Atch 1 FA9101-11-R-0020 SOW.pdf

Attachment 1 FA9101-11-R-0020

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

SABER

AEDC/TSDCD

CIVIL ENGINEER BRANCH

ARNOLD AFB, TN

STATEMENT OF WORK

April 2011

TABLE OF CONTENTS

SECTION:

1. Project Description

2. General Information

3. Works by the Government

4. Technical Design Support Capabilities

5. Performance Capabilities

6. Design/Construction Requirements

7. Quality Control

8. Provisions On Contracting Officer’s Authority

9. Non-Priced Items

10. Coefficient

11. Government Furnished Facilities and Equipment

12. Contractor Storage Location

13. Housekeeping

14. Equipment/Government Liability

15. Field Change(s)

16. Computer Requirements

17. Communication

18. Standard Hours of Work

19. Construction Start-Up Period

20. Pre-Performance Conference

21. Delivery Order Procedure

22. Commencement, Execution, Completion and Payment for Work

23. Record Drawing/Jobsite Verification

24. Material Submittals/Shop Drawings

25. Welding Permits

26. Work Clearance Request/Excavation Permits

27. Testing of Materials

28. Pre-Final and Final Inspection

29. Warranty

30. As-Built Drawings

31. Government Furnished Materials

32. Scheduling Work

33. Occupancy

34. Coordinating with Government Activities

35. Noise

36. Construction Site Maintenance

37. Fencing of Construction Site

38. Barricades

39. Contractor Parking

40. Transportation of Construction Equipment

41. Refuse/Dumpsters

42. Unauthorized Reconnaissance

43. Paving and Roadwork

44. Inappropriate Worker Behavior

45. Environmental Laws and Regulations

46. Work in Special Security Areas

47. Utility Outages

48. Energy Conservation Initiative

49. Completion of Contract

50. Safety and Health

51. Explosive Operated Hand tools

52. Contractor’s Use of Electromagnetic Emission Devices

53. Use of Tobacco

54. Abbreviations

SABER STATEMENT OF WORK

1. Project Description:

A. This is an Indefinite Delivery-Indefinite Quantity (IDIQ) contract for construction efforts at Arnold AFB, TN. Each construction project shall be awarded by an individual Delivery Order (DO) issued against the basic contract and specifying work in support of real property maintenance, repair, alteration, and new construction. The Base Civil Engineer (BCE) shall identify construction tasks required to complete each specific job and the Contracting Office (CO) shall issue request for proposals (RFPs) and award individual DOs to the Contractor to complete those jobs. The Contractor shall be required to furnish all materials, equipment and personnel necessary to manage and accomplish the work.

B. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner.

C. In order to conduct business and respond accordingly, the contractor shall establish and maintain a management office at contractor’s expense within a 25 mile radius of Arnold AFB, TN or accept available Government facility on Arnold AFB, TN.

Government owned facility will be available for contractor to establish and maintain a management office located for the purpose of conducting contract activities with the Government. Establishment and maintenance of facility shall be at contractor’s expense. Facility will be provided by the Government for the duration of contract performance The Government will not furnish office equipment. Facility will be available upon initial issue of Notice to Proceed (NTP).

D. Commencement of the contract shall be within 10 days of NTP and the duration shall be (12) months basic year period with four (12) month option periods, which may be awarded at the option of the Government.

E. If the Government’s requirements for services set forth in the solicitation does not result in orders totaling the amount described as “maximum”, this shall not constitute the basis for an equitable price adjustment under this contract.

2. General Information:

The following documents shall be used in the execution of work under this contract:

A. SABER Statement of Work (SOW).

B. SABER Technical Specifications: The contractor shall utilize Unified Facilities Guide Specifications (UFGS). UFGS are published by Construction Criteria Base. All specifications are filed in Division 1 through 48 and are to be used in conjunction with any drawings which may be provided by the Government. Each specification section may apply to numerous individual line items. Other specifications may not have Pre- Priced Data base pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. Specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. Most of the unedited specification sections contain several fill-in-the-blank passages for which there are given options. For each project, the Contractor shall tailor each applicable specification section by identifying in a project SOW the proposed selection for each of these passages, as applicable to the given project.

These products are available online only at http://www.wbdg.org/ccb/browse_org.php?o=70.

The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance, repair, demolition and construction of Government facilities.

3. Work by the Government:

The Government is not obligated to issue any particular type of work to the SABER Contractor and reserves the right to accomplish work using Government or other Contractor work forces, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

4. Technical Design Support Capabilities:

A. The Contractor’s in-house minimal design capabilities are of utmost importance.

Areas of required minimal design competence shall include, but are not limited to:

architectural, structural, mechanical, electrical, and drafting/surveying capabilities.

Minimal design effort is defined as the capability to provide builder’s plans of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning equipment suppliers, fire suppression system suppliers and the like. The Contractor’s staff shall include at least one registered Professional Engineer (PE) or architect well versed in multidiscipline design and construction supported by a Computer Aided Drafting/Design (CADD) operator(s) to support production of the minimal design efforts required. The Contractor’s designs must comply with the requirements of all building codes listed in Section 6 and UFGS.

B. The Government shall only provide basic concept design information for a specific work requirement. The Contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple DOs simultaneously and within the time constraints stated in Section 21, Delivery Order Procedures, which shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor shall be provided with the Government’s initial concept design and SOW for each DO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where his designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes (See Section 6 “Design/Construction Requirements”) and UFGS.

The Contractor is expected to use recognized industry standard practice in determining his proposed design materials and methods, unless the Government specifies otherwise.

C. The Contractor shall perform limited surveying to layout the project work sites to perform his work and where grading or drainage is involved. Drawings shall clearly indicate both existing and new spot elevations

D. If specifically required by the CO, on a particular DO, the Contractor shall be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer at no additional cost to the Government (A part of co-efficient).

5. Performance Capabilities:

A. As a minimum, the Contractor shall maintain the following management and technical support capabilities at his Arnold AFB, SABER office throughout the duration of this contract for work exclusively on SABER DOs. An organization chart shall be provided fully depicting all staff members, their title, full or part time, and whether they are located on or off site and updated as changes occur.

1) Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, Contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate and sign DOs, supervise individual project superintendents, and attend all joint Government/Contractor status meetings as well as site visits, pre-performance conferences, pre-final and final inspections. The CPM shall be available during normal duty hours within 30 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO. CPM must have a minimum of 1 year previous experience as primary manager of a SABER, SABER type contract or general contracting firm engaged in similar multiple discipline commercial construction projects.

2) Drafting - Drafting support shall be capable of producing accurate and complete proposal and construction computer aided design and drafting (CADD) drawings for several DOs simultaneously within the time constraints specified in Section 21, Delivery Order Procedures. CADD operator(s) shall be on site.

3) Cost Estimating/Negotiating - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Contractor must provide the capability to negotiate at least three (3) DOs simultaneously. Primary negotiator must have previous experience in line-item negotiation.

4) Site Superintendence - Provide on-site superintendence for up to 20 active DOs at a time. Site supervision shall include a minimum of twice daily visits to each active project site, submission of detailed semi-monthly progress reports for each DO, scheduling and coordination of subcontractors and material suppliers, and attendance at all site visits, pre-performance conferences, pre-final, and final inspections.

Superintendents shall have a minimum of 1 (one) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects.

5) Quality Control and Safety Management: The Contractor shall provide a Quality Control Manager (QCM) to provide quality control and safety management for up to 20 DOs at a time. The QCM shall perform a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit daily field notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Quality control and safety management should be carried out by someone other than the CPM or site superintendent.

B. Design - Design support shall produce accurate and complete proposal and construction drawings for several DOs simultaneously within the time constraints specified in Section 21, Delivery Order Procedures. Design support shall have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and cost estimating. A registered PE or architect shall be on staff and available to support work requiring their knowledge, skills, and abilities.

C. Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval.

D. As a minimum, the Contractor shall perform at least 15% of the cost of the contracted work, not including the cost of materials, using his in-house work force. This does not include administration or management effort.

6. Design/Construction Requirements:

A. All design and construction under this contract shall comply with the edition of the following Building Codes in effect on the date of this solicitation and UFGS unless the Contractor is directed otherwise by the Government. Any exception must be approved in writing by the Government prior to construction start-up.

1) Uniform Building Code

2) Uniform Mechanical Code

3) National Plumbing Code

4) National Electrical Code

5) Life Safety Code -101

6) National Fire Code

7) Federal Register/Vol. 56, No. 144/1991. Handicap Accessibility Standards

8) Unified Facilities Criteria 3-600-01 *9) AEDC Safety, Health and Environmental Standards

10) ETL 07-4 Air Force Carpet Standards *11) AEDC Asbestos and Lead Paint Abatement Standards

12) Uniform Federal Accessibility Standards

*NOTE: Available upon request.

B. The Contractor shall maintain or have access to current issues of the above documents (Para 6A) at his SABER office for use during the term of this contract.

C. If there is a conflict between these codes and UFGS, the most stringent requirements shall apply, unless specifically requested otherwise in writing to the Government.

7. Quality Control:

A. The Contractor bears full responsibility for quality control, safety and environmental stewardship on all project sites.

B. The successful Contractor shall be required to institute a comprehensive Quality Control Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings and the job sites are safe and environmentally sound.

C. The Quality Control Program specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW and the individual DOs.

D. The Contractor shall submit a Quality Control Plan acceptable to the Government prior to commencement of work. This Quality Control Plan shall address all phases of the construction process to ensure all components of construction meet industry standards.

E. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 30 minutes after notification to meet with the CO at a location selected by the CO.

8. Provisions on Contracting Officer’s Authority:

No person other than a Contracting Officer (CO) shall have authority to modify the terms of this agreement. The CO is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the CO. The Contractor shall not take direction from anyone other than the CO or his representative.

In the event the Contractor effects any such changes at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the Contractor price to cover any increase in costs incurred as a result thereof.

9. Non-Priced Items (NPI):

A. Any item of work not found in the UPB but required under an individual DO shall be negotiated by the Contracting Officer or his/her designated representative as a NPI.

The negotiated price of a NPI shall be the “in-place” price to include material, equipment and labor (exclusive of the Contractor’s or sub-Contractor’s indirect expenses such a overhead, profit, labor burden, etc.) multiplied by the applicable percentage factor (Coefficient) in affect at the time of submission.

B. Non-priced items once negotiated and used in a DO shall be added to the Special Item Supplement to the UPB. Uses of items previously added to the supplement in subsequent DOs shall be considered pre-priced items in those subsequent DOs.

C. The total dollar amount of all NPI for an individual DO cannot exceed 10% of the total cost of the DO unless a waiver is obtained from the BCE. No DO shall be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific DO. The Contractor shall track the total non-priced dollar percentage for each DO and shall clearly indicate the percentage on each new DO or modification proposal.

D. If the Contractor’s DO proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

1) A minimum of three (3) independent written price quotes which shall include;

material (s) description with unit prices and installation cost. The price quotes must be submitted on the Contractors’ letterhead stationery and be signed by the owner or authorized representative of the company.

E. Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the material line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

F. Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 150%.

This will be used as the means to remove and replace that UPB line item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an

NPI.

G. Although “non-priced” items of work shall be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

10. Coefficient:

A. There shall be one price percentage factor (coefficient) for work at Arnold AFB covering Standard Hours (work during normal duty hours, i.e. Monday through Friday 7:00 am to 5:00 pm daily) and Non-Standard Hours (any work outside normal duty hours). These percentage factors are to include all plant, labor, equipment, materials, sub-contracting, transportation, services and incidentals necessary to perform any and all functions detailed in UFGS, at the prices specified in the UPB for normal duty or overtime hours. The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work. The Contractor shall consider the difference in labor rates, equipment, transportation and material cost when developing coefficients.

B. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing.

Coefficients shall include all costs not covered in the UPB line items. Coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, and any adjustment factors for average DO size, proposal preparation costs for withdrawn DOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, and engineering services. Coefficients shall also include cost for design, drafting support, daily cleanup, protection or incidental moving of Government property, portable toilets, administrative and technical support. No allowance shall be considered later for these costs.

C. Changes in applicable construction costs, wage rates and inflation costs during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract, since these are given consideration during the development of the RS Means annual unit price update.

D. The Contractor shall consider the following factors which affect the calculation of the coefficients:

1) The coefficients are fixed for the term of the contract.

2) The UPB prices are for “in-place” quantities. There shall be no allowance added for waste, compaction, storage, shipping, staging, handling, etc

3) Daily clean-up shall be performed at all active project sites. It shall not be a direct DO cost but shall be paid from the coefficient. Final clean-up, if applicable, shall be a direct cost added to each DO.

4) All vehicles, office supplies/set-up, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental shall be allowed as a direct cost to any DO. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

5) Equipment rental shall NOT be allowed as a direct cost to any DO, except under special circumstances such as performing work which is not normal for a given trade. As an example, the installation of new light fixtures in a high bay hanger would require a scissor lift or bucket truck since this type work is not routinely done by interior electricians they wouldn’t be expected to have a scissor lift or bucket truck as standard tools.

6) Cost of surveying, tarpaulins, temporary controls, safety rails, safety nets, tethers, face and clothing protection, traffic and work site signs, barriers, flag persons, site security, required permits, licenses, submittals, drawings and other risks to doing business shall be included in the coefficient.

7) Quantities calculated for preparing estimates for DOs shall be “net”.

Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support, etc.

shall not be allowed in the estimates or DO. These costs shall be accounted for in the Contractor’s price coefficient.

8) R.S. Means unit prices are based on projects ranging from $10,000 to $1,000,000. An average SABER Delivery Order shall range from $2,500 to $100,000,000. Any cost adjustment for the lower average SABER Delivery Order size shall be included in the Contractor’s coefficient. No adjustment for DO size shall be allowed as a direct DO cost.

9) Coefficients SHALL NOT be adjusted for the life of the contract to include Basic year and option years.

11. Government Furnished Facilities and Equipment:

A. The Government has identified an office space for the Contractor to setup his office to conduct business on this SABER contract. No other business transaction, of any type, shall be operated out of that office. The Contractor is responsible for providing a commercial telephone service. Any other equipment, such as communications and material handling equipment, and administrative supplies necessary for Contractor operation shall be furnished by the Contractor at his expense.

B. The Contractor shall maintain his office area in a clean condition and free from clutter.

C. Access to the Arnold LAN system to facilitate/expedite communications between the CO and the Contractor shall be explored, however cannot be guaranteed.

12. Contractor Storage Location:

A. The Contractor may be provided an area to stage materials, store equipment and tools, and maintain miscellaneous items. This area shall be secured by the Contractor, and any losses to the contained equipment/materials shall not be the fault of the Government.

B. The area shall be maintained in a neat and orderly appearance. The CO shall instruct the Contractor to clean the storage area if it is deemed necessary. The Contractor shall respond within two (2) hours of being notified by the CO, and immediately clean the area. This cleanup is considered fulfillment of the basic contract and charges shall not be applied back to the Government.

13. Housekeeping:

The Contractor shall furnish his own housekeeping and janitorial services for his office space. The Contractor is required to maintain the facilities in a neat appearance at all times.

14. Equipment/Government Liability:

A. All Contractor-supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies or equipment left on the job site. The Contractor shall secure his materials and protect all equipment from damage. Contractor’s equipment shall not be left unattended in the housing areas.

B. Any equipment/material which the Contractor removes (and reinstalls as part of the job requirements) shall be the responsibility of the Contractor unless otherwise stated in the DO or as directed by the Contracting Officer. All damaged material shall be replaced by the Contractor at his own expense.

C. The Contractor shall protect Government equipment, which is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

15. Field Changes:

The Contractor and the Government may agree to perform a no-cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated line items. Examples of field changes include: relocating a new door 2’ away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes must be approved in advance by, as a minimum, the Contractor, BCE, and the CO prior to execution.

16. Computer Requirements:

A. The Contractor shall provide, install, and maintain at his cost, his own computer hardware for operating the SABER DO estimating/proposal process.

B. The Government SABER office shall be provided, at Contractors expense, the latest version of “e4Clicks Premier Project Estimating” software and the current version of “R.S. Means Facilities Construction Cost” database. Provide two (02) network licenses of e4Clicks Premier Project Estimator and two (02) electronic database licenses of the R.S. Means Facilities Cost Data.

1) All software provided to the Government SABER office shall be licensed to the Government and shall become the property of the Government upon delivery.

There is NO SUBSTITUTE for the referenced software. To ensure effective cost estimation procedure for individual SABER DOs, the Contractor shall use as a minimum “e4Clicks Professional Project Estimator”. If the Contractor prefers he can use

“e4Clicks Premier Project Estimator” software which provides additional Project Management capabilities.

C. The contractor shall provide the Government with two (2) current hard copies of the RS MEANS Facilities Construction Cost Data book annually. Failure to deliver the updated price books shall result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered to the SABER Contract Managers office no later than 15 January each year.

D. Each DO proposal shall be prepared using the most current version of the “e4Clicks Professional or Premier Project Estimator” software and the current year “RS Means Facilities Construction Cost” database and submitted in a format approved by the Contracting Officer. All software items are attainable through:

4 Clicks Solutions P.O. Box 76884 Colorado Springs, CO 80970

(719) 574-7721

Information and software pricing can be obtained by emailing sales@4clicks-solutions.com.

E. The Contractor shall furnish and install the R.S. Means annual unit price updates on the Contractor’s computer (s) each year at optional renewal throughout the term of the contract. The Contractor shall also be responsible for providing to the Government, at Contractors expense, a 4Clicks Solutions Maintenance Agreement and the R.S. Means annual unit price updates at the same time. Two (2) user licenses shall be required.

The Government and Contractor shall schedule the annual updating of the R.S. Means Facilities Construction Cost Database so that it occurs at the same time.

F. The Contractor shall provide annual training for a maximum of four (4) Government personnel on the e4Clicks software. This training will take place at Arnold Air Force Base during the initial startup of the contract. The Contractor shall also provide additional training sessions per year for each subsequent option period that is exercised. Training will be conducted at Arnold Air Force Base, with approval of the Contracting Officer. All training classes shall be completed within the first 30 calendar days of the award and exercise of the option years or as coordinated with the Contracting Officer. Annual training shall consist of two full days of e4Clicks training.

G. All drawings submitted by the Contractor shall be created using CADD software.

These drawings files shall be compatible with the latest version of AutoCAD, without any need for translation or modification by the Government. NOTE: Custom menus, line types, and text styles shall not be used without prior approval of the Unit CAD/GIS Manager. All application software used by the Contractor to create all or part of the drawing files must be compatible with the latest version of AutoCAD (reference Section 30, “As-Built Drawings” for other CADD requirements).

mailto:sales@4clicks-solutions.com mailto:sales@4clicks-solutions.com

H. The Contractor shall furnish, install and maintain CADD hardware and software, which is compatible with the latest version of AutoCAD.

I. The Contractor must submit all drawings of a project on the same type media. The media must be compatible with current Government available hardware. A list of currently acceptable media is listed below; as technology advances and the Government upgrades, other media may become available for use.

1) CD ROM

17. Communication:

A. The Contractor shall provide and maintain a complete operable voice, two-way communication system (cell phone or two-way radio) for all key personnel throughout the period of this contract.

B. The Contractor shall submit daily construction reports for each active DO, indicating, at a minimum, the trade and number of personnel and a description of work performed.

18. Standard Work Hours:

A. Standard work hours shall be Monday through Friday from 7:00 A.M. to 5:00 P.M.

excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day Second Monday in November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

B. The Contractor may request to work on a weekend, after hours, or on a holiday. This request must be submitted in writing to the CO a minimum of three full work days prior to the requested date, with a description of the type of work to be accomplished on that date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours does not fall under the line items for non-standard pay.

19. Construction Start-Up Period:

A. The first 60 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The Contractor shall be allowed the first 15 calendar days of the start-up period to mobilize without being notified by the Contracting Officer of a performance requirement. During the remainder of the start-up period the Contractor shall have the required capability to accept a volume of Government work in accordance with the following schedule:

Calendar Days After Required Capability Contract Implementation (Cumulative Value of Work)

1 to 15 $ 0.00 16 to 30 $ 250,000.00 31 to 60 $ 500,000.00 after 60 $1,000,000.00

B. The CO may request work over the above specified capability requirements;

however, the Contractor shall be allowed to decline without penalty, if he is not sufficiently mobilized to take on additional work.

20. Pre-Performance Conference:

Prior to issuance of the first DO under this contract; the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

21. Delivery Order Procedures:

A. As the need exists for performance under the terms of this contract, the CO or his/her authorized representative shall notify the Contractor of an existing performance requirement and request a price from the Contractor for a “one job, lump sum” Delivery Order. The Government shall provide to the Contractor a Request for Proposal (RFP) that shall include a Statement of Work (SOW) describing the work to be performed, a material submittal register (AF Form 66), and if applicable and at the decision of the Government, NOT MORE THAN thirty percent (30%) conceptual design drawings. The Contractor SHALL NOT be reimbursed for any Pre Delivery Order costs including proposal preparation and attendance during negotiations or site visits.

B. The Contractor shall respond to an RFP within three (3) working days and 24 hours in emergency conditions by visiting the proposed work site in the company of the CO or his/her authorized representative, the SABER project manager/inspector, and a representative of the using agency. The purpose of a site visit shall be to establish a clear understanding between the Contractor and Government as to what work shall be required in the DO, the time requirements for completion, and phasing requirements.

On-site changes may be made to the SOW or drawings at this time if the Contractor or the Government identifies items of work that have been left out which needs to be accomplished as part of the DO. If Government’s SOW is modified at the site visit, the Government will provide contractor a revised SOW within 5-days and contractor shall submit cost proposal based on revised SOW.

C. Upon establishment of the scope of the individual requirement, the contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing a cost estimate, preparing construction drawings and or detailed engineering plans/drawings (as the requirements exists), and developing performance times. The DO proposal shall include a detailed statement of proposed work, drawings, detailed DO cost proposal, proposed timeline, and cover sheet describing the project scope.

1) The SABER unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

2) The contractor’s proposal, on every DO, must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work, etc.

3) The drawing package shall include one (1) hard copy and one (1) electronic set of drawings that clearly locate, define, and quantify each item in the Contractor’s detailed cost proposal. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/ hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CPM signature, Contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the Government Project Manager

(GPM).

4) The Contractor’s proposal on each DO shall be supported by a detailed materials take-off with applicable pricing applied from the SABER Unit Price Book. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 9, Para. D (1).

5) Cost estimates shall be submitted in the format approved by the CO. The standard coefficient (multiplier) price for the items of work to be installed shall be applied to the MEANS Construction Data Total bare cost. If the CO directs a work schedule which is during non-standard hours, then the non-standard coefficient price shall be applied for those items of work which shall be performed during non-standard hours.

6) Time allowed for submittal of the Contractor’s proposal documents for individual requirements shall be fourteen (14) calendar days or 48 hours in emergency conditions from the date of the site visit or as agreed upon by the CO and the Contractor.

D. Upon receipt of the Contractor’s proposal, the Government shall review the proposal for completeness. The Government shall negotiate with the Contractor all items, quantities, for all pre-priced and non-priced items, and performance time within ten (10) calendar days of receipt of the proposal.

E. A Delivery Order shall then be issued by the CO using a DD Form 1155.

F. If differing site conditions or changes to the scope of work are encountered after DO award, a modification to the DO shall be made.

G. The Contractor shall be required to submit weekly payroll reports for his/her office staff to the CO for the total contract period.

1) For each DO issued, a weekly payroll report must be submitted to the CO in order to ensure compliance with the Davis Bacon wage rate.

22. Commencement, Execution, Completion and Payment for Work:

A. The Contractor shall be required to commence work required by a DO at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final clean-up of the premises. At the Governments option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction. Provisions for liquidated damages shall be determined on each DO by the Contracting Officer.

B. The Contractor shall attend weekly meetings as scheduled by the Government Project Manager and provide written status report for discussion on all active DO.

C. The Contractor shall be paid monthly upon submission of proper invoices for completed DOs. If the performance period for a DO exceeds 45 days and a progress schedule (AF Form 3064) has been submitted an approved partial payment may be authorized. Invoices shall be submitted to the CO on a monthly basis for each individual DO that partial payments have been authorized. Final payment for each DO will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government Project Manager.

D. Before any work is performed in an area, NOT under the control of the Party Performing the Work, a Form GC-1732, Master Work Permit, shall be obtained by the contractor from a designated issuing official per AEDC SHE Standard B1.

23. Record Drawing/Jobsite Verification:

The Government agrees to provide all available and relevant drawings as an electronic file or paper copy to the Contractor for the performance of work. However, the integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design and shall not give the Contractor a basis for reimbursement of cost increases.

24. Material Submittals/Shop Drawings:

A. Reproducible shop drawings, manufacturers’ data, dated certifications, test reports, and samples are examples that constitute the project submittals. All submittals shall be attached to an AF Form 3000 with the DO title, project number, and DO number clearly indicated. One (1) hard copy and one (1) electronic copy of each submittal shall be forwarded to the CO for approval. One copy shall be returned to the Contractor.

B. Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description and UFGS.

25. Welding Permits:

A. Before any welding and cutting (hot work) operations are performed at AEDC, the area shall either be approved by the AEDC Fire Department for such operations and/or a hot work permit (AF Form 592, USAF Welding, Cutting, and Brazing Permit), shall be obtained. See AFOSHSTD 91-501 part 2, Welding, Cutting, and Brazing and AEDC COI 32-1, Fire Prevention, for additional guidance.

B. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a welding permit shall not be reason for time extension to the DO performance period.

26. Work Clearance Request/Excavation Permits:

A. Contractor shall review and coordinate on all GC-1732, Master Work Permit, when digging/excavation is indicated in Section II on the form. The Contractor shall provide drawings showing exact location and description of the type of work and excavation to be accomplished. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the Contractor's drawing by field pointing or by flagging, the Contractor shall be responsible for protection of each of the items indicated. The Contractor shall maintain a copy of the GC-1732 at the job site during any excavation.

B. The Government shall exercise reasonable attempts to identify/locate buried lines.

“In the area” is typically considered three feet in all directions from the mark. Any lines identified by flags or identified on the drawings/digging permit shall be avoided by the Contractor. If these lines are broken, all repair costs for damages shall be incurred by the Contractor. If the broken line is not flagged or identified on the drawings, the repair cost shall be incurred by the Government, unless determined otherwise by the CO. If the Contractor is deemed responsible for the damaged line, he shall immediately repair the line to its prior condition.

C. The Contractor shall immediately notify the CO when any utility line is damaged.

Also, the Contractor shall immediately notify the AEDC Fire Department in the event a gas line is broken or damaged.

27. Testing of Materials:

A. All tests of materials or systems provided under this contract which are charged as a direct expense to a DO shall be certified and submitted in the original form under the cover of an AF Form 3000, Material Submittal.

B. Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The Contractor shall notify the GPM 24 hours prior to placement of any concrete. The Contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date.

C. Compaction test of fill material shall be performed in the presence of the GPM, who shall specify the location where each test is to be taken. Compaction tests shall typically be required for each lift. The Contractor shall notify the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPM present shall not be accepted.

28. Pre-Final and Final Inspection:

A. The Contractor shall request a pre-final inspection for the purpose of having the Government assist in identifying discrepancies or punch-list items prior to the final inspection. Any discrepancies identified at the pre-final inspection must be completed before the final inspection, unless waived by the CO.

B. When the Contractor is ready for final inspection, the Contractor shall submit as-built drawings, with CADD disk; if applicable, a quality control (QC) report signed by his QCM listing any discrepancies; a completed DD Form 1354 checklist for real property documentation purposes (a copy of which shall be provided to the Contractor upon request); and, a written request for final inspection to the CO.

C. Final inspections shall be requested a minimum of 48 hours prior to the desired date, unless waived by the CO. The Contractor shall schedule final inspection in sufficient time to allow for final clean-up and acceptance NO LATER THAN the specified contract completion date, the only exception would be due to Government scheduling problems.

D. The final inspection shall be conducted with the CO or CA, QCM, superintendent, GPM and CPM if desired. If during a final inspection it is obvious that the job site is not ready for final inspection, the inspection shall be terminated and rescheduled after a minimum of a 24-hour waiting period. If the final inspection was scheduled and terminated, the Contractor may be assessed Liquidated Damages in accordance with the basic contract.

E. The BCE reserves the right to assign a GPM to monitor Contractor progress, and identify noncompliance items while performing technical surveillance of workmanship.

The GPM must have access to the job site whenever work is being performed, and as a minimum, during the described work hours. This in no way authorizes ANYONE, except the CO, the right to commit the Government financially, or contractually, by making changes to the contract.

29. Warranty:

A. The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The Contractor shall be notified of warranty issues by the CO. After being notified of a problem, this Contractor must investigate the issue and respond within 24 hours. If the Contractor believes the issue is not warranty related, he may request a fact finding visit with the CO and GPM.

If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

B. All warranty shall be performed by the contractor to the complete satisfaction of the CO in accordance with the applicable specifications.

C. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc installed under an individual DO shall be submitted…