FA9101-24-Q-B074 - 40 Ton Chiller RFQ Signed.pdf

22 August 2024

MEMORANDUM FOR 40 Ton Chiller

FROM: AFTC/PZIA (Arnold) Attn: Robert T. Mosley 100 Kindel Drive Suite A332 Arnold AFB, TN 37389-1332

SUBJECT: FA9101-24-Q-B074 – 40 Ton Chiller: Request for Quote (RFQ)

This is a RFQ for commercial supplies prepared in accordance with the format in FAR Subpart

12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a RFQ and the solicitation number for this requirement is

FA9101-24-Q-B074.

- Federal Acquisition Circular: 2024-06

- The provision at 52.212-1, Instructions to Offerors-Commercial

Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision.

- The applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, if used, and the specific evaluation criteria to be included in paragraph (a) of that provision. If this provision is not used, describe the evaluation procedures to be used.

- Vendors to include a completed copy of the provision at 52.212- 3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

- The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause.

- The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

- A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices: N/A.

- Defense Priorities and Allocations System (DPAS) and assigned rating: DO-C9.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER

(AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

The North American Industry Classification System code (NAICS) is 333415, with a Small Business Size Standard of 1,250 Emp, PSC: 4120. A firm-fixed price purchase order will be issued.

- DESCRIPTION: See Attachment 1 – 40 Ton Chiller Specification

SET-ASIDE: This acquisition shall be a 100% small business set-aside.

BASIS FOR AWARD: The Government anticipates issuing a firm-fixed price purchase order resulting from this request to the responsible vendor whose quote conforms to the solicitation and whose quote will be most advantageous and in the best interest to the Government; however, the Government reserves the right to cancel, revise and reissue the solicitation if determined to be in the best interest of the Government.

The vendor shall conform to the following evaluation factors:

1. Lowest Price Technically Acceptable (LPTA) shall be the primary means for quote evaluation. All quotes will be sorted from lowest total evaluated price to highest total evaluate price; the total evaluated price equals the sum of CLIN 0001 and CLIN 0002.

The lowest priced quote will be evaluated first. If the lowest priced quote is found technically acceptable, evaluations will stop and steps will begin to award to that vendor.

If the lowest priced quote is found technically unacceptable, then the second lowest priced quote will be evaluated. This process will continue until a quote is determined technically acceptable. The vendor acknowledges the means for LPTA evaluation by submitting a quote.

2. The vendor shall price each CLIN in accordance with Attachment 1 – 40 Ton Chiller

Specification.

3. The vendor shall complete Table 1 of the solicitation and provide all requested information. The vendor shall provide pricing that includes all delivery fees and applicable taxes, if any, by detailing the total evaluated price in Table 1.

4. In accordance with FAR 52.204-7, System for Award Management (Oct 2018), the vendor shall be registered in System for Award Management (SAM) prior to award.

5. By the vendor submitting a quote, the vendor agrees that all quoted prices shall be valid for 30 days after close of solicitation response date.

6. The award will be made to the perspective and responsible vendor, whose quote conforms to the solicitation, while being most advantageous to the Government, along with negotiated price and other factors considered.

NOTE: Clarifications are fluid interaction(s) between the Contracting Officer (CO) and the Quoter that may address any aspect of the quote and may or may not be documented in real time.

The Government intends to make award based on the initial quote submissions without conducting clarifications. Therefore, each Quote should contain the Quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications, during the evaluation, if it is determined to be in the best interest of the Government. Quoter’s responses to clarifications will be considered in making the award selection decision. Clarifications may be conducted with one, some or all Quoters as the Government is not required to conduct clarifications with any or all Quoters responding to this solicitation.

DELIVERY ADDRESS:

CLIN 0001 and CLIN 0002 shall be delivered to:

10905 New Hampshire Ave Silver Spring, MD 20903-1050

DELIVERY DATE: Specify in Table 1

QUOTE DEADLINE: Receipt of quotes are due 30 August 2024, 1:00 p.m. (CST).

1. Quotes shall be emailed to Robert Mosley, Contracting Officer and Andrew Waggoner, Contract Specialist:

a. robert.mosley.3@us.af.mil

b. andrew.waggoner.3@us.af.mil

2. Quotes received after this date and time may or may not be reviewed.

QUOTE SUBMISSION INFORMATION:

1. Quotes shall be e-mailed to the address identified above along with ALL requested information to satisfy the above evaluation factors.

a. It is the vendor’s responsibility to ensure the Contracting Officer receives the submitted quote. It is recommended the vendor:

i. Embeds a read receipt with submission of quote

ii. Follows up with the Contracting Officer to ensure the submitted quote was received

2. If any of the requested information is not provided under the Basis for Award

Section, the vendor’s quote shall be determined unacceptable, if the Contracting Officer determines it is not in the best interest of the Government to request clarifications.

SAM/UEI/WAWF: All quotes must list the vendor’s UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. If the vendor needs to obtain or renew a UEI number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will determine a vendor to be ineligible for award. The vendor must also be registered in Wide

Area Workflow to receive payment through electronic funds transfer. If the vendor is not currently registered, please visit the following website https://piee.eb.mil/ to complete the required registration.

TABLE 1

Vendor’s Information

Vendor Name & Address: POC:

CAGE: Phone:

UEI: Fax:

Tax ID: E-Mail

ITEM

NUMBER

DESCRIPTION

QTY

UNIT

PRICE

TOTAL EVALUATED

PRICE

0001 40 ton chiller 1 $ $

0002 Removal of current chiller 1 $ $

- Total Evaluated Price - - $

DELIVERY DATE:

The desired delivery date for all CLINs is 20 WARO.

This performance period is mandatory, negotiable.

Shipping: FOB Destination

NOTE:If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this quote:

days; Net 30

ADDITIONAL INFORMATION (for Vendor Use):

{Insert Name} DATE {Insert Title}

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award Management. If the vendor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Vendors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

PROVISIONS/CLAUSES:

- For provisions and contract clauses, refer to document titled:

o FA9101-24-Q-B074 – Model Contract.pdf

ATTACHMENTS:

- Attachment 1 – 40 Ton Chiller Specification

- FA9101-24-Q-B074 single_source_justification_Redacted

ROBERT T. MOSLEY

Contracting Officer