FA853823R0010_Attachments.pdf

GFP Attachment Status: Initiated via Web

GFP Attachment Information:

Pre-stage Identifier: 1007670

Serialized Item(s):

Non-Serially Managed Item(s):

Requisitioned Item(s):

Attachment Description Attachment Number Attachment Date Solicitation 2023-04-07

Non-Serialized Item - Line Number: 1 Item Name Item

Description NSN CAGE Code Part Number Model

Number Tension Regulator

It is a spring loaded reel type assembly that regulates measured flight control cable tension which is required for the pilot’s inputs in order to maintain control of the aircraft in flight.

168000013880

45402 0501146-1

Quantity Unit Of Measure Unit Acquisition Cost Use As-Is 50 Each 4285.21 true Delivery Date Duration Time Unit Delivery Event

Notes

PR: FD2060-21-00249 PWS REVISION: 0 1

Distribution Statement: D

Performance Work Statement for

C-5 Cabling Tension Regulator Repair

Purchase Request: FD2060-23-00063

04 November 2022

Distribution Statement D: Distribution authorized to the Department of Defense (DoD) and United States DoD contractors only (Administrative or Operational Use), (27 July 2016). Other requests for this document shall be referred to 406 SCMS/GULAC, Robins AFB, GA, 31098. Questions concerning technical content shall be referred to 409 SCMS/GUMAB.

1.0 Description of Services:

PR: FD2060-21-00249 PWS REVISION: 0 2

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide serviceable tension regulators for the C-5 Galaxy aircraft. The Contractor shall perform depot level repair on the components to bring them to a serviceable condition in accordance with the appropriate Air Force (AF) Technical Manual. The Contractor shall provide on time delivery in accordance with the negotiated contract delivery schedule. The Contractor shall provide reporting in Commercial Asset Visibility Air Force (CAV-AF) system, and all other requested data accurately and in a timely manner.

It is the intent of this acquisition to provide repair coverage for the C-5 Tension Regulator (NSN:

1680-00-013-8806UC, P/N: 4C90000-101A).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing serviceable assets to maintain the C-5 Aircraft’s mission capability.

1.3 Background: The C-5 tension regulator was designed specifically for the C-5 Galaxy aircraft which is a military transport aircraft. These parts are peculiar to and will only be used on the C-5 Aircraft.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.3 & 4.6 Assets shall be repaired in accordance with appropriate AF Technical Manual Overhaul Instructions, Technical Order (TO). Repaired assets shall pass DCMA inspection with no more than one failure per year. At a minimum, 95% of repaired assets shall pass initial inspection.

Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) and/or Quality Deficiency Reports (QDR) per contract ordering period (12 months).

Repair Turnaround Time

4.7 The contractor shall return repaired assets to the

government with a turnaround time of no more than 30 calendar days after receipt of the carcasses. In the event of MICAPs and SURGES, the government shall return repaired assets to the government with a turnaround time of no more than 15 calendar days after receipt of the carcasses.

PR: FD2060-21-00249 PWS REVISION: 0 3

On-Time Delivery 4.7 There shall be no more than one late asset per contract period. The contractor shall immediately notify the government contracting officer and the program manager should they not be able to meet the delivery schedule. A new delivery date shall be negotiated between the government contracting officer and the contractor. The contractor shall provide the program manager with weekly updates for late deliveries.

3.0 Government Property.

3.1 The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 The only Government property to be provided will be the unserviceable condition assets furnished for repair. An annual Government Property Physical Inventory Report shall be provided to the Government Production Management Specialist. (CDRL A003, DI-MGMT- 80441D Government Property Inventory Report / Annual Government Property Physical Inventory Report)

3.3 The Government will furnish available technical data. Technical manuals shall be obtained from the C5 Commodity Technical Order Manager upon contract award. The contractor shall furnish all material, parts, labor, tools, equipment, and facilities necessary for the repair of the items.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract Period of Performance: The period of performance for the contract will be five years (basic year with four one year ordering periods).

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF) Reporting

4.10

A002 DI-PSSS-81995A Monthly Contract Depot Maintenance (CDM) Production Report

4.7

PR: FD2060-21-00249 PWS REVISION: 0 4

A003 DI-MGMT-80441D Government Property Inventory Report

3.2

A004 DI-QCIC-81722 Quality Program Plan (QPP) 5.8

A005 DI-MGMT-81803A Item Unique Identification (IUID) Marking Plan

4.8.1

4.2.1 Quality of CDRL Deliverable. There shall be no more than one (1) total rejection of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one (1) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable. CDRL deliverables, except for CAVAF reporting, shall be submitted via Procurement Integrated Enterprise Environment (PIEE) / Wide Area WorkFlow.

Contractor shall notify the Multi-Functional Team (MFT) member(s) identified on the CDRL when submission is completed. There shall be no more than one (1) late submission of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 CAVAF / CFM End Item Report data shall be input directly into the CAVAF system.

There will be no separate deliverable.

4.3 General Repair Information

4.3.1 Inspection and Induction. Upon receipt, the contractor shall perform a visual inspection of each asset to ensure proper identification, completeness, and to identify missing components and subassemblies. Contractor shall use a Standard Form (SF) 364, Report of Discrepancy (ROD), to report any items which are misidentified, misdirected or have Air Force recoverable modules/subassemblies missing to the Procurement Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) for disposition instructions within ten working days of receipt. The contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies. The contractor is authorized to conduct a more thorough pre-induction inspection to identify estimated repair time and anticipated materials required for repair. The contractor is also authorized to induct items for repair on other than a first-in, first-out basis.

4.4 Over and Above. Over and above shall only be considered for missing recoverable components or for work out of scope of this PWS. Identification of missing part(s) must be revealed within ten working days after the assets is removed from the shipping container and reported to the PCO through the ACO in the form of a ROD using SF 364. Prior approval from the PCO shall be obtained prior to performing work out of scope.

PR: FD2060-21-00249 PWS REVISION: 0 5

4.4 Condemnations. When the total repair costs for a unit exceed 75% of the Standard List Price, that unit should be recommended for condemnation as Beyond Economical Repair (BER). After coordination by Defense Contract Management Agency (DCMA) QAR the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. The contractor shall not condemn or scrap any asset without government authorization.

4.4.1 Replacement assets. The Government is authorized to replace a condemned end item with a replacement reparable end item of the same stock number at no additional cost.

4.4.2 Disposition. For instances of asset discrepancy identification or condemnation, the contractor shall contact the PCO to obtain disposition instruction.

4.5 Quality Assurance. The DCMA QAR will perform on-site inspections of the contractor’s production and quality control programs to monitor performance and ensure satisfactory services are received. Quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution. The contractor shall be responsible for initially validating customer complaints. However, the Deficiency Reporting Information System (DRIS) Air Force Action Point shall make final determination of the validity of customer complaint(s) in cases of disagreement. Government acceptance of the repaired item will be made at the contractor’s facility and will be documented via Wide Area Work Flow (WAWF), Material Inspection and Receiving Report. No more than one valid PQDR/QDR per contract ordering period (12 months) shall be allowed.

4.6 On-time Delivery. The contractor shall use fast transportation to ship all serviceable end items. Air Force Materiel Command Instruction (AFMCI) 21-149 Contract Depot Maintenance (CDM) Program defines fast transportation as the means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

Delayed deliveries negatively impact aircraft availability and the C-5 day- to- day mission readiness posture. Adherence to delivery schedules is imperative. There should be no more than one asset late per contract period. The Contractor shall promptly notify the Government if the delivery of any asset will not meet the scheduled delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government. Should the Contractor not be able to meet the delivery schedule, the Contractor shall immediately notify the Government contracting officer and the program manager and provide weekly status updates. Updates shall include parts shortages reflecting a detailed list of parts, specific manpower and support equipment issues and any other situation that impedes repair of the listed item. Weekly updates shall be provided in a Contractor- selected format and will continue until the issues are resolved. Delivery of assets to fulfill a SURGE or MICAP requirement shall be fifteen calendar days after contractor receives notification of SURGE or MICAP requirement if asset is already on hand at contractor’s facility.

If no assets on hand at the time of notification delivery shall be thirty calendar days after receipt of asset.

PR: FD2060-21-00249 PWS REVISION: 0 6

4.7 Production Status and Inventory. The Contractor shall provide a monthly status report to the Government Production Management Specialist. (CDRL A002 DI-PSSS-81995 Contract Depot Maintenance (CDM) Production Report / CDM Production Monthly Status Report).

4.8 Item Unique Identification (IUID)

4.8.1 Marking Requirement. IUID is required for all items to be delivered to the DoD that meet the criteria established by the FAR. The Contractor shall provide an IUID Marking Plan for evaluation and approval. (CDRL A005, DI-MGMT-81803A, IUID Marking Plan.)

4.8.2 Reporting in IUID Registry. Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of Government Furnished Property (GFP) to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.8.2.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.9 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.10 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A001, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of

PR: FD2060-21-00249 PWS REVISION: 0 7

Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M.

5.2.2 Security Clearance. It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and/or classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.3 Access to Government System(s). Access to Government system(s) will not be required to perform tasks under the contract/order except for submissions of AFMC Form 202, Engineer Technical Assistance Request and Reply.

5.2.3.1 Access to AutoTAR for AFMC Form 202 submission. Contractor must have or be able to purchase an External Certificate Authority (ECA) from an authorized vendor. The ECA must be at the minimum 'Medium Assurance'. Further instruction on obtaining an ECA can be found at:

https://iase.disa.mil/pki/eca/Pages/index.aspx.

Contractor shall contact WR-ALC AFLCMC/WLS, C-5 Engineering, to coordinate submission of an automated System Authorization Access Request (Form 2875) for system access and registration in the AutoTAR system and registration within the AutoTar application ((https://afsc202.robins.af.mil).

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS). These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance. The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or https://iase.disa.mil/pki/eca/Pages/index.aspx

PR: FD2060-21-00249 PWS REVISION: 0 8

private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the PCO, if available, or another MFT member by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the eCMRA.

Reporting shall be conducted for each fiscal year, which extends October 1 through September

30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Quality Control Plan/Quality Management System (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A004, DI-QCIC-81722, Quality Program Plan (QPP)/ Contractor's Quality Control Plan)

5.9 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

http://www.ecmra.mil/ http://www.state.gov/j/tip

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188(1 Data Item)

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Executive Services Directorate (0704-0188).

Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT

A

C. CATEGORY

TDP TM OTHER X

D. SYSTEM / ITEM

C5

E. CONTRACT / PR NO.

FD20602300063

F. CONTRACTOR

1. DATA ITEM NO.

A001

2. TITLE OF DATA ITEM

Commercial Asset Visibility Air Force (CAVAF) Reporting

3. SUBTITLE

CFM End Item Reporting

4. AUTHORITY

DI-MGMT-81838

(Data Acquisition Document No.) 5. CONTRACT REFERENCE

PWS Paragraph 4.10

6. REQUIRING OFFICE

FA8538

7. DD 250 REQ

DD

8. APP CODE

A

9. DIST STATEMENT

REQUIRED

A

10. FREQUENCY

See Block 16

11. AS OF DATE

See Block 16

12. DATE OF FIRST

SUBMISSION

See Block 16

13. DATE OF SUBSEQUENT

SUBMISSION

See Block 16

a. ADDRESSEE

Draft Final

ReproReg

b. COPIES

14. DISTRIBUTION

16. REMARKS

Pennington, Brooke NNAME: 19 DEC 2022DATE:

1. Block 5: Contract Reference: PWS Paragraph 4.11 and CAV AF Reporting Requirements Document

2. Block 4: All reporting shall be submitted in the English Language.

3. Blocks 10, 11, 12, 13:

a. Date of first submission shall be within 24 hours following a supply or maintenance transaction, after the contract award date.

b. Contractor reporting requirements to CAV AF shall be submitted daily and/or within 24 hours of a supply or maintenance action occurrence IAW the CAV AF Reporting Requirements Document.

c. Data shall be current within 24 hours of the last End Item maintenance occurrence.

4. Blocks 7, 8, 14:

a. The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAVAF website or CICA XML.

b. The contractor shall submit a DD Form 250 (Material Inspection and Receiving Report) electronically via the Internet to WAWF (PIEE) website address: https://piee.eb.mil/piee-landing/, using DODAAC FA8538. MARK FOR: Address in block 14A.

c. A Letter of Transmittal shall be submitted in the month the delivery order is completed, covering all reports transmitted for that order. Submit the Letter to the following email addresses:

mobolaji.ogunsakin.1@us.af.mil brooke.pennington@us.af.mil

COORDINATORS:

15. TOTAL

G. PREPARED BY

Leger, Brooke N

409 SCMS / GUMAD

478-926-7141

H. DATE

21 APR 2023

I. APPROVED BY

//ELECTRONICALLY SIGNED//

Ogunsakin, Mobolaji O

409 SCMS / GUMAB 478-222-7992 / 472-7992

J. DATE

21-APR-23

Page 1 of 5DD FORM 1423-1, FEB 2001 Version 3Generated by PRPS using Jasper Reports on 25 Apr 2023

PREVIOUS EDITION MAY BE USED.

CAV AF Reporting Requirements, v6, May 2022, page 1

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair, but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF homepage banner.

Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE: Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable contracts ICP CAV AF system administrator (SA). Assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE: A valid Public Key Infrastructure (PKI) is required prior to accomplishing #2 and #3 of contractor responsibilities.

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and annual refresher DoD Information Assurance (IA) CyberAwareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the CyberAwareness Challenge website, using the following website: https://public.cyber.mil/training/cyber-awareness-challenge

b. After navigating to training simply “Launch Training”.

https://public.cyber.mil/training/cyber-awareness-challenge

CAV AF Reporting Requirements, v6, May 2022, page 2

c. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF User Agreement Statement (AF Form 4394), and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

d. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

e. CyberAwareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring assistance with any CAV AF related access issues should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “ Log-in Procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition – Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving Government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All National Stock Numbers (NSNs) identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When reparable asset is recieved, Contractor’s reporter shall capture each NWRM asset’s Serial Number. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and Government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

CAV AF Reporting Requirements, v6, May 2022, page 3

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-Contract shall be used for the following reporting actions:

a. Discrepancy Items – are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use Government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within Government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is

CAV AF Reporting Requirements, v6, May 2022, page 4 available, contractors are to immediately contact their applicable ICP POC or Supply Planner, who will acquire Government issued shipment document number.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (Note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies for shipping.

Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30 days must be noted in an email request to the Contracting Officer (CO) and Supply Planner for disposition https://www.esd.whs.mil/directives/forms/

CAV AF Reporting Requirements, v6, May 2022, page 5 instructions by the Government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects Government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using Government issued DD Form 1348-1A document numbers for reporting CAV AF receipt transactions will cause a data variance disconnect with Government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned Supply Planner and acquire Government issued shipment document number.

CAV AF Reporting Requirements, v6, May 2022, page 6

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract” with the correct NSN, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects Government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned Supply Planner via email notification within three work days. The Supply Planner will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

https://www2.transactionservices.dla.mil/websdr/home.asp

CAV AF Reporting Requirements, v6, May 2022, page 7

Initial CAV AF training will be provided by the contracting ICP or Contract Monitor. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

A. CONTRACT LINE ITEM NO. B. EXHIBIT

A

C. CATEGORY

TDP TM OTHER X

D. SYSTEM / ITEM

C5

E. CONTRACT / PR NO.

FD20602300063

F. CONTRACTOR

1. DATA ITEM NO.

A002

2. TITLE OF DATA ITEM

Contract Depot Maintenance (CDM) Production Report

3. SUBTITLE

CDM Production Monthly Status Report

4. AUTHORITY

DI-PSSS-81995A

(Data Acquisition Document No.) 5. CONTRACT REFERENCE

PWS Paragraph 4.7

6. REQUIRING OFFICE

FA8538

7. DD 250 REQ

LT

8. APP CODE

N/A

9. DIST STATEMENT

REQUIRED

D

10. FREQUENCY

MTHLY

11. AS OF DATE

See Block 16

12. DATE OF FIRST

SUBMISSION

See Block 16

13. DATE OF SUBSEQUENT

SUBMISSION

See Block 16

a. ADDRESSEE

Draft Final

ReproReg

b. COPIES

14. DISTRIBUTION

16. REMARKS

Pennington, Brooke NNAME: 19 DEC 2022DATE:

1. Block 4:

a. All reporting shall be submitted in the English Language.

b. The Contractor's CAV AF Reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each repair.

c. The Contractor shall report by contract delivery order on all applicable categories, totals and on-hand balances, providing TABLE I (DI-PSSS-81995A) for EACH repair location, including subcontractor facilities, for the contracts maintenance occurrence actions during the reporting period.

d. The Contractor shall report on production, providing TABLE I (DI-PSSS-81995A) for EACH repair location, including subcontractor facilities, for which the contractor produced assets during the reporting period.

2. Blocks 10, 11, 12, 13:

a. The reports shall be provided monthly within 5 (five) business days of the previous month's last calendar date.

b. Reports shall continue to be submitted by the contractor unless the requirement is terminated by the (Requiring Office), Program Manager (PM) or the Production Management Specialist (PMS).

c. The Final Report submitted following the final reporting period on the contract shall be annotated "Final Report".

3. Block 9:

a. DISTRIBUTATION STATEMENT "D": Distribution authorized to the Department of Defense and U.S. DoD contractors only (Critical Technology). (2 December 2021). Other requests for this document shall be referred to (DoD Controlling Office)

b. EXPORT CONTROL WARNING: All technical documents/data (printed, digital/electronic) that are determined to contain export-controlled technical data, shall be marked with the following statement: EXPORT CONTROL WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22,U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended.

Violations of these export laws are subject to severe criminal penalties. Disseminate IAW provisions of DoD Directive 5230.25.. DESTRUCTION NOTICE: For classified documents, follow the procedures, in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, or DoD 5200.1-R, Information Security Program Chapter VI. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

4. Block 7, 14: Submit the CDM Production Monthly Status Reports to the following email addresses:

mobolaji.ogunsakin.1@us.af.mil

COORDINATORS:

15. TOTAL

G. PREPARED BY

Leger, Brooke N

409 SCMS / GUMAD

478-926-7141

H. DATE

21 APR 2023

I. APPROVED BY

//ELECTRONICALLY SIGNED//

Ogunsakin, Mobolaji O

409 SCMS / GUMAB 478-222-7992 / 472-7992

J. DATE

21-APR-23

Page 2 of 5DD FORM 1423-1, FEB 2001 Version 3Generated by PRPS using Jasper Reports on 25 Apr 2023

A. CONTRACT LINE ITEM NO. B. EXHIBIT

A

C. CATEGORY

TDP TM OTHER X

D. SYSTEM / ITEM

C5

E. CONTRACT / PR NO.

FD20602300063

F. CONTRACTOR

1. DATA ITEM NO.

A003

2. TITLE OF DATA ITEM

Government Property Inventory Report

3. SUBTITLE

Annual Government Property Physical Inventory Report

4. AUTHORITY

DI-MGMT-80441D

(Data Acquisition Document No.) 5. CONTRACT REFERENCE

PWS Paragraph 3.2

6. REQUIRING OFFICE

FA8538

7. DD 250 REQ

LT

8. APP CODE

N/A

9. DIST STATEMENT

REQUIRED

D

10. FREQUENCY

ANNLY

11. AS OF DATE

SEE BLOCK 16

12. DATE OF FIRST

SUBMISSION

SEE BLOCK 16

13. DATE OF SUBSEQUENT

SUBMISSION

SEE BLOCK 16

a. ADDRESSEE

Draft Final

ReproReg

b. COPIES

14. DISTRIBUTION

16. REMARKS

Pennington, Brooke NNAME: 19 DEC 2022DATE:

1. Block 4:

a. All reports shall be submitted in the English Language.

2. Blocks 10, 11, 12, 13:

a. This report will be provided annually. Reporting Period is one year.

b. The data is representative of the Contractor's Internal Property Control System and shall be current as of the last day of the annual reporting period. If requested outside of an annual cadence, the data shall be current as of the date requested.

c. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request.

3. Block 9:

a. DISTRIBUTATION STATEMENT "D": Distribution authorized to the Department of Defense and U.S. DoD contractors only (Critical Technology). (2 December 2021). Other requests for this document shall be referred to (409

SCMS/GULB).

b. EXPORT CONTROL WARNING: All technical documents/data (printed, digital/electronic) that are determined to contain export-controlled technical data, shall be marked with the following statement: EXPORT CONTROL WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended.

Violations of these export laws are subject to severe criminal penalties. Disseminate IAW provisions of DoD Directive 5230.25.

c. DESTRUCTION NOTICE: For classified documents, follow the procedures, in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, or DoD 5200.1-R, Information Security Program Chapter VI. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents Or reconstruction of the document.

4. Block 7, 14: Submit the Annual Government Property Physical Inventory Report to the following email addresses:

mobolaji.ogunsakin.1@us.af.mil brooke.pennington@us.af.mil

COORDINATORS:

15. TOTAL

G. PREPARED BY

Leger, Brooke N

409 SCMS / GUMAD

478-926-7141

H. DATE

21 APR 2023

I. APPROVED BY

//ELECTRONICALLY SIGNED//

Ogunsakin, Mobolaji O

409 SCMS / GUMAB 478-222-7992 / 472-7992

J. DATE

21-APR-23

Page 3 of 5DD FORM 1423-1, FEB 2001 Version 3Generated by PRPS using Jasper Reports on 25 Apr 2023

A. CONTRACT LINE ITEM NO. B. EXHIBIT

A

C. CATEGORY

TDP TM OTHER X

D. SYSTEM / ITEM

C5

E. CONTRACT / PR NO.

FD20602300063

F. CONTRACTOR

1. DATA ITEM NO.

A004

2. TITLE OF DATA ITEM

Quality Program Plan (QPP)

3. SUBTITLE

Contractor's Quality Control Plan

4. AUTHORITY

DI-QCIC-81722

(Data Acquisition Document No.) 5. CONTRACT REFERENCE

PWS Paragraph 5.8

6. REQUIRING OFFICE

409th SCMS

7. DD 250 REQ

DD

8. APP CODE

See Block 16

9. DIST STATEMENT

REQUIRED

B

10. FREQUENCY

ASREQ

11. AS OF DATE

ASREQ

12. DATE OF FIRST

SUBMISSION

ASREQ

13. DATE OF SUBSEQUENT

SUBMISSION

ASREQ

a. ADDRESSEE

Draft Final

ReproReg

b. COPIES

14. DISTRIBUTION

16. REMARKS

Pennington, Brooke NNAME: 19 DEC 2022DATE:

Block 4, 10-13: The Quality Control Plan (QCP) is submitted after award in accordance with the DD1423 and is approved by the Contracting Officer Representative (COR) before any work begins. The Plan shall be comprehensive, detailed, and logical if the contractor's quality control program is to be effective and shall include a site safety checklist when applicable. The Plan shall demonstrate that the contractor has fully considered the specific contract requirements and specified level of quality. If changes to the plan are necessary, thE changes must be made and accepted by the Government Contracting Officer, prior to implementation.

Block 14: Reports shall be electronically submitted via email to the personnel listed below.

Procurement Contracting Officer: erika.dennard@us.af.mil Program Manager: mobolaji.ogunsakin.1@us.af.mil

COORDINATORS:

15. TOTAL

G. PREPARED BY

Leger, Brooke N

409 SCMS / GUMAD

478-926-7141

H. DATE

21 APR 2023

I. APPROVED BY

//ELECTRONICALLY SIGNED//

Ogunsakin, Mobolaji O

409 SCMS / GUMAB 478-222-7992 / 472-7992

J. DATE

21-APR-23

Page 4 of 5DD FORM 1423-1, FEB 2001 Version 3Generated by PRPS using Jasper Reports on 25 Apr 2023

A. CONTRACT LINE ITEM NO. B. EXHIBIT

A

C. CATEGORY

TDP TM OTHER X

D. SYSTEM / ITEM

C5

E. CONTRACT / PR NO.

FD20602300063

F. CONTRACTOR

1. DATA ITEM NO.

A005

2. TITLE OF DATA ITEM

Item Unique Identification (IUID) Marking Plan

3. SUBTITLE

IUID Marking Plan

4. AUTHORITY

DI-MGMT-81803A

(Data Acquisition Document No.) 5. CONTRACT REFERENCE

PWS Paragraph 4.8.1

6. REQUIRING OFFICE

409th SCMS

7. DD 250 REQ

DD

8. APP CODE

A

9. DIST STATEMENT

REQUIRED

C

10. FREQUENCY

ONE/P

11. AS OF DATE

SEE BLOCK 16

12. DATE OF FIRST

SUBMISSION

SEE BLOCK 16

13. DATE OF SUBSEQUENT