Final_RFP 20R000019_NCAP Dynamic Rollover Testing.pdf

693JJ920R000019

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ920RQ00004906/24/2020

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693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1400 ES 07/27/2020

LARRY BURSEY 202

larry.bursey.ctr@dot.gov

366-4769

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AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-8

9-17 18-19 21-24 25-29 30-36

37-41

43-50

51-56

57-59

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 58

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ920R000019

(A) (B) (C) (D) (E) (F)

The purpose of this contract is to provide vehicle testing under the National Highway

Traffic Safety Administration's (NHTSA), New Car

Assessment Program (NCAP).

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

DYNAMIC ROLLOVER TEST

SOLICITATION # 693JJ920R000019

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property (GFP) in accordance with the Statement of Work (SOW), Section C for the effort entitled Dynamic Rollover Test and other terms and conditions of the contract. All support services provided to the Government shall be performed by Contractor Employees or personnel otherwise retained by the Contractor.

b. The Government anticipates award of an Indefinite Delivery, Indefinite Quantity (IDIQ), Contract, whereby Firm Fixed Price (FFP) and Cost Reimbursement (CR) Delivery Orders for the purchasing of Lease Cost of Vehicle, and Parts, Repairs and Shipping for Test Vehicles will be issued in accordance with Federal Acquisition Regulation (FAR) 16.5.

a. Minimum Obligation of the Government –The minimum guaranteed obligation of this

IDIQ contract is the issuance of one (1) delivery order and the cost of $TBD for services required for participation in a kick-off meeting under this Contract on an FFP basis.

b. Maximum Obligation of the Contractor – The Contractor shall be obligated to provide services and support up to the estimated ceiling amounts of $TBD specified for the Price Schedule listed for each Base Year included in Sections B.4.1 through B.4.5.

The Contractor shall not exceed the ceiling prices established for each contract year as established in Sections B.4. The ceiling amounts may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

The Price Schedules shown in Sections B.4.1 through B.4.5 for testing shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

A fixed unit price shall be proposed for each Contract Line Item Number (CLIN) listed in each of the Price Schedules. Proposed unit prices shall be rounded to the nearest dollar. Tests will be ordered through the issuance of delivery orders under this contract.

B.3.1 Price Schedule CLIN Descriptions

The Contract Line Item Numbers (CLINs) are defined below and are presented in the same order as they appear in the Price Schedule. CLINs 00001, 10001, 20001, 30001, and 40001 cover the Dynamic Rollover (Fishhook) Test; CLINs 00002, 10002, 20002, 30002, and 40002 cover the Vehicle Lease Service Charge (per Vehicle); and CLINs 00003, 10003, 20003, 30003, and 40003 cover Lease Cost of Vehicle. CLINs 00004, 10004, 20004, 30004 and 40004 cover Parts, Repairs, Towing – Test Vehicle.

A. CLIN 00101 – Kickoff Meeting: Kickoff Meeting price of $TBD is for services required for participation in a kick-off meeting

B. CLINs 00001, 10001, 20001, 30001, and 40001 – Dynamic Rollover (Fishhook) Test: One

(1) vehicle Dynamic Rollover (Fishhook) Test to be performed to all requirements specified in the Fishhook Maneuver Test Procedure (Attachment J.1). Testing on a single vehicle for this CLIN requires both left and right side tests conducted at various speeds and wheel angles as well as the slowly increasing steering testing.

C. CLINs 00002, 10002, 20002, 30002, and 40002 –Vehicle Lease Service Charge (per Vehicle): Vehicle Lease or Rent (Service charge Per Vehicle) is the firm-fixed price paid to the Contractor for its administrative costs associated with securing each test vehicle through lease or rent

D. CLINs 00003, 10003, 20003, 30003, and 40003 – Lease Cost of Vehicle is the cost reimbursement of the lease or rental cost for each vehicle.

E. 00004, 10004, 20004, 30004, and 40004 – Parts, Repairs, Towing – Test Vehicle is the cost reimbursement for any necessary towing or parts replacements or repairs to the test vehicle.

Modifications done to the vehicle by the contractor for the purposes of testing should not be included in these cost reimbursement CLINs but should instead be covered by the firm fixed price test cost CLINs.

B.4 PRICE SCHEDULE

B.4.1 BASE PERIOD 1 (YEAR 1): Prices shall cover the period from the effective date of task order award through twelve (12) months thereafter:

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per Order)

Fixed Unit Price ($)

00101 Kickoff Meeting

00001 Dynamic Rollover (Fishhook) Test 1-15 $ 16-30 $ 31-50 $

*00002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**00003 Lease Cost of Vehicle $

**00004 Parts, Repairs, Towing – Test Vehicle $

B.4.2 BASE PERIOD 2 (YEAR 2): Year 2 Prices shall cover the period from the end of the Base Period Year 1 through twelve (12) months.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per

10001 Dynamic Rollover (Fishhook) Test 1-15 $ 16-30 $ 31-50 $

*10002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**10003 Lease Cost of Vehicle $

**10004 Parts, Repairs, Towing – Test Vehicle $

B.4.3 BASE PERIOD 3 (YEAR 3): Year 3 Prices shall cover the period from the end of the Base Period Year 2 through twelve (12) months.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per

20001 Dynamic Rollover (Fishhook) Test

16-30 $ 31-50 $

*20002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**20003 Lease Cost of Vehicle $

**20004 Parts, Repairs, Towing – Test Vehicle $

B.4.4 BASE PERIOD 4 (YEAR 4): Year 4 Prices shall cover the period from the end of the Base Period Year 3 through twelve (12) months.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per

30001 Dynamic Rollover (Fishhook) Test

16-30 $ 31-50 $

*30002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**30003 Lease Cost of Vehicle $

**30004 Parts, Repairs, Towing – Test Vehicle $

B.4.5 BASE PERIOD 5 (YEAR 5): Year 5 Prices shall cover the period from the end of the Base Period Year 4 through twelve (12) months.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per

40001 Dynamic Rollover (Fishhook) Test

16-30 $ 31-50 $

*40002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**40003 Lease Cost of Vehicle $

**40004 Parts, Repairs, Towing – Test Vehicle $

B.4.6 Option to Extend Services: Option to extend services prices shall cover the period from the end of the Base Period Year 5 through six (6) months.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs)

Item Description Quantity of Tests (Per

50001 Dynamic Rollover (Fishhook) Test

16-30 $ 31-50 $

*50002 Vehicle Lease Service Charge (per Vehicle) Per Vehicle $

**50003 Lease Cost of Vehicle $

**50004 Parts, Repairs, Towing – Test Vehicle $

**NOTE**:

*Vehicle Lease or Rent (Service Charge per Vehicle) is the firm-fixed price paid to the Contractor for its administrative costs associated with securing each test vehicle through lease or rent.

**These CLIN(s) are considered cost reimbursement elements for this contract and any subsequent Delivery Order. At Delivery Order issuance, the Contractor will provide the Government with an estimate for the cost reimbursement CLIN(s) (if applicable). The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Government prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN(s) in accordance with FAR 31.

(End of Section B)

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 BACKGROUND

The Motor Vehicle Costs Savings Act (P.L. 92-513), 49 U.S.C. §§ 32301 et seq, as amended, mandated NHTSA establish the New Car Assessment Program (NCAP). NCAP has been publishing comparative consumer information on frontal crashworthiness of new vehicles since 1979, on side crashworthiness since 1997, and on rollover resistance since January 2001.

Initially, a rollover resistance rating was assigned to a vehicle based solely on a vehicle's Static Stability Factor (SSF), which is the ratio of one half its track width to its center of gravity (c.g.) height. Section 12 of the "Transportation Recall, Enhancement, Accountability and Documentation (TREAD) Act of November 2000" reflected the desire of Congress to supplement the SSF with a dynamic stability test using vehicle maneuvers. Congress directed NHTSA to "develop a dynamic test on rollovers by motor vehicles for a consumer information program; and carry out a program conducting such tests."

After soliciting public comments on proposed approaches to dynamic rollover testing and evaluating those approaches, NHTSA published a Final Policy Statement on October 14, 2003.1 This Final Policy Statement notified the public that a Fishhook Maneuver test would be used in the agency's dynamic rollover testing and conducted according to a procedure contained in that policy statement. The Final Policy Statement incorporated recommendations of the National Academy of Sciences (NAS), which found that dynamic tests should complement static measures, such as the SSF, rather than replace them in developing information for consumers on rollover resistance. The NAS also recommended that NHTSA use logistic regression rather than linear regression for the statistical analysis of the relationship between rollover risk and SSF. Beginning with the 2004 model year, information derived from dynamic rollover testing has been factored in with the SSF in calculations that determine a vehicle's rollover resistance rating. The Fishhook Maneuver Test Procedure (Fishhook Maneuver), is appended to this statement of work (Attachment I).

Section 10307 of the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU)" was signed into law on August 10, 2005 and requires that each new passenger automobile that has been rated under the NCAP must have those ratings displayed on a label on its new vehicle price sticker, known as the Monroney label. NHTSA issued a final rule known as "Stars on Cars" on September 7, 2006 in response to SAFETEA-LU.2 The rule indicates the information, including rollover information, that must appear on the Monroney label and the layout of that information.

Additionally, section 10309 of SAFETEA-LU directed NHTSA to test 15-passenger vans as part of NCAP. A 15-passenger van was defined as a vehicle that seats 10 to 14 passengers, not including the driver. As a result, NCAP tests 12- and 15-passenger vans as part of the rollover ratings program.

The testing and associated data collection requirements described in this contract will allow NHTSA to continue the agency's existing rollover resistance rating program in accordance with the requirements of the TREAD Act of 2000, recommendations of the NAS, and SAFETEA-LU Act of 2005.

1 See 68 FR 59250 for more details 2 See 71 FR 53572 for more details

C.2 OBJECTIVE

The objective of this contract is to collect test data that can be used in determining the rollover resistance of new vehicles so that those vehicles can be rated in such a way that consumers can consider this information when making a new vehicle purchase.

C.3 ACRONYMS AND DEFINITIONS

C.3.1 Acronyms

ACOR Alternate Contracting Officer’s Representative CAP Contractor Acquired Property COR Contracting Officer’s Representative CRS Child Restraint System DAS Data Acquisition System DO Delivery Order DOT Department of Transportation FMVSS Federal Motor Vehicle Safety Standards FTP File Transfer Protocol GFP Government Furnished Property NCAP New Car Assessment Program NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology QA Quality Assurance

C.3.2 Definitions

The following definitions apply to this contract.

“Day”: means a calendar day, unless otherwise specified.

“Week”: means seven consecutive calendar days.

“Standard” or “Safety Standard”: means a Federal Motor Vehicle Safety Standard or FMVSS.

“Test Failure”: means a test which fails to meet an NCAP or FMVSS requirement, unless otherwise specified.

“Invalid Test”: means a test that does not conform to all requirements/specifications of the NCAP test procedures.

C.4 KICK OFF MEETING

Immediately, after contract award, the contractor shall coordinate with the NHTSA COR on preparatory activities for the Kick-Off Meeting. The Kick-Off meet shall be within two (2) weeks of the effective date of the contract award, the Contractor shall participate in an initial kick off meeting with the COR, the Contracting Officer (CO), and other NHTSA staff. The Kick-off meeting may take place via teleconference. The Contractor shall make a brief presentation of their understanding of the contract requirements.

C.5 GENERAL TESTING REQUIREMENTS

C.5.1. Testing

The Contractor shall perform dynamic rollover tests in accordance with the Fishhook Maneuver Test Procedure (Fishhook Procedure) and any subsequent written clarifications provided by the Government. The Fishhook Procedure is provided in SECTION J – LIST OF ATTACHMENTS (Attachment J.1). In the event of any discrepancy between this Contract and the Fishhook Procedure, the Fishhook Procedure and any written clarifications provided by the Government to the contractor shall govern.

C.5.2 Facilities

The Contractor shall meet all facility requirements stated in the Fishhook Maneuver Test Procedure (Attachment J.1). In general, the Contractor must have a facility to prepare the vehicles for testing and to test the vehicles. The test facility must consist of a large test track with a dry, uniform, solid-paved surface. The road test surface must produce a peak friction coefficient of approximately 0.9 when measured using the American Society for Testing and Materials (ASTM) E1136 standard reference test tire (or an equivalent friction coefficient using a conversion factor with an ASTM F2493 standard reference test tire) in accordance with ASTM Method E1337.

ASTM standards can be purchased at https://www.astm.org/Standard/standards-and-publications.html.

C.6 EQUIPMENT

C.6.1 Government Furnished Equipment (GFE)

The Government shall have available for use by the Contractor one set of specialty equipment required by the Fishhook Procedure including outriggers and wheel lift sensors. A complete list of the equipment that will be provided by the Government is appended to this statement of work in Attachment J.5.

C.6.2 Contractor Supplied Equipment

Contractor shall provide any and all equipment required to complete the dynamic rollover testing described in this contract and not listed in Attachment II. The Contractor may choose to use their own equipment in lieu of the Government Furnished Equipment if that equipment is first approved by the NHTSA COR.

C.7 ANNUAL TESTING OF VEHICLES

The contractor shall begin purchase test vehicles in September, or before, of the calendar year prior to the model year (e.g purchase vehicles in September 2020 for model year 2021 vehicles). The contractor shall purchase the vehicles selected by NHTSA and shall coordinate the purchase and test schedule with NHTSA staff. See section C.8. The contractor shall maintain flexibility in its procurement process to account for changes in the availability of vehicles.

https://www.astm.org/Standard/standards-and-publications.html https://www.astm.org/Standard/standards-and-publications.html

C.8 VEHICLES TO BE TESTED

The Contractor shall test all vehicles identified by the Government and adhere to the Annual Schedule of Testing Vehicles developed under section C.7. In some circumstances if a vehicle release is delayed, the Government may remove that vehicle from the list of vehicles to be tested.

C.9 ASSOCIATED TESTING TASKS

C.9.1 Duty to File Reports Anomalies Promptly

The Contractor shall report any apparent vehicle safety anomaly to the Government within 48 hours of identifying the anomaly. A safety anomaly is any unexpected, unanticipated situation or condition that is encountered either in preparing a vehicle for dynamic rollover testing or in conducting the testing that raises concerns about the safe operation of the vehicle involved or the safety of vehicle occupants. An example of a safety anomaly that may become apparent in this program is vehicle overloading when all the test dummies are placed in the vehicle. For a sample anomaly report, see Attachment J.6 of this contract. If there is any question on the part of the Contractor as to whether or not a situation encountered represents a safety anomaly, the Contractor should err on the side of caution and notify the Government of the situation.

C.9.2 Duty to Limit Those Who Witness Testing

Only Contractor personnel, representatives of the Government, Government authorized representatives of the manufacturers of a vehicle being tested, or Government authorized members of the public shall be allowed to witness testing. Prior to any scheduled vehicle test, the Government shall provide the Contractor with a list of the people, if any, it has authorized to witness the test.

C.9.3 Duty to Provide Optional NCAP Testing Services

An important component of the NCAP testing program is the “optional” NCAP testing program.3 An optional NCAP test is an NCAP test (in this case, a rollover resistance test) paid for by the vehicle manufacturer. Due to limited funding, NCAP can only select, test, and provide consumer information on a certain number of makes and models each year. In some instances, a vehicle manufacturer may wish to receive NCAP safety ratings for a vehicle not selected by NCAP. In these cases, the vehicle manufacturer may request an optional NCAP test in writing to NHTSA. If NHTSA approves the optional NCAP test, the manufacturer will be responsible for all costs associated with and the Contractor shall workout all reimbursement requests with the manufacturer, but NHTSA will still receive the test deliverables.

In order to provide unbiased and equivalent test results, NHTSA requires that optional NCAP testing be done at test laboratories already performing NCAP testing under contract to NHTSA.

Therefore, NHTSA requires its NCAP test laboratories to provide optional NCAP testing services to vehicle manufacturers. If an optional rollover resistance test is granted to a vehicle manufacturer, NHTSA will notify the Contractor which make and model was selected, and for what tests. The Contractor must treat an optional NCAP test just like a typical NCAP test: the

3 See 52 FR 31691 and 53 FR 3479 for more details vehicle must be procured, prepared, scheduled, and tested in the exact same manner. The deliverables shall be the same as under this contract, and shall be issued solely to NHTSA. The vehicle manufacturer and the Contactor shall coordinate business arrangements, such as testing and vehicle acquisition costs, without NHTSA involvement. Under no circumstances should a vehicle be provided by the vehicle manufacturer to the Contractor for testing, nor should a specific vehicle (i.e. VIN) be requested by a vehicle manufacturer for testing. For an optional test, the Contractor shall procure a vehicle the same way it would for a typical NCAP test: from a dealership l or other 3rd party.

C.10 SPECIFIC TASKS/REQUIREMENTS

C.10.1 Provide Quotations for Vehicle Lease Costs

The Contractor shall locate and obtain each test vehicle the Government has indicated will be tested for a model year. The Contractor shall obtain test vehicles by renting, leasing, or by another business arrangement at the Contractor’s discretion. Under no circumstances shall the Contractor obtain a vehicle directly from the manufacturer, unless specifically approved in writing by NHTSA. The Contractor shall obtain one of each of the vehicle makes/models selected by the Government for dynamic rollover testing. While the test vehicles shall be procured at the Contractor’s expense, the Government will reimburse the Contractor for actual costs incurred.

Each vehicle shall be new or in “as new” (less than 1,000 miles on the odometer) condition. Prior to issuance of each delivery order, the Contractor shall provide the Government with a cost estimate to acquire each vehicle selected.

C.10.2 Obtain Test Vehicles

It shall typically be the Contractor's responsibility to locate and obtain the test vehicles the Government has indicated will be tested for a model year. The Contractor shall provide the COR specific vehicle build information before acquiring the vehicle to ensure all necessary equipment (e.g. drivetrain, other optional equipment) is on said vehicle. A copy of the vehicle’s Monroney label or other leasing documents is considered appropriate for this information. The Contractor shall locate and obtain each test vehicle the Government has indicated will be tested for a model year. The Contractor shall obtain test vehicles by renting, leasing, or by another business arrangement at the Contractor’s discretion. Under no circumstances shall the Contractor obtain a vehicle directly from the manufacturer, unless specifically approved by NHTSA. The Contractor shall obtain one of each of the vehicle makes/models selected by the Government for dynamic rollover testing. While the test vehicles shall be procured at the Contractor’s expense, the Government will reimburse the Contractor for actual costs incurred. Each vehicle shall be new or in “as new” condition.

“As new” shall mean the vehicle has been driven no more than 1,000 miles prior to the start of dynamic rollover testing under this statement of work. Vehicles used for testing and data collection under this statement of work shall continue to be considered new or in as-new condition for the duration of testing conducted provided that they had been driven less than 1,000 miles when testing began and they are reconditioned according to the Fishhook Procedure as testing is conducted. Vehicles rented or leased new by the Contractor shall be used only for minimum non-destructive testing, then re-conditioned by the Contractor where necessary. Costs incurred during NHTSA testing by the Contractor for leased vehicles will be reimbursed by the Government. Costs incurred by the Contractor unrelated to testing, such as accidental or negligent damage to the vehicle while in the Contractor’s possession, shall not be the responsibility of the Government.

The Contractor shall make all arrangements necessary to obtain test vehicles and keep them for a sufficient length of time to complete the applicable pre-test preparatory work, testing and data collection, and reporting requirements of the test procedure. The length of time required to retain a specific vehicle may vary as a result of a number of factors including whether or not the test results for the vehicle are challenged by the vehicle's manufacturer.

The Government, at its own discretion, may choose to provide the Contractor with test vehicles instead of requiring the Contractor to procure test vehicles. In these circumstances, the Government shall work with the Contractor to determine a delivery process that is agreeable for both parties.

C.10.3 Obtain Duplicate Tires and Related Materials

The Contractor shall purchase sufficient duplicate Original Equipment Manufacturer (OEM) tires for each test vehicle. All tires must be new (i.e. date of manufacture less than 6 months old) and of the same make, model, size, and have the same first seven characters of the tire serial number as those installed on the vehicle as OEM. The Contractor shall maintain tire inflation pressuresin accordance with the OEM’s recommendation tire inflation pressure indicated on each vehicle's identification placard. The number of tires that are required to be purchased to conduct testing of a particular vehicle may be reduced in consultation with the Government on a case-by-case basis, if circumstances allow for such a reduction.

In the event of tire debeading and/or rim strike with the pavement, the Contractor shall purchase additional items. In the case of a tire debeading from the rim during a test, the Contractor shall purchase inner tubes to mitigate debeading during a retest. If a wheel strike occurs between the wheel rim and the pavement the Contractor shall purchase replacement wheel rims. The purchase price of these test items as well as replacement OEM tires shall be reimbursed by the

C.10.4 Test Vehicles Disposal

Upon acceptance of test results and deliverables required under this Contract for a vehicle, and after the Government determines that no additional testing is required, the Government will notify the Contractor in writing that no additional testing will be required on the vehicle. Following receipt of the notice, the Contractor may dispose of the vehicle by returning it to the owner from whom it was rented or leased. If the Government provided the Contractor with the test vehicle, the Government shall arrange for pickup of the test vehicle in a timeframe that is acceptable for both parties.

C.10.5 Quality Assurance System and Test and Test Measurement Equipment

The Contractor shall implement and maintain a Quality Assurance (QA) system in accordance with this contract and all applicable test procedures. It is preferred that the Contractor’s QA system follow ISO17025 or other similar industry standard. The Contractor shall retain the necessary test equipment not provided as GFE and maintain all equipment, including GFE, upon consultation with the Government and in accordance with the QA system. The Contractor shall maintain documentation of the test equipment system.

Before the NCAP test program is initiated, the Contractor shall implement and maintain a test instrumentation calibration system in accordance with established calibration practices and the Contractor’s Quality Assurance system. The calibration system shall be setup and maintained as follows:

• Standards for calibrating the measuring and test equipment will be stored and used under appropriate environmental conditions to assure their accuracy and stability.

• All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at period intervals not exceeding 12 months for instruments and 12 months for calibration standards. Records, showing the calibration traceability to the National Institute of Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

• All measuring and test equipment and measuring standards will be labeled with the following information:

o Date of calibration o Date of next scheduled calibration o Name of technician who calibrated the instrument

• A written calibration procedure shall be provided to the Government by the Contractor including, as a minimum, the following information for all measurement and test equipment:

o Type of equipment, manufacturer, model number, etc.

o Measurement range o Accuracy o Calibration interval o Type of standard used to calibrate the equipment (calibration traceability of the standard must be evident) o The actual procedures and forms used to perform the calibrations

• The Contractor shall maintain calibration records for all test instrumentation in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system procedures shall be accepted by the COR before the test program commences.

• Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technicians and submitted with the final report.

• NHTSA may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

C.10.6 Preparation of Vehicles for Testing - Outriggers, Sensors, and Tires

The Contractor shall remove the bumpers from each test vehicle and install safety outriggers as described in the Fishhook Procedure.

The Contractor shall install testing equipment and sensors in each vehicle as described in the Fishhook Procedure. Initial testing shall be conducted without the use of the wheel lift instrumentation. In the event that tip-up is observed, consistent with the test procedures, the Contractor shall re-run the test with the use of wheel lift instrumentation.

The Contractor shall assure that the tires on the test vehicle comply with the requirements of the Fishhook Procedure. This may, either at the beginning of testing or at various points in the process of testing as described in the Fishhook Procedure, require the Contractor to install and break-in new tires according to the requirements of the Fishhook Procedure. If tire debeading occurs during testing, the Contractor shall install tubes in the tires to prevent debeading.

C.10.7 Perform Slowly Increasing Steer Maneuver and Fishhook Maneuver

For each test vehicle, the Contractor shall perform the Slowly Increasing Steer Maneuver test series as described in the Fishhook Procedure to determine the steering that produces a lateral acceleration of 0.3 g.

For each test vehicle, the Contractor shall perform the NHTSA Fishhook maneuver test series for each test vehicle with additional tire changes and break-ins as indicated in the Fishhook Procedure. The contractor shall record all data from all sensors as described in the Fishhook Procedure.

C.10.8 Lateral Friction Tests

The Contractor shall prepare for and accomplish lateral friction tests for each test vehicle. For each test day, test runs shall be accomplished at each of three previously determined locations at the Contractor's facility. If a test run has been accomplished within the previous week, those results may be used for the current test day assuming no changes have occurred to the test surface and that the test surface is in the same environmental condition as the previous run (e.g. dry and at the same temperature).

Each test run will provide for a minimum of 5 seconds of tire friction at constant normal load, slip angle, and speed in a free rolling condition. The tests shall be accomplished using an ASTM E1136 (or ASTM F2493 with appropriate test parameters) tire with an inflation pressure of 35 (±0.5) psi at a test speed of 40 (±0.5) mph. The net slip angle of the test tire during each test run shall be 7.5 deg. The test tire shall be no older than 6 months from the date of manufacture. Use of an individual test tire shall be discontinued when it shows noticeable wear of the tire shoulder.

The Contractor shall not use a test tire no more than six text days and must reverse the tire direction (on the rim) after three test days. The final result of the lateral friction tests shall be a friction measurement for each test location. The Contractor also shall provide all other collected data for these tests including any necessary data reduction, plotting and computation of friction measurement. These measurements shall then be added to the report of fishhook test results for that particular day.

C.10.9 Prepare and Submit Deliverables

The Contractor shall prepare and submit to the Government the deliverables as described in the "Deliverables" section of this Contract and Fishhook procedure, according to the schedule outlined in that section unless the deliverables and/or the schedule are modified in writing by the

(End of Section C)

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2016 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2016 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication

Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website.

Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available. Also, the full text of a clause may be accessed electronically at the following web address.

CLAUSE CLAUSE TITLE DATE

52.246-4 Inspection of Services – Fixed-Price AUG 1996 52.246-3 Inspection of Supplies – Cost Reimbursement MAY 2001

52.246-16 Responsibility for Supplies APR 1984

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in Section G.4, Government Personnel, shall be responsible for the technical administration of this contract. For each Delivery Order (DO) placed under this contract, a Delivery Order COR will be identified. That person will be responsible for performing the inspection of all supplies and/or services rendered under the delivery order, and for recommending to the Contracting Officer acceptance or replacement/correction of services or materials that fail to meet the contract requirements.

Rejection of a deliverable will delay payment due and may be grounds for termination for default.

(End of Section E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this/these address:

www.acquisition.gov/far/.

Federal Acquisition Regulation (FAR) Clauses:

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

CLAUSE TITLE DATE

X 52.242-15 Stop Work Order AUG 1989 X 52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of final reports shall be completed within sixty (60) months of the effective date of the contract. Delivery Orders may only be issued during this period and during any contract extensions. Testing ordered under Delivery Orders shall be completed within the timeframe specified in each Delivery Order and in accordance with Section I.3.4 FAR 52.216-22 Indefinite Quantity.

F.3 PERFORMANCE MILESTONES (M) AND DELIVERABLES (D)

F.3.1 Milestones /Deliverables Schedule

Items shall be delivered in accordance with the following schedule. Items 2-7 shall apply to each Delivery Order issued under this Contract:

Item Task Deliverables (D) & Milestones (M) Due Date 1 C.4 Kick-Off Meeting (M) Within 2 weeks of the effective date of the contract 2 C.7 Annual Schedule of Testing of Vehicles (M) Within 14 days of COR request, after issuance of Delivery Order

3 F.5 Preliminary Test Deliverables (D) Within 24 hours of test completion

4 F.6 Digital Time History Data (D) Within 5 business days of COR request

5 F.7 Digital Video (D) Within 7 business days of completion of testing

6 F.8 Draft Test Report and Supporting Data (D) Within 7 business days of test completion http://www.acquisition.gov/far

Item Task Deliverables (D) & Milestones (M) Due Date 7 F.9 Final Test Report (D) Within 7 business days of receipt of COR’s reviewed Draft Test Report

8 F.10 Submit Monthly Reports (D) Ongoing, on the 15th of each month

F.4 PLACE OF DELIVERY:

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No.

Address

3-8

Department of Transportation National Highway Traffic Safety Administration (XXX-XXX) Attention: TBD at Task Order Award 1200 New Jersey Avenue, SE, W46-XXX Washington, DC 20590 Telephone: (202) 366-XXX E-mail: TBD@dot.gov

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attention: Larry Bursey, CTR 1200 New Jersey Avenue, SE, W44-131 Washington, DC 20590 Telephone: (202) 366-9773 E-mail: larry.bursey.ctr@dot.gov

F.5 PRELIMINARY TEST DELIVERABLES

For each vehicle tested according to the Fishhook Procedure, the Contractor shall submit a “Quick Look” preliminary test result package containing data outlining the test measurements and results (Attachment IV). This preliminary package shall be submitted within 24 hours of test completion via email to the

COR.

F.6 DIGITAL TIME HISTORY DATA

The COR may request digital sensor time history data (e.g. Excel data) as described in Table 1.2 of the Fishhook Procedure. If requested, this data should be delivered via email or the NHTSA FTP site to the COR within 5 business days of the request.

mailto:TBD@dot.gov mailto:larry.bursey.ctr@dot.gov

F.7 DIGITAL VIDEO

Digital video showing the complete testing of each vehicle, including the Slowly Increasing Steer maneuver and the Fishhook Maneuver at each speed for which the vehicle is put through the maneuver shall be provided within 7 business days of completion of testing. The video shall be delivered to the COR via the NHTSA FTP site. The video shall be divided into segments with each segment preceded by text indicating the vehicle year/make/model, test speed, the loading of the vehicle, the scalar used, and the steering maneuver, video camera location, and any additional clarifying information (e.g. 4x2 or 4x4, cab configuration, etc.). The video shall be made from stabilized (e.g. tripod mounted) video cameras that are located approximately as indicated in the Fishhook Test Procedure and shall follow the vehicle during its entry onto the vehicle dynamics area until it comes to a full stop at the completion of the Fishhook Maneuver. The video shall also document any unusual conditions that arise during the testing, such as tire debeading or rim/pavement contact.

F.8 DRAFT TEST REPORT

For each vehicle tested according to the Fishhook Procedure, the Contractor shall submit a draft test report via email or FTP site to the COR within 7 business days of test completion. Each test report shall be delivered to NHTSA in draft form so that it may be circulated for review and comments within the agency. The agency comments will be forwarded to the Contractor so that a final report can be prepared that addresses the agency's comments.

Each draft test report shall include the following and should be similar to the report template in Attachment V:

• Information on the vehicle tested including:

o Year o Make o Model o VIN o Body Style and Trim o Load o Engine Size and Type o Transmission Type o Drive o Doors o Fuel (level) o Optional Equipment o Tire Type o Tire Size o Recommended Inflation Pressure for each of the vehicles' four tires o Tire pressure of each of the vehicle's four tires (pre- and post-testing for

Slowly Increasing Steer maneuver, for dynamic testing, and for each tire change) o Average Tread Depth for each of the vehicle's four tires (pre- and post-testing) o Wheelbase o Vehicle Stability/Control Systems (Yes/no - specify type) o Mileage at start of testing o 4-Wheel ABS (Yes/No) o Power Assist (Yes/No) o GVWR o Curb weight of the vehicle - front, rear and total o Tested weight of the vehicle-front, rear and total

• A brief description of the conditions that existed at the time dynamic rollover testing was conducted for the vehicle involved. This shall include the approximate temperature and wind conditions at the time of the testing.

• A description of the work done in preparation for conducting the dynamic testing of a vehicle as well as a description of the dynamic testing that was conducted. This can be brief and may rely heavily on references to the Fishhook Maneuver. The primary purpose of this section of the report will be to have the Contractor attest to the fact that the testing that was conducted was done according to the Fishhook Maneuver procedure.

• Graphs of the data recorded during each run, including any validation runs required by the Fishhook Maneuver Test Procedure if a vehicle tips-up. Samples of the graphs that should be included are in the report template (Attachment V) included in this statement of work.

F.9 FINAL TEST REPORT

For each vehicle tested, the Contractor shall submit a Final Test Report. The Final Test Report shall include any changes submitted to the Contractor by the Government based on the Government's review of the Draft Test Report. The Final Test Report shall cover the same subject areas and contain the same elements as those contained in the Draft Test Report. The Contractor shall submit the Final Test Report within 7 business days of receiving the COR corrections.

F.10 MONTHLY REPORTS

The contractor shall furnish the report electronically to the COR (TO) by the 15th of each month following the month being reported. At a minimum, the progress report shall include a narrative description of the following items:

• Accomplishments made during the reporting period

• Funds status by major cost element, month's obligations, cumulative obligations estimated cost to complete, and percent of cost expended versus percent of completion

• Plans for accomplishments in next reporting period

• Preliminary or interim results, conclusions, trends, or other items of information that the

Contractor believes are of interest to NHTSA problems or delays that the Contractor has experienced and possible solutions for remedying these problems or delays, and

• Specific action that the Contractor would like NHTSA to undertake to alleviate a problem, and

• Due dates for remaining deliverables.

(End of Section F)

SECTION G – TASK ORDER ADMINISTRATION

G.1 SUBMISSION OF INVOICES

G.1.1 Invoice Procedures

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

a.…