FD20302301369 PWS.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

PERFORMANCE WORK STATEMENT (PWS)

Table of Contents

PREFACE SHEET

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS). The superseded pages should be retained as a record.

NOTE: The portion of the text of this document affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

Appendix A

PR Number: FD2030-23-01369 PWS Form Rev 3: 27 MAY 2022

1. GENERAL INFORMATION

1.1 DEFINITIONS

1.1.1 The following definitions are applicable to this PWS:

1.1.1.1 Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a Government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA). The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

1.1.1.2 Consumable Part: Piece parts that are not typically reused during the repair or overhaul process.

1.1.1.3 Defect: A characteristic that does not conform to the specified requirements.

1.1.1.4 End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for Government storage and issue. End items may contain one or more Shop Replaceable Unit (SRUs). End items are also referred to as Line Replaceable Units (LRUs). End items covered by work under this PWS are listed on the preface sheet.

1.1.1.5 Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s ability to complete the work in accordance with (IAW) the contract, applicable technical orders, and other guidance required by this PWS.

1.1.1.6 Overhaul: The process of significantly or completely disassembling an item to its individual components; reworking, rehabilitating, or replacing worn or damaged components; reassembly; and test such that the item is returned to its original life expectancy (i.e. reliability), or nearly so.

1.1.1.7 Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

1.1.1.8 Product Quality Deficiency: Any defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

1.1.1.9 Product Quality Deficiency Report (PQDR): The SF 368 form or format used to record and transmit product quality deficiency data.

1.1.1.10 Recoverable Component: Accountable, non-expendable part or sub-assembly of an end item. Also referred to as a Shop Replaceable Unit (SRU). SRUs may be re-installed in an end item after inspection/repair and deemed serviceable. If applicable to the scope of this SOW, SRUs will be listed on the preface sheet.

1.1.1.11 Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the specified inspection criteria. Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seals, gaskets, etc.) exposed during repair, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end items, and final inspection (e.g. safety wiring, painting, affixing decals) IAW the applicable publication and approved test documentation.

1.1.1.12 Re-usable Component: Non-accountable, expendable part or assembly that may be re-installed in an end item after inspection/repair and deemed serviceable.

1.1.1.13 Serviceable: An item is considered serviceable if it is capable of meeting the functional and test requirements for which designed or modified as established by the applicable technical documents in SECTION 3.

1.1.1.14 Special Tooling (ST): Special tooling refers to all specialized jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids and replacements designed for a specific project and cannot be used otherwise without substantial modification or alteration. Some Technical Orders generically refer to this tooling as support equipment.

1.1.1.15 Special Test Equipment (STE): STE consists of interconnected/interdependent items or equipment assemblies, including standard or general purpose items or components, brought together to become a new functional entity for special test purposes. They are single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in the direct performance of contract maintenance. It does not include consumable property, special tooling, buildings, materiel, special test facilities (except foundations and similar improvements necessary for installing special test equipment, plant equipment items, or similar capital items used for general plant testing purposes). Some Technical Orders generically refer to this test equipment as support equipment.

1.1.1.16 Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of Government equipment. Technical orders contain approved process and piece part information that must be followed to ensure the item retains its qualification status.

1.2 PRE-AWARD SURVEY REQUIREMENTS

1.2.1 A Pre-Award Survey (PAS) shall be required but may be waived by the Government at the time of award.

1.2.2 At the time of the PAS the prospective Contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) IAW contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective Contractor for this procurement action.

1.2.2.1 Provide data to include Contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how Contractor and subcontractor facilities will fulfill the Government’s requirements.

1.2.2.2 Prior to PAS, the prospective Contractor shall provide a list of all ST/STE required and shall comply with the requirements detailed in paragraph 1.6.

1.2.2.3 Prior to PAS, the prospective Contractor shall provide a test plan for each end item as specified in the preface sheet. The test plan shall include all testing required by the applicable acceptance test procedure and will detail how the testing will be accomplished utilizing the prospective Contractor’s STE.

1.2.2.4 The prospective Contractor shall provide the above to the PCO via email in the form of a word processing document or spreadsheet, viewable by Microsoft Office programs.

1.3 INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.3.1 IPE shall be completed within sixty (60) calendar days of receipt of first delivery order. The IPE requirement may be waived by the Government at the time of contract award.

1.3.2 The IPE shall be conducted on three (3) units of each line item. The condition of the items at IPE will be as follows: one (1) each ready to be disassembled to follow the entire overhaul procedure; one (1) each fully disassembled, cleaned, and ready for assembly and testing; and one (1) each assembled and ready for functional testing. The Contractor shall furnish written notice to the PCO through the ACO within fifteen (15) business days after the required quantity of end items are available for the IPE.

1.3.3 The PCO shall notify the Contractor of the projected dates that the Government IPE Evaluation Team will arrive at the Contractor’s facilities to conduct the IPE. The Contractor shall permit entrance to the Evaluation Team into its facilities. This includes access to Contractor telephones and other communication devices that will allow the Evaluation Team to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4 Under no circumstances shall the Contractor accomplish overhaul on any quantity of items on order or through any Induction-at-Risk/Early Induction contractual provision, other than the three (3) IPE units that will be evaluated by the Evaluation Team prior to the accomplishment of the IPE. Only after the approval notice from the PCO shall the Contractor proceed with overhaul on the remaining items on order or items under Induction-at-Risk/Early Induction provisions. The Government’s delivery schedule shall be held in abeyance until approval of the IPE by the Evaluation Team.

1.4 REPORTING REQUIREMENTS

1.4.1 Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423) found in Part 1, Section B, The Schedule.

1.4.2 In addition, the Contractor shall maintain for five years a document package containing the following documentation for each end item produced:

1.4.2.1 Maintenance Data Sheet

1.4.2.2 Test Data Sheet

1.4.2.3 Quality Acceptance Review Documentation

1.4.2.4 Parts replaced listed by each serial numbered end item overhauled

1.4.3 Contractor shall load engine component assembly into Comprehensive Engine Management System (CEMS) for all items tracked in CEMS. All part number changes and TCTO accomplishment shall be documented. While not all components are tracked in CEMS, the AF reserves the right to add tracking of any covered component to CEMS.

1.5 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.5.1 The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.5.2 When a Deficiency Report is received for an end item overhauled under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.3 The Contractor shall report any Government furnished material, for the work accomplished as outlined in this PWS, that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364 and WEBSDR.

1.5.3.1 WEBSDR Link: https://www.transactionservices.dla.mil/daashome/websdr.asp

1.5.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.5.5 The Contractor shall support quality assurance reviews to be conducted at the site of overhaul at the request of the Government throughout the contract period.

1.5.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of work as specified in this PWS for each end item worked under the terms of this contract.

1.5.7 Requests for deviation/waiver shall be submitted to the PCO through the ACO. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the contract number, NSN, and part number (P/N) of the end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation waiver, justification for deviation/waiver, and proposed corrective action taken.

1.5.8 Contractor shall have in place and maintain a quality management system in compliance with ISO 9001:2000/ American National Standards Institute (ANSI) American Society for Quality Control (ASQC) Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and Supplement Requirements imposed by this contract. The Quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the government for review upon request. The government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2000 requirements and the adequacy of implementing procedures. The government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

1.6 SPECIAL TOOLS AND TEST EQUIPMENT

1.6.1 The ST/STE required to accomplish the scope of work to be completed on end items under this contract are listed in the specified overhaul technical documents listed in SECTION 3 of this PWS. If the equipment specified in the applicable technical documentation are not designated as Government furnished in this contract, the Contractor is responsible for furnishing part number identical or substitute ST/STE from commercial sources.

1.6.2 If the Contractor intends to substitute ST/STE, a list of the proposed substitute ST/STE shall be provided to the PCO with the proposal. At the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute ST/STE can be acquired and meets the standards stipulated in the technical data by the following actions:

1.6.2.1 Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the ST/STE required to perform the tasks.

1.6.2.2 Explaining the capabilities of substitute ST/STE to ensure that it is adequate to perform the specified testing requirements.

1.6.2.3 Defining how substitute ST/STE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.6.3 The equipment shall be in possession of the Contractor prior to the IPE team visit.

1.6.4 The Contractor shall show documentation certifying the accuracy of all calibrated ST/STE to the ACO prior to work performed as outlined in this PWS.

1.6.5 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated ST/STE is made available to the ACO prior to work being performed. The Contractor shall ensure ST/STE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each ST/STE item as follows:

1.6.5.1 ST/STE part number and serial number

1.6.5.2 Date calibrated

1.6.5.3 Calibration due date

1.6.5.4 Calibration source

1.6.5.5 Calibration procedure used

1.6.5.6 Is and Was data

1.6.5.7 Facsimile of the current stamped calibration sticker affixed to ST/STE item

1.6.5.8 Verification of full performance compliance IAW this PWS for ST/STE items not requiring calibration

1.6.5.9 Traceability to the National Institute of Standards and Technology

1.7 PRECIOUS METALS RECOVERY PROGRAM

1.7.1 The Precious Metals Recovery Program is not applicable to this PWS. The handling and control of precious metals shall be IAW AFI 23-101, Air Force Materiel Management, if necessary.

1.8 NUCLEAR HARDNESS REQUIREMENTS

1.8.1 The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.9 PARTS CONTROL PROGRAM

1.9.1 The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS.

1.9.2 The Contractor shall establish the parts control program for each end item from the PREFACE SHEET using technical documentation specified in SECTION 3, consisting of the applicable Illustrated Parts Breakdown (IPB) TO or Government engineer approved OEM parts list, hereafter referred to as the Government approved parts list.

1.9.3 Approval from the PCO is required for the Contractor to use any parts not contained in the Government approved parts list. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the Government approved parts list or this PWS. If Government provided technical data is utilized, the Contractor shall notify the PCO in writing of any configuration discrepancies noted between the applicable IPB, engineering drawings, and the current configuration of the end item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for configuration deviations prior to implementation.

1.9.4 The IPB shall serve as the current configuration baseline for an end item or system unless otherwise stated in this PWS.

1.9.5 The Contractor shall only use replacement parts purchased directly from the end item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the Contractor shall request permission to utilize an alternate source. The cognizant engineering authority shall provide written authorization via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for surplus material use shall be obtained from the cognizant engineering activity via the PCO.

1.9.6 The Contractor shall keep records to allow traceability of sourcing of replacement parts for each end item overhauled by serial number. These records shall be furnished for inspection upon Government request.

1.9.7 The Contractor shall be required to perform work as specified by this PWS for all end items unless written disposition instructions are provided by the PCO through the ACO. Requests for condemnation shall be submitted by the Contractor in writing through the ACO to the PCO.

1.10 OZONE DEPLETING SUBSTANCES

1.10.1 This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of this contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the engineering or technical data specified by this PWS. The Contractor shall immediately identify the substitute in writing to the PCO when a substitute has been determined.

1.11 TECHNICAL ORDER MAINTENANCE

1.11.1 If Government provided technical data is used to accomplish the work specified in this PWS, the Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to TO 00-5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management.

1.11.2 In the event of a TO change during the contract, the Contractor shall evaluate the impact of the change on the Contractor’s performance. The Contractor shall consider the impact of this change on costs, schedules, and any other pertinent factors. The Contractor shall provide a written evaluation, along with specific justification/applicable data documenting the impact on the Contractor’s performance, to the PCO within ten (10) business days after receipt of the change. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.12 CONTRACTOR EMPLOYEES

1.12.1 Contractor employees shall identify themselves by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12.2 Contractor shall limit the use of outside vendors to sources authorized by the Original Equipment Manufacturer (OEM) and the Air Force Cognizant Engineering Authority to perform the process being outsourced.

1.12.3 The Contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag/historical records. The Contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

1.13 SAFETY AND HEALTH STATEMENT

1.13.1 While performing work under this contract the contractor shall comply with all applicable federal, state, and local regulations regarding occupational safety and health. The contractor shall notify the PCO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

1.13.1.1 Contractor, contract number, name, and title of person(s) reporting

1.13.1.2 Date, time, and exact location of accident/incident

1.13.1.3 Brief narrative of accident/incident (events leading to accident/incident)

1.13.1.4 Cause of accident/incident, if known

1.13.1.5 Estimated cost of accident/incident (material and labor to repair/replace)

1.13.1.6 Nomenclature of equipment and personnel involved in accident/incident

1.13.1.7 Corrective actions (taken or proposed)

1.13.1.8 Other pertinent information

1.13.2 If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the PCO.

1.14 CONTRACTOR MANPOWER REPORTING

1.14.1 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov <https:www.sam.gov/>

1.14.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do <https??www.fsd.gov/fsd-gov/home.do>).

*Reporting Period: Contractors are required to input data by 31 October of each year.

1.14.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.14.4 User Guide: Data for Air Force service requirements must be input at www.sam.gov <http://www.sam.gov/>. A quick start user guide as available at the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf ,https://sam.gov/SAM/transcript/SCR_QSG.pdf>. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf ,https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf>.

1.15 ITEM UNIQUE IDENTIFICATION REQUIREMENTS

1.15.1 The Contractor shall develop and implement Item Unique Identification (IUID) marking in accordance with the latest version of MIL-STD-130. Marking requirements may have already been identified in Government provided technical orders listed in SECTION 3. Each asset produced during the course of this contract shall be marked.

1.15.2 IUID markings currently in place on items undergoing repair, if applicable, shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall notify the PCO for determination.

1.15.3 IUID markings which will be potentially destroyed during repair due to technical direction (e.g. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same Unique Item Identifier as part of the repair action.

1.15.4 The Contractor shall submit the required and applicable data for newly marked items to the DoD IUID Registry per the data submission procedures at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

1.16 SURGE

1.16.1 In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes surge: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan. A CDRL and DID are associated with the surge requirement. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

1.16.1.1 The Contractor will maintain a certain level of safety stock of components to draw from to perform additional overhauls.

1.16.1.2 Add additional shifts to increase production within the Contractor and with suppliers.

1.16.1.3 The Contractor will work with the various manufacturing sites and their supply chains to expedite production. The contractor will be notified in advance of, and be given the opportunity to negotiate; any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.16.2 Surge plans have four basic phases (assessment, execution, sustainment, and exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

1.16.3 Contractors will provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

2. Description of Services

2.1 Background - The United States Air Force (USAF) requires J85 engine and accessory gearbox bearings to be inspected and repaired to maintain the J85 engine used in the T-38 aircraft. The objective is for the parts to be inspected and repaired, to provide the most advantageous cost to the government. All offerors must be qualified as a USAF repair source before contract award.

2.2 Scope - This Performance Work Statement (PWS) defines the disassembly, cleaning, inspection, repair, and Level II repair requirements to return J85 Bearings to serviceable condition. The instructions use Technical Order (T.O.) 44B-1-102, MAINTENANCE INSTRUCTIONS, ANTIFRICTION BEARINGS, and the depot manuals applicable to the end item engines. All inspections and repairs shall be accomplished at the contractor’s facility utilizing contractor furnished labor, material, and equipment. The PWS also includes requirements for failure analysis, testing, and reporting.

Mission Essential Services This requirement has been determined not to be mission essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

2.3 General Requirements

2.3.1 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.3.2 Foreign Disclosure Restrictions do apply to this effort.

2.3.3 Contractor shall limit the use of outside vendors to sources approved The Air Force Cognizant Engineering Authority to perform the process being outsourced.

2.3.4 Contractor shall be responsible for providing all support equipment and maintaining the support equipment needed to accomplish inspection, repair of the J85 Bearings.

2.3.5 The contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag or historical records. The contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

2.4 J85 Bearing Requirements

2.4.1 Mixing and matching of races from two different bearings of the same part number is permissible. When accomplished on life limited bearings, the refurbished bearing shall acquire the serial number and operating codes of the highest operating time bearing. Mix and matching of races shall be performed IAW T.O. 44B-1-102.

2.4.2 Scrapped races may be replaced with new races if economically feasible. New replacement races must be acquired from the original bearing manufacturer.

2.4.3 If both inner and outer races require scrapping, the bearing shall not be refurbished. Serviceable separators and rolling elements shall be saved for replacement components in other refurbishable bearings of the same part number.

2.4.4 The rolling elements from two different bearings shall not be intermixed. However, the whole set of rolling elements may be transferred from one bearing to another bearing of the same part number provided they are serviceable and satisfy the clearance requirement of the bearing in which they will be installed.

2.4.5 Oversize bores may be made serviceable by nickel plate buildup per AMS 2404 or plating lAW MIL-STD-865 Nickel Brush Plating unless otherwise specified in the applicable bearing drawing. Finished nickel plating thickness shall not be less than 0.00005 inch and shall not exceed a thickness of 0.005 inch. Condemnation: End items shall not be condemned by the contractor without written approval of the ACO and PCO or their representatives.

2.4.6 Nondestructive Inspection: Parts which have been condemned as a result of Nondestructive Inspection Methods, other inspection methods or for other reasons shall be mutilated to the extent necessary to ensure that purchasers of scrap are unable to repair the item for possible resale or reuse. All documents and tags pertinent to such condemned parts authorized for transfer to disposal shall bear a certificate to the effect that all required mutilation has been accomplished.

2.4.7 IUID will be accomplished according to the IUID Checklist. IUID requirements have not been established for this legacy engine, IUID is accomplished through normally accepted “bag and tag” procedures.

2.5 Management and Logistics Requirements

2.5.1 Contractor shall have and maintain a program management structure to accomplish administrative planning, coordination of program requirements, and to optimize workflow by organizing, directing, controlling actions.

2.5.2 The contractor shall deliver all correspondence and documents required by this PWS, including forms, Contract Data Requirements Listings (CDRLs), and required notifications in electronic format via e-mail, unless otherwise authorized by the PCO.

2.5.3 The contractor shall notify the PCO, Program Manager (PM) and Production Management Specialist (PMS) via email within two(2) working days in the event of a part problem or technical problem that is anticipated to cause a work stoppage or production delay and provide a get-well plan to mitigate work stoppage.

2.5.4 Delivery dates will be determined on each delivery order. Contractor shall deliver all parts on time In Accordance With (IAW) the delivery order schedule. Early delivery is acceptable. Contractor shall provide notice to the PCO if an item exceeds the allowed schedule. The notice shall include the reason for delinquency, corrective action(s) taken, and status of any parts on order to restore repair production.

2.5.5 Contractor shall obtain and maintain accounts necessary to access programs, databases & websites. Access should be obtained in a timely manner to ensure timely and accurate reporting. A Public Key Infrastructure (PKI) certificate is required for some sites. This site will provide guidance for obtaining the PKI Certificate: https://upw.jtdi.mil/http:/webservers.internal.com:8181/registrati on/dodcert/pkicert.html

Commercial Asset Visibility AF (CAVAF) Once the CAT 2 PKI certificate is acquired. The contractor shall submit a DD2875 for User ID and Password to access the system.

Comprehensive Engine Management System (CEMS)-Requires a PKI certificate and AF Portal Access.

AF Portal Link is: Https://www.my.af.mil The CEMS link is:

https://cews.tinker.af.mil/_vti_bin/shtml.dll/Enter.htm

WebSDR- Requires a PKI certificate and AF Portal Access. The Web SDR Link is: https://www.transactionservices.dla.mil/daashome/websdr.asp

2.5.6 Contractor shall participate in supportability telecoms as requested and upon notification from PCO.

2.6 Identification, Marking, and Parts Tracking

2.6.1 In order to maintain identification, configuration and previous operating time, life limited bearings shall be marked in areas and by methods specified on the applicable bearing drawing or applicable bearing repair manual. The inner and outer races and the separator of refurbished bearings shall have the same serial number.

2.6.2 When matching, intermixing, or replacing components from different bearings of the same part number, the refurbished bearing shall acquire the serial number and operating time code of the highest operating time component.

2.6.3 New replacement components matched with used components in a refurbished bearing shall acquire the serial number and operating time code of the highest operating time component.

2.6.4 The contractor shall identify all refurbished bearings in the following manner. For the first refurbishment, add a slash after the serial number if it does not already exist, the number one, a dash, the contractor's name or symbol in less than six letters, a dash, the last two digits of the year and a slash. EXAMPLE: "SN 11132/1-ACME-86/”

2.6.5 For second and subsequent refurbishments continue markings from previous refurbishment identification ending slash with the subsequent refurbishment number, a dash, the contractor's name or symbol in less than six letters, a dash, the last two digits of the year and a slash. EXAMPLE: "S/N 11 132/1- ACME-86/2-ACME-87/"

2.6.6 On bearings whose inner and outer races were match marked at manufacture, inspect the bearing for match marks and add match marks to any new component that replaces a previously match marked component.

2.7 Material Management

2.7.1 Contractor shall review all incoming shipping documents to ensure shipments and documents are accurate. Contractor shall submit a SF-364 (Standard Form) Supply Discrepancy Report (SDR) IAW AFJMAN 23-215 upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damage, or improperly packaged shipment IAW CDRL A003

2.7.2 Contractor shall ensure USAF components are segregated from other non-USAF components being repaired at the contractor’s facility.

2.7.2.1 Contractor shall provide all consumable materials used for inspection and repair. The contractor shall be responsible for the disposal of consumables in accordance with local, state, and federal regulations. The contractor shall procure all parts required to complete the USAF requirements. Contractor shall ensure all replacement parts used for repair are procured from the OEM or OEM approved sources. All Contractor Furnished Material (CFM) parts shall be of new condition and may be procured from the Defense Logistics Agency (DLA). To enhance CFM supportability the contractor may employ the DLA supplier collaboration program to share supply plans, forecast orders and improve demand planning efforts.

2.7.2.2 Contractor shall procure all parts required to complete repair from the OEM or OEM approved sources. Replacement parts shall be of new condition with traceability of origin. The contractor shall forecast and maintain ample inventory to promote minimal production disruption to meet delivery requirements.

2.7.3 Contractor shall establish and maintain a Consolidated Reparable Inventory (CRI) at the contractor’s facility upper limit of 500 each and a lower limit of zero. In the event the CRI maximum level is exceeded, the contractor shall notify, via email, the PCO, PM and PMS within five (5) working days of occurrence. The contractor shall store reparable items shipped from designated field units and Air force Sustainment Center (AFSC). The contractor shall report asset receipt and induction into CAVAF in accordance with CAVAF SOW and CDRL A001.

2.7.4 Contractor shall notify the ACO/PCO to request reparables, if adequate reparables are not in the CRI to complete an order. Once reparables are received the contractor shall notify the ACO/PCO so a firm delivery schedule can be established.

2.7.5 Contractor shall establish and maintain a Consolidated Serviceable Inventory (CSI) at the contractor’s facility upper limit of two each and a lower limit of zero each. In the event the CSI maximum level is exceeded, the contractor shall notify the PCO, PM and PMS within five (5) working days of occurrence. The contractor shall store completed serviceable items and ship them directly to a designated user at a Field Unit, ALC, or other contractor facility based upon a prioritized demand. The contractor shall report asset storage and shipment information into CAVAF in accordance with Appendix B.

2.7.5.1 This contract does not allow for Commercial Packaging. Contractor shall properly package the Bearings in accordance with AFMC Form 158 packaging requirements and place a serviceable tag, DD Form 1574, both inside the package along with the serviceable part and attached to the outside of the package.

2.8 Quality Requirements

2.8.1 Contractor shall ensure all parts identified as serviceable are delivered to the Government defect free.

2.8.2 Contractor shall have in place and maintain a Quality Management System (QMS) in compliance with ISO 9001:2008. The quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the Government for review upon request. The Government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2008 requirements and the adequacy of implementing procedures. The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance. IAW AFI 63-138, effectiveness of the contractor’s quality management system will be tracked via Defect Detection—comparing the COR/QAR defect % finds to the Contractor defect % finds.

2.8.3 Contractor shall have in place and maintain procedures to maintain measuring and test equipment in accordance with ISO 90011:2008, ANSI/NCSL Z504.3-2006, or equivalent.

2.8.4 Contractor shall support product audits, at the determination of the Government on repaired components. The Government may select at random such quantities of end items as may be necessary to determine quality of workmanship and materials.

2.8.5 Contractor shall investigate all Deficiency Reports submitted by the USAF against reportedly defective items inspected, repaired, by this contract in accordance with Technical Order (TO) 00- 35D-54 and prepare a report of findings per CDRL A004.

2.9 Reporting Requirements

2.9.1 All reporting shall be accomplished in a timely manner with 100% accuracy.

2.9.2 Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report. Contractor shall provide end item reporting into Commercial Asset Visibility Air Force. Contractor reporting requirements into CAVAF require each asset be identified by actual NSN. CAVAF reporting requires corresponding CLIN submission as detailed on the basic contract. The Bearings shall be properly registered within CAVAF system. CDRL A001 and attached CAVAF Statement of Work.

2.9.3 Depot Maintenance Production Report. The contractor shall provide an updated weekly/monthly production report to the government IAW CDRL A002

2.9.4 Report of Shipping and Packaging Discrepancy. Contractor shall submit upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damaged or improperly packaged shipment. Submit Standard Form 364 per AFJMAN 23-215 IAW CDRL A003

2.9.5 Product Quality Deficiency Report (PQDR). Using Joint Deficiency Reporting System (JDRS), the contractor shall investigate and document PQDR findings on all design and quality control (material) deficiencies found IAW the procedures of T.O. 00-35D-54. The contractor shall review the reported discrepancy from the field and schedule PQDR exhibit for investigation. The contractor shall investigate returned PQDR within 30 calendar days from time of exhibit receipt. Substantiation of root cause on failure against reported field failure shall be provided in close out report. Upon completed PQDR investigations, the contractor shall request disposition of exhibit through the PCO to PM and PMS for material induction into current delivery order or next delivery order submission. Disposition action request on completed PQDR exhibits shall not exceed 45 calendar days. Reports shall be submitted IAW CDRL A004.

2.9.6 Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report. The contractor shall participate and comply with the GIDEP reporting requirements IAW CDRL A005.

2.9.7 Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Response. Contractor shall provide the government with a response in relation to any failure experience report IAW CDRL A006

2.9.8 Comprehensive Engine Management System CEMS Reporting, (CEMS/D042). The contractor shall report into CEMS database for accurate Overhaul/Time Since Shop Visit/Total Time status on time tracked MISTR components IAW CDRL A007.

2.9.9 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the bearings via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.9.10 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

2.9.10.1 Reporting Period: Contractors are required to input data by 31 October of each year.

2.9.10.2 Uses and Safeguarding of Information: Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

2.9.10.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2.10 Publications

2.10.1 Contractor shall establish and maintain a Technical Order Distribution Office (TODO) account in accordance with T.O. 00- 5-1 and be placed on initial distribution of the TOs listed in attachment 1 to this PWS. Contractor must possess all Technical Data (required to accomplish J85 engine and accessory gearbox bearing inspection and repair) including manuals, repair instructions, modification instructions, service bulletins, technical orders (TOs), and service letters. Contractor must obtain appropriate Air Force Instructions (AFIs), Air Force Material Command Instructions (AFMCIs) and general technical orders (00 series) expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event that a form or publication (Non OEM Technical Data) is not available online, the QAR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TOs, AFIs, AFMCIs change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, AFMAN 33-363, and AFI 33-364 (in their entirety).

2.10.2 Contractor TODOs. Because Enhanced Technical Information Management System (ETIMS) access is required to establish and manage TODO accounts, prospective TODO POCs must first obtain a CAC or an External Certificate Authority (ECA) with a minimum of a favorable national agency check (NAC) to establish Air Force Portal access needed for ETIMS. The AF portal ID of the prospective, primary TODO POC is entered into block 6 of the AFTO Form 43. The designated Administrative Contracting Officer representative must confirm an approved DD Form 2345; Militarily Critical Technical Data Agreement (AFI61-204, Disseminating Scientific and Technical Information) is on file prior to approving the AFTO Form 43. The approved AFTO Form 43 is then submitted to AFLCMC/EZG. If government support contractors maintain a separate company owned TO library, the company shall process a separate AFTO Form 43 to establish the contractor owned and operated TODO

2.10.2.1 :NOTE: Because installation of PureEdge software is required to use the IMT version of the AFTO Form 43, contractor personnel may use the MS Word version of the AFTO Form 43 (available at…