Final SOW.docx

Title:

Mass Comparator Balance

I. BACKGROUND

The Physical Measurements Laboratory (PML) Office of Weights and Measures (OWM) promotes uniformity in U.S. weights and measures laws, regulations, and standards through training state, federal, and industry laboratories. This enhances consumer confidence, enables U.S. businesses to compete fairly at home and abroad, and strengthens the U.S. economy. The primary goal in the training laboratory is to ensure that students are able to perform hands-on measurement practice with balances that are comparable to the equipment maintained in their laboratories. As a “training and demonstration laboratory” OWM reflects state-of-the-art capabilities and procedures for students who attend the training and for providing technical support.

OWM seeks to purchase a new mass comparator or analytical balance that satisfies its performance requirements. The balance will be used in an environmentally controlled mass lab (20 °C to 24 °C & 25 % to 55 % RH). The balance will be used to train state and industry laboratory metrologists to enhance uniformity across the nation in measurement processes and measurement results.

II. PURPOSE

The Office of Weights and Measures requires One (1) Mass Comparator or Analytical balance to continue and support training operations in its training and demonstration laboratory. This balance will replace a current malfunctioning unit.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: Weighing mass comparator balance for comparing the mass of mass standard artifacts Quantity: 1

Minimum Technical Specifications:

· The balance can be ergonomically operated on a balance table while in the seated position.

· The balance shall have a service life expectancy of at least 10 years.

· The maximum capacity range shall be greater than 32 gram.

· The readability shall be less than or equal to 1 microgram.

· The absolute repeatability shall be less than 2 microgram.

· The time produce a stable weighment shall be less than 15 seconds.

· The gross weight of the balance shall be less than 30 kilograms.

· The contribution of eccentricity error shall be less than 0.05 micrograms.

· The contribution of linearity error shall be less than 15 micrograms.

IV. SCHEDULE OF DELIVERABLES

Place of Delivery

100 Bureau Drive Building 101/Rm B07 Gaithersburg, MD 20899

Standards of Acceptance: The NIST POC or COR shall review all the above deliverables and respond with an acceptance or request for revision by email to the Contractor Point of Contact (POC) within 2 weeks of receipt of deliverable. The contractor may provide NIST POC or COR a draft of deliverable prior to delivering for a Government review. The NIST POC or COR will respond in writing no later than 2 weeks after receipt of draft deliverable with comments as to what may need revising.

PLACE OF PERFORMANCE

Work will be performed at NIST OWM small mass lab (100 Bureau Drive, Bldg 101/Rm B20) at Regular Business Hours. Regular business hours are Monday through Friday, (revise as applicable 8:00 am to 5:00 pm) Eastern Time, excluding Federal holidays and NIST closures.

V. DELIVERY TERMS

Delivery shall be F.O.B Destination (or equivalent incoterms, such as DDP) and shall occur in accordance with the delivery due dates provided in the below table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Micheal Hicks 100 Bureau Drive, Building 101/Rm B20 Gaithersburg, MD 20899

VI. INSTALLATION

The system shall be installed by the Contractor and meet contract specifications no later than 3 weeks after delivery. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, Building 101 Room B20, Gaithersburg, MD 20899.

VII. TRAINING

The contractor shall conduct training session for up to 3 users at NIST. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training may be completed at NIST Monday – Friday during normal business hours after installation and demonstration of specifications and must be completed no later than 5 working days after installation.

VIII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

A visual inspection of the equipment will be performed by the NIST POC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 working days of the installation of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IX. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 2 year after acceptance of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include any manufacturer defects within that time frame.

X. PAYMENT SCHEDULE

The Contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice after installation and training by contractor and acceptance by NIST POC or COR.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

Office of Weights and Measures 2 Rev. May 2016