Attachment_4_-_52.212-1_Addendum_dated_5_FEB_15.docx

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

1. GENERAL INFORMATION

1.1. Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Funding is anticipated to be available prior to the estimated award date of 31 Mar 15.

1.2. To be considered for award, the contractor shall submit a written proposal no later than 4:30 PM MST on 26 FEB 15.

1.3. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price Proposal, Part II - Technical Proposal, and Part III - Past Performance Information.

1.4. Electronic Offer. The content and page size of electronic copies must be identical to the hard copies. Indicate each part number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes and attachments, if any. Parts I, II, and III shall be submitted in Microsoft Word, Microsoft Excel or Adobe PDF format as appropriate. All parts may be submitted on a single CD.

1.5. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness of the price.

1.6. Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall notify the CO in writing, NLT 4 FEB 15, 4:00PM MST, with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. (NOTE: DoD Source Selection Procedures highly recommend Discussions for source selections. Add the following sentence unless FAR 52.215-1(f) Alternate I applies (i.e., unless you have indicated that you intend to have discussions.) The offeror is reminded that the Government reserves the right to award this effort based on the initial proposals, as received, without discussion.

1.7. The Contracting Officer (CO) is the single points of contact for this acquisition. Address any questions or concerns you may have the CO. Email requests for clarification should be sent the CO Ms. Lisa Postma at lisa.postma@us.af.mil. All questions regarding the solicitation should be submitted NLT 4 FEB 15, 4:00 PM MST.

2. SPECIFIC INSTRUCTIONS

2.1. Two Awards. The Air Force intends to award two separate contracts as a result of the issuance of this solicitation. Offerors may choose to submit a proposal for Technical Order Support (Attachment 1), Logistics Management Administrative Support (Attachment 2) or both. If offerors choose to submit proposals for both efforts, then two separate proposals must be submitted. Do not combine both efforts into a single proposal. If an offeror is awarded both efforts, two separate contracts will still be issued. The page limitations identified below apply to each separate proposal.

2.2. PART I – PRICE PROPOSAL - Submit original, one (1) paper copy and one (1) electronic copy via CD

2.2.1. Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The awardees of both efforts will be required to sign a contract which will remove references to the other effort.

2.2.2. Insert proposed unit and extended prices in the Pricing Schedule. The proposed Pricing Schedule shall include the monthly unit price and total extended price for each CLIN. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a 1 month transition, 11 month base period, four 12 month option periods and one 6 month extension of services option. The proposed pricing for Travel CLINS shall be the dollar value currently stated in each of the Travel CLINS.

2.2.3. For each CLIN which includes labor costs, the offeror shall separately identify the proposed labor category (IAW paragraph 2.3.1.1.2. below) and the proposed labor rate and Health and Welfare rate. If an offerors technical approach proposes labor categories that are not subject to the Department of Labor (DOL) Wage Determination (Attachment 6), the offeror shall provide justification as to why these labor categories should be excluded. The offeror does not need to include labor rate and Health and Welfare rate for non DOL Wage Determination labor categories.

2.2.4. Complete the necessary fill-ins and certifications in the provisions. The provisions and FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, shall be returned along with the proposal.

2.3 PART II – TECHNICAL PROPOSAL – Limited to no more than 10 pages. Submit original, three (3) paper copies and one (1) electronic copy via CD.

The Technical Section should be specific and complete as it demonstrates an understanding of the requirements. Legibility, clarity, and coherence are very important. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Your responses will be evaluated against the Technical Acceptability criteria 52.212-2 Addendum.

2.3.1. Sub-factor 1: Management

2.3.1.1. Staffing Plan. Personnel, qualifications and experience synopses shall be clearly identified throughout the plan and demonstrate support of the requirements. At a minimum, the plan shall include:

2.3.1.1.1. An organizational chart identifying all proposed labor categories, Full Time Equivalents (FTEs), and flow of authority.

2.3.1.1.2. The offeror shall describe each proposed labor category and cross reference it to the appropriate Department of Labor Wage Determination labor category (Attachment 6). Cross referencing is not required for non DOL Wage Determination labor categories.

2.3.1.1.3. Experience synopsis for each person filling a position in PWS (either Attachment 1 or 2), Table 1 Contractor Personnel Categories. The experience synopsis shall demonstrate how the personnel meet the minimum position qualifications, security requirements and experience requirements. Experience synopsis shall not exceed one page per proposed person. All experience synopsis are excluded from the overall page limits.

2.3.1.1.4. The offeror shall provide a letter of intent to accept employment signed by each person filling a position identified in the PWS; Table 1 Contractor Personnel Categories (applies to both Attachments 1 and 2). All letters of intent are excluded from the overall page limits.

2.3.1.1.5. The offeror shall describe their plan to identify, obtain, retain or acquire new personnel, ensuring no more than a two week vacancy for personnel identified in the PWS, Table 1 Contractor Personnel Categories (applies to both Attachment 1 and 2).

2.3.1.2. The offeror shall provide a Transition Plan which provides for full performance on 1 MAY 15. The plan shall specifically address how security clearance requirements identified in the PWS (Attachment 1 para 1.4.3.3., Attachment 2 para 1.8.3.) and the DD Form 254 - Contract Security Classification Specification, will be met at the start of full performance on 1 MAY 15.

2.3.1.3. The offeror, if other than a small business (SB), shall submit a Small Business Subcontracting Plan IAW FAR 52.219-9 that identifies and specifies the extent of offeror’ s commitment to the participation of all required small businesses and socio-economic categories whether as joint venture members, teaming arrangement partners, or subcontractors. IAW AFFARS 5319.704(a)(1) Small Business subcontracting goals must be expressed in terms of percent of contract value in addition to percent of subcontracted amount. If applicable, submit a copy of your approved Master Plan. In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS 219.702, the offeror must submit the information that identifies and specifies the extent of its commitment to the participation of all required small businesses and socio economic categories. The Small Business Plan is excluded from overall page limits.

2.3.1.4. The offeror shall assert that they have a Top Secret Facility Clearance as required by Attachment 3, DD254 DoD Contract Security Classification Specification.

2.3.2 Sub-factor 2: Technical Approach

2.3.2.1. The offeror shall provide their technical approach for accomplishing all requirements described in either Attachment 1 or 2.

2.3.2.1.1 Attachment 1 Proposals - The technical approach shall specifically address how the offeror will perform Technical Order Support requirements to include Work Assignment/Completion, Formatting, Administrative support and quality assurance.

2.3.2.1.2 Attachment 2 Proposals – The technical approach shall specifically address how the offeror will assist Government logistic program managers in administering their programs, perform budgeting, accomplish research and analyses, utilize automated DoD logistics systems and perform quality assurance.

2.4. PART III – PAST PERFORMANCE INFORMATION - Limited to no more than three (3) pages per contract listed. Only references for relevant past efforts/contracts are desired. Submit original, three (3) paper copies, plus one (1) electronic copy via CD. Customer responses to past performance questionnaires are not included in the page limits.

2.4.1. Quality and Satisfaction Rating for Contracts On-Going and Completed in the Past Three Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of product for relevant on-going or past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

2.4.2. Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than three (3) , of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include Firm Fixed price Technical Order Support or Logistics Management Administrative Support service contracts that involved similar scope, magnitude of effort and complexities that this solicitation requires. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

2.4.3. Each offeror is requested to submit the past performance information shown above in paragraph 2.4.2. for each relevant contract by 17 FEB 15, 4:00 MST. Failure to submit early proposal information will not result in offeror disqualification. However, late submittal of any portion of the required proposal submissions beyond the proposed due date will result in offeror disqualification. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment A) and email it along with an offeror-generated cover letter to all points of contact (POCs) the offeror has listed in the past performance information. The POCs will complete the questionnaires and forward them by mail or email, directly to the Contracting Officer, Ms. Lisa Postma. COs mail and email addresses are listed at the end of Attachment A, the Past Performance Questionnaire. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. The Government may conduct follow-up with any POC as necessary.

2.4.4. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts. Even with teaming arrangements or joint ventures, each proposal shall not contain more than three relevant past performance contracts as identified in paragraph 2.4.2. above.

2.4.5. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

2.5 ADDITIONAL INFORMATION: Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

2.5.1 Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2.5.2. Evaluation Factors for Award in FAR 52.212-2 Addendum of this solicitation.

2.5.3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section will not be read or evaluated, and will be removed from the proposal.

2.5.4. Format for proposal Parts II and III shall be as follows:

2.5.4.1. The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

2.5.4.2. A page is defined as one face of a sheet of paper containing information.

2.5.4.3. Typing shall not be less than 12 pitch.

2.5.4.4. Elaborate formats, bindings or color presentations are not desired or required.

2.5.5. Information Regarding Submission of Proposals.

2.5.5.1. Offerors are cautioned that Kirtland AFB, NM has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the Contracting Officer’s office PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

2.5.5.2. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

2.5.6. JOINT VENTURE AGREEMENTS - Joint Ventures are allowable on competitive 8(a) set-asides, however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF PROPOSAL OR BIDS.

FAR 52.212-1 Attachment A

PAST/PRESENT PERFORMANCE QUESTIONNAIRE (PPQ)

Revised 15 JAN 15

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 2.101 & 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor (Company/Division):______________________________________________________

B. Contractor Cage Code: ____________________________________________________

C. Program Name:__________________________________________________________

D. Contract number: _________________________________________________________

D. Contract type (e.g., FFP, FPIF, CPIF, CPFF): ___________________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance: _______________________________________________________

G. Initial contract price: $________________________________________________________

H. Current/final contract price: $___________________________________________________

I. Reasons for differences between initial contract price and current/final contract price: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________

J. Description of service provided:

SECTION 2: RESPONDENT(S) TO QUESTIONNAIRE

A. Name(s):

B. Phone Number(s): ______ C. Email Address: ______________________________________________________________ C. Position (e.g., Program Manager, PCO/ACO):

D. Other suggested points of contact: _______ ______

SECTION 3: PERFORMANCE EVALUATION

Please indicate your performance rating for the contractor’s by circling or place an “X” over the appropriate code using the performance evaluation scale below. Ratings are defined as follows:

Respondents should explain their rating in the remarks section for any rating that might contradict official Past Performance documentation (e.g., Contractor Performance Assessment Reports (CPARs)). If more space is needed, remarks may be continued on separate pages- please identify question number.

1. Management - How effective was the contractor’s ability to provide qualified personnel with the appropriate skill mix and security clearances to meet program requirements, provide problem resolution and communicate effectively?

B P G Y R N/A

REMARKS:

2. Management - How effective was the contractor’s ability to effectively retain employees and minimize vacancy time?

B P G Y R N/A

REMARKS:

3. Transition - How effective was the contractor’s ability to provide uninterrupted service and qualified personnel with the appropriate skill mix and security clearances to meet program requirements on the first day of performance?

B P G Y R N/A

REMARKS:

4. Small Business Subcontracting Goals - How successful was the contractor with setting and meeting subcontracting goals?

B P G Y R N/A

REMARKS:

5. Price Performance – How effective was the contractor to provide above satisfactory services within the constraints of a Firm Fixed Price Contract?

B P G Y R N/A

REMARKS:

6. Technical Order (TO) Support - How effective was the contractor in performing the following tasks:

REMARKS:

7. Logistics Management Administrative Support – How effective was the contractor in performing the following tasks:

REMARKS:

SECTION 4: GOVERNMENT CONTRACTS ONLY

A. Was this contract partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___ Pending Terminations___ No ___ B. If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules).

SECTION 5: GENERAL COMMENT

A. Given what I know today about the contractor’s ability to execute what was promised in the proposal, I (choose one of the following) award to the contractor today given that I had a choice.

B. Please explain any reservations about awarding to the contractor in the future or having them perform one of your critical and demanding programs?

C. Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

E-Mail to:

Ms. Lisa Postma, Contracting Officer at lisa.postma@us.af.mil

Attachment 4 - Page 2 of 13