COBRA_DANE_Sources_Sought_9_Dec_14.pdf

COBRA DANE SOURCES SOUGHT ANNOUNCEMENT

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. THERE IS NO

SOLICITATION AVAILABLE AT THIS TIME.

THIS SOURCES SOUGHT ANNOUNCEMENT IS NOT TO BE CONSTRUED AS A

COMMITMENT BY THE AIR FORCE TO ISSUE A SOLICITATION OR

ULTIMATELY AWARD A CONTRACT. NEITHER UNSOLICITED PROPOSALS

NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO

THIS SOURCES SOUGHT. NO CONTRACT WILL BE AWARDED PURSUANT TO

THIS ANNOUNCEMENT.

I. Synopsis:

The Department of the Air Force, Air Force Life Cycle Management Center (AFLCMC), Space C2 and Surveillance Division (HBQ), Peterson AFB, CO is conducting market research to identify contractors capable of performing the follow-on contract to the COBRA DANE Radar Operations and Maintenance Services Contract, which will include additional scope as detailed in the ‘Scope’ section. The AN/FPS-108 COBRA DANE (CD) is a ground-based, computer-driven L-band Traveling Wave Tube-fired phased-array radar located at Eareckson Air Station on Shemya, AK. All information contained in this Sources Sought Announcement is preliminary, subject to modification and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Air Force to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. This announcement is open to all sources, regardless of size. The applicable NAICS code is 541330 – Engineering Services.

II. Scope of Work:

This contract will provide non-personnel services to manage, operate, and maintain the COBRA DANE radar system at optimum performance levels 24 hours/day, 365 days/year, in support of multiple national radar missions including Ground-based Midcourse Defense, Space Surveillance and Ballistic Missile Technical Collection/Treaty Verification. The contractor will provide operations and support of site equipment and facilities in accordance with the referenced Performance Work Statement (PWS) to meet AN/FPS-108 sensor function on a continuous basis. Further, the contractor shall continue to operate and maintain the system in the event of a national emergency, to include declared or undeclared state of war. The contractor will also provide logistic support and Depot Maintenance Support Activity (DMSA).

This scope includes operations and maintenance (O&M) tasks; depot-level (D-Level) support, sustainment, and modification services, including:

Operations: Operate all mission system and facility equipment to ensure highest possible Ao, including data collection and tasking against unexpected and short-notice Periods of Interest

(POI).

Maintenance/Depot: The contractor shall maintain and repair the CD radar system and facility support equipment in a serviceable, safe, and properly configured manner. The radar and support systems must be maintained in a continuous state of readiness, within specified performance standards, to meet radar mission requirements. Repairs are conducted as a combination of organizational and depot-level maintenance. Due to absence of an overarching Government parts depot, and the time and expense required for offsite re-engineering of obsolete and difficult-to-repair Line Replaceable Units (LRU), the contractor is expected to perform onsite maintenance of failed LRUs and components to the greatest extent practicable. Mission system equipment not repairable on site will be shipped to the contractor’s off-site facility for repair or dispositioned to the manufacturer, a suitable alternate vendor, or Government directed location for repair.

Sustainment/Modernization: The contractor shall provide management of Government owned stock in their contractor furnished warehouse, stock acquisition to maintain approved depot stock level, respond to requisitions for components on a routine or emergency basis, provide in-house and/or vendor repair of components, fabrication of components, on-site overhauls, and on-call engineering field support on both a routine and emergency basis. Conduct engineering investigations; perform and/or recommend modifications to overcome problems associated with component obsolescence or to meet new mission requirements. Ability to relocate systems, design, manufacture, install and test subsystem upgrades is also required.

Software Version Releases: The contractor shall perform annual modifications to the software baseline throughout the life of the contract. The actual direction of the specific software changes included in each version release will be provided by the Government. The new software versions will address system deficiencies and needed modifications in accordance with the approved CD Configuration Management Plan. On average, one major version release per year will be developed, tested, and delivered, with provision for at least one emergency version release per year when authorized. The need for a software version release shall be based on deficiency priority, or when the need arises to implement special capabilities, features, or software fixes based on evolving mission requirements. This includes updates to system documentation, and generation of a coordinated Software Version Description Document (SVDD) for each software release.

Configuration Management: The contractor shall identify an appropriate change approval authority that can approve any change and commit resources for implementation. The contractor shall verify implementation of a change to ensure consistency among the product, the product configuration information and the product support elements. The contractor shall systematically capture, record, safeguard, validate, and disseminate data about the product and product configuration information in an electronic configuration status accounting database. The contractor shall determine the system requirements for data collection and information processing based upon the need for data about the product configuration and the product configuration information. The contractor shall maintain surveillance over the configuration management process to ensure that the processes are documented and being followed, and that the process execution is in compliance with requirements. The contractor shall conduct a currency review at least every two years to update the General/External Communications Interface Control Documents (ICD). It may be necessary to conduct these reviews on-site.

Site Security: The contractor shall maintain the established secure facility containing classified mission computers, communications equipment, and data in accordance with governing security classification guidance, AF security regulations and the Eareckson Air Station (EAS) Base Operations Support (BOS) contractor guidance.

Logistics Management: The contractor shall ensure all 12 Product Support elements are considered when repairing and/or replacing components and when recommending engineering solutions. The contractor will also act as the Support Point for all Deficiency Reports (DR) reported in Joint Deficiency Reporting System (JDRS) for those spares under C-CIP management. This includes a failure analysis report on the DR exhibit when requested by the Government.

Training: The contractor shall develop and implement a training plan for the O&M team that addresses operations and maintenance of all mission equipment, software, and procedures.

Radar Calibration: The contractor shall, using a combination of satellite collections and radar calibration and alignment procedures, report system performance on a monthly basis. Any performance deficiencies will be documented as such, reported to the Government, and shall be promptly corrected.

BMDS Test and Exercise Support: The contractor shall support recurring (annual) Distributed Ground Tests (DGT) events, Missile Defense exercises, and collections against designated Targets of Opportunity (TOOs) in support of Missile Defense Agency (MDA) and the Ballistic Missile Defense System (BMDS) Warfighter community.

The following task descriptions are indicative of the types of work to be performed under the COBRA DANE contract, but are not all inclusive:

‐ Maintain Integrated Master Plan (IMP) and Integrated Master Schedule (IMS) and provide the Government insight into system technical, cost, and schedule baselines and performance

‐ Coordinate the planning and execution of modernization and supply support projects

‐ Support the development of Logistics Support Review (LSR) and Program Objective Memorandum (POM) material

‐ Develop, maintain, and update sustainment and modernization roadmaps, strategic plans, and sustainability assessments

‐ Monitor, analyze, and report system performance metrics, anomalies, and trends on various systems

‐ Respond to Government tasking for real-world and what-if modeling and simulation initiatives

‐ Perform studies to assess system performance, evaluate alternatives, conduct trade-off analyses, develop life-cycle costs, and address other sustaining engineering issues

‐ Provide engineering for requirements identification and planning for sustainment, life extension, and modernization initiatives

‐ Maintain the technical baselines for the supported systems

‐ Provide configuration management of the system technical baselines and Technical Order (TO) Management support for systems

‐ Maintain specifications & external communications Interface Control Documents (ICD)

‐ Update configuration baselines and associated documentation as a result of modernizations and software version releases

‐ Provide Emergency Maintenance and Urgent Maintenance Support, including response to requests for Engineering Assistance (EA) or Technical Assistance (TA) per TO 00-25-

‐ Provide Programmed Depot Maintenance and Unprogrammed Depot Maintenance support per TO 00-25-108, including but not limited to Mobile Depot Maintenance, Routine Maintenance Support, Cyclic Exchange, and Out of Cycle Maintenance

‐ Provide TO Management functions, such as developing system Technical Order Requirements Plan, updating the Comprehensive AF TO Plan (CAFTOP), processing AFTO Forms 22 and 252, developing and delivering Task Order Change Packages, and processing and distributing new Task Orders

‐ Manage the operation, equipment layout, and physical security of the developmental and test laboratories, including performance of preventive maintenance of the equipment and needed troubleshooting and repairs; support users; identify and procure needed equipment

‐ Acquire and manage vendor subscription services and licenses for all operational sites, developmental and test laboratories.

‐ Perform activities associated with maintaining Inventory Control Points (ICP)

‐ Provide supply support functions, including item management, repair, calibration, replacement, stock, store, and issue

‐ Perform activities associated with providing Contractor Supported Weapon System (CSWS) support

‐ Collect component data, perform supportability analyses, and report all findings and recommendations in a report

‐ Develop, implement and maintain an Information Assurance (IA) and Certification and Accreditation (C&A) program consistent with the requirements in AFPD 33-2 and AFI 33-210

III. Information Sought:

Within the limitations specified by this Sources Sought, qualified prime contractors are requested to provide the following information to meet the Sources Sought objectives: (1) Identify the company as an interested party and (2) enable Government assessment of the company’s capabilities and experience to support the subject effort.

Business concern(s) who believe they have the requisite capabilities to perform as a prime contractor for this effort may submit a Statement of Capability (SOC) including the following information:

- Company name, mailing address/website, location of facilities, CAGE Code, North America Industry Classification System (NAICS) number(s), business size and any eligibility under the U.S. Government socio-economic programs and preference, and point of contact to include telephone number(s) and e-mail address.

- Specify if responding concern is a U.S. or foreign owned firm.

Capabilities and experience to support this effort. At a minimum, the response should include relevant experience in Ground based Radar, high-powered traveling wave tube technology, operations and maintenance (O&M) tasks, depot-level (D-Level) support, sustainment, and modification services, including system engineering and expertise in COBRA DANE’s missions.

Please include explanation of:

- Experience-specific work previously performed or being performed that is relevant to this effort

- Processing/handling/storage of Secret and Formerly Restricted Data (FRD)

- Demonstrate the capability to provide the necessary services to fulfill the Government’s need for the scope of effort described within this Sources Sought Notice and Performance Work Statement contained in the COBRA DANE Bidders’ Library. The scope of work is evolving for the follow-on support effort and is not fully reflected in the current PWS. This includes the additional logistics, off-site component repair, re-engineering, design-out of obsolete components, documentation maintenance, supplies purchasing, and vendor evaluation efforts associated with normal depot-level maintenance.

The COBRA DANE Bidders’ Library contains additional requirements information and system program documentation. Request access to the Bidders’ Library by following directions in Atch 1 - Bidders’ Library Instructions Dated 09 Dec 2014. Once in the library, users can download individual documents or open the document titled “Users Guide - Bidders Library Cloning Workbench” for instructions on how to download the entire library.

IV. Response Information:

Submit your responses via email in a PDF (must be searchable format) or an MS Office 2010 compatible electronic format to Ms. Kathryn Bernstein, Contracting Officer, e-mail address:

aflcmc.hsik.cobradaneprocurementworkflow@us.af.mil.

Response information shall contain only ONE electronic file, no larger than 5 megabytes (MB) in size that contains the following:

1) Cover letter

2) Responses to the Information Sought in Section III (no more than 10 pages, 12 point Times New Roman font (no smaller than 10 point when embedded within graphics)

3) Responses to questions in Section V (if desired)

Multiple electronic submissions to avoid the 5 MB size limitation will not be allowed.

Interested business concerns should ensure any potential Organizational Conflicts of Interest have been, or are in the process of being, mitigated to the satisfaction of the Contracting Officer. This is especially critical if a company is presently supporting the Government through an Advisory and Assistance Services (A&AS) contract. The Space C2 and Surveillance Division use the Professional Acquisition Support Services (PASS), Engineering and Technology Acquisition Support Services (ETASS), Riverside Research Institute (RRI) and Specialized Cost Services (SCS) contracts for A&AS.

As stated, this Sources Sought Announcement is open to all large business, small business, small-disadvantaged business, 8(a) small business, women-owned small business, HUBZone small business, veteran-owned small business, or service-disabled veteran-owned small business.

Interested contractors desiring to do business with the Air Force shall be registered in the Government System For Award Management (SAM) system.

Any response submitted by respondents to this Sources Sought constitutes consent for their submission to be reviewed by Government personnel, Federally Funded Research and Development Center employees and Advisory & Assistance Services contractor employees supporting AFLCMC/HBQ, unless the respondent clearly objects in writing to the release of this information to FFRDC and A&AS contractor employees supporting AFLCMC/HBQ, in a cover letter accompanying your capabilities package.

The information received will be handled as competition sensitive and will assist in formulating an acquisition strategy decision. Responses are due no later than 15 January 2015, 4:00 pm Mountain Standard Time (MST). Responses received after this date and time will not be reviewed.

Address all questions to the Contracting Officer:

Ms. Kathryn Bernstein E-mail: aflcmc.hsik.cobradaneprocurementworkflow@us.af.mil

In addition to the information requested above in response to this Sources Sought Notice, the Government is seeking responses to the questions below pertaining to the COBRA DANE follow-on O&M contract.

Respondents to the Sources Sought Notice are not required to respond to these questions;

however, the Government values the industry’s insight and any feedback that may be offered in response to these questions. Respondents that do wish to respond to the questions presented below should provide responses IAW with the instructions listed above in paragraph IV. There is no page limitation to responses submitted in response to these questions, however, responses to these questions are considered to be part of the one document, 5 megabytes (MB) limitation as stated in paragraph IV.

V. Questions:

1. After review of the sources sought library data, what additional technical/workload data, if any, is required for you to competitively bid/propose the requirements?

2. What workload estimates are necessary to adequately scope the workload associated with this contract? Are there other data that the Air Force could provide that would be useful in determining the level of service required?

3. Should an existing contract vehicle be used to fulfill the requirements? If so, please identify.

4. How long should the entry and exit transition periods last for these requirements?

5. Please provide recommendations on how the Government could prevent exclusive teaming arrangements from being a barrier to competition.

6. Are there data/software efforts where the Government wouldn’t have at least Government Purpose Rights? If so, how will that affect the program for future development and sustainment?

7. What length of on-site phase-in is necessary to prepare for performance start date?

8. Would you require a site visit in order to respond to a formal Request for Proposal (RFP)?

If so, how far in advance would you need in order to respond to a formal RFP?