AEDC SABER Vol I SOW Jan 2009.docx

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

SABER

704th CIVIL ENGINEER SQUADRON

ARNOLD AFB, TN

VOLUME I

STATEMENT OF WORK

December 2008

TABLE OF CONTENTS

SECTION:

1. Project Description

2. General Information

3. Works by the Government

4. Technical Design Support Capabilities

5. Performance Capabilities

6. Design/Construction Requirements

7. Quality Control

8. Provisions On Contracting Officer’s Authority

9. Non-Priced Items

10. Coefficient

11. Government Furnished Facilities and Equipment

12. Contractor Storage Location

13. Housekeeping

14. Equipment/Government Liability

15. Field Change(s)

16. Computer Requirements

17. Communication

18. Standard Hours of Work

19. Construction Start-Up Period

20. Pre-Performance Conference

21. Task order Procedure

22. Commencement, Execution, Completion and Payment for Work

23. Record Drawing/Jobsite Verification

24. Material Submittals/Shop Drawings

25. Welding Permits

26. Work Clearance Request/Excavation Permits

27. Testing of Materials

28. Pre-Final and Final Inspection

29. Warranty

30. As-Built Drawings

31. Government Furnished Materials

32. Scheduling Work

33. Occupancy

34. Coordinating with Government Activities

35. Noise

36. Construction Site Maintenance

37. Fencing of Construction Site

38. Barricades

39. Contractor Parking

40. Transportation of Construction Equipment

41. Refuse/Dumpsters

42. Unauthorized Reconnaissance

43. Paving and Roadwork

44. Inappropriate Worker Behavior

45. Environmental Laws and Regulations

46. Work in Special Security Areas

47. Utility Outages

48. Energy Conservation Initiative

49. Completion of Contract

50. Abbreviations

SABER STATEMENT OF WORK

1. Project Description:

A. This is an Indefinite Delivery-Indefinite Quantity contract (IDIQ) for construction efforts at Arnold AFB, TN. Each construction project will be awarded by an individual Task Order (TO) issued against the basic contract and specifying work in support of real property maintenance, repair, alteration, and new construction. The Base Civil Engineer (BCE) will identify construction tasks required to complete each specific job and the Contracting Office (CO) will issue request for proposals (RFPs) and award individual TOs to the Contractor to complete those jobs. The BCE at Arnold AFB is the Commander of the 704th Civil Engineer Squadron. The Contractor shall be required to furnish all materials, equipment and personnel necessary to manage and accomplish the work. The Contractor shall be required to maintain a management office on Arnold AFB to facilitate receipt of RFPs and provide other management services.

B. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner.

C. There is NO REQUIREMENT for the Contractor to establish and maintain a management office on Arnold AFB, TN in order to receive Requests for Proposals and provide other management services related to accomplishing individual task orders, but if the Contractor would like to establish and maintain an on-base management office, facilities will be provided. A facility has been identified and the contractor can move into the facility upon NTP. New carpet and paint may be required (as determined by the contractor) and shall be provided by the contractor at the contractor’s expense.

D. Commencement of the contract will be within 10 days of notice to proceed and the duration will be (12) months basic year period with four (12) month option periods, which may be awarded at the option of the Government. The minimum amount for the life of the contract (basic year plus option) is $200,000 and the “maximum” amount for the life of the contract is estimated at $10,000,000.

E. If the Government’s requirements for services set forth in the solicitation does not result in orders totaling the amount described as “maximum”, this shall not constitute the basis for an equitable price adjustment under this contract.

2. General Information:

The following documents will be used in the execution of work under this contract:

A. Volume I – SABER Statement of Work.

B. Volume II – SABER Technical Specifications

1) Unified Facilities Guide Specifications (UFGS) are published by Construction Criteria Base. All specifications are filed in Division 1 through 44 and are to be used in conjunction with any drawings which may be provided by the Government. Each specification section may apply to numerous individual line items. Other specifications may not have Pre-Priced Data base pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. Specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. Most of the unedited specification sections contain several fill-in-the-blank passages for which there are given options. For each project, the Contractor shall tailor each applicable specification section by identifying in a project SOW the proposed selection for each of these passages, as applicable to the given project. These products are available online only at http://www.wbdg.org/ccb/browse_org.php?o=70.

2) The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance, repair, demolition and construction of Government facilities.

C. SABER Cost Estimating System (SCES)

1) The “e4Clicks Professional Project Estimator” or the “e4Clicks Premier Project Estimator” software in conjunction with the current year “RS MEANS Facilities Construction Cost” Database will constitute the Unit Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications. Each line item in the UPB includes appropriate direct material, equipment and labor costs.

2) Quantities calculated for preparing estimates for Task Orders shall be “net”. Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support, etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the Contractor’s price coefficient.

3. Work by the Government:

A. The Government is not obligated to issue any particular type of work to the SABER Contractor and reserves the right to accomplish work using Government or other Contractor work forces, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4. Technical Design Support Capabilities:

A. The Contractor’s in-house minimal design capabilities are of utmost importance. Areas of required minimal design competence shall include, but are not limited to: architectural, structural, mechanical, electrical, and drafting/surveying capabilities. Minimal design effort is defined as the capability to provide builder’s plans of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning equipment suppliers, fire suppression system suppliers and the like. The Contractor’s staff should include at least one registered Professional Engineer (PE) or architect well versed in multidiscipline design and construction supported by a Computer Aided Drafting/Design (CADD) operator(s) to support production of the minimal design efforts required. The Contractor’s designs must comply with the requirements of all building codes listed in Section 6 and Volume II, SABER Technical Specifications.

B. The Government will only provide basic concept design information for a specific work requirement. The Contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple task orders simultaneously and within the time constraints stated in Section H, Special Contract Requirements “Ordering Procedures”, which shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor shall be provided with the Government’s initial concept design and Statement of Work (SOW) for each TO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where his designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes (See Section 5 “Design/Construction Requirements”) and Vol. II, SABER Technical Specifications. The Contractor is expected to use recognized industry standard practice in determining his proposed design materials and methods, unless the Government specifies otherwise.

C. The Contractor shall be capable of limited surveying to layout the project work sites to perform his work and where grading or drainage is involved. Drawings shall clearly indicate both existing and new spot elevations

D. If specifically required by the CO, on a particular Task Order, the Contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer.

5. Performance Capabilities:

A. As a minimum, the Contractor shall maintain the following management and technical support capabilities at his Arnold AFB, SABER office throughout the duration of this contract for work exclusively on SABER TO’s. An organization chart shall be provided fully depicting all staff members, their title, full or part time, and whether they are located on or off site and updated as changes occur.

1) Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, Contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate and sign task orders, supervise individual project superintendents, and attend all joint Government/Contractor status meetings as well as site visits, pre-performance conferences, pre-final and final inspections. The CPM shall be available during normal duty hours within 30 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO. CPM must have a minimum of 1 year previous experience as primary manager of a SABER, SABER type contract or general contracting firm engaged in similar multiple discipline commercial construction projects.

2) Drafting - Drafting support must be capable of producing accurate and complete proposal and construction drawings for several task orders simultaneously within the time constraints specified in Section H, Special Contract Requirements “Ordering Procedures”. CADD operator(s) shall be on site.

3) Cost Estimating/Negotiating - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Contractor must provide the capability to negotiate at least three (3) task orders simultaneously. Primary negotiator must have previous experience in line-item negotiation.

4) Site Superintendence - Provide on-site superintendence for up to 20 active task orders at a time. Site supervision shall include a minimum of twice daily visits to each active project site, submission of detailed semi-monthly progress reports for each task order, scheduling and coordination of subcontractors and material suppliers, and attendance at all site visits, pre-performance conferences, pre-final, and final inspections. Superintendents shall have a minimum of 1 (one) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects.

5) Quality Control and Safety Management: The Contractor shall provide a Quality Control Manager (QCM) to provide quality control and safety management for up to 20 task orders at a time. The QCM shall perform a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit daily field notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Quality control and safety management should be carried out by someone other than the CPM or site superintendent.

B. Design - Design support must be capable of producing accurate and complete proposal and construction drawings for several task orders simultaneously within the time constraints specified in Section H, Special Contract Requirements “Ordering Procedures”. Design support must have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and cost estimating. A registered PE or architect shall be on staff and available to support work requiring their knowledge/, skills, and abilities.

C. Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval.

D. As a minimum, the Contractor must be capable of performing at least 15% of the cost of the contracted work, not including the cost of materials, using his in-house work force. This does not include administration or management effort.

6. Design/Construction Requirements:

A. All design and construction under this contract shall comply with the edition of the following Building Codes in effect on the date of this solicitation and Volume II, SABER Technical Specifications unless the Contractor is directed otherwise by the Government. Any exception must be approved in writing by the Government prior to construction start-up.

1) Uniform Building Code

2) Uniform Mechanical Code

3) National Plumbing Code

4) National Electrical Code

5) Life Safety Code -101

6) National Fire Code

7) Federal Register/Vol. 56, No. 144/1991. Handicap Accessibility Standards

8) Unified Facilities Criteria 3-600-01

9) AEDC Safety Standards

10) ETL 07-4 Air Force Carpet Standards

11) AEDC Asbestos and Lead Paint Abatement Standards

B. The Contractor shall maintain or have access to these documents at his SABER office for use during the term of this contract.

C. If there is a conflict between these codes and Vol. II, SABER Technical Specifications, the most stringent requirements shall apply, unless specifically requested otherwise in writing to the Government.

7. Quality Control:

A. The Contractor bears full responsibility for quality control, safety and environmental stewardship on all project sites.

B. The successful Contractor will be required to institute a comprehensive Quality Control Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings and the job sites are safe and environmentally sound.

C. The Quality Control Program specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW and the individual TOs.

D. The Contractor shall submit a Quality Control Plan acceptable to the Government prior to commencement of work. This Quality Control Plan shall address all phases of the construction process to ensure all components of construction meet industry standards.

E. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 30 minutes after notification to meet with the CO at a location selected by the CO.

8. Provisions on Contracting Officer’s Authority

A. No person other than a Contracting Officer (CO) shall have authority to modify the terms of this agreement. The CO is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the CO. The Contractor will not take direction from anyone other than the CO or his representative. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the Contractor price to cover any increase in costs incurred as a result thereof.

9. Non-Priced Items (NPI)

A. Any item of work not found in the UPB but required under an individual TO may be negotiated by the Contracting Officer or his/her designated representative as a NPI. The negotiated price of a NPI will be the “in-place” price to include material, equipment and labor (exclusive of the Contractor’s or sub-Contractor’s indirect expenses such a overhead, profit, labor burden, etc.) multiplied by the applicable percentage factor (Coefficient) in affect at the time of submission.

B. Non-priced items once negotiated and used in a TO will be added to the Special Item Supplement to the UPB. Uses of items previously added to the supplement in subsequent TO’s shall be considered pre-priced items in those subsequent TO’s.

C. The total dollar amount of all NPI for an individual TO cannot exceed 10% of the total cost of the TO unless a waiver is obtained from the BCE. No TO will be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific TO. The Contractor shall track the total non-priced dollar percentage for each TO and shall clearly indicate the percentage on each new TO or modification proposal.

D. If the Contractor’s TO proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

1) A minimum of three (3) independent written price quotes which shall include; material (s) description with unit prices and installation cost. The price quotes must be submitted on the Contractors’ letterhead stationery and be signed by the owner or authorized representative of the company.

E. Although “non-priced” items of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

10. Coefficient

A. There shall be one price percentage factor (coefficient) for work at Arnold AFB covering Standard Hours (work during normal duty hours, i.e. Monday through Friday 7:00 am to 5:00 pm daily) and Non-Standard Hours (any work outside normal duty hours). These percentage factors are to include all plant, labor, equipment, materials, sub-contracting, transportation, services and incidentals necessary to perform any and all functions detailed in Volume II “SABER Technical Specifications”, at the prices specified in the UPB for normal duty or overtime hours. The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work. The Contractor shall consider the difference in labor rates, equipment, transportation and material cost when developing coefficients.

B. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. Coefficients shall include all costs not covered in the UPB line items. Coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, and any adjustment factors for average TO size, proposal preparation costs for withdrawn TO’s, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, and engineering services. Coefficients shall also include cost for design, drafting support, daily cleanup, protection or incidental moving of Government property, portable toilets, administrative and technical support. No allowance will be considered later for these costs.

C. Changes in applicable construction costs, wage rates and inflation costs during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract, since these are given consideration during the development of the RS Means annual unit price update.

D. The Contractor shall consider the following factors which affect the calculation of the coefficients:

1) The coefficients are fixed for the term of the contract.

2) The UPB prices are for “in-place” quantities. There shall be no allowance added for waste, compaction, storage, shipping, staging, handling, etc

3) Daily clean-up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficient. Final clean-up, if applicable, will be a direct cost added to each TO.

4) All vehicles, office supplies/set-up, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any TO. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pup with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

5) Equipment rental shall NOT be allowed as a direct cost to any TO, except under special circumstances such as performing work which is not normal for a given trade. As an example, the installation of new light fixtures in a high bay hanger would require a scissor lift or bucket truck since this type work is not routinely done by interior electricians they wouldn’t be expected to have a scissor lift or bucket truck as standard tools.

6) Cost of surveying, tarpaulins, temporary controls, safety rails, safety nets, tethers, face and clothing protection, traffic and work site signs, barriers, flag persons, site security, required permits, licenses, submittals, drawings and other risks to doing business shall be included in the coefficient.

7) R.S. Means unit prices are based on projects ranging from $10,000 to $1,000,000. An average SABER task order will range from $2,500 to $100,000,000. Any cost adjustment for the lower average SABER Task order size shall be included in the Contractor’s coefficient. No adjustment for TO size will be allowed as a direct TO cost.

8) Coefficients WILL NOT be adjusted for the life of the contract to include Basic year and option years.

11. Government Furnished Facilities and Equipment:

A. The Government has identified an office space for the Contractor to setup his office to conduct business on this SABER contract. No other business transaction, of any type, may be operated out of that office. The Contractor is responsible for providing a commercial telephone service. Any other equipment, such as communications and material handling equipment, and administrative supplies necessary for Contractor operation will be furnished by the Contractor at his expense.

B. The Contractor shall maintain his office area in a clean condition and free from clutter.

C. Access to the Arnold LAN system to facilitate/expedite communications between the CO and the Contractor will be explored, however cannot be guaranteed.

12. Contractor Storage Location:

A. The Contractor may be provided an area to stage materials, store equipment and tools, and maintain miscellaneous items. This area shall be secured by the Contractor, and any losses to the contained equipment/materials shall not be the fault of the Government.

B. The area shall be maintained in a neat and orderly appearance. The CO may instruct the Contractor to clean the storage area if it is deemed necessary. The Contractor shall respond within two (2) hours of being notified by the CO, and immediately clean the area. This cleanup is considered fulfillment of the basic contract and charges shall not be applied back to the Government.

13. Housekeeping:

A. The Contractor shall furnish his own housekeeping and janitorial services for his office space. The Contractor is required to maintain the facilities in a neat appearance at all times.

14. Equipment/Government Liability:

A. All Contractor-supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies or equipment left on the job site. The Contractor shall secure his materials and protect all equipment from damage. Contractor’s equipment shall not be left unattended in the housing areas.

B. Any equipment/material which the Contractor removes (and reinstalls as part of the job requirements) shall be the responsibility of the Contractor unless otherwise stated in the TO or as directed by the Contracting Officer. All damaged material shall be replaced by the Contractor at his own expense.

C. The Contractor shall protect Government equipment, which is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

15. Field Changes

A. The Contractor and the Government may agree to perform a no-cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated line items. Examples of field changes include: relocating a new door 2’ away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes must be approved in advance by, as a minimum, the Contractor, BCE, and the CO prior to execution.

16. Computer Requirements:

A. The Contractor shall provide, install, and maintain at his cost, his own computer hardware for operating the SABER TO estimating/proposal process.

B. The Government SABER office shall be provided, at Contractors expense, with the latest version of “eClicks Premier Project Estimating” software and the current version of “R.S. Means Facilities Construction Cost” database. Two (2) user licenses will be required. All software provided to the Government SABER office shall be licensed to the Government and shall become the property of the Government upon delivery. There is NO SUBSTITUTE for the referenced software. To ensure effective cost estimation procedure for individual SABER Task Orders, the Contractor shall use as a minimum “e4Clicks Professional Project Estimator”. If the Contractor prefers he can use “e4Clicks Premier Project Estimator” software which provides additional Project Management capabilities.

C. Each TO proposal shall be prepared using the most current version of the “e4Clicks Professional or Premier Project Estimating” software and the current year “RS Means Facilities Construction Cost” database and submitted in a format approved by the Contracting Officer. All software items are attainable through:

4 Clicks Solutions P.O. Box 76884 Colorado Springs, CO 80970

(719) 574-7721

Information and software pricing can be obtained by emailing sales@4clicks-solutions.com.

E. The Contractor shall furnish and install the R.S. Means annual unit price updates on the Contractor’s computer (s) each year at optional renewal throughout the term of the contract. The Contractor will also be responsible for providing to the Government, at Contractors expense, a 4Clicks Solutions Maintenance Agreement and the R.S. Means annual unit price updates at the same time. Two (2) user licenses will be required. The Government and Contractor will schedule the annual updating of the R.S. Means Facilities Construction Cost Database so that it occurs at the same time.

F. The Contractor shall be responsible for providing initial training (including cost) on the use of the selected estimating system software to Contractor employees, as well as designated Government employees. Training on the proper use of the software will be given at Arnold AFB and must be complete within the first 15 calendar days of initial start up period or as agreed to by the Contracting Officer.

G. All drawings submitted by the Contractor shall be created using CADD software. These drawings files shall be compatible with the latest version of AutoCAD, without any need for translation or modification by the Government. NOTE: Custom menus, line types, and text styles will not be used without prior approval of the Unit CAD/GIS Manager. All application software used by the Contractor to create all or part of the drawing files must be compatible with the latest version of AutoCAD (reference Section 21, “As-Built Drawings” for other CADD requirements).

H. The Contractor shall furnish, install and maintain CADD hardware and software, which is compatible with the latest version of AutoCAD.

I. The Contractor must submit all drawings of a project on the same type media. The media must be compatible with current Government available hardware. A list of currently acceptable media is listed below; as technology advances and the Government upgrades, other media may become available for use.

1) CD ROM

17. Communication:

A. The Contractor shall provide and maintain a complete operable voice, two-way communication system (cell phone or two-way radio) for all key personnel throughout the period of this contract.

B. The Contractor will submit daily construction reports for each active TO, indicating, at a minimum, the trade and number of personnel and a description of work performed.

18. Standard Work Hours:

A. Standard work hours shall be Monday through Friday from 7:00 A.M. to 5:00 P.M. excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day Second Monday in November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

B. The Contractor may request to work on a weekend, after hours, or on a holiday. This request must be submitted in writing to the CO a minimum of three full work days prior to the requested date, with a description of the type of work to be accomplished on that date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours does not fall under the line items for non-standard pay.

19. Construction Start-Up Period

A. The first 60 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The Contractor will be allowed the first 15 calendar days of the start-up period to mobilize without being notified by the Contracting Officer of a performance requirement. During the remainder of the start-up period the Contractor shall have the required capability to accept a volume of Government work in accordance with the following schedule:

B. The CO may request work over the above specified capability requirements; however, the Contractor will be allowed to decline without penalty, if he is not sufficiently mobilized to take on additional work.

20. Pre-Performance Conference

A. Prior to issuance of the first TO under this contract, the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

21. Task Order Procedures

A. As the need exists for performance under the terms of this contract, the CO or his/her authorized representative will notify the Contractor of an existing performance requirement and request a price from the Contractor for a “one job, lump sum” Task Order. The Government will provide to the Contractor a Request for Proposal (RFP) with a Statement of Work (SOW) describing the work to be performed, which may include special instructions and conditions, a material submittal register (AF Form 66), and if applicable a NOT MORE THAN thirty-five percent (35%) design drawings to be completed by the Contractor. The Contractor WILL NOT be reimbursed for any Pre Task Order costs including proposal preparation and attendance during negotiations or site visits.

B. The Contractor shall respond to an RFP within three (3) working days by visiting the proposed work site in the company of the CO or his/her authorized representative, the SABER project manager/inspector, and a representative of the using agency. The purpose of this site visit will be to establish clear understanding between the Contractor and Government as to what work will be required in the TO. On-site changes may be made to the SOW or drawings at this time if the Contractor or the Government identifies items of work that have been left out which needs to be accomplished as part of the task order.

C. Upon establishment of the scope of the individual requirement, the contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing cost estimate, preparing construction drawings and or detailed engineering plans/drawings (as the requirements exists) developing performance times, preparing his proposal documents, which includes a detailed statement of proposed work, for submission to the CO.

3) The SABER unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

4) The contractor’s proposal on every TO must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work, etc.

5) The Contractor’s proposal on each TO must also be supported by a detailed materials take-off with applicable pricing applied from the SABER Unit Price Book. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 9, Para. D (1).

6) Cost estimate shall be submitted in the format approved by the CO. The standard coefficient (multiplier) price for the items of work to be installed will be applied to the MEANS Construction Data Total bare cost. If the CO directs a work schedule which is during non-standard hours, then the non-standard coefficient price will be applied for those items of work which will be performed during non-standard hours.

7) Time allowed for submittal of the Contractor’s proposal documents for individual requirements will be fourteen (14) calendar days from the date of the site visit or as agreed upon by the CO and the Contractor.

D. Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness. The Government will negotiate with the Contractor all items, quantities, for all pre-priced and non-priced items, and performance time within ten (10) calendar days of receipt of the proposal.

E. A Task Order will then be issued by the CO using a DD Form 1155.

F. If differing site conditions or changes to the scope of work are encountered after TO award, a modification to the TO shall be made.

G. The Contractor will be required to submit weekly payroll reports for his/her office staff to the CO for the total contract period.

1) For each TO issued, a weekly payroll report must be submitted to the CO in order to ensure compliance with the Davis Bacon wage rate.

H. Normally, the contractor will only be paid monthly for completed TO’s. If the performance period of a TO exceed 45 days, partial payment may be authorized.

22. Commencement, Execution, Completion and Payment for Work

A. The Contractor shall be required to commence work required by a TO at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final clean-up of the premises. At the Governments option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction. Provisions for liquidated damages will be determined on each TO by the Contracting Officer.

B. The Contractor will be paid monthly upon submission of proper invoices for completed TO’s. If the performance period for a TO exceeds 45 days and a progress schedule (AF Form 3064) has been submitted and approved partial payment may be authorized. Invoices shall be submitted to the CO on a monthly basis for each individual TO that partial payments have been authorized. Final payment on a TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government Project Manager.

C. Before any work is performed in an area, NOT under the control of the Party Performing the Work, a Form GC-1732, Master Work Permit, shall be obtained from a designated issuing official per AEDC SHE Standard B1.

23. Record Drawing/Jobsite Verification

A. The Government agrees to provide all known and relevant drawings as an electronic file or paper copy to the Contractor for the performance of work. However, the integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design and will not give the Contractor a basis for reimbursement of cost increases.

24. Material Submittals/Shop Drawings:

A. Reproducible shop drawings, manufacturers’ data, dated certifications, test reports, and samples are examples that constitute the project submittals. All submittals and shall be attached to an AF Form 3000 with the TO title, project number, and TO number clearly indicated. Three (3) copies of each submittal shall be forwarded to the CO for approval. One copy will be returned to the Contractor.

B. Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description and Vol. II, SABER Technical Specifications.

25. Welding Permits:

A. Before any welding and cutting (hot work) operations are performed at AEDC, the area shall either be approved by the Contractor Fire Department for such operations and/or a hot work permit (AF Form 592, USAF Welding, Cutting, and Brazing Permit), shall be obtained. See AFOSHSTD 91-501 part 2, Welding, Cutting, and Brazing and AEDC COI 32-1, Fire Prevention, for additional guidance.

B. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a welding permit may not be reason for time extension to the TO performance period.

26. Work Clearance Request/Excavation Permits:

A. Contractor shall review and coordinate on all GC-1732, Master Work Permit, when digging/excavation is indicated in Section II on the form. The Contractor shall provide drawings showing exact location and description of the type of work and excavation to be accomplished. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the Contractor's drawing by field pointing or by flagging, the Contractor shall be responsible for protection of each of the items indicated. The Contractor will maintain a copy of the GC-1732 at the job site during any excavation.

B. The Government will exercise reasonable attempts to identify/locate buried lines. “In the area” is typically considered three feet in all directions from the mark. Any lines identified by flags or identified on the drawings/digging permit shall be avoided by the Contractor. If these lines are broken, all repair costs for damages shall be incurred by the Contractor. If the broken line is not flagged or identified on the drawings, the repair cost will be incurred by the Government, unless determined otherwise by the CO. If the Contractor is deemed responsible for the damaged line, he shall immediately repair the line to its prior condition.

C. The Contractor shall immediately notify the CO when any utility line is damaged. Also, the Contractor shall immediately notify the fire department in the event a gas line is broken or damaged.

27. Testing of Materials:

A. All tests of materials or systems provided under this contract which are charged as a direct expense to a TO shall be certified and submitted in the original form under the cover of an AF Form 3000, Material Submittal.

B. Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The Contractor shall notify the GPM 24 hours prior to placement of any concrete. The Contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date.

C. Compaction test of fill material shall be performed in the presence of the GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The Contractor shall notify the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPM present will not be accepted.

28. Pre-Final and Final Inspection:

A. The Contractor may request a pre-final inspection for the purpose of having the Government assist in identifying discrepancies or punch-list items prior to the final inspection. Any discrepancies identified at the pre-final inspection must be completed before the final inspection, unless waived by the CO.

B. When the Contractor is ready for final inspection, the Contractor shall submit as-built drawings, with CADD disk; if applicable, a quality control (QC) report signed by his QCM listing any discrepancies; a completed DD Form 1354 checklist for real property documentation purposes (a copy of which will be provided to the Contractor upon request); and, a written request for final inspection to the CO.

C. Final inspections shall be requested a minimum of 48 hours prior to the desired date, unless waived by the CO. The Contractor shall schedule final inspection in sufficient time to allow for final clean-up and acceptance NO LATER THAN the specified contract completion date, the only exception would be due to Government scheduling problems.

D. The final inspection will be conducted with the CO or CA, QCM, superintendent, GPM and CPM if desired. If during a final inspection it is obvious that the job site is not ready for final inspection, the inspection will be terminated and rescheduled after a minimum of a 24-hour waiting period. If the final inspection was scheduled and terminated the Contractor may be assessed Liquidated Damages in accordance with the basic contract.

E. The BCE reserves the right to assign a GPM to monitor Contractor progress, and identify noncompliance items while performing technical surveillance of workmanship. The GPM must have access to the job site whenever work is being performed, and as a minimum, during the described work hours. This in no way authorizes ANYONE, except the CO, the right to commit the Government financially, or contractually, by making changes to the contract.

29. Warranty

A. The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The Contractor will be notified of warranty issues by the CO. After being notified of a problem, this Contractor must investigate the issue and respond within 24 hours. If the Contractor believes the issue is not warranty related, he may request a fact finding visit with the CO and SABER Project Manager. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

B. All warranty will be performed by the contractor to the complete satisfaction of the CO in accordance with the applicable specifications.

C. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc installed under an individual TO shall be submitted to the Contracting Officer with an AF Form 3000 prior to TO close-out.

30. As-Built Drawings:

A. During progress of work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly. The record drawings shall also indicate the actual location of all subsurface utility lines. The record drawings shall show each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the Contractor shall submit as-built drawings using the latest version of AutoCAD on disk (see Section 12). A final inspection will not be scheduled unless as-built drawings are submitted with the request for final and the QC report.

B. All drawings submitted by the Contractor shall be created from CADD software. These drawing files shall be compatible with the latest version of AutoCAD, without any need for translation or modification by the Government. All application software used by the Contractor to create all or part of the drawing files must be compatible with the latest version of AutoCAD. The Contractor shall furnish one drawing file for each drawing sheet submitted (multiple drawing sheets per drawing file will not be accepted). These files may be sheet borders that reference data files, but there must be a directory map of which file references which. The Contractor shall provide one set of media containing the computer drawing files for each project. In general, the Contractor shall provide all data necessary to display and plot the files produced for each specific project.

1) Software Delivery Format: Drawings shall be provided in the following format: AUTOCAD design package.

2) Media Format: All data shall be provided on one of the media types specified in paragraph 12. The external label on the media itself shall show the utility used to create the disk, the save set name, the date of creation, the disk volume number, and a description of the disk’s contents. A sample label is shown below:

SAMPLE DELIVERABLE DISK LABEL

Disk Utility Used: Density:

Save Set Name: Date:

Vol.__of __:

Contents: Project name, number, type of discipline, etc.

3) CADD File Naming Requirement: All drawing files submitted by the Contractor shall be named in relation to the Government’s project number. All project numbers assigned by the Government have a minimum of six characters. Occasionally a seventh character is added when several projects are related. When the project number consists of six characters the Contractor should assign the seventh character to be a letter of the alphabet, which corresponds to the discipline of the drawing, and assign the eighth character a letter, which represents the sheet number (Ex. 931265A. DWG).

4) Graphic Requirements: All graphic symbols used within the drawings shall be in accordance with Tri-Service…