36C24221Q1272.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Northrup, Nathan nathan.northrup@va.gov

PLACE OF PERFORMANCE

76 Veteran's Avenue

Bath NY

ADDITIONAL INFORMATION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION

SEMI-ANNUAL INSPECTIONS AND ANNUAL LOAD BANK TESTING OF THE GENERATORS AT THE BATH VAMC

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q1272.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

(iv) This solicitation is being issued as a competitive open-market unrestricted procurement. The North American Industry Classification System (NAICS) code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $8 Million.

(v) The Contractor shall provide pricing to provide semi-annual inspections and annual load testing services on the generators at the Bath VAMC with a period of performance of 11/01/2021 to 10/31/2022 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

TOTAL PRICING FOR GENERATOR REPAIR SERVICES

Base Period Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022

0001AA

Generator Inspections and Tests at the Bath VA Medical Center

0001AB

Hourly Repair Rate (only upon approved contract modification by the CO)

0001AC

Time and a Half Premiums (only upon approved contract modification by the CO)

0001AD

Double Time Premiums (only upon approved contract modification by the CO)

Option Year 1 Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023

0002AA

Generator Inspections and Tests at the Bath VA Medical Center

0002AB

Hourly Repair Rate (only upon approved contract modification by the CO)

0002AC

Time and a Half Premiums (only upon approved contract modification by the CO)

0002AD

Double Time Premiums (only upon approved contract modification by the CO)

Option Year 2 Contract Period: Option 2 POP Begin: 11-01-2023 POP End: 10-31-2024

0003AA

Generator Inspections and Tests at the Bath VA Medical Center

0003AB

Hourly Repair Rate (only upon approved contract modification by the CO)

0003AC

Time and a Half Premiums (only upon approved contract modification by the CO)

0003AD

Double Time Premiums (only upon approved contract modification by the CO)

Option Year 3 Contract Period: Option 3 POP Begin: 11-01-2024 POP End: 10-31-2025

0004AA

Generator Inspections and Tests at the Bath VA Medical Center

0004AB

Hourly Repair Rate (only upon approved contract modification by the CO)

0004AC

Time and a Half Premiums (only upon approved contract modification by the CO)

0004AD

Double Time Premiums (only upon approved contract modification by the CO)

Option Year 4 Contract Period: Option 4 POP Begin: 11-01-2025 POP End: 10-31-2026

0005AA

Generator Inspections and Tests at the Bath VA Medical Center

0005AB

Hourly Repair Rate (only upon approved contract modification by the CO)

0005AC

Time and a Half Premiums (only upon approved contract modification by the CO)

0005AD

Double Time Premiums (only upon approved contract modification by the CO)

(vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer Representative (COR), 607-664-4403 prior to performance.

Bath VA Medical Center 76 Veteran’s Avenue Bath, NY 14810

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1, and all offers shall reference:

1) Solicitation number for this requirement as 36C24219Q0467

2) Name, address and telephone number of offeror

3) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete.

4) Terms of any express warranty, if applicable

5) Quality Control Plan

6) Price. Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor’s package being determined to be incomplete.

7) Acknowledgement of any solicitation amendments

8) Past performance information

9) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applies to this acquisition.

The following are considered “Acceptable/Non-Acceptable” factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety.

(a) Award shall be made to the responsible offeror whose quotation offers the lowest price technically acceptable, conforming to the solicitation considering technical capability, past performance and price. The government shall evaluate based on the following evaluation factors:

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 3-page capability statement that indicates the vendor has the trained personnel, equipment, and five (5) years past performance record of working experience in generator inspection/load testing services for healthcare, industrial, educational, and/or commercial facilities.

Please provide proof of qualification in NFPA 110 Standard for Emergency and Standby Power Systems, 3.3.9 Qualified Person.

PAST PERFORMANCE

Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process.

The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement. See attached Wage Determination.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation for generator inspection/load bank testing services at the Bath VA Medical Center as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Friday, September 10th, 2021. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.

List of Attachments:

1. Scope of Work (SOW)

2. Wage Determination Number 2015-4181

Combined Synopsis/Solicitation Notice