Ordering_Procedures.pdf

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412 OG Contractor Test Support Services Ordering Procedures

General

The procedures for selecting contractors for order awards under this contract are governed by

FAR 16.505 and supplements. Unless otherwise specified in a Fair Opportunity Proposal

Request (FOPR), the following defines the process by which fair opportunity will be afforded, how Task Order/Delivery Orders (TO/DOs) will be processed and priced, and how a TO/DO will be awarded.

The Air Force Flight Test Center, PZIEB, reserves the right to restrict use of this contract.

No decentralized ordering authority shall be granted to any office or organization.

Fair Opportunity Process

For each TO/DO, FOPRs shall be provided to each of the prime contractors via direct electronic communication, typically email. All holders of the 412 OG Contractor Test Support Services

ID/IQ contracts are encouraged to compete for TO/DOs. Each prime contractor shall evaluate the opportunity and determine whether or not to submit a proposal.

The FOPR (unless the contracting officer determines that an exception to fair opportunity procedures applies) will include, at a minimum, the following information:

1. Tracking number (assigned by CO)

2. Statement of Work (SOW) or Statement of Objective (SOO)

3. E-mail address/mailing address or fax number of Government contracting office

4. Proposal due date

5. Evaluation criteria and factors for award

Fair Opportunity Exceptions

One or more TO/DOs may be issued during the ordering period of this contract. In accordance with the Federal Acquisition Streamlining Act (FASA), FAR 16.505(b)(2)(ii) and DFARS

216.505-70(b), the CO will provide all awardees a "fair opportunity" to be considered for each order in excess of $5,000 unless one of the conditions below applies:

1. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

2. Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

3. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

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4. It is necessary to place an order to satisfy a minimum guarantee.

5. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

6. In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

Selection Criteria for Awarding TO/DO

The Government will award to the offeror whose proposal is deemed most advantageous to the

Government based upon an integrated assessment using the evaluation criteria. The Government will evaluate proposals against established selection criteria specified in the FOPR. Generally, the Government's award decision will be based on selection criteria which addresses Past

Performance, Technical Acceptability, Proposal Risk and Cost. Among other sources, evaluation of Past Performance may be based on past performance assessments provided by

TO/DO Program Mangers on individual TO/DOs performed throughout the life of the contract.

The order of importance for the factors will be identified in the FOPR.

Proposal Process

The CO will issue a FOPR to all prime contractors, unless a fair opportunity exception exists.

The FOPR will include a due date for proposal submission and either a Statement of Objectives

(SOO) and/or a Statement of Work (SOW) that will include a detailed description of work to be accomplished, a listing of the deliverables required and any additional data, as appropriate. The

FOPR will also include specific instructions for the submission of proposals. If oral proposals are to be used in lieu of or in conjunction with written proposals, the FOPR will specify such.

The amount of time for proposal submission will be based on the complexity and urgency of the requirement and will be stated in individual FOPRs. If unable to perform a requirement, contractors shall submit a "no proposal" reply in response to the proposal request. All "no proposal" responses shall include a brief statement as to why the contractor is unable to perform.

Technical Proposals. Technical proposal information will be streamlined. The Government will specify the maximum page limits for each TO/DO technical proposal in the FOPR. Proposals shall not merely restate SOO/SOW requirements. Written technical proposals shall normally address:

1. Technical Approach and descriptive narrative of the contractor's understanding of the requested effort

2. Contractor SOW (CSOW) in response to a SOO

3. Integrated Master Plan (if applicable)

4. Integrated Master Schedule (if applicable)

5. Key personnel assigned (if applicable)

6. Price data and justifications in the format specified in the FOPR

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7. Period of Performance

8. Security (including clearance level)

9. Teaming Arrangement (including subcontracting)

10. Small Business Plan (if a large business)

11. Other Pertinent Data, such as assumptions made

Price Proposal. Information other than cost and pricing data maybe required at the TO/DO level for fixed price orders. No detailed price information will be submitted if not required by the

TO/DO.

Other Relevant Information. This information shall always be in writing and shall address other relevant information as required by the contract or requested by the FOPR. For example, the proposal shall identify any situation in which the potential for a conflict of interest exists. If travel is specified in the TO/DO SOW or SOO, airfare and/or local mileage, per diem rates by total days, number of trips and number of contractor employees traveling shall be included in the proposal.

Clarification of Proposals. Evaluations will be in accordance with the selection criteria set forth in the proposal request. Upon completion of evaluations, the CO will issue a TO/DO to the contractor whose proposal provides the best value to the Government.

Proposal Preparation. The contractor shall assume all costs associated with preparation of proposals for DO awards under the proposal process as an indirect charge (bid and proposal costs). The Government will not reimburse awardees for proposals as a direct charge.

Resolution of Issues

In the event issues pertaining to a proposed FOPR cannot be resolved to the satisfaction of the

CO, the CO reserves the right to withdraw and cancel the proposed FOPR. In such event, the contractor shall be notified in writing of the CO's decision. This decision is final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act."

Issuance

Awarded TO/DOs may be issued by e-mail. It is anticipated that all awarded TO/DOs will be issued electronically. If mailed, a TO/DO is considered "issued" when the Government deposits the order in the mail.

Unauthorized Work

The contractor is not authorized at any time to commence TO/DO performance prior to issuance of a signed TO/DO or other written approval provided by the CO to begin work.

Funding Restrictions

No unfunded TO/DOs are allowed; TO/DOs may be incrementally funded in accordance with

FAR and other agency funding restrictions. The CO for each order is responsible for closing out the contract action that they issue. Notification that a closeout of an order is complete must be provided to the CO once accomplished. The contractor shall work in partnership with the

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Government to closeout orders as soon as possible after they are physically complete by using the "Quick Closeout” procedures described in FAR 42.708 as much as practical. In accordance with Section 1427(b) of Public Law 108-136 a protest is not authorized in connection with the issuance or proposed issuance of an individual TO/DO except a protest on the grounds that the order increases the scope, period, or maximum value of the contract under which the order is issued; or a protest of an order valued in excess of $25 million.