Attachment_4-Addendum_52_212-1_ITO.pdf

ADDENDUM TO FAR 52.212-1

ADDENDUM FAR 52.212-1

INSTRUCTIONS TO OFFERORS (ITO) – COMMERCIAL ITEMS

1.0 PROGRAM STRUCTURE AND OBJECTIVES

Nuclear Surety Scheduling services are required at Kirtland Air Force Base (KAFB) in Albuquerque, New Mexico to ensure the Air Force Nuclear Weapons Center will continue to Deliver nuclear capabilities and winning solutions warfighters use daily to deter and assure in the most safe, secure, and effective manner possible. The successful offeror shall be required to provide all personnel, supervision, services, and other items necessary to perform all Nuclear Surety Scheduling services as defined in the Performance Work Statement (PWS) at KAFB and other off installation locations supported by KAFB. AFNWC/PZIE plans to award a single contract for all Nuclear

Surety Scheduling services in the PWS. The government reserves the right to award without discussions. The awarded contract will have a 12-month period of performance.

1.1 BUDGET/FUNDING INFORMATION

Nuclear Surety Scheduling services will be funded with 3400 Operations and Maintenance (O&M) appropriation funds. Consistent government funding each fiscal year is not guaranteed.

1.2 DISCLAIMER

PWS requirement changes are possible and should be expected.

2.0 GENERAL INSTRUCTIONS

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the

Performance Work Statement (PWS), Contract Data Requirements List (CDRL), DD254 and solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Similarly, for oral presentations, elaborate productions are unnecessary and not desired.

(d) The proposal acceptance period is specified in the solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 GENERAL INFORMATION

2.1.1 POINT OF CONTACT (POC)

The Contracting Officer (CO) and Contract Specialist (CS) are the sole POCs for this acquisition. Address any questions or concerns you may have to the CO and CS. Email requests for clarification may be sent to the CO and

CS at the following addresses:

Honey M. Smalls (CO): honey.smalls.1@us.af.mil

Sandra Gleason (CS): sandra.gleason.1@us.af.mil mailto:honey.smalls.1@us.af.mil mailto:sandra.gleason.1@us.af.mil

2.1.2 DEBRIEFINGS

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 DISCREPANCIES

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 ORAL PRESENTATIONS

Oral Presentations will not be utilized.

2.1.6 COMMUNICATIONS

Exchanges of source selection information between government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. Otherwise, source selection information will be hand-carried by a local representative or will be sent via overnight priority mail.

2.1.7 AMENDMENTS TO SOLICITATION

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s).

2.2 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I 3.0 Executive Summary 1 2

II 4.0 Technical 1 4

III 5.0 Past Performance 1 3

IV 6.0 Price 1 2

V 7.0 Contract Documentation 1 2

2.2.1 PAGE LIMITATIONS

https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 https://www.fbo.gov/ https://www.afmc-mil.wpafb.af.mil/HQ-AFMC/PK/afmcfars/far/Far02.doc#T2101 https://www.afmc-mil.wpafb.af.mil/HQ-AFMC/PK/afmcfars/far/FAR03.DOC#b3104

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Should the government distribute Evaluation Notices (ENs), page limitations may be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted, except the following: cover pages, tables of content, blank pages, and glossaries.

2.2.1.1 PAGE SIZE AND FORMAT

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and will count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

2.2.2 PRICING RELATED DATA

All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation Volumes.

Information shall be limited to Contract Line Item Number (CLIN) level pricing, including unit and extended pricing.

2.2.3 CLASSIFIED INFORMATION

Submission of classified information is not required in this solicitation.

2.2.4 INDEXING

Each volume shall contain a more detailed table of contents to delineate the subparagraphs, tables, and figures within that volume. Tab indexing shall be used to identify sections.

2.2.5 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.3 ELECTRONIC OFFERS

The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable

Be sure to advise the CO that the proposal is “For Official Use Only” and “Source Selection Information – See FAR

2.101 and 3.104.”

3.0 VOLUME I - EXECUTIVE SUMMARY

In the executive summary volume, the offeror shall provide the following information:

3.1 NARRATIVE SUMMARY

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Addendum to FAR

52.212-2 evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 TABLE OF CONTENTS

Include a master table of contents of the entire proposal.

4.0 VOLUME II - TECHNICAL

4.1 GENERAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation

4.2 FORMAT AND SPECIFIC CONTENT

4.2.1 TECHNICAL

In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

4.2.2 VOLUME ORGANIZATION

The Technical Volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Subfactor One

4.2.3 SUBFACTOR ONE: INTEGRATED SCHEDULING

The offeror shall provide a narrative or capability description, not to exceed two (2) pages, describing the offeror’s knowledge and experience in developing and maintaining complex, resource loaded integrated master schedules and in performing schedule risk assessments. The narrative shall describe:

Knowledge and experience developing and maintaining complex integrated master schedules between two (2) or more entities or Government agencies using Microsoft Project containing at least 500 lines of scheduling event data; and

Knowledge and experience determining the probability of schedule impact(s); and communicating identified failure points with recommended mitigation courses of action

In addition to the narrative, the offeror shall also provide the following:

A screen shot, milestone chart, or other schedule documentation, not to exceed two (2) pages, that clearly shows multiple agencies, total events, and/or critical path determination for a schedule containing at least 500 lines of scheduling event data.

5.0 VOLUME III - PAST PERFORMANCE

5.1 GENERAL

Each offeror shall submit a past performance volume with its proposal, containing past performance information.

This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform any of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

5.2 RELEVANT CONTRACTS

Submit information on no more than three recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Recent contracts are ongoing contracts or contracts completed within 3 years of the date of issuance of the solicitation. Also include information on no more than three recent contracts performed by each of your teaming partners and three recent contracts performed by each of your significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the government will consider in determining recency and relevance, see Addendum to FAR 52.212-2, Paragraph 2.3 - Past Performance Evaluation Factor.

5.2.1 SPECIFIC CONTENT

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable past performance evaluation rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and

Price factor used to evaluate the proposal.

5.2.2 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources.

6.0 VOLUME IV - PRICE

6.1 GENERAL INSTRUCTIONS

6.1.1 PRICE REASONABLENESS

This section is to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

6.1.2 PRICE DATA

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6.1.3 COST OR PRICING DATA REQUIREMENTS

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5 . If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

6.1.4 ROUNDING

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.2 VOLUME ORGANIZATION

The Price volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems;

changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 – Data other than certified cost or pricing data, to include estimating methodology.

SECTION 3 - Other information such as Government Furnished Property/Government Furnished

Equipment (GFP/GFE), base support, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

7.0 VOLUME V - CONTRACT DOCUMENTATION

7.1 REPRESENTATIONS AND CERTIFICATIONS

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a completed and signed copy of all fillable provisions and clauses contained in the solicitation. Please ensure that you’re Representations and Certifications has been signed and dated.

7.2 EXCEPTIONS TO SOLICITATION REQUIREMENTS

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

SOO, SOW, SPEC, Model

Contract, ITO, etc.

Applicable

Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154031 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154033 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154035 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154031

7.3 OTHER INFORMATION REQUIRED

7.3.1 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.3.2 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration

Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the

Administrative Contracting Officer (ACO).

7.3.3 COMPANY/DIVISION ADDRESS, IDENTIFYING CODES, AND APPLICABLE DESIGNATIONS

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business

(large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.3.4 ATTACHMENTS TO THE SOLICITATION

The offeror shall provide the following as attachments to the solicitation:

7.3.4.1 GFP AND/OR BASE SUPPORT REQUIREMENTS

If the offeror requires the use of government-furnished items other than those specified, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to Price Volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable.

The offeror shall supply this information in the format shown in Table 7.3 below (example provided in table).

Table 7.3 - REQUIRED INFORMATION FOR USING GFP/BASE SUPPORT

Quan-tity

Federal

Stock #

Nomen-clature

Duration of Need

Rental

Value

Reason for Need

Cross Ref. to

Price Prop

2 EA FS156-09-234 ACG-1372

Time

Counter

1 Oct 03 - 30

Dec 04

$1,000 Needed to calibrate our 5 MHz/1pps

SATCOM simulator offset

Volume IV, pages 23 – 27, paragraphs A-C

7.3.4.2 ASSOCIATE CONTRACTOR AGREEMENTS

Include Associate Contractor Agreements, if applicable.

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