Finance Lawn Care Specific_Terms_and_Conditions-.pdf
PDF 109 KB Posted
- Attached to
- Mowing Services RFB Grounds State and local contract opportunity
- Solicitation number
- SRC0000033392
- Issued by
- Alabama
About this file
This document contains the Specific Terms and Conditions for an Invitation to Bid (ITB) issued by the Alabama Department of Finance for lawn care services at eight properties. The solicitation requires vendors to attend a mandatory site visit on Tuesday, April 7, 2026, at 10:00 AM at the RSA Union Building in Montgomery, Alabama, with failure to attend resulting in bid rejection. The contract will be awarded on an "all or none" basis to the lowest responsible bidder meeting all specifications. The initial contract period is 12 months with options to extend for four additional consecutive 12-month periods at the same pricing, terms, and conditions, provided both parties provide written approval no later than 30 days prior to expiration of each period. Vendors must submit questions through the sourcing project's discussion tab no later than 3:00 PM on Friday, April 10, 2026.
Vendors must provide proof of a minimum of $2,000,000.00 in general aggregate liability insurance with $1,000,000.00 per occurrence and $200,000 for property damage, along with workers' compensation insurance in accordance with Alabama law; insurance certificates must be submitted with the bid or the bid will be rejected, and the State of Alabama must be named as certificate holder. The exact quantities of services are unknown and not guaranteed, with orders placed by the agency as needed. Price escalation is permitted only if materials or labor costs increase significantly through no fault of the supplier and must be documented by manufacturer verification for materials or supplier documentation for labor, with increases capped at the Consumer Price Index (CPI) for the same period and requiring written approval from both parties. Any price decreases must be passed to the state immediately while maintaining all specifications and contract terms. All materials must comply with local codes and trade standards, and labor must be performed by experienced professionals in a professional manner.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Mandatory Site visit document Finance Lawn Care Eight facilities.pdf | ||
| Finance Mowing Services RFB Grounds Specs Final.pdf | ||
| ITB Standard Boilerplate.pdf |
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Text version
Specific Terms and Conditions
Mandatory Site-visit:
There will be a mandatory site visit to participate in this solicitation. Vendors must be in attendance to the location listed in the RFB and will be required to sign in. If you fail to attend the site visit, your bid will be rejected. If you have any questions before the site visit, please contact the buyer, Wayne Gautney.
Mandatory Site-visit will be held: Tuesday, April 7, 2026 at 10:00 AM Weather permitting
RSA Union Building
100 N. Union Street, Suite 192 Auditorium
Montgomery, AL 36130
Purpose: The purpose of this ITB is to establish a master agreement for the Alabama Department of
Finance for lawn care services at eight properties.
Award:
Award will be made "all or none" to the lowest responsible bidder meeting all specifications and terms and conditions of this bid.
Contract period:
Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than
30 days prior to expiration of the previous 12-month period.
Bid Submission Instructions:
Beginning on the Alabama buys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.
Question Submission Instructions :
Questions after the mandatory site-visit must be submitted through the discussion tab on the sourcing project no later than 3:00 PM, Friday, April 10, 2026.
Liability insurance:
Vendor must have a minimum of $2,000,000.00 general aggregate liability insurance with a minimum of
$1,000,000.00 per occurrence and $200,000 for property damage. Insurance certificate must be submitted with the bid, or the bid will be rejected. Vendor is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, must show the State of Alabama as the certificate holder.
All vendors must have workmen’s compensation insurance in accordance with the laws of the State of
Alabama and furnish proof of insurance with the bid.
Price Escalation:
If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.
Quality of materials and labor:
Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type work and it shall be completed in a professional manner.
Quantity:
The exact quantity of each item is unknown. The Division of Procurement does not guarantee the State will buy any amount. Orders will be placed by the agency as needed and give complete shipping instructions.
Requested information:
Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.
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