FA8650-21-R-4906_CSTARS Cincinnati_Solicitation_16JUNE2021.pdf

COMBINED SOLICITATION/SYNOPSIS

This solicitation/synopsitation is expected to result in the award of a Firm-Fixed Price (FFP) contract for the hotel rooms as described under the requirements section of this solicitation and accompanying requirements attachment. The rate per night will be firm fixed price. The contractor shall only bill for nights C-STARS Cincinnati students occupy rooms. This solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

An award, if any, will be made to the responsible Offeror who submits a proposal that:

1. Conforms to the requirements of the solicitation.

2. That receives a rating of “Acceptable” on the Technical Capability evaluation factor. Technical

Capabilility evaluation will be determined by the Government Requirements listed on the SOW.

3. That submits the proposal with the lowest total evaluated price (TEP), provided that the

TEP is not unbalanced and is fair and reasonable. The TEP will be evaluated at hotel room rate for est. 3,744 nights.

Class Number

Class Start Date

Class End Date

Est.

Number of nights per stay

Est.

Number of students per stay

Total Number of nights per stay

Total Rate per night Total Cost

2021M 12-Jul-21 23-Jul-21 13 x 18 234 2021N 2-Aug-21 13-Aug-21 13 x 18 234 2021O 16-Aug-21 27-Aug-21 13 x 18 234 2021P 13-Sep-21 24-Sep-21 13 x 18 234 2022A 4-Oct-21 15-Oct-21 13 x 18 234 2022B 25-Oct-21 5-Nov-21 13 x 18 234 2022C 8-Nov-21 19-Nov-21 13 x 18 234 2022D 6-Dec-21 17-Dec-21 13 x 18 234 2022E 3-Jan-22 14-Jan-22 13 x 18 234 2022F 17-Jan-22 28-Jan-22 13 x 18 234 2022G 7-Feb-22 18-Feb-22 13 x 18 234 2022H 28-Feb-22 11-Mar-22 13 x 18 234 2022I 14-Mar-22 25-Mar-22 13 x 18 234 2022J 18-Apr-22 29-Apr-22 13 x 18 234 2022K 9-May-22 20-May-22 13 x 18 234 2022L 6-Jun-22 17-Jun-22 13 x 18 234

C-STARS CINCINNATI

Total Number of Nights

TEP

The Government will use the following process to evaluate proposals:

Step 1: Proposals will be ranked by the TEP (lowest to highest)

Step 2: Starting with the lowest priced proposal, the government will evaluate that proposal to determine if it is rated Acceptable.

Step 3: If the lowest priced proposal is rated Acceptable and also conforms to the requirements of the solicitation, award will be made to that offeror. If the lowest priced proposal ranked in Step 1, is not acceptable or does not conform to the solicitation requirements, the Government will evaluate the next lowest price proposal to determined it is rated Acceptable and conforms to the solicitation requirements. If that proposal is rated Acceptable and conforms to the solicitation requirements, award will be made to that offeror.

This process will be followed until a proposal is found to be acceptable and conforms to the solicitation requirements. Once that happens, the government will not evaluate any further proposals. Therefore it is possible the government will not evaluate all proposals submitted for technical acceptability.

Submittal of proposals in response to this solicitation constitutes agreement by the Offeror of all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offertor’s responsibility to be familiar with the applicable clauses and provisions. FAR and DFARS clauses and provisions in full text may be accessed via the Internet at website https://www.acquisition.gov/. The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposals received and the price fair and reasonableness of proposals received.

The solicitation number for this requirement is FA8650-21-R-4906 and is hereby issued as a Request for Proposals (RFP) using FAR 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. This RFP is a small business set-aside.

NAICS Code: 721110- Hotels (except Casino Hotels) and Motels Business Size Standard: $35,000,000

Acceptable means of Submission: All submissions must be submitted electronically to the following email addresses tara.norris@us.af.mil and jessica.briggs@us.af.mil by June 24, 2021 by 10:00 am EST.

Any correspondence sent via e-mail must contain the subject line “FA8650-21-R-4906 CSTARS Cincinnati Hotel Rooms”. The proposal may be sent via multiple emails as long as each email is numbered. Each email should not exceed five (5) megabytes including attachments. E-mails with compressed files will not be accepted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) Fac 2019-01, effective 20 Dec 2018; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20180928, effective 26 Oct 2018; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2018-0525, effective 25 May 2018.

https://www.acquisition.gov/ mailto:tara.norris@us.af.mil mailto:jessica.briggs@us.af.mil

Period of Performance: 12 July 2021 – 17 June 2022

Delivery Destination: TBD Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

Requirement:

The Government, specifically the 711th Human Performance Wing located at Wright-Patterson AFB, OH has the requirement for hotel rooms in Cincinnati, OH. The following is the list of requirements. See Statement of Work (Attachment 1) for full details:

1. Provide hotel rooms in accordance with the requirements in the SOW.

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical Capability and Price will be used to evaluate offers.

The quotations may be in any format but MUST include:

1. Proposing company’s name, address, DUNS number, Cage Code, and TIN

2. Point of contact’s name, phone, and email

3. Quotation number & date

4. Timeframe that the quote is valid

5. Individual item price

6. Total price including shipping (Net 30), No Progress Payments

7. Shipping (FOB Destination)

8. Delivery Schedule

9. Completed copy of the Representation and Certifications (Attachment 2)

If proposing more than one (1) hotel, each hotel shall be submitted in a separate proposal.

Important Notice to Contractors: Quotations MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this solicitation.

Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Widearea Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

https://www.sam.gov/ http://www.wawftraining.com/ http://wawf.eb.mil/

ADDITIONAL INSTRUCTIONS TO OFFERORS

The following paragraphs in the provision at FAR 52.212-1—Instructions to Offerors—Commercial Items are tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard are as specified above

(b) Submission of offers is as prescribed in the text of this synopsitation

(c) Offer Acceptance and Validity Dates: This paragraph of the provision regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days.

(e) Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED

Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal.

Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

Technical Proposal: Describe how the offeror will provide for the hotel rooms described above under “Requirements”.

Price Proposal:

Price List: The offeror shall provide a price list that includes the price of hotel rooms at the estimated amount of 3744 nights. The price list must specify an effective date, which shall be the date that proposals are due and have an expiration date no earlier than one year from the date that proposals are due. Prices should be proposed as F.O.B. destination per the definition in FAR 2.101—Definitions, which can be accessed at acquisition.gov.

Representations and Certifications: Offerors shall submit the following representations and certifications.

FAR 52.212-3—Offeror Representations and Certifications—Commercial Items (April 2016) with its Alternate I (October 2014)

If the offeror has not completed the representations and certifications listed above online in the System for Award Management (http://www.sam.gov), the offeror shall complete these representations and certifications (as prescribed therein) and submit them with the offeror’s price proposal.

http://www.sam.gov/

EVALUATION FACTORS

The Government will use Simplified Acquisition Procedures permitted by FAR 12.6—Streamlined Procedures for Evaluation and Solicitation for Commercial Items to evaluate proposals submitted in response to the solicitation. The factors that shall be used to evaluate proposals are Technical and Price, as expounded below.

FACTOR 1 - Technical: Pursuant to evaluation of all requirements, the Technical factor will receive and overall rating of either “Acceptable,” or “Unacceptable” using the rating and descriptions in the table below:

Rating Description

Acceptable

Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable

Proposal does not clearly meet the minimum requirement of the solicitation.

In determining whether a technical proposal is Acceptable or Unacceptable, the Government will consider the extent to which the technical proposal demonstrates the offeror’s ability to provide the hotel accommodations in accordance with the specifications outlined in the Statement of Work.

FACTOR 2 Price: Price proposals will be evaluated to determine if unit prices are fair and reasonable using the techniques described in FAR 13.106-3(a).

Unless the Government has received a prior written notice that an offeror has withdrawn its proposal, the Government may accept the proposal in whole or in part before the proposal’s expiration date.

Attachments:

1. Statement of Work

2. Offeror Representation and Certification

Please direct all questions to Tara Norris, Tara.Norris@us.af.mil and Jessica Briggs, Jessica.Briggs@us.af.mil.

6/16/2021

X Jessica L Briggs Contracting Officer Signed by: BRIGGS.JESSICA.L.1460572734 mailto:Tara.Norris@us.af.mil mailto:Jessica.Briggs@us.af.mil