FBO_Comment_Matrix_RFP_TDB_POSTED_8_May_19.pdf

Try-Decide-Buy Comment Matrix

FA8606-19-R-0014

Date Submitted

DRAFT Document Referenced / Paragraph

Number Comment Comment/Resolution Date

Resolved

22-Apr-19 Does the Prime contractor need to have ITAR or can a sub-prime have it? Prime must adhere to ITAR compliancy 6-May-19

22-Apr-19

Is the Prime contractor responsible for presenting choices of items per NAICS code for review by contracting; will contracting will make decisions on the items accordingly? Will those items be exclusively Berry Compliant?

Prime can choose any item within the NAICS codes when providing contract documentation (reference

Section M 3.5). Per DFARS 225 we must abide by the Berry Compliant clause 6-May-19

22-Apr-19 What quarterly dollar volume does contracting anticipate? Will be based on upcoming requirements, no estimate available 6-May-19

22-Apr-19 Will progress payments be authorized? No contract financing permitted 6-May-19

24-Apr-19

SOW paragraph 3.2 Section L paragraph 4.2.7.1 Section M paragraph 3.5

If a contractor is considered a small business for only non-core NAICS codes, (i.e. not a small business under any of the core NAICS codes found in SOW paragraph 3.2, but is a small business under non-core codes), but can provide evidence of contract performance for at least one of the core NAICS codes in addition to non-core codes that satisfies the requirements of a responsive proposal outlined in Section L paragraph

4.2.7.1 and meets the measures of merit of Section M paragraph 3.5, can that contractor be eligible for award of the MAC IDIQ? If in this potential scenario the contractor is deemed not eligible for award, what specific Section L & M paragraph(s) of the RFP deem the contractor ineligible for award?

To be eligible for award all documents provided must be for the offeror, the offeror must be a SB under those

NAICS code.

6-May-19

24-Apr-19

If a contractor can demonstrate contract performance pursuant to core NAICS code, but is not considered a small business by NAICS code, can the CLIN that corresponds to that NAICS code be on the IDIQ for said contractor if that are awarded under the MAC IDIQ?

100% SB set-aside all supplies must be provided by a

SB

6-May-19

25-Apr-19

Can you define more specifically what constitutes "documentation of contract performance" as described in Attachment 3 Section M paragraph

3.5 on page 6? For example, is it an award package, award + amendments, final invoice, contract release form, etc.? Or are there other documents that need to be included?

Evidence that offeror has delivered under description outlined in paragraph 3.5

6-May-19

26-Apr-19 Section L, para. 5.1.1 This paragraph requires the offeror to complete "...blocks 17A, 17B, 29 and 30B as the signature and date for blocks 30A and 30C…" Isn't block 29 usually completed by the Government upon contract award?

Yes, Government will complete block 29 on SF 1449 6-May-19

26-Apr-19 Section L, para. 5.3.2

This paragraph asks the offeror to provide contact information and facility codes for the cognizant "Contract Administration Office." We assume that would be the applicable Defense Contract Management Agency (DCMA) office. Is that correct?

Yes, this is correct, offeror must provide their applicable DCMA contact

6-May-19

26-Apr-19 Section L, para. 5.3.2

This paragraph asks the offeror to provide contact information and facility codes for the cognizant "Government Paying Office." Doesn't that information normally come from the Government and not the contractor/offeror? If the offeror is required to provide this information, please direct us to the source for determining the cognizant Government Paying Office.

Offerors are to identify the government paying office (DFAS) that corresponds to their company. If assistance is required contact your local DCMA office.

6-May-19

29-Apr-19 SOW, Section L, Section M

Can the Government please advise on the intended length of award for the MAC IDIQ?

2 year base and 8 one year options, for a total ordering period of 10 years 6-May-19

29-Apr-19 Section L Paragraph 4.2.7

The solicitation refers to "Contract documentation" and "Documentation of contract performance" to provide evidence of contract performance under the NAICS codes founds in paragraph 3.2.

Can the Government please define "Contract documentation" in sufficient detail so that the offerors understand what will be acceptable as evidence to include in submitted proposals?

Evidence that offeror has delivered under description outlined in paragraph 3.5

Contract # for Government contract Invoice or PO if commercial contract

6-May-19

Comment Resolution Matrix

FA8606-19-R-0014

Date Submitted

DRAFT Document Referenced / Paragraph

Number Comment Comment/Resolution Date

Resolved

29-Apr-19 Section L Paragraph 5.3.2

This section is requiring the contractor to provide information regarding "Government Offices".

Can the Government please advise where the offerors are to obtain the information required per this paragraph?

Offerors are to identify the government paying office (DFAS) that corresponds to their company. If assistance required contact your local DCMA office. Please visit DCAA at:

https://www.dcaa.mil/FAOLocations/ConusLocator?title=

U.S.(CONUS)

OR

DCMA at: https://www.dcma.mil 6-May-19

29-Apr-19 Section L Paragraph 3.5

This section states, "The 'original' proposal shall be printed on both sides of the sheet".

1. Can the Government please confirm that double sided printing is a requirement for the hard copy submission of each volume?

2. If double sided printing is a requirement, is it also required for the second hard copy that is to be submitted of each volume?

Yes, all submissions shall be printed double sided

6-May-19

29-Apr-19 Section L Paragraph 2 (e)

This section states, "The offeror shall make a clear statement in the cover letter of their proposal that the proposal is valid for 365 days from the closing date for receipt of proposals." However, a cover letter is not referenced anywhere else in the solicitation documents.

1. Is a cover letter to be submitted in addition to the three volumes?

2. (Or) Should a cover letter be included in one of the three volumes?

3. (Or) Should the offeror include the validity statement as part of the Narrative Summary in Volume I: Executive Summary?

Offerors must include statement of proposal validity somewhere in the proposal. Cover letter may be included but is not required.

6-May-19

29-Apr-19

TDB_Section_M_- _10_Apr / Section 2.1 Gates: 2.1.1 Shipping and Final_TDB_SOW_18_MA

R Section 3.6

In Section 2.1.1 Shipping of M, the Government indicates that it will perform source selection for the Shipping Gate on OCONUS capabilities.

However, in Section 3.6 of the SOW, the Government indicates that "Offeror’s must also be able to ship equipment Continental United States/Outside Continental United States (CONUS/OCONUS)." Would the Government clarify that it is only evaluating bidders' capabilities for shipping only OCONUS, rather than OCONUS and CONUS?

In accordance with section M 2.1, the government is evaluating Offerors ability to ship OCONUS

6-May-19

29-Apr-19

Solicitation Number:

FA8606-19-R-0014,

Attachment 2 Section L:ITO, 1.1 Program Structure and Objectives

Does this solicitation include Flotation Systems and/or Specifically the LPU-10P is part of the initiative? All item specifics will be identified in each delivery order.

The requirements are specified in the SOW, paragraph 3.2

6-May-19

29-Apr-19 Contract, page 73 Are passive RFID tags required for individual clothing and medical items? Specified at the delivery order level. 6-May-19

29-Apr-19 Contract, page 75 Which items require serial numbers and where are the instructions for placement? Specified at the delivery order level. 6-May-19

29-Apr-19 L, page 3, Section 1.1 Has the Government considered getting a waiver to the nonmanufacturer rule? Government is aware of nonmanufacturer waivers 6-May-19

29-Apr-19 L, page 4, Section 2.2 How will the Government establish the competitive range without pricing? See instructions in section L and M 6-May-19

29-Apr-19 L, page 9, Section 3.8 What is the Government's process for executing NDAs to protect proprietary information from evaluating contractor HX5?

Everyone involved in source selection signs an NDA which is an internal government process, offerors may wish to enter into NDAs directly with HX5. 6-May-19

FA8606-19-R-0014

Date Submitted

DRAFT Document Referenced / Paragraph

Number Comment Comment/Resolution Date

Resolved

29-Apr-19 L, page 11, Section 4.2.5.2; M, page 5, Section 2.1.2

The opportunity states it is a “Commercial Item contract vehicle” which leads one to believe the products involved would be Commerce controlled; however, there is a focus on the Contractors being registered with DDTC. That suggests some of the products could be ITAR controlled.

The list of products provided is vague and many items could fall in the range from ITAR controlled to Commerce controlled. Please clarify whether the products on the contract could be ITAR controlled or Commerce controlled.

Orders may be subject to ITAR and or commerce controls depending on the nature of the delivery order.

6-May-19

29-Apr-19 L, page 11, Section 4.2.5.2; M, page 5, Section 2.1.2

There is a reference to “ITAR compliant”. What does that phrase refer to?

Although being registered with DDTC is a step in the right direction towards following the guidelines of the ITAR, merely being registered with DDTC does not mean you are following the guidelines of the ITAR. Does the USG only want a copy of our current registration (they have listed this as a requirement) or do they want additional supporting documentation as to our program to show we are “ITAR compliant”?

Only DDTC registration is required FOR PURPOSES OF PROPOSAL EVALUATION, reference section M 2.1.2.

6-May-19

29-Apr-19 L, page 11, 4.2.7; M, page 6, Section 3.5

How will the Government determine the relevancy of NAICS Code contract performance? Past Performance will not be evaluated at the IDIQ level. 6-May-19

29-Apr-19 L, page 11, 4.2.7; M, page 6, Section 3.5

Will the Government evaluate the the specific scope, dollar value, contract type, volume, number of TOs, etc. for each contract performance reference provided in the NAICS Code Subfactor?

No, government will evaluate contract documentation to ensure it aligns with the NAICS codes specified in SOW paragraph 3.2. The government is not evaluating price under this IDIQ. 6-May-19

29-Apr-19 L, page 11, 4.2.7; M, page 6, Section 3.5

In determining whether a NAICS/Past Performance contract is recent (5 years), is the date of the contract considered the date of award, the date of the last delivery, the date of the last DO/TO, or other?

Contract award date 6-May-19

29-Apr-19 L, page 11, Section

4.2.6.1 Please explain what the Government means by "teaming arrangements".

Offerors that propose will be the prime but must include a list of suppliers which will constitute the teaming arrangement and thereby enable the prime to deliver a majority of the items listed in the SOW 6-May-19

29-Apr-19 L, page 11, Section 4.2.7.1

Can all three references be Government contracts or is only one permitted to be a Government contract?

At least one, but all three are permitted to be a government contract. 6-May-19

29-Apr-19 M, page 3, Section 2.1.1 Please explain what the Government means by "a sound approach to shipping equipment."

Documentation that explains to the government that the offeror is capable of shipping OCONUS 6-May-19

29-Apr-19 M, page 4, Section 2.2

Will the Government award all technically acceptable/compliant and low risk Offers? Or will there be a ranking process to determine the best 10-12 Offers among those considered technically acceptable/compliant and low risk?

The Government will award all technically acceptable proposals with medium to low risk

6-May-19

FA8606-19-R-0014

Date Submitted

DRAFT Document Referenced / Paragraph

Number Comment Comment/Resolution Date

Resolved

29-Apr-19 M, page 4, Section 3

Please clarify why the best value source selection does not include some level of price analysis. We are concerned about the lack of a pricing submission, at a minimum, for a short list of potential items. In our experience, we see the intent of “best value” in competitive negotiated contracting is to select the most advantageous offers by evaluating and comparing technical factors in addition to price. In accordance with FAR Proposal Analysis Techniques, 15.404-1(b), at a minimum, the Contracting Officer shall obtain appropriate data on the prices at which the same or similar items have previously been sold and determine if the data is adequate for evaluating the reasonableness of the price. Including a short list of representative items across some of the NACIS categories (at a minimum the Core NAICS) within the solicitation will provide the Government a better understanding of how an offeror intends to meet delivery, quality, and performance requirements at the offered price and increases the likelihood of selecting quality suppliers. In our opinion, comparing the strengths, weaknesses, risks and price of the offers and deciding which combination, in accordance with the solicitation criteria, represents the best value. It is understood, that once contracts are awarded, price competition will take place at the delivery order level but that does not satisfy the initial need to balance technical capability and pricing for the base contract awards.

Price/cost will be evaluated at delivery order level.

Government is utilizing the authority Congress granted it in section 825 of the National Defense Authorization Act for Fiscal Year 2017. This Act enables the Government to not evaluate price at the IDIQ level.

6-May-19

29-Apr-19 M, page 4, Section 3

We suggest the Government utilize a pricing evaluation list of 25-50 products that have historically been purchased by the Government to be included as an evaluation factor for the base contract. This will ensure Offerors have the ability to procure and provide the types of items the Government intends to purchase on this contract.

Government will award according to Section M

6-May-19

29-Apr-19 M, page 4, Section 3.1 What factors determine the strength of the Offeror's Teaming Approach?

E.g., breadth of relationships, depth of relationships, relationships in each NAICS category?

Teaming approach is a pass/fail and no strengths will be assigned. Government will accept proposals with acceptable technical rating and low to moderate risk. In order for an offeror to provide a compliant proposal offerors shall follow directions in Section L, paragraph

4.2.6.1. 6-May-19

29-Apr-19 M, page 4, Section 3.1 Does the Government require documentation as proof of the Offeror's contractual relationships? And if so, what type? Offeror is self-certifying the teaming arrangement 6-May-19

29-Apr-19 M, page 6, Section 3.5 How is Subfactor 1 Teaming Approach going to be evaluated? Please explain what the government meants by "sound process to establishing supplier teaming arrangements."

In order for an offeror to provide a compliant proposal offerors shall follow directions in Section L, paragraph

4.2.6.1. 6-May-19

29-Apr-19 N/A Per OMB memo M-19-3 issued on March 20,2019 regarding Category Management, will this contract fall into Tier 1, Tier 2 or Tier 3 spending? Government internal process

6-May-19 29-Apr-19 SOW Is there an annual spend estimated for the TDB IDIQ? No 6-May-19

29-Apr-19 SOW What are the ordering periods for the TDB IDIQ? 2 year base and 8 one year options for a total order period of 10 years. 6-May-19

29-Apr-19 SOW Is there an off ramp for poor or no performance? Clause 52.217-05, government has unilateral right to not exercise options 6-May-19

29-Apr-19 SOW Can the Government please provide details on the no bid process? Prime has discretion on whether they bid on a fair opportunity proposal request 6-May-19

29-Apr-19 SOW What percentage of delivery orders is a successful offeror required to bid? No percentage specified 6-May-19 29-Apr-19 SOW What is the required order fill rate? No fill rate specified 6-May-19

29-Apr-19 SOW What is the Government's expectation regarding support services for sustainment on products procured?

Government will take this under advisement at time of need 6-May-19

29-Apr-19 SOW How will the Government determine product pricing fair and reasonable? Price/cost will be evaluated at delivery order level. 6-May-19

29-Apr-19 SOW How will the Government determine services pricing fair and reasonable? Price/cost will be evaluated at delivery order level. 6-May-19

FA8606-19-R-0014

Date Submitted

DRAFT Document Referenced / Paragraph

Number Comment Comment/Resolution Date

Resolved

29-Apr-19 SOW, page 3, Section 1.0 What CDRLs does the Government anticipate? Specified at the delivery order level. 6-May-19

29-Apr-19 SOW, page 3, Section 1.1 What kinds of services might be required? Specified at the delivery order level. 6-May-19

29-Apr-19 SOW, page 5, Section 3.0 Will you provide a sample delivery order? No 6-May-19

29-Apr-19 SOW, page 5, Section 3.0 How will delivery orders be competed and what will the evaluation criteria be?

Will be competed amongst the IDIQ pool and specified at delivery order level. 6-May-19

29-Apr-19 SOW, pages 5-6, Sections 3.1-3.2

Does the Government require that Offerors be able to provide equipment under all of the contract's NAICS codes? No 6-May-19

29-Apr-19 SOW, page 7, Section 3.6 Will the Government please provide a general idea of what delivery requirements will be? Please reference SOW, paragraph 3.0 6-May-19

29-Apr-19 SOW, page 7, Section 3.6 What is the Government's expectation for CONUS delivery? Specified at the delivery order level. 6-May-19

29-Apr-19 SOW, page 7, Section 3.6 What is the Government's expectation for OCONUS delivery? Specified at the delivery order level. 6-May-19

29-Apr-19 SOW, page 8, Section 5.0 How will the Government determine if a Contractor can provide quality materials?

Each delivery order will have its own evaluation criteria and the government will ensure the offerors meet the requirements. 6-May-19

Vendor Comments