Attach_1_(PWS)_25_Jun_13.pdf

PERFORMANCE WORK STATEMENT

MAG CNC MAINTENANCE, ENGINEERING

& REPAIR SERVICES

25 JUNE 2013

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide technical expertise and engineering support as required to enable the Government to maintain, repair, and align WR- ALC’s MAG CNC equipment. All associated software maintenance and upgrades shall be accomplished by the contractor. The contractor shall provide support to keep the equipment listed below functioning safely, effectively, and efficiently with the goal being to reduce downtime. The contractor is responsible for providing the technical expertise and engineering support necessary to support of RAFB’s MAG CNC equipment and associated software. This support includes telephone, email and on-site software support, technical assistance, user support, development and integration of additional capabilities and testing of all modifications to these systems. All work, except for Off-Site repairs will be accomplished by the government with the above contractor provided support within Building 140. This contractual requirement includes the following equipment:

RAFB Asset

ID

Asset Description Model Number Serial No.

WR003326 HORIZONTAL

MACHING CENTER

H5 1000XT Magnum ZF00A04050003

WR002573 VERTICAL

MACHINING

CENTER

Lancer 2000 752A00-99-0043

WR002571 VERTICAL

MACHINING

CENTER

Lancer 1500 7058A00-98-0021

WR002574 VERTICAL 5-AXIS

PROFILER

MACHINING

CENTER

30V QB00C01990001

WR002641 CNC LATHE Falcon 400 Lathe 5360-C0101-0035 WR000018 SLANTBED LATHE Cinturn 2220U 53214U20-90-001

WR003291 5-AXIS

MACHINING

CENTER

FTV5-2500 7092-S00-KD0255

WR002739 HIGH SPEED

MACHINING

CENTER

V5-3000 QF00A0100001

WR003290 5-AXIS

MACHINING

CENTER

FTV5-2500 7092-S00-KD0254

WR000055 CNC MACHINING

CENTER

20VC-5A 90-4200565-1

WR002900 VERTICAL FTV-850 2500 7083A00-KE0044

MACHINING

CENTER

WR002572 VERTICAL

MACHINING

CENTER

Lancer 2000 7052A00-99-0048

WR002570 VERTICAL

MACHINING

CENTER

Lancer 1500 7058A00-98-0016

WR002580 CNC 5-AXIS

HORIZONTAL

MACHINING

CENTER

G50-FC 455-0088-99

WR002151 CNC 3-AXIS

MILLING

MACHINE

Wolverine 1970 0581

The required support shall include all Engineering and Technical Expertise Support to enable the Government to perform corrective maintenance type repairs and preventative maintenance to the equipment listed above. The contractor shall have one (1) person on site three (3) days each week to provide the required support services.

Each piece of listed equipment performs milling and metal cutting operations utilizing its hardware under the guidance of software driven controller systems. Each of these machines when operating properly has the capability of producing a variety of aircraft parts in support of flight line production operations within required tolerance ranges up to +/-.0005. This tolerance requirement is documented on the OEM aircraft manufacturer’s drawings and must be met for form, fit, and functional requirements for the aircraft. All of the aircraft parts produced by this equipment directly support flight line operations and ultimately the war fighter.

1.1 Preventative Maintenance. During the initial (basic, 12 month) period of performance the contractor shall develop and review preventative maintenance procedures, to include drafting, editing, integration and revision of procedures for equipment assets currently being supported as listed in paragraph 1.0 above and current maintenance procedures in Appendix A.

Contractor shall review and update as necessary no less than 20 preventative maintenance procedures per quarter. The contractor shall provide copies to the COR and On-Site COR of any and all files that are modified or created in the performance of this contract. The contractor shall provide maintenance support and necessary modifications to CNC software on the equipment listed in Appendix A to ensure successful configuration changes, programming changes, file system maintenance, system backup/restoration, and group/user authority management. (CDRL A001, DI-MISC-80508B Technical Report-Study/Services)

1.2 Upgrades. All upgrades to the CNC equipment shall be coordinated with the technical on-site COR. The contractor shall monitor the CNC condition, and with the user’s input, provide recommendations of potential improvements to the functionality, reliability, or safety of any component of the CNC. No recommended solutions shall be implemented without the prior written approval of the Contracting Officer. The COR/Onsite COR will provide start date for any approved recommendation. These recommendations shall be submitted quarterly to the government Onsite COR in the form of budgetary proposals with estimated times to complete each task. The time estimates for each task should identify any long lead time for material.

After all upgrades, a dry run shall be accomplished of CNC equipment prior to a live operation.

(CDRL A002, DI-ADMN-81401B, Contract Change Proposals (CCP)).

1.3 Corrective Maintenance Repairs (Work Stoppage).

1.3.1 On-Site - Corrective Maintenance Repair is performed outside of a planned schedule.

Repair disrupts operation and is the most urgent of the categories described here. It is typically executed as a result of a breakdown, repair, or other corrective work and often happens during the normal work cycle. Examples observed in the past include encoders being broken or blocked by chips, loose electrical connections that cause controller faults, and physical damage to the spindle/head. If occurrence of work stoppage is outside of contractor’s normally scheduled days on-site and if a solution cannot be provided via e-mail or telephone, the contractor shall respond onsite no later than 7:00 a.m. the next workday after notification from the technical on-site COR.

Contractor shall identify and price any parts both on the list of pre-priced parts and those not on the list within 1 business day of identification. (CDRL A002, DI-ADMN-81401B, Contract Change Proposals (CCP))

1.3.2 Off-Site –

1.3.2.1 After the initial assessment conducted on-site, if an item cannot be repaired on-site, the item in need of repair shall be shipped by the government to the contractor’s evaluation facility.

The contractor shall provide a written repair quote to the technical on-site contracting officer representative (COR) by fax or e-mail no later than two (2) business days upon receipt of equipment to be repaired by the evaluation facility. (CDRL A002, DI-ADMN-81401B, Contract Change Proposals (CCP)) 1.3.2.2The information cited on the quote shall include equipment ID #, date of evaluation, description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair, and a proposed schedule for completion of the repair.

1.3.2.3 Any recommendations cited shall consider priority of the requested service, available source(s) for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors that may be peculiar to the specific repair requirement.

1.3.3.4 Timeline must be agreed upon and adhered to for all repairs. The contractor is responsible to ship repaired items back to Government site.

1.3.3.5 After all repairs are completed, a dry run shall be accomplished of CNC equipment prior to a live operation. The contractor shall provide a maintenance log detailing all tasks completed.

This information shall be submitted via email to technical on-site COR and COR. (CDRL A003, DI-MISC-80508B Technical Report-Study Services – Maintenance Log)

1.4 Engineering Services. The Contractor shall provide all engineering services for software/maintenance/system integration; development/revision of preventive maintenance procedures; Test Plans (TP); and writing reports. This includes all reconfiguring, supporting existing software, designing new applications, and modifying existing CNC machines to maintain functionality; develop and modify test plans/applications; as well as provide general engineering services related to testing and CNC machine operations as requested by the technical on-site COR. Engineering services to be performed shall be approved by the on-site COR prior to start of the performance. Government engineering and maintenance personnel will be present during all tasks performed by the contractor.

1.5 Reports. The contractor shall submit a detailed monthly report of progress indicating routine maintenance and repairs completed and in progress within the current reporting period. Reports shall be due 2 working days following the end of each month by electronic submission to the COR and On-Site COR. (CDRL A004, DI-MGMT-80368/T, Status Report)

2.0 SERVICES SUMMARY.

Performance Objective PWS Ref. Performance Threshold

Review/update preventative maintenance procedures

1.1 Shall review/update no less than 20 procedures

per quarter

Contractor shall identify and price any parts

1.3.1 Identify and price required parts both on list of

pre-priced parts and those not on the list within 1 business day of identification.

Respond to service calls onsite for required assistance.

1.3.1 Must respond onsite no later than 7:00 a.m. the

next workday after notification.

Provide a written repair quote to the technical on-site contracting officer representative (COR).

1.3.2.1 Repair quote is to be provided to the technical

on-site contracting officer representative (COR) by fax or e-mail no later than two business days after receipt of reparable equipment/parts by evaluation facility.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None provided.

4.0 GENERAL INFORMATION

4.1 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.1.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.1.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.1.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National

Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 402 CMXG Security Office for processing.

4.1.4 Security Incidents and Violations: The contractor shall immediately notify the 402 CMXG Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.1.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base, will comply with the 402 CMXG Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.2 Safety Requirements.

4.2.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.2.2 Mishap Notification: The contractor shall telephonically notify the WR-ALC Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable.

Follow all other reporting requirements as identified on the DD1423. (CDRL A005, DI-SAFT- 81563, Accident/Incident Report)

4.2.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.2.4 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the prescribed

DD 1423. (CDRL A006, DI-ENVR-81375 Contractor’s Standard Operating Procedures

(SOP))

4.2.5 Total Case Injury Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) Rates. The contractor shall provide to the government, on an annual basis, TCIR/DART rates or injury and illness rates for the Standard Industrial Classification (SIC) code or the North American Industrial Classification Systems (NAICS) code for the applicable industry. These rates shall be provided to the addressee(s) listed in block 14.a. of the associated DD1423. (CDRL A007, DI-SAFT-81563/T, Contractor’s Progress, Status and Management Report)

4.2.6 Contract Safety Manager. As part of the Contractor Safety Program, the contractor shall assign in their plan, by name and phone number, a person who shall be the primary point of contact for safety and health issues for the on-site operation. The contractor shall keep the contract safety manager information current by notifying the contracting officer of any change in personnel or contact information.

4.2.7 Quality Control Plan (QCP). The contractor’s QCP is the foundation upon which quality work is based. The QCP is submitted after award in accordance with DD1423 and is approved by the Multi-Functional Team (MFT) before any work begins. The plan shall be comprehensive, detailed, and logical if the contractor’s quality control program is to be effective and shall include a site safety checklist when applicable. The plan shall demonstrate that the contractor has fully considered the specific contract requirements and special factors peculiar to the project.

The Government reserves the right to require necessary changes in the plan and in contractor operations to obtain the specified level of quality. If changes to the plan are necessary, the changes must be made and accepted by the MFT, prior to their implementation. (CDRL A008, DI-QCIC-81722, Contractor’s Progress Status & Management Report)

4.3 FOD Requirements. Contractor shall adhere to AFI 21-101(paragraph 14.19), Foreign Object Damage (FOD) Prevention Program. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft. FOD can be caused by not accounting for hardware, safety wire, tools, supplies, etc, during operations and maintenance. Any or all - loose objects, regardless of their origin, can cause catastrophic and costly damage to an aircraft or major end item. These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight lines, runways, taxiways, ramps, and in aircraft hangars or maintenance areas. Prevention of FOD is a critical item, which must be accomplished by the contractor during the on-site portion of this task. This may apply to other Government Installations as directed by the TPC.

4.4 Environmental Management System (EMS). All contractors who physically perform work on Robins AFB must receive and document Environmental Management System (EMS) awareness training. All prime contractors must complete the training prior to beginning work on Robins AFB and must ensure that all subcontractors comply with this requirement. There are two avenues for contractors to complete EMS training:

(1) With CAC go to 78 CEG/CEV website and click on EMS Awareness Training, choose Option One (https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx).

(2) Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow Mailbox.

If a company is ISO 14000 certified, the contractor does not have to complete Robins AFB EMS Awareness Training; however, the contractor must submit documentation to the contracting Officer's Representative (COR) stating ISO 14000 Certification.

4.6 Hours. The contractor shall have one (1) person on site three (3) days a week to provide Technical Expertise Support Services. The contractor personnel are expected to perform their 3 business days of work within WR-ALC Maintenance core operating hours of 6:00 a.m. to 2:45 p.m., Monday through Friday, excluding government observed holidays. The contractor shall notify Government COR and On-Site COR in writing of vacation of their employees.

4.7 Green Procurement Program (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.8 Performance of Service During Crisis. This task is not considered mission essential.

4.9 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Engineering Data Support Services in a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil

4.9.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.9.2 Reporting Period: Contractors are required to input data by 31 October of each year.

4.9.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.9.4 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.10 CDRLS

Paragraph Description CDRL Due Date

1.1 Operating Procedures Manual

DI-MISC-81418

A001 No less than 20 preventative maintenance procedures per quarter for a cumulative total of 80 complete per 12 months.

1.2 and

1.3.1 and 1.3.2.1

Contract Change Proposals (CCP)

DI-ADMN-81401B

A002 1.2 - Shall be submitted quarterly.

1.3.1 - No later than four (4) work hours after completion of the inspection of equipment requiring repair.

1.3.2.1 – No later than two (2) business days upon receipt of equipment to be repaired by the evaluation facility.

1.3.3.5 Technical Report-Study Services –

Maintenance Log

DI-MISC-80508B

A003 Shall be submitted via email to technical on-site COR and COR upon completion of repair/testing.

1.5 Status Report

DI-MGMT-80368/T

A004 Shall be due 2 working days following the end of each month.

4.2.2 Accident Incident Report

DI-SAFT-81563

A005 Shall be provided within 3 calendar days after the mishap.

4.2.4 Contractor’s Standard Operating

Procedures (SOP) DI-ENVR-81375

A006 Final copies are due 10 calendar days after Government acceptance of draft.

4.2.5 Contractor’s Progress, Status and

Management Rprt DI-SAFT-81563/T

A007 Annually within 10 days of completion of each 12 months.

4.2.7 Contractor’s Progress Status &

Management Report

DI-QCIC-81722

A008 Initial Control Plan is due NLT 10 days after contract award.

5.0 APPENDICES: DIRECTIVES, PUBLICATIONS AND REFERENCES:

Name of Publication Sections that Apply

Date of Publication

Title of Publication

AFI 21-101

Paragraph

14.19 16 Aug 10 Aircraft and Equipment Maintenance Management

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce

Mix.

FAR 23.404 Paragraph “b”

1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

RAFBI 21-127 Part 7 & 11 1 Dec 06 Depot Maintenance Plant Management

SAF Policy Letter (For contractors working on RAFB)

Entire 11 Dec 06 Conformance with AF Environmental Management System (EMS) Requirements for Contract Performed on AF Installations.