Revised_Pest_Control_PWS__081815 1 .pdf

PERFORMANCE BASED WORK STATEMENT FOR

PEST CONTROL SERVICES

AT

EDWARDS AFB, CALIFORNIA

(MAIN BASE, NASA & AIRFORCE RESEARCH LABORATORY)

AIR FORCE PLANT 42, PALMDALE CALIFORNIA

Final

21 May 2015

Attachment 1: 19 Aug 15

FA9301-15-R-0001

TABLE OF CONTENTS

Section Page

1. Description of Services

1.1. Description of Services 3

1.2. Integrated Pest Management (IPM) Plan 3

1.3 Basic Services 4

1.4. Over and Above (O&A) Procedures 7

1.5. Pesticide Mixing and Storage 8

1.6. Safety 8

1.7. Facility Manager Training 9

1.8. Pest Control Records and Reports 9

2. Services Summary 10

2.1 Performance Objectives 10

2.2. Quality Control Plan 11

2.3. Quality Assurance 11

2.4. Quarterly Performance Meetings 11

3. Government-Furnished Property and Services 12

3.1 Government Provided Services 12

4. General Information

4.1. Hours of Operation 12

4.2. Contract Manager 12

4.3. Special Qualifications 13

4.4. Contractors Personnel Appearance 13

4.5. Contractor Vehicles 13

4.6. Security Requirements 13

4.7. Safety Requirements and Reports 14

4.8. Contractor Full-Time Equivalent Reporting 15

Appendices

Appendix A – Estimated Workload Data 17

Appendix B – Maps and/or Site Plans 19

Appendix C – AF Plant 42 Estimated Workload 20

Appendix D – AF Plant 42 Maps/Sites 21

Appendix E – IPM Strategy Outline 32

Appendix F – Hourly Rate Req. Process 33

Appendix G – Over and Above Request 34

Appendix H – West Nile Virus Testing 35

Attachment 1– Approved Pesticides Listing 38

Attachment 2 – Deliverables Schedule 40

Attachment 1: 19 Aug 15

1. DESCRIPTION OF SERVICES

1.1. DESCRIPTION OF SERVICES

The contractor shall provide all management, licenses/certifications, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest

Management (IPM) plan for pest control services at Edwards Air Force Base (AFB) and Air Force

Plant 42, and perform pest control services. Service shall be performed in a manner that will ensure the health and general well-being of installation personnel, and effectively control pests.

Service area shall include Edwards’ Main Base, North Base, South Base, Golf Course Facilities, NASA, Air Force Research Laboratory and Air Force Plant No. 42 located in Palmdale CA. Pest

Control services shall be performed in accordance with (IAW) industry commercial standards, Air

Force Instruction (AFI), AFI 32-1053 Integrated Pest Management Program,” dated 20 November

2014 and Department of Defense (DoD), DoD Instruction 4150.07, “DoD Pest Management

Program,” dated 29 May 2008 that applies to contract pest management operations. The contractor shall provide a copy of their current California Department of Pesticide Regulation Pest Control

Business Main License; a current copy of the Company's Registration issued by California

Structural Pest Control Board; and a current copy of Pest Control Operators License in Branch 2 and 3 issued by the California Structural Pest Control Board License to the individual(s) identified as the company’s qualifying manager(s) with their proposal. The contractor shall provide a copy of

Employees State of California Pesticide Qualified Applicator License, or Qualified Applicators

Certificate to the Installation Pest Management Coordinator (IPMC) within 10 days of contract award. The contractor’s technician shall contact the Contract Officer Representative (COR) upon arrival to Edwards AFB or A.F. Plant No. 42, and prior to departure from the installations.

1.2. INTEGRATED PEST MANAGEMENT PLAN

1.2.1. The contractor shall develop and submit an IPM plan for approval. The IPM Plan shall be written in accordance with the outline prescribed in DODI 4150.07

(Appendix E) and shall adhere to sections of DODI 4150.07 and AFI 32-1053 that apply to contract pest management operations. All pesticide applications shall be recorded IAW government directed procedures. NOTE: AFI 32-153 is available on the web at www.e-Publishing.af.mil and DoDI 4150.07 is at http://www.afpmb.org/content/directives-instructions-and-mous-important-afpmb

In addition, the IPM plan shall comply with all applicable Environmental Protection

Agency (EPA), Occupational Safety and Health Administration (OSHA), Federal, and state/local regulatory guidance on pesticide usage, disposal and applications.

1.2.2. The contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. In developing their IPM, the contractor shall address continuous monitoring, pest

Attachment 1: 19 Aug 15

FA9301-15-R-0001

http://www.e-publishing.af.mil/ http://www.afpmb.org/content/directives-instructions-and-mous-important-afpmb response and removal procedures, record keeping, warranties, pest education, and communications to prevent pests and disease vectors, bird control on airfields. The

IPM approach shall use targeted (effective and environmentally sound) methods, including habitat/facility modification, biologically/genetic/cultural control, mechanical /physical control, and where necessary, the judicious use of least hazardous pesticides.

1.2.3. A list of all pesticides to be used for pest control services at Edwards AFB and A.F.

Plant No. 42 shall be included in the IPM Plan. Only pesticides registered for use in the state of California and approved by the Armed Forces Pest Management Board shall be used. This list can be located on the Air Force Pest Management Board website;

http://www.afpmb.org/sites/default/files/pubs/standardlists/DOD_PESTICIDES_LIST

.pdf . All pesticides shall be approved by the Installation Pest Management

Coordinator (IPMC) and the Command Pest Consultant. The contractor shall provide electronic copies of the Material Safety Data Sheets (MSDS)/Safety Data Sheets

(SDS) and labels to the COR along with the IPM Plan. The contractor shall provide copies for Safety and Fire Dept. Attachment 1 lists the Pesticides currently authorized for use at Edwards and A.F. Plant No. 42.

1.2.4. The IPM plan requires approval by the Command Pest Consultant prior to implementation. The IPM Plan shall be reviewed and updated annually or as strategies change. The IPM Plan shall be submitted to the PM, COR and IPMC within 10 days after contract award, 1st of September, prior to the end of each contracted fiscal year and revised when strategies and chemicals change. The plan shall include changes and additions to chemicals and strategies for all pest control categories.

1.3. BASIC SERVICES

1.3.1. Common Pests. Common pests are described as any insect, invertebrate, arachnid, rodent, mammal, bird, or snake that causes an economic loss, or presents a hazard to Air Force property, personal health or morale. These pests include mice, rats, squirrels, gophers, birds, bats, ants, bees, snakes, mosquitoes, gnats, beetles, weeds, and spiders. This list is not all inclusive and shall not be considered to be a complete list of the pests the contractor shall be responsible to control.

1.3.2. Structural Pest Control Services.

1.3.2.1. CLIN 0001: Monthly Food Facility Inspections Services. Inspections of food service facilities and child care food facilities shall be accomplished on a monthly basis. Inspections will include facility sanitation, pest exclusion as well as the presence of pest animals. Facility sanitation and pest exclusion is the responsibility of the facility manager. However, preventive measures will

Attachment 1: 19 Aug 15

FA9301-15-R-0001

http://www.afpmb.org/sites/default/files/pubs/standardlists/DOD_PESTICIDES_LIST.pdf http://www.afpmb.org/sites/default/files/pubs/standardlists/DOD_PESTICIDES_LIST.pdf be the primary pest management control tool followed by trapping and chemical application if necessary. All inspections and treatments performed within the month shall be included in the monthly service charge. The contractor shall complete all requests for treatment/service at food preparation and consumption facilities, medical facilities and child development centers within four duty hours of notification, or coordination with the IPMC, PM or

COR. Treatments shall be performed prior to the facility opening, or at a time approved by the IPMC, PM or COR. The contractor shall coordinate all pesticide applications at food preparation and consumption facilities, medical facilities and child development centers with Public Health, PM, COR and

IPMC, prior to treatment. The contractor shall provide a written schedule one month prior to scheduled service to the IPMC, PM and COR. Inspections and treatments include all areas of the facility that have food preparation, food storage and dining areas, see Appendix A . These areas will include fly control. If fly light traps are utilized, the contractor shall ensure all light bulbs are working and the capture pad is not saturated with flies. The contractor will not use pest electrocution devices (bug zappers). These areas shall include adjoining rooms and openings to the exterior of the facility.

1.3.2.2. CLIN 0002/0012: Service Calls for Commercial and Administrative

Facilities. The contractor shall complete all pest control requests within 8 duty hours from receipt of request. Contractor shall coordinate with the facility managers on pest management practices to keep pests under control using the least amount of pesticides. The contractor shall contact facility manager or alternate prior to any pest control actions.

1.3.2.2.1. Removal/Collection of Dead Animals. The contractor shall remove or collect dead animals along roadways and in common use areas within 24 hours from receipt of request. Large animals along roadways shall be disposed of by moving to a location away from the roadway that is not visible to passing traffic. Large dead animals in common areas shall be disposed of at the base landfill. Small dead animals (rabbits, squirrels, etc.) shall be disposed of in a dumpster, away from the roadway, or at the base landfill. If disposed of in a dumpster, small dead animals shall first be placed in a plastic garbage bag.

Facility Managers will be responsible for disposal of dead animals within their respective facility boundaries. Dead dogs and cats shall be taken to the Base

Veterinarian to have them scanned for the presence of an identification microchip before disposal.

1.3.2.3. CLIN 0003/0013: Pest Control Service for Athletic Fields, Parks and

Improved/Unimproved Common Areas. Athletic fields parks and common area pest control service requests shall be approved in writing by the IPMC, PM or COR prior to work being accomplished. The contractor shall provide in writing an estimate of the hours required to perform services. The pest control for these areas shall be primarily gophers, squirrels, and rabbits. Other pests may be included, based on the written request from the IPCS or PM. The

Attachment 1: 19 Aug 15 control method used and notifications shall comply with approved Federal, State, County, DoD, AF and local regulations. The contractor shall start pest control actions within 1 duty day from receipt of written request from IPMC, PM or COR. Notifications shall be posted to advise personnel of pending actions a minimum of 24 hours before treatment and for at least 72 hours after pest control treatment is completed. Service will include posting notification of times personnel are not to enter the area. For control actions that are scheduled to be started after a weekend, notices shall be posted the last duty day before the weekend.

1.3.2.4. CLIN 0004/0014: Hanta Virus Service. The contractor shall clean, disinfect, and certify area is free of all rodent feces and related contaminants.

Service shall include posting notification of personnel to not enter. Contractor is responsible for proper disposal of all debris at the base landfill, or at the discretion of the contractor, off base at contractor expense. The contractor shall inspect for openings and notify the facility manager in writing of any repairs required to prevent reoccurrence of infestation. All requests for hanta virus service shall be via written request from the IPMC, PM or COR. The contractor shall provide in writing an estimate of the hours required to perform services.

1.3.2.5. CLIN 0005/0015: Mosquito and Larvae Control. Contractor shall perform treatment and insure effectiveness of treatment of areas that have been identified as mosquito harborage and breeding areas by Public Health IPMC, PM or COR. All treatments to identified areas shall be with written approval from IPCS or PM.

1.3.2.6. CLIN 0006/0016: Emergency Pest Control Service. Upon notification by the Contracting Officer (CO) or duly authorized representative such as the

IPMC, PM or COR, the contractor shall perform emergency services to include after duty hours and weekends (See 4.1 Hours of Operation). The contractor shall commence services within 1 hour from time of notification during normal duty hours and within 2 hours outside normal duty hours. Prior to contract start, the contractor shall provide the CO, PM, COR and the IPMC with the contract manager’s complete contact information to include a 24-hour phone number and email. Service shall be performed within specified time and ensure the pests are eliminated. For purposes of this PWS and IAW DoDI 4150.07, emergency services shall be utilized for the control of potential medically important pests, such as venomous arthropods and venomous snakes, which could affect human health and those pests which could cause damage to

Government property. Note: Contractor may have to perform work at times other than the normal duty hours for emergencies.

1.3.2.7. CLIN 0007/0017: Termite Inspections. The contractor shall perform termite inspections when requested by PM, IPMC or COR within 48 hours of notification. Contractor shall complete a National Pest Management

Attachment 1: 19 Aug 15

Association Form NPMA-33, Wood Destroying Inspection Report with treatment recommendations and include an estimated cost for treatment and forward report to PM, COR or IPCS. Termite treatment shall be requested, negotiated and performed under the Over and Above CLIN 0010/0020.

1.3.2.8. CLIN 0008/0018: Pest Control Cleanup Services. Products of pest activity, including feces, nesting materials, and animal, bird and rodent carcasses shall be removed and disposed of in accordance with applicable law.

Areas contaminated with pest feces, to include bird droppings, shall be cleaned and disinfected. All requests for Pest Control Cleanup service shall be via written request from the IPMC, PM or COR. The contractor shall provide in writing an estimate of the hours required to perform services.

1.3.2.9. CLIN 0009: West Nile Virus (WNV) Bird Sampling. Test dead birds for

West Nile virus using oral swab technique IAW with California Department of

Public Health protocol (Appendix H). Forward WNV test results to the PM, COR and IPMC upon receipt. All requests for WNV testing shall be via written request from the IPMC, PM or COR.

1.4. OVER AND ABOVE (O&A) REPAIRS AND PROCEDURES

1.4.1. Over and Above Repairs. Over and above repairs are repairs or services required outside the contractor’s control. This permits the government and the contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions, but are not specifically identified and priced. The contractor shall not proceed with the over and above repair work until a work order has been approved and a Task Order awarded.

The contractor shall commence work and complete work by the mutually agreed upon dates.

1.4.2. Over and Above Work Procedures. The following procedures shall apply for all over and above work requests pertaining to this contract:

i. The PM or COR shall request an over and above work request form

(shown in appendix G) from the contractor for work at any dollar amount per occurrence. The contractor shall submit the form, with all applicable fields completed, to the PM within five business days for non-emergencies and within the requested time frame for emergencies.

ii. All work requests submitted with a total value of less than $2,500.00 will be reviewed and approved by the PM. All over and above work requests of $2,500.00 or more will be reviewed by the PM, but must be approved by the CO to make the determination of a fair and reasonable price.

Attachment 1: 19 Aug 15

iii. The PM or COR for this contract shall –

1. Promptly review the over and above work request for technical acceptability and the reasonableness of the price.

2. Verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s).

3. Verify that funding is available for the over and above work request.

iv. The PM or COR shall inform and coordinate with other appropriate government agencies on base as necessary, in a timely and professional manner.

v. Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the contractor to provide the information required on the over and above work request, within the specified time frame, may be grounds for the government to openly compete the over and above work.

If the government and the contractor cannot agree upon a firm-fixed price for the over and above work request, the government has the right to openly compete the over and above work.

1.5 PESTICIDE MIXING AND STORAGE

All pesticides shall be stored off-base. All unused pesticides, empty pesticide containers and residue shall be disposed of properly at an approved off-base disposal area.

Chemical mixing for immediate application may be accomplished at the site of application/treatment and only state certified applicators may mix or apply pesticides. Contractor shall provide a spill container at mixing areas to insure that no chemicals impact an area that is not being treated. The contractor shall have an operational emergency eyewash kit available at each mixing location. In the event the contractor spills or releases any hazardous substances (example, substances listed in

40 CFR 302), the contractor shall immediately notify the COR, PM, or IPMC.

1.6. SAFETY

The contractor shall comply with all applicable parts of Title 29, Code of Federal

Regulations (CFR), Occupational Safety and Health Standards, Part 1910; Title 29, CFR, Safety and Health Standards for Federal Service Contracts, Part 1925; Title 40, CFR, Parts 150-189, and Title 49, CFR, Hazardous Materials Regulations, Part 171, Attachment 1: 19 Aug 15 while on an Air Force installation, to ensure safe working conditions for contract personnel and a safe environment for the occupants of Air Force facilities.

1.7. FACILITY MANAGER TRAINING

Contractor shall provide training to facility managers, food service managers, on methods to reduce and prevent pest infestations. This training shall be accomplished during monthly food service facility inspections, quarterly through newspaper articles, flyers, pamphlets, and briefing slides submitted to the IPCS for approval prior to use.

Newspaper articles, flyers, pamphlets, and briefing slides shall vary based on the season and the types of pests that are common during that period. (CLIN 0001, 0002/0012 ).

1.8. PEST CONTROL RECORDS AND REPORTS

1.8.1. Integrated Pest Management Information System (IPMIS). The contractor shall use Web-IPMIS to maintain a complete pest control record and reports. This program is available at: https://web.ipmis-helpdesk.org/. IPMIS is an internet based reporting tool developed for Integrated pest Management data tracking and reporting by the U.S. Air Force/AFCEC/COSC. IPMIS provides web-based tools to facilitate the compliance with Federal Insecticide, Fungicide and Rodenticide ACT (FIFRA) for the collection and reporting of all pest management activities. Within 5 days of contract award, the contractor shall request a Web-IPMIS account and password. All users are required to create an account prior to accessing the system. All accounts must be approved and activated by a Command level Administrator prior to use of IPMIS Web.

1.8.1.1. IPMIS Daily Report. The contractor shall forward an electronic copy of

Web-IPMIS reports to the IPMC, PM and COR, by 1300 each duty day following the day services are provided. The report shall include the service call request number and any other comments in the Comments block of the IPMIS report.

1.8.2. Pest Control Monthly Invoice Summary Report. The contractor shall provide

PM and COR with a monthly summary of service calls (Attachment 2) electronically within the first five duty days of the month.

2. SERVICES SUMMARY

2.1. PERFORMANCE OBJECTIVES. The contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

https://web.ipmis-helpdesk.org/

Performance Objective PWS

Para

Performance

Threshold

Integrated Pest Management (IPM) Plan. The contractor shall develop and submit an IPM plan within 10 days after contract award, 1st of September, prior to the end of each contracted fiscal year and revised when strategies and chemicals change

1.2. 100 percent requirement

Pest Control Services. Pests are under control 1.3. No more than 3 discrepancies per month, Monthly Food Facility Inspections Services. Contractor provides written schedule to the IPMC, PM and COR one month prior to scheduled service and performs inspections IAW schedule

1.3.2.1 No more than 1

discrepancy per month

Pest Control Response Times and Coordination. Contractor responds to service requests IAW response times in the PWS. Coordinate all pesticide applications at food preparation and consumption facilities, medical facilities and child development centers with Public Health, PM, COR and IPMC, prior to treatment.

1.3.2.1

1.3.2.2 1.3.2.3 1.3.2.7

No more than 2 discrepancies per month.

Emergency Services. Contractor shall perform emergency services within 1 hour from time of notification during normal duty hours and within 2 hours outside normal duty hours.

1.3.2.6. 0 discrepancies allowed

Pesticide Mixing and Storage. All pesticides shall be stored off-base. All unused pesticides, empty pesticide containers and residue shall be disposed of properly at an approved off-base disposal area.

1.5. 0 discrepancies allowed

Facility Manager Training. Contractor shall provide training to facility managers and food service managers on methods to reduce and prevent pest infestations. This training shall be accomplished during monthly inspections, quarterly through newspaper articles, flyers, pamphlets, and briefing slides submitted to the

IPMC for approval prior to use.

1.7. No more than 2

discrepancies per month.

Pest Control Records and Reports. IPMIS Reports and Monthly Summary is accurate and submitted within time frames required in the PWS.

1.8.

100 percent Requirement

Attachment 1: 19 Aug 15

2.2 QUALITY CONTROL PLAN

The contractor shall develop and maintain a quality control plan (QCP) to ensure systematic inspection of facilities for pests, a customer service call/emergency response system for pest removal, and a continuous pest prevention education program for facility managers and occupants, food handling managers, and housing occupants. The contractor shall develop and implement procedures to identify and prevent defective services from recurring on all services required by this PWS. As a minimum, the contractor shall develop quality control procedures that address the areas identified in

Section 2, Services Summary. The contractor’s QCP shall be written and submitted to the

PM, IPMC and COR within 10 calendar days from the date of award and within 30 calendar days prior to the start of each option year or as changes occur. The Contractor shall identify their quality control representative in writing to the government PM, IPMC and COR for notification and resolution of valid customer complaints or Quality Control issues.

2.2. QUALITY ASSURANCE

The government will evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect periodic tasks as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the government may decrease the number of inspections if performance dictates. The government will also receive and investigate complaints from various customers located throughout the installation. All customer complaints will be submitted to the COR and IPMC. However, the IPMC shall make final determination of the validity of customer complaint(s) in cases of disagreement.

2.3. QUARTERLY PERFORMANCE MEETINGS

The Contractor shall be available to meet periodically with multi-functional team members, other government personnel as appropriate, to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract; any modifications required of the contract; unsatisfactory inspections and trends

Contractor Employee Certification. Contractor shall have a State of California certified pest control manager specifically assigned to support this contract available within one hour to meet with government personnel

(telephonically or in person) during duty hours. All pesticide Applicators must be current California State

Certified

1.1.

4.3.

100 percent Requirement

Attachment 1: 19 Aug 15 against each performance objective observed; positive performance; and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be signed by the

CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide written notification, within 10 business days, to the CO identifying areas of non-concurrence.

3. GOVERNMENT FURNISHED SERVICES

3.1. GOVERNMENT PROVIDED SERVICES. The government shall provide the following services listed here:

3.1.1. UTILITIES. Electricity, gas, water and sewage service as necessary for accomplishment of work in accordance with this contract. Additionally, the contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.1.2. FIRE PREVENTION AND PROTECTION. The government will provide fire prevention and protection, inspection and maintenance of government furnished fire extinguishers and systems. The Fire Department telephone extension is 911 for emergencies when calling from a base phone and (661) 277-4540 when calling from a cell phone.

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION

The contractor shall perform pest control services during normal duty hours which are

0700-1700, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. The contractor shall provide sufficient personnel to cover all required services during normal hours of operation.

4.2. CONTRACT MANAGER

Contractor shall provide a Contract Manager responsible for the performance of work under this contract along with a 24 hour phone number for emergencies. The name of this individual and alternate shall be designated in writing to the CO and COR within 10 calendar days of award of the contract. The Contract Manager or alternate must be able to read, write, speak, and understand the English language, both spoken and written. The

Contract Manager shall ensure employees have current personal identification and valid certifications required for the performance of work to be accomplished.

Attachment 1: 19 Aug 15

4.3. SPECIAL QUALIFICATIONS

The contractor shall have a State of California certified and licensed pest control manager specifically assigned to support this contract available within one hour to discuss issues with government personnel during required service hours. The contractor shall have and maintain a current California Department of Pesticide Regulation Pest

Control Business Main License All contractor employees shall comply with

California Code of Regulations Title 3, Division 6. All contractor employees that apply pesticides shall have a California pesticide application certification. On DOD land and property, direct supervision is not permitted for contractor’s applicators.

The contractor shall be responsible to ensure that the licenses, certificates and training of contractor personnel are kept current. Contractor shall provide a copy of each applicator’s State of California certification that will be applying chemicals on Edwards

AFB to the IPMC and COR. An updated copy will be supplied each time there is a change to the license/certification. The contractor and employees shall have completed required hazard communication training. The applicators shall have in their possession and utilize Personnel Protective Equipment as required by the MSDS/SDS and Label.

4.4. CONTRACTORS PERSONNEL APPEARANCE

Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing badges that contain the company name, employee name and photo.

4.5. CONTRACTOR VEHICLES

Contractor’s vehicles must clearly display the name of the company on them. All contractor vehicles must be maintained and in working order in accordance with all

Environmental Protection Agency (EPA) guidelines and used in accordance with all manufacturers vehicle safety recommendations. All vehicles must be licensed and insured.

4.5.1. Vehicle Operation. Personnel operating motor vehicles shall comply with State of California, Edwards Air Force Base and A.F. Plant 42 requirements at all times.

All contractor employees that are required to operate vehicles in the flight line area shall successfully complete the Edwards AFB Flight Line Vehicle Training requirements, and maintain certification, before operating any vehicle on the flight line.

4.6. SECURITY REQUIREMENTS

The contractor and any sub-contractors used in the performance of this contract shall comply with all base security regulations. These regulations are available for review from the CO. Security and base access requirements are contained in clause AFFARS

Attachment 1: 19 Aug 15

5352.242-9000 “Contractor Access to Air Force Installations” included in your contract.

Contractor employees will be required to obtain and display identification badges at all times. The contractor manager shall ensure each employee is legally eligible to obtain all applicable pass and identification items for contractor personnel and non-government owned vehicles. These forms will be coordinated through the 412 CE Security Manager located in Building 3500, Rosamond Boulevard and will be issued by the Security

Forces’ Pass and Identification office located in Building 3000, Yeager Boulevard.

Failure to obtain necessary clearances passes or vehicle clearances will result in denial of contractor employee entry to the base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.6.1. The contractor must, within 5 days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242-9000. Contractor personnel will not have access to USAF Restricted/Controlled areas on Edwards AFB of A.F.

Plant 42 unless accompanied by government personnel and contractor’s employee base pass. All contractor employees are required to obtain and keep current contractor access badging for the Airfield controlled area. All contractor or sub-contractor employees shall abide by all installation security regulations.

4.6.1.1. The contractor shall maintain a current listing of all employees. The list will include the following information as a minimum: employee names, social security numbers, and security clearance levels. The government reserves the right to request additional information if necessary. The contractor’s security manager shall validate this list and provide it to the COR and CO before contract start date. An updated listing shall be provided upon change of any employees.

4.6.1.2. Upon employment termination or contract end, the contractor shall retrieve all government issued identification badges and passes and turn them in to the

COR.

4.7. SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA) Safety and Health Requirements.

4.7.1. Safety and Health Standards. The contractor shall comply with all Edwards Air

Force Base and A.F. Plant 42 safety standards and all Occupational Safety and

Health Administration (OSHA) Safety and Health standards. The contractor shall provide a verbal report to the PM and CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of

Attachment 1: 19 Aug 15 each occurrence. Resolution of citations for violations of OSHA Safety, and Health

Standards is the contractor’s responsibility.

4.7.2. Safety Reporting. Contractor is required to submit their Total Case Incidence

Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate

(DART) rates on OSHA Form 300A annually to the Contracting Office and Program

Manager who will send to the safety office for consolidation and submission as part of the installation's annual Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year. Safety office contact information:

412 SEG Bldg. 3940, 661-277-4640.

4.7.3. Compliance. It is the contractor’s sole responsibility for compliance with the

OSHA (Public Law 91-596). The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the PM 30 days after contract award. The

Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

a) Demonstrate a management commitment to employee safety and health;

b) Identify the application of the safety and health plan to subcontractors;

c) Identify the roles and responsibilities of the following individuals:

management; supervisors; employees; safety coordinator

d) Identify applicable safety rules and regulations’

e) Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f) Include a job site analysis to include hazards of tasks required to control measures

g) Identify employee safety and health training requirements and the documentation process;

h) Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i) Include employee hazard reporting procedures;

j) Identify individual(s) responsible for corrective action hazards;

k) Identify first aid/injury procedures;

l) Identify procedures for accident investigation and reporting;

m) Identify emergency response procedures; and

n) Identify the process for tracking controlled hazards in contractor work areas

4.8. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

This requirement incorporates Air Force Implementation of FY11 NDAA Section 8108 of Public Law 112-10 of the Department of Defense and full-year Continuing

Appropriations Act, 2011. As such, the Contractor shall adhere to the follow:

4.8.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Attachment 1: 19 Aug 15 the Air Force Test Center via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.8.2. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

4.8.3. Reporting Period: Contractors are required to input data by 31 October of each year.

4.8.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.8.5. User Manuals: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX A

EDWARDS AFB ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Monthly Food Facility Inspections and Treatment 12 Months

2 Pest Service call for Commercial Facilities (Main Base, North Base, South Base, Golf

Course, NASA, TLFs, UOQs, and Air Force

Research Lab)

800 Each

3 Pest Control for Ball Fields and Common Areas

250 Hours

4 Hanta Virus Service 160 Hours

5 Mosquito Larvae Treatment 50 Acres

6 Emergency Services 8 Hours

7 Termite Inspection 4 Each

8 Pest Control Cleanup Services

2000 Square Foot

9 Perform West Nile Virus Bird Sampling

Perform West Nile Virus Bird Sampling

25 Each

10 Over and Above $10,000 NTE

APPENDIX A – CONTINUED

EDWARDS AFB ESTIMATED WORKLOAD DATA

MONTHLY SCHEDULED PEST CONTROL INSPECTIONS/TREATMENTS AT FOOD FACILITIES AND CHILD

CARE FACILITIES

FOOD FACILITY

TYPE

FACILITY NUMBER APPROX.SQ.FT.

Starbucks 6002 2,025

Golf Course Snack

Bar 5611 3,608

Club Muroc 5600 15,132

Airman’s Dining Hall 2412 17,020

Burger King 6006 4,040

Panda Express 2500 2,987

Bowling Alley Snack

Bar 5214 1,500

Cactus Inn/Subway 1610 18,165

Base Exchange Food

Court 6001 8,106

Rocket Room –

AFRL

8356 8,736

Mary’s Place 1600 988

South Base Snack

Bar 145 3,200

Youth Center Snack

Bar 5210 396

Commissary &

Warehouse 6000 53,392

Child Care Facility

(Food

Preparation Areas

Dominos

Pizza/Subway 7210 850

AAFES Shoppette 5232 2648

NASA Food Court 4875 4863

6457/6459 555/916

APPENDIX B

EDWARDS AFB MAPS AND/OR SITE PLANS

Main Base Map

South Base Map

North Base Map

Air Force Research Lab Map

NOTE: Will be supplied electronically after Contract Award

APPENDIX C

AIR FORCE PLANT NO. 42 ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Monthly Food Facility Inspections and Treatment N/A Months

2 Pest Service call for Commercial Facilities

100 Each

3 Pest Control for Common Grounds Area 50 Hours

4 Hanta Virus Service N/A Hours

5 Mosquito Larvae Treatment N/A Acres

6 Emergency Services 24 Hours

7 Termite Inspection 1 Each

8 Pest Control Cleanup Services

2100 Square Foot

9 Perform West Nile Virus Bird Sampling

Perform West Nile Virus Bird Sampling

N/A Each

10 Over and Above $5000 NTE

APPENDIX D

A.F. PLANT 42 MAPS AND/OR SITE PLANS/DESCRIPTIONS

Facility

Number

Description Total SF per Facility

502 GUARD STATION 82,

VISITOR CONTROL

502-A GUARD STATION 82,

SITE 2

605 GUARD STATION 85,

SITE 5

507 GUARD STATION 87,

SITE 7

509 POL OFFICES 600

510 TELEPHONE

BUILDING

510-A COMMUNICATIONS

BUILDING

515 BLDG - FIRE

FIGHTING TRAINING

FAC.

517 INCINERATOR 270

520 SUPPLY STORAGE

BUILDING

521 P&G STORAGE

BUILDING

522 CANOPY - STORAGE,

SUPPLY

531 MAINTENANCE

HANGAR

25179

531-A WASHRACK

CANOPY

531-B WASHRACK

CANOPY

531-C CARWASH, SELF

SERVE

532 HAZARDOUS WASTE

STORAGE

534 TELEPHONE

BUILDING - MAINT.

538 GENERATOR

BUILDING - F/S 2

539 HUTMENT - FUEL

DOCK

540 HUTMENT - FUEL

DOCK

541 GENERATOR

BUILDING - F/S 1

SITE 5

Appendix D (Cont.)

Facility

Number

Description Total SF per Facility

545-1 EQUIPMENT

STORAGE - PUMP

STA 2

545-2 WELL HOUSE 2C -

PUMP STA 2

546 WELL HOUSE 2B -

PUMP STA 2

547 PUMP STATION 2

MAIN BUILDING

548 PUMP STATION 1

MAIN BUILDING

552 ADMIN BUILDING 7212

553 SECURITY FORCES 5336

553 ARMAG SECURITY FORCES 200

553-D FIRE STATION 1 13448

553-B STORAGE, FIRE DEPT 48

554 STORAGE, FIRE DEPT 5336

554-D FIRE STATION 2 13448

554-B STORAGE, FIRE DEPT 48

555 FAA CONTROL

TOWER

560 OPERATIONS

BUILDING

560A TEMPORARY

TRAILER

560B TEMPORARY

TRAILER

582 ALARM STATION -

FIRE STA 2

583 AMMO STORAGE

BUILDING

509 FUELS OFFICE-

PRIMARY

590 FUELS OFFICE-

BACKUP

Facility

Number

Description Total SF per Facility

600 AIR TERMINAL 6600

601 STORAGE 3300

TOTAL SF 109,000

SITE 6

NORTHSIDE FIRESTATION 2

NORTHSIDE PUMP STATION

APPENDIX _E___

IPM PLAN OR STRATEGY OUTLINE

IAW DODI 4150.07 ENCLOSURE 5

E5.2. IPM OUTLINE ELEMENTS

E5.2.1. Outline Number, Installation, and Date

E5.2.2. Target Pest or Disease Vector

E5.2.3. Site

E5.2.4. Surveillance E5.2.4.1. Responsible organization E5.2.4.2. Methods E5.2.4.3. Frequency

E5.2.5. Non-chemical Techniques

E5.2.5.1. Responsible organization E5.2.5.2. Type (biological, cultural, mechanical, etc.)

E5.2.5.3. Methods

E5.2.6. Chemical Techniques

E5.2.6.1. Responsible organization E5.2.6.2. Basis for treatment E5.2.6.3. Control standard E5.2.6.4. EPA registration number(s) or refer to pesticide use proposal

E5.2.7. Remarks

E5.2.7.1. Sensitive areas E5.2.7.2. Prohibited practices E5.2.7.3. Environmental concerns

APPENDIX F

PROCEDURES FOR HOURLY SERVICES

The following procedures shall apply for all services performed under Contract Line Item

Number (CLIN) X003, Pest Control for Ball Fields, Golf Course, and Common Areas; CLIN

X004, Hanta Virus Service, and CLIN X0010 work requests pertaining to this contract:

1) The PM shall submit a written work request to the contractor. The contractor shall submit to the PM a request to walk the site, if needed, within 2 working days. The contractor shall submit a proposal to the PM reflecting the number of hours needed to perform the requested work, using the pre-negotiated labor rates listed on CLIN X003 and/or CLIN

X004, within 5 working days.

2) The PM for this contract shall –

a. Promptly review the quote for technical acceptability and reasonableness of the price within 5 working days.

b. Verify that the proposed work is required, appropriate, and is not covered under other CLIN(s).

c. Verify that funding is available for the requested work.

3) Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the contractor to provide the information required (i.e. number of hours required), within the specified time frame, may be grounds for the government to openly compete the requested work. If the government and the contractor cannot agree upon a firm-fixed price for the work request, the government has the right to openly compete the work request.

APPENDIX G

OVER AND ABOVE WORK REQUEST FORM

Control Number__________

Description of work to be performed:

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and Profit.

Labor Number Price Total

Classification of Hours Per Hour Labor price

Total of Labor Costs $_____________

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any single item in excess of $2,500 the contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment $____________

Total of all work request costs $____________

Warranty period: Parts___________ Labor____________

Schedule of Work: Start_______ Complete_________

Days and Hours ____________

Other Conditions:

Contractor Government PM Government COR Contracting Officer Signature & Date Signature and Date Signature & Date Signature & Date

Attachment 1: 19 Aug 15

Appendix H

West Nile Virus Sampling Protocol

Protocol: Testing dead birds for West Nile virus using oral swab technique California Department of Public Health

Revised February 2014

RNAse Cards

Testing birds using RNAse cards is a proven reliable alternative procedure that does not require bird necropsy. Local agencies are encouraged to collect oral swab samples from dead corvids (crows, ravens, magpies, jays) via RNAse cards for qRT‐PCR testing at the

UC Davis Center for Vectorborne Diseases (CVEC). Submission of swabs from other groups of birds (passerines and raptors) will also be accepted.

While dead bird testing at CVEC will still be free of charge, local agencies will need to purchase disposable swabs and RNAse cards at a cost of about $5.60 per bird.

The use of oral swabs negates classifying results into recent and chronic infections.

Therefore all results with Ct values of < 40 will be considered WNV positive.

Procedure

1. Avoid direct contact with the dead bird by using disposable gloves and/or handle the carcass only with plastic bags as described below.

2. Work should be conducted outside while wearing an N‐95 mask. Collect the oral swab sample at the dead bird collection site.

3. Partially unwrap the disposable swab.

4. With gloved hands, pry open the beak with a metal spatula, and put swab into the mouth.

Aggressively swab the mouth and oropharyngeal cavity (throat).

5. Wipe, press, and roll the contents of the swab onto the target area of the RNAse card (over the two perforated discs). The sample may be dry; this is normal. Make sure to label the

RNAse card with the dead bird number.

6. Discard the swab in the trash.

7. Wipe the metal spatula used for opening the beak with a fresh solution of 10% bleach followed by 70 to 100% ethanol or isopropyl alcohol and change gloves after each bird.

8. Allow cards to dry outside for 2 hours. Make sure the dead bird number corresponding to the dead bird is written at the bottom of each card. Seal RNAse cards back into the small individual bags in which they were shipped.

9. Place all cards into a plastic sandwich bag and mail/ship in regular business or manila envelope to CVEC (address below). Include an inventory list of bird numbers corresponding to RNAse card samples in shipment. It is acceptable to send via regular mail

(USPS).

10. After you sample birds at the place of collection, dispose of the carcass by placing in a plastic bag and placing in a dumpster or dispose of at the Base Landfill.

11. Ship cards to the address below:

Center for Vectorborne Diseases

Dept. of Pathology, Microbiology and Immunology

Rm 3336, VetMed3a

University of California

One Shields Ave.

Davis, CA 95616

12. Forward WNV test results to the COR and IPMC upon receipt.

Materials

Biosafety cabinet or N95 respirator masks

Disposable Nitrile or latex gloves

Lab coat

Individually‐wrapped Polyester Swabs (Example: Fisherbrand cat no. 23‐400‐116) Link:

http://www.fishersci.com/ecomm/servlet/itemdetail?storeId=10652&langId=‐ 1&catalogId=29104&productId=5560571&distype=0&highlightProductsItemsFlag=Y&fro mSearch=1&searchType=PROD

RNAse Cards (specifically, RNASound ReadyPunched™ cards). Order by calling

Fortiusbio at (818) 651‐3838. Or buy the cards online at:

http://www.fortiusbio.com/RNA_Sampling_Card.html

Use the code “CDPH” when ordering on the phone or online to receive the $140 price for

25 cards and free shipping. (Please Note: the kit also contains tubes and other supplies that you will not use.)

Sandwich‐size ziplock bags

Small metal spatula

Permanent markers

Envelopes for shipping (manila or business size)

Questions?

If you have questions or would like further information, please contact Leslie Foss, CDPH

Dead Bird Program Coordinator, at leslie.foss@cdph.ca.gov or (510) 412‐6255.

http://www.fishersci.com/ecomm/servlet/itemdetail?storeId=10652&langId=‐ http://www.fishersci.com/ecomm/servlet/itemdetail?storeId=10652&langId=‐

Appendix I

Table of Submittals and Reports

SUBMITTAL DUE DATE SUBMITTED TO PWS

REFERENCE

Current CA Department of

Pesticide Regulation Pest

Control Business License

Due with Proposal 1.1

IPM Plan Within 10 Days of Contract

Award

PM/COR/IPMC 1.2.3

Pesticide MSDS/SDS and

Labels

Within 10 Days of Contract

Award (Along with IPM Plan)

PM/COR/IPMC 1.2.3

Copy of Employees State of California Qualified

Applicator License or

Certificate

Within 10 Days of Contract

Award

IPMC 1.1

Written Schedule of

Inspections

30 Days Prior to Inspection PM/COR 1.3.2.1.

Web-IPMIS Reporting Daily when pest control services are performed https://web.ipmis-helpdesk.org/

1.8.1.1

Web-IPMIS Registration Within 5 days of contract award, the contractor shall request a

Web-IPMIS account and password https://web.ipmis-helpdesk.org/

Electronic copy to

IPMC

1.8.1

Electronic copy of Daily

IPMIS Report, Before 1300hrs the day after pest control services are performed

PM/IPMC and COR 1.8.1.1

Monthly Invoice Summary Within the first 5 duty days of the

Month

PM/COR 1.8.2

Quality Control Plan Within 10 calendar days from the date of award and within 30 calendar days prior to the start of each option year or as changes occur

PM/IPMC and COR 2.2

Contractor Access

Paperwork

Within 5 days of Contract Award PM/CA/SECURITY

FORCES

4.6

List of Employees Within 5 Days of Contract

Award

CO/PM/SECURITY

FORCES

4.61

Over and Above Work

Requests

Within 5 business days of request PM/COR 1.4.2

Safety Reporting, DART and TCIR on OSHA Form

300A

Annually by the 15th of January of each year

CO/PM 4.7.2

Safety and Health Plan Within 30 days after contract award

PM/COR 4.7.3

https://web.ipmis-helpdesk.org/…