

LAWN CARE SERVICE CONTRACT SPECIFICATIONS

Section 1: List of Properties Covered in Contract

Section 2: BID Requirements

Section 3: General Requirements & Miscellaneous Items

Section 4: Expected Cutting Schedule

Section 1:

LIST OF PROPERTIES COVERED IN CONTRACT

Lawn mowing service for the following buildings in Downtown, Montgomery, Alabama:

• GORDON PERSONS BUILDING

o 50 North Ripley Street, Montgomery, AL 36130

• EMPLOYEE WELLNESS CENTER

o 101 S Union Street, Montgomery, AL 36130

• FOLSOM ADMINISTRATION BUILDING

o 64 N Union Street, Montgomery, AL 36130

• ALABAMA STATE HOUSE , until destroyed o 11 South Union Street, Montgomery, AL 36130

• ALABAMA ARCHIVES AND HISTORY BUILDING (including HR Plant) o 624 Washington Avenue, Montgomery, AL 36104

• LURLEEN B. WALLACE BUILDING

o 500 Monroe Street, Montgomery, AL 36130

• ATTORNEY GENERAL BUILDING

o 501 Washington Ave, Montgomery, AL 36104

• LOT E (GP PARKING LOT)

o Corner of Jackson St and Madison Ave

Section 2:

BID REQUIREMENTS

The bid shall include the following:

o EXPERIENCE:

▪ Minimum of five years of commercial lawn care maintenance experience.

▪ A statement of the offeror’s years of experience in the commercial lawn care service must be submitted.

o REFERENCES:

▪ A minimum of three (3) references.

▪ References must include:

• company name where the service was provided

• company address

• company telephone number

• name of contact person

• contact phone number

• contact person email address

• date range for the time the service was provided o COST:

▪ The prices bid must be submitted by the supplier on a per service amount price. Monthly invoices will vary depending on the number of services(visits) performed each month at each property.

• See Section 6 for expected annual cutting schedule.

Section 3:

GENERAL REQUIREMENTS & MISCELLANEOUS ITEMS:

SERVICES:

• Contractor must furnish all labor, material, equipment, and supervision.

• Lawn service is to be completed on Saturday or Sunday unless inclimate weather or event disrupts scheduled cutting.

• Mulching decks with baffels are to be used, absolutely no side or rear discharge decks.

• Mower decks must be 34 to 60 inches on a zero-radius unit. A 42-inch deck or smaller is ideal for some of the narrow areas that will need to be mowed.

• No pull behind mowing units are to be used such as PTO finishing mowers.

• Floating decks are preferred for quality cut purposes.

• Properties must be mowed, edged, string trimmed, and blown off on each lawn service visit. If any of these tasks are not necessary during a visit based on seasonal conditions and growth, contractor will be notified by the landscape manager prior to scheduled service.

• All turf areas should be cut in a uniform manner with sharp blades to ensure no visible variance in cut quality or staggered heights in mower passes.

• Any scalping that occurs will need to be blended in with a string trimmer.

• Anything placed in the grass such as temporary signs or roadblocks should be moved to mow the grass and then placed back in its original state, unless instructed otherwise. This includes city property such as signs and materials to block roads for parades. If these items are too heavy to move, string trim is required around them.

• Any damage to sprinkler heads, windows, trees and shrubs, signs, poles, monuments or any other parts of the property should be avoided. In the case where anything is damaged, contractor should notify the landscape manager immediately so it can be handled further.

• String trimming is to be performed around curbs, lights, signs, monuments, benches, or anything else surrounded by grass that cannot be mowed.

• All bed edges on the properties must be string trimmed to the pine straw to not leave any grass unmowed.

• Areas that cannot be reached by a mower such as steep hill sides, narrow areas, or areas blocked by shrubs, must be string trimmed.

• Any wet area that could cause a rut if mowed, must be string trimmed.

• When blowing the properties, no grass clippings are to be blown into the streets or drain boxes. All grass clippings must be blown off the sidewalks, steps, and entry ways. No clumps of grass should be left in the lawn areas or bed areas.

• Litter, leaf and debris pick up will be required on each visit to ensure a clean appearance on each property.

• All curbs and sidewalks must be edged using a stick edger and not a string trimmer.

o EDGING USING A WEEDEATER IS NOT ACCEPTABLE.

• Mowing patterns must be changed each visit to prevent rutting turf.

• Must mow and turn in a way that does not rip or injure the turf during turns.

• Any wet area must be avoided and the making of any ruts or injuries to the turf is required to be reported with pictures to the landscape manager.

• All mowing, weedeating, edging and blowing must be 100% complete on one property before moving on to the next property.

COMMUNICATION:

• Contractor is required to work with the landscape manager if problems or questions about service of property arise.

• For safety and security, a text or email must be sent to the landscape manager when crew arrives on the first property.

• Another text or email must be sent to the landscape manager when work is completed, and crew is leaving the premises.

• Request to perform services on a different day than scheduled must be submitted to the current landscape manager for approval before the scheduled service.

• To schedule make up mowing from a weekend weather event, request must be submitted to current landscape manager for approval no later than Sunday at 5pm of the weekend with the scheduled service.

EMPLOYEES:

• Employees are required to have uniforms with a company name on their shirt.

INVOICING:

• Invoices will be required monthly and in arrears.

Section 4:

EXPECTED CUTTING SCHEDULE:

OCTOBER THROUGH DECEMBER: Property should be visited twice each month to mow and mulch leaves.

• 6 required visits

• The 2nd visit in November must be the Saturday or Sunday AFTER Thanksgiving.

JANUARY & FEBRUARY: Property should be visited once each month to mow and mulch leaves.

• 2 required visits

MARCH: Property should be visited twice this month. Turf should be lowered (scalped) to begin spring green up during March.

• 2 required visits

APRIL THROUGH SEPTEMBER: Property should be visited on a weekly basis. Landscape manager will communicate if height adjustment needs to be changed.

• 28 visits

TOTALING 38 CUTS(VISITS) PER FISCAL YEAR