8_Dec_2014_PWS_LOGISTICS_MANAGEMENT.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

LOGISTICS MANAGEMENT ADMINISTRATIVE SUPPORT

KIRTLAND AFB, NM

8 DECEMBER 2014

Table of Contents

PERFORMANCE WORK STATEMENT

FOR

LOGISTICS MANAGEMENT ADMINISTRATIVE SUPPORT

1.0 DESCRIPTION OF SERVICES

The purpose of this effort is to provide logistics management administrative support for nuclear weapons program management.

1.1 Background

AFNWC/NCL is designated the AF Service Logistics Agent (SLA) and provides logistics program management of nuclear weapons through stockpile management, second destination transportation, weapon/component movements, tracking of automated reports, inputting data into the various systems, preparation/review of messages directing actions for the DoD, and support of Joint Nuclear Weapons Publications System (JNWPS) and Defense Integration and Management of Nuclear Data Services (DIAMONDS) programs.

1.2 Scope

The contractor shall provide logistics management administrative support. Specific tasks are delineated in the following paragraphs/subparagraphs.

Contractor will assist the SLAs, to include Government Logistics Operations Branch and Section Chiefs, Missile, Bomb, and Use Control Logistics Program Managers, Equipment Specialists, and Transportation Managers in administering their programs. Contractor personnel shall be familiar with a variety of basic logistical concepts, practices, terminology and procedures.

1.3 Administration

Contractor assistance includes, but is not limited to, organizing meetings, preparing meeting materials, establishing appropriate venues, ensuring proper notifications/tracking of meeting participants’ security clearances, documenting and distributing approved meeting minutes, tracking and documenting action items, and performing follow-ups for post meeting activities. Writing skills shall be at an appropriate professional level commensurate with expected mid to senior level civilian and military participants from various US Government agencies and their contractors. Contractor will use Microsoft Office products including but not limited to, Word, Excel, PowerPoint, SharePoint, and Outlook in developing briefings, program plans, spreadsheets, and performance measures for logistics and/or technical programs.

1.4 Budgeting

Contractor will assist managers in programmatic or project budgeting (i.e. transportation budgeting, equipment budgeting, and repair budgeting, etc.). Use of cost estimating tools, budget forecasting, and monitoring of charges and balances will be required.

1.5 Research & Analysis

Contractor will conduct research and analysis of nuclear logistics and weapons information across a wide range of logistics elements to support system/solution design, implementation, operations and sustainment strategies.

1.6 Automated DoD Logistics Systems

Contractor shall track, analyze and report on basic nuclear stockpile issues utilizing automated DoD logistics systems. A secret security clearance is required to be maintained to access DoD Logistics systems such as the DIAMONDS database. In addition, contractor will be required to maintain all security training, recurring training and user agreement requirements in order to access/maintain access to automated DoD logistics systems. Training will be provided by the Government. Contractor shall be proficient in all DoD logistic systems utilized by AFNWC/NCL within six months of start date. As systems change or new systems evolve, contractor shall be trained by the Government and shall be proficient within six months of training start date.

1.7 Deliverables, Schedules, and Reporting

Contractor prepared reports will be provided in electronic format compatible with the current AFNWC/NCL versions of MS Windows and MS Office (Microsoft Word or PDF). The contractor will provide a conference and/or meeting report (CDRL A003). The contractor shall deliver documents per suspense date if provided by the government, but not later than 10 days after conference/meeting. Contractor support documents may have short suspense demands, requiring that contractors be adequately prepared either through experience or education levels, enabling them to work with minimal input from managers.

The contractor shall correct any observable errors and obtain correct information as necessary. The contractor is responsible for the accuracy and completeness of all their work.

1.8 Control of Contractor Employees

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor.

The contractor shall comply with the requirements set forth in this PWS on Kirtland AFB and follow regulations concerning conduct of employees as referenced herein.

1.8.1 Contractor Appearance

Contractor employees shall present a neat and professional appearance and be easily recognized as contractor employees through the wearing of lanyards displaying any required identification.

Employee identification shall be visible at all times.

Contractor employees entering controlled areas are required to have in their possession and display an AFNWC controlled area badge.

1.8.2 Contractor Personnel Qualifications:

The contractor shall possess the necessary training, qualifications, and security clearances to accomplish all requirements identified in this PWS and to ensure these requirements are met the contractor shall employ technical and subject matter experts as defined below. Throughout the life of the contract, personnel must maintain currency of experience as related to the technical requirements of the PWS. Currency is defined as experience within the last 7 years. In the event of contractor turnover of employees, key personnel must have skill sets prior to their starting work on the contract. The table below contains identification of key personnel as well as other applicable labor category positions.

Table1 Contractor Personnel Categories

Demonstrate proficiency (minimum of 5 years’ experience or 2 years with certification) in use of Microsoft Office products including but not limited to: Word, Excel, PowerPoint.

Demonstrate familiarization (2 years’ experience) in programmatic or project budgeting, use of cost estimating tools, budget forecasting, and monitoring of charges and balances.

Demonstrate familiarization (2 years’ experience) with a variety of basic logistical concepts, practices, terminology and procedures.

Must meet currency experience requirements

1.8.3 Security

All contract employees shall be US citizens. The contractor shall not employ persons for work on this contract if such employee is a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population.

All contractor personnel shall possess a Secret security clearance at time of contract award and must be eligible for Critical Nuclear Weapon Design Information (CNWDI), RD/FRD, and NATO ATOMAL (see DD 254) access. Personnel shall maintain their clearances throughout the life of the contract and comply with security requirements per DOD 5200.1-R and AFI 31-401.

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with the Joint Ethics Regulation.

1.8.4 Travel

Contractor employees may have occasion under this contract to travel from their regular duty location to various temporary duty locations (CONUS and OCONUS) in support of this contract. There may be up to 14 trips per year. A trip report shall be provided to the Contracting Officer’s Representative (COR)/Contracting Officer (CO) within 5 workdays after completion of the trip. Conference and/or meeting report must be submitted no later than 10 days after return (CDRL A003).

Contractor travel shall be coordinated with and approved by the COR prior to conducting travel.

Allowable costs for a contractor's travel and transportation allowances are governed by FAR 31.205-46.

The contractor shall provide itemized expenses and substantiating records to the COR to facilitate review of the charges and to the CO (if requested).

2.0 SERVICES SUMMARY (SS)

Service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable level(s) of service required for each requirement. These minimums do not relieve the contractor from performing 100% of all work requirements. Failure to do so could result in issuance of unacceptable inspection ratings and/or a Corrective Action Report (CAR). These thresholds are critical to mission success. Work must be accomplished according to the terms, conditions, and specifications stated in the contract.

The SS outlines the specific standard required and promotes continuous improvement in contractor performance. The Government expects the contractor to perform at the acceptable level throughout the life of the contract. The Government will record all surveillance observations through the Performance Assessment Report (PAR). When an observation indicates defective performance based on table 2 Service Summary (SS) Performance Threshold, the Contracting Officer’s Representative (COR) will contact the contractor and the Contracting Officer (CO) to report the deficiency.

The COR will document unacceptable performance. The COR will submit the documentation to the CO, and if after evaluation, the CO determines it appropriate, the CO will sign and send it to the contractor. The contractor shall submit a response as required by the CO. The CO in consultation with COR will evaluate the contractor’s response and determine if the contractor’s action to correct and prevent the unacceptable performance from recurring is sufficient.

COR is required to evaluate the contract services each month for acceptance. COR will certify payment based on current contract pay schedules. The contractor’s performance is critical and will be a major factor evaluated by the Government when exercising contract option years and providing recommendations for award of future Government contracts.

The Government reserves the right to inspect non-SS items.

Table 2 Services Summary

SS’s No.

PERFORMANCE

OBJECTIVE

PWS

REFERENCE

PERFORMANCE THRESHOLD

SS-1

No more than one late deliverable per year.

SS-2

Automated Logistics Systems qualified access. 100% qualified to utilize within 60 days of hiring new employee. Remains qualified throughout performance period. Zero violations.

Validated – complaints that are the result of the contractor’s direct support not caused by lack of Government support of in house facilities, IT equipment/support, or Government induced inputs/events that cause the contractor to miss agreed to suspense dates.

2.1 Quality Assurance

Quality Control: The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. At a minimum, the contractor shall develop quality control procedures that address the areas identified in PWS Section 2, Services Summary. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government will continuously monitor and evaluate the contractor's performance under this contract. For those tasks listed in the Service Summary (SS) (see Section 2 of the PWS), the CORs will follow the methods of surveillance specified in the contract and the Quality Assurance Surveillance Plan (QASP). The COR will evaluate the contractor’s performance through intermittent inspections of the contractor’s quality control program, contract surveillance and receipt of complaints from contract customers.

The Government will record all surveillance observations. When an observation indicates defective performance, the COR will require the contractor’s program manager or technical lead to initial the observation indicating acknowledgment of deficiency. The initialing of the observation does not necessarily constitute contractor concurrence with the observation, only acknowledgment that the contractor has been made aware of the defective performance. Government surveillance of tasks not listed in the SS or by methods other than those listed in the SS (such as Inspection Check Lists) shall occur during the performance period of this contract and shall be evaluated according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance shall be according to the terms of this contract.

2.2 Contracting Officer’s Representative (COR)

The COR(s) is/are a representative(s) of the CO and will participate in the administration of this contract. Upon contract award, the identity of the COR(s) will be furnished to the contractor.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. The services to be performed by the contractor during the period of this contract shall, at all times and places, be subject to review by the CO or authorized representative(s).

3.0 OSHA VOLUNTARY PROTECTION PROGRAM (VPP)

In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract (Attachment 1); and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(a) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(b) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.0 BASE SUPPORT SERVICES

The Government shall provide the contractor with the appropriate resources for performing the required tasks:

4.1 Government-Furnished Property

The AFNWC/NCL shall provide office space at AFNWC/NCL, 2000 Wyoming Blvd, Kirtland AFB, NM or any other Government facility occupied by AFNWC/NCL on Kirtland AFB. The Government will provide support for two contractor personnel. Except during authorized travel, the contractor shall not perform work on this contract at any other location. The provided office space shall include office furniture, telephone services, computers, network support, and reproduction facilities. Access will be granted to classified and unclassified military local area network (LAN) services and LAN support. The Government will also provide access to relevant Government organizations, information, documentation, manuals, text briefs, and associated materials as required and available. The Government will provide the following tools in performance of this contract: Adobe Frame Maker 11, Photoshop, Adobe Illustrator, MS Office, and DIAMONDS as required for duty. Government will provide AF approved computer software required to accomplish PWS tasks.

5.0 GENERAL INFORMATION

5.1 Hours of Operation

Contractor personnel shall conform to customer agency normal operating hours. Note: The normal duty hours are 7:00 a.m. to 5:00 p.m. Mountain Time, Monday thru Friday, exclusive of Federal holidays. Small variances in duty hours are allowable so long as eight hours of work are performed per day, lunch breaks are taken between 1100 AM-1:00 PM (minimum 30 minute and maximum 60 minute break) and contractors are present during core hours (9:00 a.m. to 3:00 p.m.).

If the Government facilities are closed due to inclement weather, declared federal holidays, or any other authorized closure, the contractor shall not bill the Government for those hours unless preapproval is given by the Contracting Officer or COR to work in the Government facility. When approved by the Government, Contractor employees with a clearance and a facility badge may perform work without Government presence in the facility. All work will be verified by the COR as related to the contract.

5.2 Conservation of Utilities

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent the waste of utilities which shall include the following:

Lights shall be used only in areas where and when work is actually being performed.

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees.

Government telephones shall be used only for official Government business.

6.0 DOCUMENT TRANSITION

All files related to Government work will be maintained on Government provided servers/file cabinets with Government employee access. During the final 30 days of the contract period, the Government and outgoing contractor will verify all information/work related to the contract is turned over to the Government.

7.0 APPENDICES

APPENDIX 1: HISTORICAL WORK LOAD

LOGISTICS SUPPORT WORK LOAD PER YEAR FY-13 & FY-14

8.0 ATTACHMENT 1

ATTACHMENT 1

VPP Elements for Requirements Document

Service and construction requirement documents shall include the following specifications for "applicable contractors:"

1. DEFINITIONS:

Applicable contractors. These requirements apply only to contractors whose employees work more than 1000 hours per quarter on a Government installation, Days Away, Restricted, and or Transfer Case Incident Rate (DART).Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR). Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

2. Kirtland AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all "applicable contractors" operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/desp/vpp/index.html.

3. Applicable contractors are required to submit their TCIR and DART rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation's annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

4. An applicable contractor's Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

5. It is the applicable contractor's sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The contractor must submit a Safety and Health Plan and corresponding site safety checklist to the contracting officer 10 days after contract award. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas. Additional, installation specific references and policies may be included/attached to this section. The plan shall:

5.1. Demonstrate a management commitment to employee safety and health.

5.2. Identify the application of the safety and health plan to subcontractors.

5.3. Identify the roles and responsibilities of the following individuals:

5.3.1. Management.

5.3.2. Supervisors.

5.3.3. Employees.

5.3.4. Safety Coordinator.

5.4. Identify applicable safety rules and regulations.

5.5. Include a worksite hazard analysis to include base-line hazard identification and required control measures.

5.6. Include a job site analysis to include hazards of tasks required to control measures.

5.7. Identify employee safety and health training requirements and the documentation process.

5.8. Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

5.9. Include employee hazard reporting procedures.

5.10. Identify individual(s) responsible for corrective action hazards.

5.11. Identify first aid/injury procedures.

5.12. Identify procedures for accident investigation and reporting.

5.13. Identify emergency response procedures.

5.14. Identify the process for tracking controlled hazards in contractor work areas.

6. An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resulting contract.