Equipment List.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- VDATS F-35 DDC Device Federal contract opportunity
- Solicitation number
- FA857925Q0005
About this file
This is an Excel equipment list template with detailed instructions and a completed example for a specific procurement. The template provides guidance for documenting contract line items, including Alexsys/PRI numbers, acquisition types, schedules, shipping information, and line item details such as descriptions, manufacturers, part numbers, quantities, and units of measure.
The completed portion shows a supply acquisition (Alexsys #12848) for 10 DDC USB To Serial Adapters (Part #BU67103U200L-JL0) manufactured by Data Device Corporation, to be delivered within 60 days after receipt of order. The equipment is for the VDATS F-35 DDC Device program at Robins AFB, Georgia, and is required for MIL-STD-1553 and ARINC 429 communication requirements in support of F-35 organic depot sustainment activation. The items will be shipped to the 581 SWES/MXDPB unit, with Sam Sheppard listed as the point of contact.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Solicitation - FA857925Q0005.pdf |
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Text version
Instructions Equipment List Instructions
| Alexsys & PRI | Identify the Alexsys # and the PRI # applicable to this purchase |
| Acquisition Type | Identify whether the acquisition is for Service, Supply, New Software Only, Software Renewal Only or a combination of new and renewal of software licenses. If using the combo for software licenses be sure to identify which ones are new and which ones are renewals on separate line items. If an acquisition is a hybrid of service and supply, the acquisition type shall be identifed as the predominant type. |
| Acquisition Schedule | Service - Identify Period of Performance Dates (From/To) |
*If specific dates are unknown, identify the number of months After Receipt Of (ARO) contract award (e.g., 90 days ARO)* Supply - Identify delivery due date New Software - Identify software delivery due date and license coverage period Software License Renewal - Identify software delivery due date and software license coverage period *** All dates shall be from contract award forward. Contracts shall not be backdated due to missed license renewal or to avoid reinstatement fees for gaps in coverage. If license was not renewed prior to expiration renewal/reinstatement fees are mandatory and shall be included as a separate line item when developing CLIN structure***
| Shipping Information | If applicable, insert the physical shipping address or inbox location for deliverables. Include the POC Name and Phone # |
| Line Item Structure | IAW DFARS 204.7103-1; Contract Line Item Numbers (CLINs) are established based on specific characteristics: |
Single Unit Price Separately Identifiable Supplies = Separately identifiable National Stock Numbers (NSNs), Item Description, Manufacturer Part Number Services = Separately identifiable scope of work or description of services Separate Delivery Schedule The line item listed on the equipment list shall correlate to the Purchase Request (PR) CLIN structure
Description Write a description of the supply or service required. If purchasing a supply that includes incidental services (travel, installation, maintenance, or other support separate from the supply unit cost), a separate CLIN is required.
Include license coverage period with the applicable software line item If Options are required for continued services beyond the first year, include a separate line item for every year, to include the services required for those option years.
| Manufacturer | If applicable, identify manufacturer for brand name or equivalent |
| Part Number | Verify part numbers are not End-of-Life (EOL) or obsolete when selecting. |
Utilize market research to identify software versions available on the market that meet the Government's need to avoid rework later in the acquisition process that causes delays.
| Software Renewal Information | When renewing software licenses provide the current/prior software account information from the manufacturer. This helps the manufacturer to identify current license status and reinstatement/renewal fees without delays in the acquisition process. |
| Quantity | Identify quantities needed |
| Unit of Measure | Identify the appropriate Unit of Measure for each line item. Supplies are generally "Each"; Services can be "Months" or "Lots" depending on when payment/invoicing is most appropriate. |
| Additional lines needed on Equipment List | Select the last cell in the bottom right corner of the table and hit Tab. This will drop down a new line. Continue to do this for as many line items as needed |
Equipment List
| Equipment List |
| Acquisition Information |
| Alexsys # and PRI | 12848 (BAF:77489) VDATS F-35 DDC Device |
| Acquisition Type (select from drop down at right) | Supply |
| Acquisition Schedule | 60 Days ARO |
| Shipping Information | DoDAAC: FY2703 Attn: Sam Sheppard 581 SWES/MXDPB 635 Tech Road, Bldg 639 Robins AFB, GA 31098 478-468-1416 Samuel.sheppard@us.af.mil |
| Line Item | Description | Manufacturer | Part Number | Quantity | Unit of Measure |
| 1 | DDC USB To Serial Adapter | Data Device Corporation | BU67103U200L-JL0 | 10 | Each |
File details come from the government source that posted it. Updated .