Past_performance_Questionnaire.pdf

Past Performance Questionnaire

Solicitation No. Fedbid#942362- Develop Hazardous Devices ConOps Workshop

(Offeror/Bidder to complete Part I prior to providing this questionnaire to client)

In order to assess potential vendors under the above-referenced solicitation Fedbid#942362, the DHS/FEMA contracting office is obtaining past performance information on all vendors proposing on this effort.

We thank you in advance for your time, effort, and cooperation in responding to this questionnaire.

Completed Past Performance Questionnaire shall be returned electronically to:

Contracting Officer Tiffany Strickland at tiffany.strickland@fema.dhs.gov and Merlys Aviles at merlys.aviles@fema.dhs.gov BY Friday 8/31/2018 by 5:00PM EST.

<Insert your company name above>

If you need more space than that provided, attach additional pages. Responses will be treated as source selection sensitive information.

PART I – TO BE COMPLETED BY OFFEROR AND TRANSMITTED TO

REFERENCE (CLIENT) FOR COMPLETION.

A. CONTRACT INFORMATION:

NAME OF CONTRACTOR/ OFFEROR:

1 Agency Name/Location:

2 Program/Project Title:

Type of Instrument (e.g. Contract / Order /

Subcontract / Other):

4 Contract Identification Number:

5 Order Number (If applicable):

Project Service Description (Add attachment if necessary):

Type of Contract (e.g. Negotiated, Sealed

Bid):

Pricing Type (e.g. fixed price, cost reimbursement, other):

9 Competitive (Y/N):

10 Follow-on Work Available (Y/N):

Follow-on Work Awarded to Offeror

(Y/N):

mailto:tiffany.strickland@fema.dhs.gov mailto:merlys.aviles@fema.dhs.gov

11 Date of Award:

12 Initial Contract Dollar Value (w/Options):

13 Final Contract Dollar Value (w/Options):

14 Period of Performance:

15 Place(s) of Performance:

Complexity of Work (e.g. difficult, routine, simple):

Type and extent of subcontracting

(add rows if needed):

PART II – TO BE COMPLETED BY OFFEROR’S CLIENT AND E-MAILED TO

CONTRACTING OFFICER

Tiffany.strickland@fema.dhs.gov BY 5:00PM EST 08/31/2018.

A. Reference Respondent Information

1 Name (please print):

2 Agency / Company:

3 Position Title:

4 Phone Number (include area code):

5 Fax Number (include area code):

6 Email Address:

7 Mailing Address:

Your Role Relative to the Project / Contract

(e.g., COTR, PM):

Length of Involvement in Project /

Contract:

10 Questionnaire Completion Date:

B. Performance Assessment

Please rate the contractor’s performance on the identified program using the following rating scale.

Assessments should reflect only contract performance for which the contractor is responsible.

Rating Definition

Superior

Exceeds the requirements in a way which yields significant benefits to the Government; weaknesses, if any, are of small impact and NO significant weaknesses or deficiencies

Satisfactory Based on an offeror’s past performance record, some doubt exists that the offeror will successfully perform the required effort.

Marginal

Fails to meet the minimum requirements or has one or more significant weaknesses. Deficiencies and significant weaknesses are correctable without major revisions to the proposals

Unsatisfactory Based on an offeror’s past performance record, extreme doubt exists that offeror will successfully perform the required effort.

Neutral

No relevant performance record is identifiable upon which to base a meaningful performance rating. A search was unable to identify any relevant past performance information for the offeror or key team members/subcontractors or their key personnel. This is neither a negative or positive assessment.

mailto:Tiffany.strickland@fema.dhs.gov

Solicitation No. Fedbid#942261- Critical Infrastructure Cyber-Attack Resilient Workshops

C. Past Performance

Quality Superior Satisfactory Marginal Unsatisfactory Neutral

1 Overall quality of the project

Qualifications and quality of key personnel to meet the objectives of the project

Procedures that ensured the level of quality remained constant throughout the life of the project.

Adequacy, relevance and reasonableness of the quality management approach, procedures, documentation and methods

Quality of products, materials and services for the price paid

Accuracy of the record keeping procedure and ability to prepare accurate and timely reports

Ability to implement effective corrective actions and improvements

Comments:

Cost Control Superior Satisfactory Marginal Unsatisfactory Neutral

Demonstrated a process for management of the program costs and segmentation of costs for improved manageability

Demonstrated financial stability during the project performance period

Demonstrated effectiveness in reducing project costs from the baseline cost estimates

Demonstrated reasonableness of proposed modification costs

Demonstrated reasonableness in labor costs

Timeliness Superior Satisfactory Marginal Unsatisfactory Neutral

Timeliness in completing the overall project.

Completion of tasks in accordance with project schedule’s critical milestone dates

15 Timeliness in completing reports

Timeliness of responses to client requests and inquiries

Business Relations Superior Satisfactory Marginal Unsatisfactory Neutral

Demonstrated a business-like concern for your agency’s / company’s interests

Relationship with client technical and functional personnel

Relationship with contracting office personnel

20 Relationship with subcontractors

Cooperation and innovation in problem solving

Compliance with the terms of the contract

Management Superior Satisfactory Marginal Unsatisfactory Neutra l

Utilized effective program and project management processes, tools, and reporting

Had satisfactory and complete management plan

Demonstrated effectiveness in use of risk management to proactively reduce project disruptions

26 Ability to retain key personnel

Availability and accessibility of key personnel

Flexible in responding to changing needs

Adequate processes and metrics for the evaluation of their own overall management performance

Adequate subcontractor management procedures

Demonstrated effectiveness in risk identification, escalation, response and monitoring procedures

Demonstrated effectiveness in capturing incidents and resolving problems

Ability to provide a product or service that met your mission requirements

Based on this Contractor’s overall performance, would you award them another contract?

Why or why not?

D. Additional Remarks

Thank you for your assistance in supporting this source selection activity.