SOW_v2.pdf

SOLICITATION # FA9301-18-Q-0021

STATEMENT OF WORK (SOW)

for

Warehouse Stacker Crane System

EDWARDS AFB, CALIFORNIA

2 May 2018

Prepared By

Christopher Williams, NH-03, Chief

PURPOSE: The 412th Communications Squadron is upgrading their storage warehouse. In summary, all work will be completed as one turn-key package to include the installation.

SCOPE: The 412th Communications Squadron is seeking static stoarge shelving, a stacker crane and installation.

This SOW defines the requirements for the Contractor to engineer, furnish, install and test (EFI&T). Below are the mandatory minimums in which the system must contain.

• The solution needs to be able to support 2K pounds per pallet with a rack section rating of 12,000 pounds

• The solution needs to consist of 2 rows of six rack bays with 3 pallet opening per rack bay

• In addition, solution needs to have a motorized hoist that is able to operate at 32/8 feet per minute, with a trolley speed of 25 feet per minute with a variable control.

• The trolley component needs to be able to rotate 360 degrees to enable full spatial control of pallet entry/exit

• The pallet forks must have two prongs with the dimensions of 1 ½” tall x 5”Wx42L

• System power should be 450V, 3 phase and 50hz with a control voltage of 120V

• All equipment, supplies, and materials provided shall be new and not refurbished.

EQUIPMENT LIST

Item Quantity Unit of Measure Stacker Crane 1 Each

Storage Shelving 12 Each Additional Storage Shelving 8 Each

480V Power Drop 1 Each Installation 1 Lot

PERIOD OF PERFORMANCE: The allowable time for this project will be established in several stages. Once funding is finalized the winning bid will be notified and will have 120 days to fabricate the console. Project completion shall be NLT 180 DARO.

DELIVERABLES SCHEDULE: The delivery of goods is required no later than (NLT) 120 days after purchase of the console. The delivery of services (installation) is required to be completed NLT 60 calendar days after the delivery of goods.

LOCATION: The console will be delivered, constructed, and installed at the 412th Communications Warehouse, Edwards AFB, CA 93523.

PERFORMANCE OBJECTIVES: This system will facilitate equipment storage capacity by expanding vertically into empty space. The Stacker Crane will place and pull pallets into shelves elminating the human factor and narrowing the aisles for additional storage. Eliminating the human factor will also decrease equipment mishandling during the move to storage due to the automation.

DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to install the storage system.

SPECIAL REQUIREMENTS: If materials exceed $500 in value and are attached to a building, the California State Contractors law requires that the materials be sold and installed by a current Licensed Contractor from the State of California. The requirement that the seller have a license is required whenever installation labor (assembly) and materials are sold by the seller.

WARRANTIES AND CONDITIONS:

Basic Warranty

GOVERNMENT FURNISHED UTILITIES: Water and electricity will be furnished to the contractor from existing Government systems/outlets at no cost to the contractor. The contractor shall furnish all equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets.

WORK HOURS: Work hours for delivery, assembly, and installation will be Monday through Friday, 8:00 am to 4:30 pm excluding federal holidays. No work shall commence without prior coordination with the key government personnel – Douglas Rice, 661-277-7623.

CONSTRUCTION CLEAN-UP: The contractor shall remove and clean-up all signs of construction debris in the work areas, resulting from this contract, daily or as directed by the Contracting Officer.

NO SMOKING POLICY: There is an Air Force Policy of NO SMOKING in any Government building in accordance with AFI 40.102 (3 Jan 1994).

SECURITY REQUIREMENTS WHEN VISITING DOD FACILITIES

All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations.

Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL-Enhanced driver’s licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

SAFETY AND HEALTH STANDARDS

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The Contractor shall record and report to the CO and GPM within one hour of occurrence all available facts relating to each instance of injury to Contractor or Government personnel or damage to Government property. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and http://www.dhs.gov/current-status-states-territories

GPM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete.

The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation.

The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a) Demonstrate a management commitment to employee safety and health;

b) Identify the application of the safety and health plan to subcontractors;

c) Identify the roles and responsibilities of the following individuals:

d) Management;

e) Supervisors;

f) Employees;

g) Safety Coordinator;

a. Identify applicable safety rules and regulations;

b. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

c. Include a job site analysis to include hazards of tasks required to control measures;

d. Identify employee safety and health training requirements and the documentation process;

e. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

f. Include employee hazard reporting procedures;

g. Identify individual(s) responsible for corrective action hazards;

h. Identify first aid/injury procedures;

i. Identify procedures for accident investigation and reporting;

j. Identify emergency response procedures; and

k. Identify the process for tracking controlled hazards in contractor work areas

Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

Safety Equipment:

The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

ENVIRONMENTAL PROTECTION.

The Contractor shall comply with all applicable Federal, State and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this

PWS.

a. The Contractor shall comply with FAR Clause 52.223-3, Hazardous Material Identification and Safety Data Sheet requirements. The Contractor shall list any hazardous material to be delivered under this contract. For each item, the Contractor shall submit to the CO a SDS listing any hazardous material to be delivered under this contract prior to the hazardous material entering the installation.

b. The Contractor shall comply with FAR Clause 52.223-5, Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

c. The Contractor shall comply with FAR Clause 52.223-19, Compliance with Environmental Management Systems requirements. The Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

d. The Contractor shall comply with FAR Clause 52.223-20, Aerosols requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

e. The Contractor shall comply with AFFARS Clause 5352.223-9001, Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

f. Permits. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

g. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

h. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

i. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

j. Audit. This contract may be subject to audit by any and all cognizant Government agencies. The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

k. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

l. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services.

Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

i. Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

ii. The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.