Attachment_2-Sole_Source_Justification.pdf

FOR OFFICIAL USE ONLY

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY 18 Jun 2019 Page 1 of 5

Is thisa new or amendedJ&A Document? New Amended ( Prior to Award Only! )

Is thisa BridgeAction as defined in the AFBridge ActionReduction Plan? Yes No

Funding level for thisacquisition: >SATand < $700K > $700Kand < $13.5M

Contracting Activity: AFLCMC/PZIBC

PurchaseRequest / Local ID Number: F4F5AL9186A101

Program / Project (and PE, if applicable): Elan 2000BRadarRepair and Refurbishment

Program Type (PEO or Other Contracting):

Authority: AFFARS5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS5313.501 - 10 U.S.C. 2304a,Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): Justification Type: Class Individual

COORDINATION (AFFARS 5306 .304 (a)) ** The text in thesignature blocks below iseditable, including the title.

** To removea row, click the "X" next to thesignature block. CAUTION: Once removed, it can only be restored by downloading the BLANKFORM again.

APPROVAL (AFFARS 5306.304(a))

NOTE: If aJustification wasapproved for thepreceding acquisition, acopy of theapprovedJustification for thepredecessor action must beincluded in thestaff package for approval of the instant Justification. This applies to Justification staff packages that aresubmitted for review and approval at a level above thecontracting officer. The predecessor Justification will beused asa reference document by theapprovingofficial.

Sign and Save Procedure

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Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

I. Contracting Activity.

Contracting Activity - Air Force Life Cycle Management Center, Installation Contracting Division, Base Support Contracting AFLCMC/PZIBC

Organization Activity - The Air Force Institute of Technology department of Electrical and Computer Engineering (AFIT/

ENG)

II. Nature and/or description of the action being processed.

This action will be awarded as a new firm-fixed-price contract.

III. Description of supplies/services required to meet agency needs.

The Air Force Institute Technology requires repair and refurbishment services for their Elan 2000BRadar system in order to support their radar, antenna, and Radar Cross Section (RCS) measurement courses. The required services will be performed in two phases. The initial repair involves the replacement of damaged computer control equipment, refurbishment of core radar components including the digital chassis and cards, Radar Frequency (RF) converter, Local Oscillator (LO)/Power Supply (PS) testing, and the Solid State Module (SSM). The remaining repair items include replacement of damaged RF head, replacement of the LO/PS, and replacement of the digital controller and associated cards. Specifically the vendor shall be complete the following:

The contractor shall perform the initial repair of the AFITElan 2000B instrumentation radar. The initial repair shall consist of the following specific services.

1) The contractor shall replace all damaged computers with equivalent or better hardware, the latest Windows 10 operating system, and all required software and drivers necessary for radar operation.

2) The contractor shall repair and refurbish the core radar components to include as a minimum the Digital chassis and cards, the RF converter, and the System Status Monitor.

3) The contractor shall test all components for proper operation including the afore mentioned core radar components as well as the Local Oscillator and Power Supply.

Upon completion of the initial repair, the contractor shall deliver and install the repaired radar in the AFITRCS measurement facility in building 168, Area B, Wright-Patterson AFB, OH 45433.

The contractor shall demonstrate the initially repaired radar meets the following specifications after installation in the AFITRCS measurement facility. The contractor shall supply all necessary test equipment to perform the specification measurements.

1) PRF: The contractor shall demonstrate the radar system is capable of operating at > 2 MHz PRF. The Aeroflex internal specification limits of +/-10% shall be used as acceptance criteria, testing in the IF Loop mode.

2) PULSERISE TIME: The contractor shall demonstrate the radar system is capable of generating a pulse width with a < 5 nsec rise time. The pulse shall be measured through a diode detector at the 10% and 90% points on a digital oscilloscope.

3) PULSE FLATNESS: The contractor shall demonstrate the radar system is capable of generating a pulse with flatness between +/- 0.5dB. This shall be measured using the range walk page on the radar control GUI and a 50 nsec wide pulse, testing in the RF Loop mode.

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Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

The contractor shall deliver and install the initially repaired radar to the AFITRCS measurement facility within twelve weeks after receipt of order.

Upon government exercise of the second stage repair option, the contractor shall perform each of the following radar repair replacements individually at the government's discretion. The contractor shall transport the AFITElan 2000B radar from the AFITRCS measurement facility on Wright-Patterson AFB to the contractor's facility for the repairs.

1) The contractor shall replace the original damaged RF head with a new 0.5 - 18GHz, 1Watt RF head. The head shall be dual channel, providing both co-pol and cross-pol RCS measurements with pulse-to-pulse switching capability.

2) The contractor shall replace the original Local Oscillator and Power Supply with the BlueSource and BlueMax components respectively.

3) The contractor shall replace the obsolete and unsupportable digital controller and digital cards as required to upgrade the radar to full functionality.

Upon completion of the selected second stage repairs, the contractor shall install the repaired radar in the AFITRCS measurement facility in building 168, Area B, Wright-Patterson AFB, OH 45433.

The contractor shall demonstrate the second stage repaired radar meets the following specifications if the RF head replacement option is chosen. The contractor shall supply all necessary test equipment to perform the specification measurements.

1) SYSTEM LINEARITY: The contractor shall demonstrate the radar system meets the linearity requirement of +/- 2dB from -10dBsat to -80dBsat. Note that +/-0.5dB represents the desired specification, the additional +/-1.5dB is to compensate for inaccuracies in the step attenuator, proximity to the noise floor and aging components. (The linearity shall be measured at: 0.1GHz, 1GHz, 1.9GHz, 2GHz, 10GHz, 17.9GHz, 18GHz.

Testing shall be performed in the High Power loop mode).

2) SYSTEM DYNAMICRANGE, RECEIVERSENSITIVITY: The contractor shall demonstrate the radar system has an instantaneous dynamic range of > 70dB nominal (The dynamic range shall be measured with 2 integrated pulses {bi-phase} and a video bandwidth of 100 MHz). The contractor shall demonstrate the radar system has a sensitivity of < -85dbm at 100 MHz video bandwidth.

3) ACTIVESTABILITY (SUBTRACTION): The contractor shall demonstrate the radar system meets the stability requirement at 0.1-2GHz by holding > 30dB of subtraction over a 2 hour period. The contractor shall demonstrate the radar system meets the stability requirement at 2-18GHz by holding > 35dB of subtraction over a 2 hour period.

The contractor shall deliver and install the second stage repaired radar to the AFITRCS measurement facility within twelve weeks after receipt of order of the second stage repair options.

IV. Statutory authority permitting other than full and open competition.

AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition procedures (41 U.S.C. 1901)

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Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The radar repair is required to return the radar operation to its original performance requirements. As such, the individual systems contain significant proprietary equipment and software preventing out-sourcing repair to other than the Original Equipment Manufacturer OEM (in this case Star Dynamics). STAR Dynamics stated in an email dated 8 August 2019 that they are the sole owner of all Intellectual Property associated with all Aeroflex élan radar systems, which includes the AFIT élan 2000B. STAR Dynamics is a Veteran Owned Small Business and does not have any 3rd party repair facilities.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The radar system, in which these repair and refurbishment services are required, was acquired by the Air Force in 2007.

The original equipment manufacturer, Star Dynamics, has stated that no other vendors are able to successfully complete the services AFIT requires due to the proprietary nature of this equipment. As such, there is no possibility to solicit to any source other than the original equipment manufacturer, Star Dynamics. This was stated in an email by Star Dynamics received 8 August 2019.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated cost for this acquisition will be fair and reasonable for the Government. The basis of this determination will be determined by price analysis of other than certified cost or pricing data. Specifically, by comparing redacted invoices provided by Star Dynamics to the Independent Government Estimate provided by AFIT.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Please see section VI above.

IX. Any other factssupporting the use of Other Than Full and Open Competition.

AFIT has already invested significant resources into their currently owned radar system. The cost to replace the radar with an equivalent system is estimated to be well over $2-3M.

X. List of any sources that expressed, in writing, an interest in the acquisition.

None.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

AFIT's faculty and technical staff will continue to monitor and conduct market surveys to attempt to identify additional solutions that can meet their requirements in the future before justification for other than full and open competition is requested.

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Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below.