Final SOW.docx

This firm fixed-price requirement is for semi-annual inspections and annual load bank testing of the generators at the Bath VA Medical Center located at 76 Veteran’s Avenue, Bath, NY for one base year (11/1/2021 to 10/31/2022) plus four (4) option years.

B.3.2 General A. Contractor shall furnish all materials and labor to provide the generator inspections and testing at the Bath VA Medical Center. Inspections, testing, and reporting shall satisfy the requirements of the latest edition of the National Electrical Code (NEC) as well as the Original Equipment Manufacturers (OEM) instruction/recommendations. When a conflict arises between a method called for in NEC and the OEM, the VA will be notified in order to interpret the inspection and testing method. This agreement assumes that the equipment is in operating condition.

B. As part of the service, contractor shall:

a) Contractor shall provide semi-annual inspections (one in January and one in June of each contract year) on all generators for the Bath VA Medical Center (see section A.3.3).

b) Semi-annual inspections shall include the following:

1. Check batteries, charging system, terminals and cables. Check electrolyte level and specific gravity.

2. Load test Batteries. Clean battery post and terminals apply corrosion inhibiting film.

3. Check electrical system wiring connections and condition. Inspect lamps and fuses.

4. Check engine and generator instruments and meters for proper operation.

5. Check and test alarm sending units, pre-alarms, and safety shutdowns.

6. Check remote annunciator operation.

7. Check air intake piping, hoses, clamps, louvers, bypass actuators and air box Dampers.

8. Visually check generator bearings.

9. Check exciter assembly, stator and field for cleanliness and integrity.

10. Visually check rotating rectifiers and surge suppressor.

11. Check and record residual, no-load voltage.

12. Check voltage regulator and adjust if necessary.

13. Visually inspect generator breaker and bus bar connections for cleanliness and signs of overheating.

14. Check transfer switch compartment and components for cleanliness, integrity, overheating and wear.

15. Evaluate time delay settings.

16. Check transfer switch exercise functions.

17. Perform start and stop functions from transfer switch with no load condition.

18. All readings, temperatures, transfer and retransfer times, hour meter readings, repairs required, and discrepancies shall be annotated and submitted with detailed report to the Contract Officer Representative (COR) within 10 business days of each round of service.

c) Contractor shall provide annual load bank testing in June at the Bath VA Medical Center listed below:

1. Building 31 Spectrum 600kW requires a 2-hour load bank test, building 104 CAT 200kW requires a 4-hour load bank test at 30% or greater of nameplate rating, and building 78 Cummings 230kW requires a 4-hour load bank test at 30% or greater of nameplate rating.

A. All units are easily accessible with 50-foot cable lengths.

B.3.4 Repairs A. Any repairs deemed necessary as a result of inspections and/or testing shall be brought to the COR’s attention immediately and quoted within 10 calendar days. Repairs shall not commence until an official modification is executed and provided by the Government to the contractor.

B.3.4 Schedule A. All work shall be performed during normal business hours Monday through Thursday, from 7:00am to 4:00pm, excluding federal holidays. Unless emergency work is required, no work shall be planned on federal holidays. All work shall not interfere with patients and/or staff operations. The Bath VA Medical Center must maintain its operation 24 hours per day, 7 days per week. Therefore, any work shall be scheduled and coordinated with the Contracting Officer Representative (COR). Federal holidays are listed below:

a) New Year’s Day

b) Martin Luther King Day

c) President’s Day

d) Memorial Day

e) Juneteenth

f) Independence Day

g) Labor Day

h) Columbus Day

i) Veteran’s Day

j) Thanksgiving Day

k) Christmas Day

B. If needed, suitable electrical power is available for contractor use to complete testing. Scheduling of testing will be coordinated with the contractor by the COR. The contractor is responsible for completing all work and maintaining regulatory compliance.

C. Multiple units may be tested in a day or week.

B.3.5 Contractor Qualifications

A. At any time, the COR may deem any tool, technician, or method unacceptable based on this authority of inspection/acceptance of services.

B. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, testing and repairing of the Standby/Emergency Power Generators and related components in healthcare, industrial, educational, and commercial facilities for a minimum of three (3) continuous years. All work shall be performed by qualified personnel as defined by NFPA 110 Standard for Emergency and Standby Power Systems, 3.3.9 Qualified Person.

B.3.6 Safety A. No tools or equipment shall be left unattended.

B. All work areas must be clean at the close of the day and shall be left in the same condition as before work started.

C. Contractor shall take all precautions necessary to protect persons and property from injury or damage.

B.3.7 Warranty A. All parts and components purchased hereunder shall be governed by the express manufacturer’s standard warranty for a period of one (1) year and vendor’s warranty for workmanship for a period of ninety (90) days (collectively, the “Warranty Term”). If Customer finds during the Warranty Term following completion of services that any services provided under this PURCHASE ORDER are defective in workmanship or do not conform with the terms set forth in the PURCHASE ORDER (“Non-Conforming Services”), and provides vendor notification of Non-Conforming Services within thirty (30) days following discovery by Customer, then vendor shall either (a) correct or re-perform, at vendor’s sole cost and expense, the Non-Conforming Services, or (b) make an equitable adjustment to the charges under the PURCHASE ORDER. Any services corrected or re-performed shall be subject to the remaining Warranty Term of the original warranty to the same extent as those services initially performed. If vendor fails or refuses to correct or re-perform Non-Conforming services, Customer’s sole remedy shall be to correct or replace such Non-Conforming Services and vendor shall reimburse Customer within thirty (30) days after receipt of written invoice for any reasonable costs associated with such correction or replacement services.