Amendment_12_31May12.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

See Block #2

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

31 MAY 2012

4. REQUISITION/PURCHASE REQ.NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY ESC/HIJK CODE FA8771 7. ADMINISTERED BY (If other than Item 6) CODE

DEPARTMENT OF THE AIR FORCE

ESC/HIJK

490 EAST MOORE DR., SUITE 270

MAFB - GUNTER ANNEX AL 36114-3000

FRANCINE N. NIX 334-416-1458

Francine.Nix@Gunter.AF.Mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

TO ALL OFFERORS

FA8771-08-R-0016

X

9B. DATED (SEE ITEM 11)

02 FEB 2010

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X )

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: ( ) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. ITEM

10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE SCHEDULE.

THIS AMENDMENT DOES NOT ALLOW NEW OFFERORS TO SUBMIT A PROPOSAL (as authorized by FAR 15.206).

ONLY OFFERORS THAT SUBMITTED PROPOSALS TO SOLICITATION FA8771-08-R-0016 ARE PERMITTED TO SUBMIT A RESPONSE TO THIS AMENDMENT. Offerors are required to submit DFARS 252.225-7020 along with an original signed SF30 to the PCO as specified in RFP Section J, Attachment 2, Instructions to Offerors,Paragraph 1.8 NO LATER THAN 12 Noon (CDT) on 6 Jun 2012.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print).

16A. NAME AND TITLE OF SIGNER (Type or print)

FRANCINE N. NIX

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

BY________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV.10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA ConWrite Version 6.13.1 FAR (48 CFR) 53.243 Created 31 May 2012 10:19 AM

SCHEDULE

FA8771-08-R-0016 0012

1. Attachment 2 - INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMSt is hereby changed in

Section J:

(a) Paragraph 6.1(c), Section K - Representations and Certifications, is hereby changed

FROM:

(1) Offeror's representations and certifications in clause 52-212-03 or notice that these are available electronically via the Online, Representations and Certifications Application (ORCA) website.

(2) To further clarify section K - Representation, Certifications and other Statement of Offerors clause 252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN GOVERNMENT (JUN 2005), Offerors are required to submit a standard form 328 (see Section J, Attachment 12) in this volume at the time of initial proposal submission.

TO:

(1) In accordance with FAR 4.1201(a), Offeror's are required to complete annual representations and certifications (52.212-03) via the Online, Representations and Certifications Application (ORCA) website accessed via <https://orca.bpn.gov/>.

(2) FAR 52.212-03 (g)(5) Trade Agreements Certificate, applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation. FAR 52.225-5 is not Included in this solicitation, therefore, offerors are required to submit

DFARS 252.225-7020.

(a) In preparing the Trade Agreements Certificate, offerors must take into consideration all of the products being proposed in response to this solicitation, and offerors cannot wait to submit the Certificate or provide product sourcing information in response to future orders.

(3) Offerors are required to submit Section K of the RFP with their proposal and any revisions.

(4) To further clarify section K - Representation, Certifications and other Statement of Offerors clause 252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN GOVERNMENT (JUN 2005), Offerors are required to submit a standard form 328 (see Section J, Attachment 12) in this volume at the time of initial proposal submission.

(b) Paragraph 1.8 DISTRIBUTION/SUBMISSION/PROPOSAL VOLUMES, is hereby changed

FRANCINE N. NIX, PCO, NETCENTS-2

ESC/HIJK

490 EAST MOORE DR.

BLDG 892, SUITE 270

MAXWELL AFB - GUNTER ANNEX, AL 36114

SCHEDULE

1.8 DISTRIBUTION/SUBMISSION/PROPOSAL VOLUMES

One complete set of "original" volumes and all other copies IAW Table 2.1 shall be clearly marked, addressed and mailed, or hand-carried to the PCO at the following address:

FRANCINE N. NIX, PCO, NETCENTS-2

ESC/HIJK

501 EAST MOORE DR.

BLDG 884, ROOM 1400

(C) PARAGRAPH 1.1, POINT OF CONTACT IS HEREBY CHANGED

1.1 POINT OF CONTACT

Ms. Francine N. Nix, PCO, NETCENTS-2, is the point of contact for this acquisition.

Address any questions or concerns to the PCO. Written requests for clarification may be sent via e-mail to the PCO at Francine.nix@gunter.af.mil. Official RFP documentation, including RFP amendments, and other related information will be available on the Internet at <http://public.gunter.af.mil/aq/netcents/2/> or <HTTP://HERBB.HANSCOM.AF.MIL> and <https://www.fbo.gov/>..

Ms. Francine N. Nix, PCO, NETCENTS-2, is the point of contact for this acquisition.

Address any questions or concerns to the PCO. Written requests for clarification may be sent via e-mail to the PCO at Francine.nix@gunter.af.mil. Official RFP documentation, including RFP amendments, and other related information will be available on the Internet at <http://public.gunter.af.mil/aq/netcents/2/> or <https://www.fbo.gov/>.

2. The following clause is added to Section K:

FAR 52.212-03 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (Apr 2012)

3. The following clauses is deleted from Section K:

FAR 52.212-03 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (Aug 2009) - ALTERNATE II (Oct 2000)

CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

DOCUMENT PGS DATE TITLE

ATTACHMENT 2 11 30 MAY 2012 INSTRUCTIONS TO OFFERORS - COMMERCIAL

ITEMS

Section J, Attachment 2

FA8771-08-R-0016-0012

FAR 52.212-01 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (Aug 2010) TAILORED

1.0 INTRODUCTION

This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the Statement of Work (SOW), Baseline Performance Specifications, and Contract Data Requirements List (CDRL).

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of Offers. See Additional Instructions to Offerors.

(c) Period for acceptance of offers. The proposal acceptance period/due date is specified in the Proposal Organization Table, 2.1. Unless otherwise noted, proposals are due no later than 30 days after issuance. The offeror shall make a clear statement that its offer is valid for at least 180 days beyond the due date.

(d) Product Samples. N/A

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Late proposals may be rejected from consideration. If any proposal is received late, the Contracting Officer will promptly notify the offeror that its proposal was received late and whether the proposal will still be considered. It is the offeror’s responsibility to confirm the Government has received the proposal.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(a) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(b) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(c) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(f) Contract award. The offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept offers other than the lowest offer; and waive informalities and minor irregularities in offers received.

(g) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(h) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961- 5757.

(i) Debriefing.

Preaward notices of exclusion from competitive range: The contracting officer will notify offerors promptly in writing when their proposals are excluded from the competitive range or otherwise eliminated from the competition. IAW FAR 15.505, the offeror may request a preaward debriefing by submitting a written request for debriefing to the contracting officer within 3 days after receipt of the notice of exclusion from the competition. At the offeror’s request, this debriefing may be delayed until after award. If the debriefing is delayed until after award, it shall include all information normally provided in a postaward debriefing (see 15.506(d)). The contracting officer shall make every effort http://fedgov.dnb.com/webform http://www.ccr.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P982_179120 to debrief the unsuccessful offeror as soon as practicable, but may refuse the request for a debriefing if, for compelling reasons, it is not in the best interests of the Government to conduct a debriefing at that time.

Postaward notices: Within 3 days after the date of contract award, the contracting officer will provide written notification to each offeror whose proposal was in the competitive range but was not selected for award or had not been previously notified. An offeror, upon its written request received by the agency within 3 days after the date on which that offeror has received notification of contract award in accordance with 15.503(b), shall be debriefed and furnished the basis for the selection decision and contract award. To the maximum extent practicable, the debriefing should occur within 5 days after receipt of the written request. Offerors that requested a postaward debriefing in lieu of a preaward debriefing, or whose debriefing was delayed for compelling reasons beyond contract award, also should be debriefed within this time period. An offeror that was notified of exclusion from the competition (see 15.505(a)), but failed to submit a timely request, is not entitled to a debriefing.

If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

ADDITIONAL INSTRUCTIONS TO OFFERORS

Ms. Francine N. Nix, PCO, NETCENTS-2, is the point of contact for this acquisition. Address any questions or concerns to the PCO. Written requests for clarification may be sent via e-mail to the PCO at Francine.nix@gunter.af.mil. Official RFP documentation, including RFP amendments, and other related information will be available on the Internet at http://public.gunter.af.mil/aq/netcents/2/ or https://www.fbo.gov/.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P961_176463 http://public.gunter.af.mil/aq/netcents/2/ https://www.fbo.gov/

1.2 PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. The offeror shall also provide a matrix cross-referencing back to the requirements documents. The offeror shall assume that the Government has no prior knowledge of the Contractor’s capabilities and experience, and will base its evaluation on the information presented in its proposal. The Government intends to evaluate proposals and award contracts without discussions, but reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

1.3 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the offeror wishes to restrict the proposal, the offeror shall mark it in accordance with FAR 52.215-1.

1.4 DISPOSITION OF UNSUCCESSFUL PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all unsuccessful proposals. Unless the offeror requests otherwise, at the completion of this acquisition the Government will destroy extra copies of such unsuccessful proposals.

1.5 DISCREPANCIES

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error.

1.6 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this solicitation are available on NETCENTS-2 web site at:

http://public.gunter.af.mil/aq/NETCENTS/2/.

1.7 GOVERNMENT FURNISHED PROPERTY/INFORMATION

Government Furnished Property/Information will be identified in individual delivery orders as applicable.

1.8 DISTRIBUTION/SUBMISSION/PROPOSAL VOLUMES

One complete set of "original" volumes and all other copies IAW Table 2.1 shall be clearly marked, addressed and mailed, or hand-carried to the PCO at the following address:

FRANCINE N. NIX, PCO, NETCENTS-2

ESC/HIJK

501 EAST MOORE DR.

BLDG 884, ROOM 1400

NOTE: All official mail must have the return address and the addressee in all CAPS. Mail that is not properly addressed will be returned by the Office of Mail Center.

2.0 PROPOSAL PREPARATION INSTRUCTIONS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table 2.1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the specified number of copies. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders.

http://public.gunter.af.mil/aq/NETCENTS/2/

2.1 PROPOSAL ORGANIZATION TABLE

Soft copy volumes should be delivered on separate CDs- or DVDs (one volume copy per CD/DVD), and must be virus free. Indicate on each CD/DVD the volume, title and company name. In the event hard copy and soft copy contents conflict, hard copies will take precedence over soft copies. Soft copies shall be compatible with Microsoft Office 2003 or later. Adobe Acrobat 8.0 (or better) format is also acceptable.

TABLE 2.1 Proposal Organization Table

Volume Volume Title Page Limit Copies

I Executive Summary 5 page limit Original, 6 paper copies, 6 CD/DVDs

II Technical Proposal (see below)

No page limit Certification, Technical Response Spreadsheet and Commercial Catalog(s)/Offerings shall be submitted together on one DVD or multiple CD’s

Certification of Compliance With ISO 9001:2000 (or ISO/IEC 20000)

2 page limit Original, 6 paper copies, 6 copies of each individual CD/DVDs

Technical Response Spreadsheet (Section J, Attachment 7)

No page limit Original, 6 paper copies, 6 copies of each individual CD/DVDs

Commercial Catalog(s)

No page limit Original & 3 paper copies, 6 CD/DVDs

III Price Proposal No page limit Original & 3 paper copies, 2 CDs/DVDs

IV Contract Documentation

No page limit Original & 3 paper copies; 2 CDs/DVDs

Commercial Plan No page limit 3 paper copies;

All documents due by (1200 CDT, 1 April 2010) Return the original and specified number of copies to the PCO as specified in Paragraph 1.8 of the Instructions to Offerors.

2.2 PROPOSAL FORMAT AND CONTENT

2.2.1 PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will not be returned to the offeror. For electronic submission, no hidden fields, macros, comments, etc., will be read. All information must be written clearly and be easily accessible. Page limitations may also be placed on Evaluation Notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the offerors. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each volume shall contain a detailed table of contents to delineate what is in the respective volume, which will not be counted in the page limits. In addition the following also will not be counted in the maximum page limits: cover pages, cross-reference matrix, tabs, glossaries, and organizational charts.

2.2.2 PAGE FORMAT RESTRICTIONS

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. See paragraph

2.2.3 below for additional guidance regarding foldouts. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper, CD/DVD volumes, and/or e-mail submittals the paper version shall take precedence.

2.2.3 FOLDOUTS

Legible tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, plans, etc. These displays shall be legible, easy to follow and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and count as two pages (except organizational charts and cross reference matrices). Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the font shall be no smaller than eight (8) point.

2.2.4 CROSS-REFERENCING

(a) To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

(b)The offeror shall provide a cross-reference matrix indicating by ITO, SOW, and/or specification paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

2.2.5 INDEXING

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

Tab indexing shall be used to identify sections.

2.2.6 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 BINDING AND LABELING

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. Binders sent with the proposal shall not contain any markings or graphics (inside or outside), nor any insertions in the spine. Do not submit any binders over one and one-half inch (1 ½") thick with attachments (binders up to 4” may be accepted for the commercial catalog). A cover sheet shall be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All document binders shall have a color other than red or bright orange. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.2.8 ELECTRONIC MEDIA OFFERS AND SUBMISSION

The offeror shall submit all volumes in an electronic “read only” format using IBM-compatible, virus-free CD/DVD(s). On each CD/DVD, indicate the offeror’s name, solicitation number, volume, and title.

WinZip shall be the compression/decompression program used if files are required to be compressed.

The electronic copies of the proposal shall be submitted in a format readable and usable by Microsoft 2003 (or later) Office suite (MS Word, MS Excel, PowerPoint). This constraint does not apply to the product catalog submission which can be in HTML, PDF or any other commercial format. Hidden fields, comments, macros, etc., shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. An example of this would be: V-II ArchSysEng, V-II ArchSysEng Table3-1, or XYZ Co. Vol-II-TabA. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy shall take precedence. The receipt of the paper copy shall constitute the timely receipt of the formal proposal.

2.2.9 CLASSIFIED INFORMATION

Proposals shall not contain classified information.

3.0. VOLUME I - EXECUTIVE SUMMARY

3.1 FORMAT AND SPECIFIC CONTENTS

3.1.1 SUMMARY

A concise Executive Summary of the entire proposal shall be provided including a highlight of any key or unique features, excluding cost. This should be a "big picture" explanation and provide the offeror’s overall approach for the fulfillment of the NETCENTS-2 Netcentric Products requirements. Material presented in the executive summary will not be evaluated.

3.1.2 TABLE OF CONTENTS

Include a Master Table of Contents for the entire proposal.

4.0 VOLUME II – TECHNICAL PROPOSAL

The Technical proposal should be specific and complete. Legibility, clarity and coherence are very important. The Technical Proposal Spreadsheet (Section J, Attachment 7) is comprised of a Cover Page worksheet and a Categories worksheet. Offerors shall complete the Cover Page worksheet by inserting their information into the appropriate cells. The Categories worksheet shall reflect the Categories, Sub-categories, Catalog Names, Section Numbers, Page Numbers, Line Numbers, or Product as appropriate in order to identify the catalog location of each Sub-category. Your responses to the factor will be evaluated in accordance with Section J Attachment 3 of the solicitation. All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP.

The offeror will address its proposed approach to meeting the objectives of each subfactor. Offeror’s proposal shall be organized according to the following general outline:

a. Table of Contents

b. List of Table and Drawings (if applicable)

c. Glossary

d. Cross Reference Matrix

e. Subfactor 1 – Quality Certification

f. Subfactor 2 – Products

4.0.1 TABS

The beginning of each Subfactor section in the Technical Proposal will contain a tab identifying the subfactor number associated with the content of the section.

4.0.2 PAGE LIMITATIONS

There will be no page limit for the Technical Proposal.

4.0.3 CROSS REFERENCE MATRIX

The offeror shall include a completed Cross Reference Matrix IAW Table 4.1 below:

Subfactors Statement of Work Instructions to the

Offerors

Evaluation

Factors for

Award

Offerors

Proposal

Reference

(volume, page and paragraph)

Subfactor 1– Quality Certification

6.1

4.1

3.1.1

Subfactor 2 – Products

2.2, 2.2.1, 2.2.2, 2.2.3, 2.2.4, 2.2.5, 2.2.6

4.2

3.1.2 To be provided in

Technical Proposal Spreadsheet (Section J, Attachment 7)

4.1 SUBFACTOR 1 – QUALITY CERTIFICATION

The prime shall provide documentation (certificate) evidencing ISO 9001:2000, ISO 9001:2008, or ISO/IEC 20000 certification.

4.2 SUBFACTOR 2 - PRODUCTS

The offeror shall provide all sub-categories in compliance with associated standards and baseline performance specifications, as identified in Section J, Attachment 4. The product offerings shall be new products (not refurbished or remanufactured unless not otherwise available) and shall meet or exceed the baseline performance specifications identified. In support of the technical evaluation, the vendor can submit their entire commercial offering(s), entire commercial catalog(s) or submit only those parts of the catalog(s) that contain the required products, but submission shall be in a commercially standard electronic format. Standard electronic data format is defined as being electronic standards for documents and web submissions such as HTML,XML,.pdf, Microsoft Office, or Adobe based. The commercial catalog or offering must be in a format that can be read by a standard web browser, Microsoft Office software, or Adobe software.

Product Categories:

a. Networking Equipment

b. Servers/Storage

c. Peripherals

d. Multimedia

e. Software

f. Identity Management/Biometric Hardware and Associated Software

5.0 VOLUME III – PRICE PROPOSAL

5.1 PRICE REASONABLENESS

This section is to assist you in submitting information that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

5.2 ESTIMATING TECHNIQUES AND METHODS

When responding to the Price Volume requirements in the solicitation, the offeror may use any generally accepted estimating technique.

5.3 PRICE INFORMATION

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation shall be included in the section of the proposal designated as the Price Volume. Any proposed price that differs significantly from industry norms shall be justified and supported with examples of where similar prices were given by the offeror, including date, quantity sold, item sold, catalog price, specific catalog used, type discount, and other explanatory information. Catalog prices for software shall be “per seat” price and not “enterprise license” price. (If “per seat” price is unavailable, use standard commercial price basis and provide on the Justification spreadsheet within Attachment 6, a detailed account of (1) price methodology, (2) license price, and (3) number of units in proposed license price.)

5.4 COST OR PRICING INFORMATION REQUIREMENTS

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. If after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

5.5 ROUNDING

All costs or prices provided shall be rounded to the nearest cent.

5.6 PRODUCTS PRICE PROPOSAL WORKBOOK

The Products Price Proposal Workbook (Section J, Attachment 6) is comprised of a Cover Page worksheet and a Categories worksheet. Offerors shall complete the Cover Page worksheet by inserting the Offeror Name, Offeror Address, City, State, Zip, Point of Contact, Phone 1, Phone 2, Fax 1, Fax 2, E-mail 1, and E-mail 2 into the appropriate cells.

The Categories worksheet represents projected product categories and subcategories that will be acquired under the NETCENTS-2 contract. The Best Estimated Quantities (BEQs) are based on historical quantities from the NETCENTS-1 contract averaged to an annual amount. Items without historical data are projected for an annual basis based on user projections. The BEQs are not sample order quantities nor represent a sample order of categories. The Categories worksheet reflects the Categories, and Sub-categories. It provides cells for the offeror to insert a proposed Item (noun) / Part number, OEM Brand / Manufacturer, and discounted price. Also, included by the Government, are BEQ Quantity, BEQ Extension, and Item Total. Offerors shall propose one representative item of their selection for each Sub- Category consistent with all criteria and provisions contained here and in the requirements documents satisfying technical/Mission Capability instructions. The items proposed in the Categories worksheet shall meet the performance baseline specifications in Attachment 4. The proposed item prices shall be contractually binding as the maximum life-of-contract price for that item on the day of proposal submission and shall be the maximum price for that specific item for the entire contract period. However, offerors that are awarded contracts under the NETCENTS-2 contracting vehicle for products will be allowed to offer any product (which meets contractual criteria) to meet a requirement under a delivery order. Proposed unit prices shall be maximums which are valid for all orders of the item including single unit quantities and single category orders, consistent with minimum order provisions of any resultant contract from this solicitation.

Electronic submissions shall be made using the Products Price Proposal Workbook in Excel format to allow electronic manipulation of data for evaluation purposes. List any exception to the solicitation and each qualification of the Price Volume, if any. Provide complete rationale for any exceptions.

6.0 VOLUME IV – CONTRACT DOCUMENTATION

6.1 CONTRACT DOCUMENTS

(a) MODEL CONTRACT: The Offeror's Contract Documentation volume shall include: an ORIGINAL SIGNED copy of the SF 1449 – Solicitation/Contract/Order for Commercial (Do not hole punch this document). Complete blocks 17, 30(a), 30(c) an authorized representative shall sign in Block 30(b); An ORIGINAL SIGNED copy of all SF 30's - Amendment of Solicitation/Modification of Contract. Complete blocks 8, 15(b), and 15(c), an authorized representative shall sign in Block 15(a).

(b) Section J, Attachment 8 - Contract Security Classification Specification (DD254):

Offeror shall complete blocks 6a, b and c of the DD254.

(c) Section K – Representations and Certifications:

(1) In accordance with FAR 4.1201(a), Offeror's are required to complete annual representations and certifications (52.212-03) via the Online, Representations and Certifications Application (ORCA) website accessed via <https://orca.bpn.gov/>.

(2) FAR 52.212-03 (g)(5) Trade Agreements Certificate, applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation. FAR 52.225-5 is not Included in this solicitation, therefore, offerors are required to submit

DFARS 252.225-7020.

(a) In preparing the Trade Agreements Certificate, offerors must take into consideration all of the products being proposed in response to this solicitation, and offerors cannot wait to submit the Certificate or provide product sourcing information in response to future orders.

(3) Offerors are required to submit Section K of the RFP with their proposal and any revisions.

(4) To further clarify section K - Representation, Certifications and other Statement of Offerors clause 252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN GOVERNMENT (JUN 2005), Offerors are required to submit a standard form 328 (see Section J, Attachment 12) in this volume at the time of initial proposal submission.

(d) COVER LETTER: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. The cover letter shall state:

1. Commercial and Government Entity (CAGE) number,

2. DUNS Number,

3. Taxpayer Identification Number (TIN),

4. Name, address and telephone number of the cognizant DCAA office,

5. Name, address and telephone number and county of the cognizant ACO,

6. Names and telephone numbers of persons authorized to conduct negotiations, as well as the names of the official authorized to bind the offeror’s organization shall be clearly identified, and

8. Indicate if qualify as a small, small-disadvantaged, woman owned, HUBZone, or service-disabled/veteran-owned business,

6.2 EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.1. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Table 6.1—Solicitation Exceptions

SOLICITATION

Document

Paragraph/

Page

Requirement/

Portion

Rationale

SOW,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

6.3 COMMERCIAL PLAN

a) In accordance with FAR 52.219-9, if the offeror is other than a small business, then the offeror shall submit a copy of their commercial plan with their proposal. The Commercial Plan does not count in the total page count.

b) Small Business offerors are exempt from the requirement at FAR 19.702(a) to submit a Commercial Plan.