PWS 09-05-2023.pdf

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Performance Work Statement for the

F-15 Very High-Speed Integrated Circuit Central Computers

Purchase Request: FD2060-23-00077

05 September 2023

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required for the depot-level maintenance and condemnation of the following F-15 Very High-Speed Integrated Circuit Central Computers (VHSIC CC, VCC+, or VCC):

VVC+, NSN: 1270-01-514-4336FX (PN 134A600-101)

VVC+, NSN: 1270-01-422-5778FX (PN: 134A600-75)

VCC, NSN: 1270-01-381-9494FX (PN: 134A600-70)

VCC, NSN: 1270-01-364-1245FX (PN: 134A600-60)

These services include accurate repair according to the established quality measures to ensure that each end item is in serviceable condition prior to return to Government supply and that the end item efficiently serves its intended purpose. The Contractor shall deliver repaired assets on time, activate/execute a shortened delivery schedule to provide timely response to MICAP and Surge requirements, and meet the delivery schedule established for these types of requirements.

The objective to be met by coverage obtained with this contract is to have serviceable assets available for the Warfighter when requested and to properly condemn and demil assets deemed as excess by the government. Additionally, in the event of any Mishap, the reporting for the incident shall not be late. Original design of the end items and parts thereof or the design functional capabilities of the end items shall not be changed, modified, or altered unless such changes are authorized in writing by the PCO or specified by publication or directive listed. A list of the items is identified in Appendix A, National Stock Number (NSN) List of this PWS.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by ensuring that the systems included in this effort maintain a mission capable status allowing for increased availability and flexibility. Ultimately, this effort is to provide a continued flow of serviceable assets to the Warfighter and proper condemnation and demilitarization of excess material.

1.3 Background: All VCCs and VCC+s are high-speed, stored program, general-purpose digital computer processors. They are designed to perform mission-oriented computations with data received from control panels and subsystems. The VCCs and VCC+s have 1.5M words of bulk memory along with batteries for data retention. The VCCs and VCC+s have a back-up system capability which is controlled by the Operation Flight Program (OFP). All VCCs and VCC+S are classified avionic systems.

The VCC+s have the same functions as the VCCs, but the VCC+s have additional memory and more processing power. The VCC+ system NSN: 1270-01-514-4336FX is currently being repaired via contract at Lockheed Martin; both Line Replaceable Unit (LRU) and Shop Replaceable Unit (SRU) repairs are accomplished under the current repair contract. Lockheed Martin is the Original Equipment Manufacturer (OEM) and owns the support equipment used to accomplish repairs for the F-15 VCC+ NSN: 1270-01-514-4336FX. This support equipment is also used by the OEM to support customers other than F-15C/D and the U.S. Government. Due to current parts obsolescence, this equipment cannot be re-procured in the current design.

Lockheed Martin is the sole source for the manufacture, maintenance, repair, condemnation, demilitarization, and resolution of component obsolescence issues for all VHSIC CCs.

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair 4.4.3, 4.4.3.1, 4.4.3.2, 4.4.3.3, 4.4.3.4

There shall be no more than one PQDR and/or QDRs per contract year.

Delivery of repair 4.3.8, 4.3.8.1

Repaired assets shall be delivered in accordance with the schedule defined by the contract/order.

There shall be no more than two late delivery(ies) per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.10, 4.3.8, 4.13

The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than three total rejection(s) of deliverables per contract year.

Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than two late submission(s)

of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for assistance 4.2.3 The Contractor shall initially respond to a request for assistance within 48 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Mishap Notification and Reporting

5.5.3 No more than one instance of late mishap

notification per calendar year. Late mishap is defined as any submission of a mishap after the required 5 working days.

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Adherence to Contractor Quality Management System (QMS)

5.9 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes the following VHSIC CCs and Lay-In Material:

VVC+, NSN: 1270-01-514-4336FX (PN 134A600-101)

VVC+, NSN: 1270-01-422-5778FX (PN: 134A600-75)

VCC, NSN: 1270-01-381-9494FX (PN: 134A600-70)

VCC, NSN: 1270-01-364-1245FX (PN: 134A600-60)

Lay-In Material, Battery, (PN: 34A600-101)

These items will remain the property of the US Government at the end of the contract and will follow disposition instructions by the PCO. Government property to be provided in accordance with contract attachment.

3.3 Base Support: Government base support will not be required for this effort. The Government will not furnish property incidental to the place of performance.

3.4 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.5 Loss of Government Property

3.5.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses https://piee.eb.mil/ https://dodprocurementtoolbox.com/

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of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.5.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.6 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend for five (5) years from the effective date of contract and consist of a basic year and four (4) one-year ordering periods.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility or Subcontractor facility determined by the Contractor.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Ordering Period

Ordering Period

Ordering Period

Ordering Period

DID Title PWS

Reference(s)

A001 B001 C001 D001 E001 DI-MGMT-81838

Commercial Asset Visibility Air Force

(CAV-AF) /

Government Furnished

Material Report)

4.10

A002 B002 C002 D002 E002 DI-MGMT-81803A IUID Marking Plan 4.3.10.1.1

A003 B003 C003 D003 E003 DI-MGMT-81804A IUID Marking Activity and Verification Report 4.3.10.1.2.3

A004 B004 C004 D004 E004 DI-MISC-81832 Counterfeit Prevention Plan 4.11.1

A005 B005 C005 D005 E005 DI-MGMT-80441D

Government Property

Inventory Report (Annual)

4.12

A006 B006 C006 D006 E006 DI-PSSS-81995A

Contract Depot

Maintenance Production Report

4.3.6.1, 4.13

A007 B007 C007 D007 E007 DI-QCIC-81794 Quality Assurance 5.9 https://piee.eb.mil/piee-landing/

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Program Plan

A008 B008 C008 D008 E008 DI-QCIC-

80553A/T Qualification Plan 4.3.22

A009 B009 C009 D009 E009 DI-NDTI-80603A Acceptance Test Procedure 4.3.22

A010 B010 C010 D010 E010 DI-NDTI-

80809B/T

Qualification Test/Inspection Report 4.3.24

A011 B011 C011 D011 E011 DI-ADMN-81941 Obsolescence Alert Notice 4.8.2

A012 B012 C012 D012 E012 DI-SESS-80639D Engineering Change Proposal

4.5.2, 4.5.2.3

A013 B013 C013 D013 E013 DI-SESS-80642D Notice of Revision 4.5.2.3

A014 B014 C014 D014 E014 DI-MGMT-82256 SCRM Plan 4.16, 4.17, 4.18

A015 B015 C015 D015 E015 DI-MISC-80508B Demilitarization Report 4.3.7.2

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than three total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS, or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Request for Assistance: The Contractor shall initially respond to a request for assistance within 48 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government. All official requests for assistance will be submitted by the PCO in email to the contractor.

4.3 Repair and Condemnation Services

4.3.1 Repair: Repairs performed under this work specification include all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification, interface control document, and technical data package as tested through

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an acceptance test procedure. All repairs and procedures shall be complete before returning the item to the Government.

4.3.1.1 Repairs include declassification and test, teardown, and evaluation.

4.3.2 Declassification: If field sites cannot declassify the VHSIC CCs, declassification of assets are required at Lockheed Martin’s DoDAAC EZ7990 prior to condemnation, repair, and TT&E based on the fact that the F-15 is a SAP platform requiring additional security processes/measures.

The mail drop for EZ7990 is:

Mail Drop 232 POC: name and contact number to be identified in Post Award Conference

1801 STATE ROUTE 17C

OWEGO NY 13827-3998

4.3.2.1 Declassification will be attempted prior to induction into the condemnation, TT&E, and repair cycles. Any units that are received by the Contractor and fail to complete declassification will undergo removal and destruction of specific internal memory classified hardware IAW procedures outlined in the “Multi-user Computer (declass tester) Concept of Operations (CONOPS) Rev -1.0” dated 7 July 2016. Based on the fact that the F-15 is a SAP platform requiring additional security processes/measures, Lockheed Martin shall declassify assets IAW procedures outlined in the “Multi-user Computer (declass tester) Concept of Operations (CONOPS) Rev -1.0” dated 7 July 2016. For more infromation and access to this documentation concerning declassification, please contact the following:

638 SCMC/OMO Security

AFLCMC/WAQ

F-15 Security Lead Email: AFLCMC.WWQ.RobinsF15Sec@us.af.mil

4.3.3 Test, Teardown, and Evaluation (TT&E): TT&E is performed by the Contractor to determine the serviceability or cause of failure of an asset. TT&E shall be performed as a standalone process to check serviceability of an asset or prior to conducting actual repair of an item to determine the cause of failure. When situations occur where an asset is provided to the contractor for repair and the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the PCO.

4.3.4 Items Beyond Economical Repair (BER): Items received by the Contractor for repair that are deemed to be BER due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the DCMA ACO with a copy to the AFSC/PZABB PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation

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request. The contractor shall notify the PCO and the appropriate system’s PM (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. Government program offices may determine to have condemned inventory be kept at the Contractor's facility at the discretion of the Contractor.

BER scenarios considered but not limited to are:

4.3.4.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.3.4.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.3.4.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.3.4.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.3.5 Over and Above: Over and above work as defined by this PWS requires prior approval by the PCO. Examples of efforts billed as Over and Above may include but not be limited to:

System Analysis Failure Analysis Vanishing Vendor Problems Improved Item Replacement Program (IIRP) R & M Improvements Data Evaluation Analysis Parts Obsolescence Non-routine maintenance or redesign of Special Test Equipment (STE) Repair capability qualification Line Replaceable Units (LRUs) which do not include a full complement of Shop

Replaceable Units (SRUs) Units that are not in a proper configuration Units that are returned due to operation outside designed limits, mishandling, and misuse or battle damage.

4.3.5.1 Timeliness of Over and Above Proposals: Proposals for Over and Above actions shall be submitted to the Government by the due date negotiated for each request for proposal.

4.3.6 Condemnations: Condemnations performed under this work specification include all actions necessary to properly dispose of the VHSIC CCs. A condemnation is considered successful when an asset completes declassification, demilitarization, and destruction to the level of scrap.

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4.3.6.1 Once destroyed to the level of scrap, the VHSIC CC unit is considered condemned and may be disposed of by the contractor. All declassification, demilitarization, and destruction procedures shall be complete before disposal due to the classification of the VHSIC CCs.

The contractor shall report all condemnation actions in the monthly Contract Depot Maintenance Production Report. [CDRL Reference in paragraph 4.2, DI-PSSS-81995A, Contract Depot Maintenance Production Report]

4.3.7 Demilitarization: The contractor shall provide all services required to complete demilitarization of the VHSIC CCs IAW the following:

Defense Demilitarization Manual, DoD 4160.21 Multi-user Computer (declass tester) Concept of Operations (CONOPS) Rev -1.0, dated 7

July 2016 Lockheed Martin Corporation, Owego, NY Classified Media Desturction Plan, dated 19

Febuary 2019.

For more infromation and access to documentation concerning demilitarization, please contact the following:

638 SCMC/OMO Security

AFLCMC/WAQ

F-15 Security Lead Email: AFLCMC.WWQ.RobinsF15Sec@us.af.mil

4.3.7.1 Remaining parts existing after demilitarization may be retained by the Contractor for use in repair of other VHSIC CC units with prior PCO approval. Once all reusable parts are approved and removed, the contractor shall ensure the remaining VHSIC CC hardware is destroyed to the level of scrap.

4.3.7.2 When demilitarization of an asset is accomplished, the Contractor shall report this action in a Demilitarization Report. The Demilitarization Report shall include: NSN, serial number, date of declassification, date of demilitarization, and name and signature of accomplishing POC. Please contact the following for a copy of the template Demilitarization Report:

638 SCMC/OMO Security

AFLCMC/WAQ

F-15 Security Lead Email: AFLCMC.WWQ.RobinsF15Sec@us.af.mil

[CDRL Reference in paragraph 4.2, DI-MISC-80508B, Demilitarization Report]

4.3.8 Turnaround Time (TAT): TAT is defined as the number of calendar days an asset is receipted in CAV-AF under a funded delivery order, until the asset is accepted by DCMA at the contractor’s facility. The contractor shall be relieved of the TAT requirements if there is non-availability of long-lead parts or if there is a delay caused by the government. There shall be no more than two late delivery per contract year. Assets shall be receipted in CAV-AF no more than 24 hours after received and inducted no more than 5 days after receipt in CAV-AF. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled

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delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government. The following TATs apply:

a. TT&E (only): 10 calendar days after receipt of asset.

b. Repairs (includes declassification and TT&E):

a. MICAP requirement is 7 calendar days after contractor notification.

b. SURGE requirement is 10 calendar days after contractor notification.

c. Routine requirement is 30 calendar days after receipt of asset if not being used for a

SURGE or MICAP requirement.

c. Condemnation (includes declassification, demilitization, and destruction): 30 calendar days after receipt of asset.

4.3.8.1 Workload Priority and Turn Around Time (TAT) Relief: The Government may direct the contractor to deviate from this order on a case-by-case basis. The contractor shall be relieved of the TAT requirements only after Government review and approval of delivery schedule extension request, if one of the following conditions occur:

a. Non-availability of long-lead parts

b. A delay caused by the Government

c. A delay caused by moving an asset from one line item to another

4.3.9 Lay-In Material: The Government will make a purchase, as needed, for lay-in parts for the VCC+ to facilitate repairs on a yearly basis. The contractor shall then be responsible for formally requesting the Government to provide additional funding, as needed, for replenishing any lay-in material identified in order to perform LRU repairs for the lifetime of the contract. Formal requests for additional lay-in material funding can be sent to the COR or PCO via email. All lay-in material will reside at the contractor’s facility and be used to facilitate the VHSIC CC repairs.

4.3.10 Item Unique Identification

4.3.10.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.10.1.1 IUID Marking Plan: The Contractor's IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the system specific engineer prior to implementation. This applies only to items that are not already properly marked. [CDRL Reference in paragraph 4.2, DI-MGMT-81803A, Item Unique Identification (IUID) Marking Plan]

4.3.10.1.2 Reporting in IUID Registry

4.3.10.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

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4.3.10.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.10.1.2.3 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item's Data Matrix Symbol Quality. [CDRL Reference in paragraph 4.2, DI-MGMT-81804A, Item Unique Identification (IUID) Marking Activity and Verification Report]

4.3.11 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing and disassembly as necessary.

4.3.12 Calibration: Calibration standards for test equipment used in the repair test/sell-off phase shall be in accordance with ANSI/NCSL 7540.3-2006, Calibration Systems.

4.3.13 Material Quality: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by system pertinent Engineering office.

4.3.14 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of other assets submitted for repair under this contract. However, the contractor shall provide repair of all submitted assets to a serviceable condition, unless the asset is deemed “not repairable or condemned” by the Government. The Government will not authorize exchange of parts as a reason for condemnation. Cannibalization of the VCC+s NSN 1270-01-422-5778FX still on hand at the Contractor facility are authorized for use in the repair of other VHSIC CCs assets.

4.3.15 Corrosion Inspection: During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component, disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials in accordance with best industry practice.

4.3.16 Inspection of Repairs: All repaired end items shall be final inspected by the contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for Certified Quality Auditing (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report submitted in WAWF. Upon completion of

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all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.3.17 Material Review Board (MRB) Authority: MRB authorization is granted to the Contractor as long as a qualified Government employee is included on the MRB. MRB authorizations will enable the Contractor to process non-conforming hardware in accordance with defined, documented site processes. A copy of the MRB Process (QWI 13-1-5, Rev H, dated 24 October 2014) is attached to this contract, Section J.

4.3.18 Production Problems: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the Contractor shall report them to the ACO, PCO, and Government’s PM. The PCO will coordinate with system pertinent Engineering office for resolution.

4.3.19 Specialized Test Equipment (STE) Maintenance. The Contractor shall maintain STE to effectively facilitate repair and testing of assets.

4.3.20 Repair Capability Qualification. The Contractor may be required to qualify as a repair source for any NSN meeting one or more of the conditions outlined below. Qualification efforts, if required, will be funded using the Over and Above CLIN. The Government will consult with the Contractor to determine whether qualification is necessary; however, final determination will be made by the Government.

4.3.21 Situations that may Require Repair Source Qualification:

No repair assets delivered within the past five years from date of contract/delivery order award

Repair capability has transitioned to a new facility/CAGE code since the most recent repairs were performed

Repair capability has transitioned to a new organization within the same facility/CAGE code (i.e. a change in core personnel) since the most recent repairs were performed

Major changes in process flow, procedures, or other elements of the repair process since the most recent repairs were performed

4.3.22 Qualification Requirements. The Contractor shall perform the following for each NSN identified to qualify/requalify for repair:

Submit a test and repair plan [CDRL Reference in paragraph 4.2, DI-QCIC- 80553A/T, Qualification Plan]

Submit an Acceptance Test Procedure [CDRL Reference in paragraph 4.2, DI-NDTI- 80603A, Acceptance Test Procedure]

Identify key suppliers and verify continued availability of critical components Confirm availability of required test equipment, facilities, and key personnel

4.3.23 Site Visit: Support a site visit by Government personnel, at the Government’s discretion, for the following purposes:

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Inspect repair facilities, equipment, and process documentation Witness a successful end-to-end test of an A-Condition unit Witness test equipment rejection of a faulty unit (fault insertion, TT&E validation), fault correction, and subsequent successful end-to-end test

4.3.24 Qualification Acceptance Criteria. The Contractor shall submit a Qualification Test Report. The report shall contain the results of all qualification testing performed per the approved Acceptance Test Plan and Acceptance Test Procedure. Any defects in workmanship or performance identified during Government evaluation shall be corrected within 10 working days.

Costs associated with retest (TDY, ATP resubmittal, or Qualification Test Report resubmittal) shall be borne by the Contractor. [CDRL Reference in paragraph 4.2, DI-NDTI-80809B/T, Qualification Test/Inspection Report]

4.4 Quality:

4.4.1 Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved ATP or the Government approved test specification.

4.4.2 Corrective Action for Defects Reported: When requested, the Contractor shall assist the cognizant contract administering organization in evaluating exhibits to determine the root cause for deficiencies reported from field and depot organizations. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the Contractor’s quality procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e., retest OK (RTOK), the Contractor shall annotate this and return it to the Government. If corrective action is required, it extends to the performance of all Subcontractors and shall be responsive to data and product forwarded from users.

4.4.3 Product Quality Deficiency Reports (PQDRs)

4.4.3.1 General Requirements: The Contractor’s inspection system shall include the complete processing Material Deficiency Reports (MDRs) and Quality Deficiency Reports (QDRs) including evaluation of PQDR contract repair exhibits at no additional cost to the Government

4.4.3.2 PQDR Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected.

In the event that the Government determines the issuance of a PQDR is required, the following steps will be followed:

The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: NSN, contractor part number, serial number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

DCMA will notify the appropriate Contractor quality representative of the pending PQDR and provide all information received.

The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

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The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

DCMA will submit the final report to the appropriate Government organization.

The Contractor shall return the asset to the Government in the condition received unless the Contractor is determined at fault for the deficiency. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

4.4.3.3 The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS).

4.4.3.4 Maximum PQDRs acceptable: No more than one PQDR per quarter. Fault shall be determined via the PQDR investigation by DCMA and appropriate engineering entities.

4.5 Configuration Management: The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. Neither design nor functional capabilities will be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted and approved. Changes to the configuration shall be made only when approved by the Government.

4.5.1 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item or any updates to associated documents prior to obtaining approval from the system pertinent Engineering office with concurrence from the PCO. Any changes made without written approval from WRALC and the PCO shall require removal at Contractor’s expense.

4.5.2 Engineering Change Proposal: The Contractor will have configuration management responsibility while the USAF retains sole Operational, Safety, Suitability and Effectiveness (OSS&E) responsibility. The Contractor shall perform, with Government concurrence, Minor/Class II changes. The Contractor shall, with Government concurrence, propose Major/ Class I changes. Contractor shall submit required Engineering Change Proposals. When development of a formal ECP is recommended by the Contractor, the Contractor shall submit the ECP to the OPCO/Program Office for review. Upon submission, the OPCO shall inform the appropriate Government entity of any change notice, engineering change notice, design change notice, engineering order, or specification change that would affect the configuration of an item.

ECPs submitted shall be technically accurate, complete, clearly written, and shall systematically account for the proposed configuration changes. The ECP shall contain a technical solution write-up, program plan, and detailed pricing. It shall be in sufficient detail to provide information needed for proper evaluation and determination of requirements for actual modification. Modifications or configuration changes to items may require Repair Capability Qualification testing as described in this PWS. Repair Capability Qualification testing will be directed by respective program engineering and funded by the Over and Above CLIN. [CDRL Reference in paragraph 4.2, DI-SESS-80639D, Engineering Change Proposal]

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4.5.2.1 Class I Engineering Changes: Class I Engineering Changes are major changes that impact Form, Fit, Function, or Interface of an item. Class I change implementation is beyond the scope of this contract and will be executed using the Over and Above CLIN.

4.5.2.2 Class II Engineering Changes: Class II Engineering Changes are those changes not deemed to be Class I. Class II implementation is considered to be within the scope of this contract. In the event of a required Class II change, the Contractor shall submit the Engineering Change to DCMA for Government review. Class II changes shall require Government concurrence with class designation only.

4.5.2.3 Documentation: In the event of a Class I engineering change, the Contractor shall submit a Notice of Revision [CDRL Reference in paragraph 4.2, DI-SESS-80642D, Notice of Revision] and the final ECP [CDRL Reference in paragraph 4.2, DI-SESS-80639C, Engineering Change Proposal].

4.6 Program Management: The Contractor shall establish a management system and organization for supporting this program. The Contractor shall designate a program manager who shall direct all Contractor efforts of this program and who shall be the single authoritative point of contact for all program matters. The Contractor shall notify the PCO when this individual is to be replaced for any reason.

4.7 Transportation

4.7.1 Fast Transportation: The contractor shall provide written notice of inability to meet maximum turnaround time for non-Surge/MICAP repairs at least 15 days prior to the suspense date by providing a detailed explanation for the delay, the latest estimated completion date, and a plan for repair completion. Should the contractor find carcasses with a long lead time for material procurement required for the repair, the contractor is to contact the PCO for disposition or direction. Declassified assets shall be shipped to WR-ALC DoDAAC SV3119. For shipping instructions, contact the PCO for via e-mail.

4.7.2 Notification of Shipment of Items: All shipments shall be promptly reported to the 409th SCMS program manager and supply planner via email. This notification shall be in contractor format and include the part number, NSN, serial number, requisition number, date of shipment, and shipment tracking number. The format will be the same for all requisitions.

4.7.2.1 Shipping Instructions: Shipping will only be authorized to declassified assets to Robins AFB DoDAAC: SV3119. If units are unable to be declassified, disposition instructions will be obtained from the F-15 Security Office. Please contact the following:

638 SCMC/OMO Security

AFLCMC/WAQ

F-15 Security Lead Email: AFLCMC.WWQ.RobinsF15Sec@us.af.mil

4.7.3 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall

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be handled and stored in such a manner as to prevent damage and theft. The contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with NSN, part number, and serial number. The DD Form 250, Material Inspection and Receiving Report shall include NSN, part number, and serial number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.8 Obsolete Parts and Diminishing Manufacturing Sources and Material Shortages

4.8.1 The Contractor is responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. The Contractor shall develop a plan for managing the loss, or impending loss, of manufacturers or suppliers of components, assemblies, or materials used in the system that prevents impact to contract performance. Changes considered necessary by the Contractor to ensure the continued manufacture and/or repair of the end item shall be made in accordance with the configuration management and ECN requirements of this PWS. In the event a DMS or obsolescence issue arises after the last ordering period expires, the affected repair item will be terminated.

4.8.2 Notification Requirements: When the Contractor identifies an impending component obsolescence issue or receives an unanticipated DMS discontinuance notice from a supplier the Contractor shall notify the respective Program Manager and fulfillment of orders will continue until the Contractor’s stock of the obsolete component is exhausted. [CDRL Reference in paragraph 4.2, DI-MGMT-81941, Obsolescence Alert Notice]

4.9 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked, and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and proper storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.9.1 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.10 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAV-AF requirements identified in the CDRLs and attachments to the contract and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is

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required to print the DD1348-1 (in triplicate) from CAV-AF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL Reference in paragraph 4.2, DI-MGMT-81838C, Commercial Asset Visibility Air Force (CAV-AF) / Government Furnished Material Report]

4.11 Counterfeit Prevention

4.11.1 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL Reference in paragraph 4.2, DI-MISC-81832, Counterfeit Prevention Plan]

4.11.2. At a minimum, the CPP shall address:

4.11.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.11.2.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.11.2.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.11.2.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

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4.11.2.4.1. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.11.2.5. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of the Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.11.2.6. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.11.2.7. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the

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contractor has established a counterfeit avoidance/detection system…