TMCRdoc.pdf

TM-86-01P 9 Dec 2014 1

GUEE-17-010

Air Force Technical Manual Contract Requirements (TMCR) for

7-1/2 TON DOLLY SET MOBILIZER

NSN 2330-01-661-5190

ATTACHMENT , TO CDRL SEQUENCE NUMBER , EXHIBIT

REQUEST FOR PROPOSAL/CONTRACT:

Date: 4/14/2017

Technical Manual/Technical Order requirements contained herein have been cleared for use by OMB Paperwork Reduction Project No.

0704-0188.

SECTION 1. TECHNICAL ORDER (TO) PROGRAM REQUIREMENTS

1. TMCR Tailoring (T). This TMCR has been tailored by the program office, including the associated tables, matrices and Specification/Standard Interface Records (SIRs). The Contractor may recommend and submit, in writing additional tailoring to the TO Manager Agency/Agent (TOMA) and Procuring Contracting Officer (PCO) for consideration. The tailored TMCR shall be attached to the CDRL for TO delivery, and shall be included in the proposal as a separate exhibit, referenced in the proposal SOW.

2. TO Program Scope (T). The Contractor may recommend additional Section 2 tailoring to the list of new TO types (Table 1) and source data and TO updates (Table 2) required to support the 7-1/2 TON DOLLY SET MOBILIZER program’s objectives.

3. Commercial Manuals. Contractors shall recommend the use of existing commercial manuals to the maximum extent possible without impairing program support objectives. All proposed commercial man-uals are subject to government review and approval.

NOTE: Contractors shall recommend the use of existing commercial manuals to the maximum extent possible without impairing program support objectives. All proposed commercial manuals are subject to government review and approval.

3.1. All commercial manuals shall be delivered with either unlimited data rights or as a minimum, Government Purpose License, to allow the AF to electronically store, print, distribute and decollate the commercial manual to allow for printing.

3.2. Approved COTS Manuals shall be delivered with an Identifying TO Publication Sheet, IAW MIL- PRF-32216. All PDF files of commercial data shall be non-password protected to allow the AF to decollate the manual for printing.

3.3. If the recommended COTS data is found to be insufficient after review by the government, the contractor shall prepare supplemental data for the COTS manual as required IAW MIL-STD-38784.

If the COTS data cannot be supplemented sufficiently the contractor may be tasked to develop new TM data IAW the applicable TMSS listed in Section 2 Table 1.

4. Technical Manual Specifications and Standards (TMSS) Tailoring. N/A

4.1. N/A

4.2. Questions concerning TMSS requirements may be resolved by written request and justified sug-gestions for resolution submitted through the Procuring Contracting Officer (PCO) and Angela Brandt 406 SCMS/GUEE, 235 Byron St Suite 19A, Robins AFB GA 31098-1670, 478-222-0933.

5. Subsequent TO/Data Requirements. Offerors shall propose a process for notifying the government when additional TO or source data requirements are identified subsequent to contract award. This process

2 TM-86-01P 9 Dec 14 shall require government review and approval of recommended additional requirements prior to contrac-tual approval. Contractor format is acceptable.

6. TO Development. TOs shall be written to a scope and depth of coverage sufficient to support the 7-1/2 TON DOLLY SET MOBILIZER operations and maintenance concepts.

6.1. NA

6.2. N/A

6.3. N/A

7. TO Numbering. Contractors shall notify the government of manuals which require TO numbers. TO numbers are not required for manuals to be used exclusively by the Contractor’s own personnel. Requests for new TO numbers shall be submitted to the TOMA utilizing the TO numbering worksheet. (Attachment 2)

8. Data Rights. N/A

9. Classification, Distribution, Destruction, Disclosure, and Export Control Notices. Offerors shall place the below statements on the title page of each new technical manual.

DISCLOSURE NOTICE - This information is furnished upon the condition that it will not be released to another nation without the specific authority of the Department of the Air Force of the United States, that it will be used for military purposes only, that individual or corporate rights originating in the information, whether patented or not, will be respected, that the recipient will report promptly to the United States, any known or suspected compromise, and that the information will be provided substantially the same degree of security afforded it by the Department of Defense of the United States. Also, regardless of any other markings on the document, it will not be downgraded or declassified without written approval of the originating United States agency.

DISTRIBUTION STATEMENT B - Distribution authorized to U.S. Government Agencies only (Proprietary Information) (XXXXX). Other re-quests for this document shall be referred to 406 SCMS/GUEE, Robins AFB, GA 31098-1670. Questions concerning technical content shall be referred to AFLCMC/WNZ.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of contents or reconstruction of the document.

10. TO Quality (T). Contractors’ shall describe how the government will be allowed to interact with the contractor’s TO development team. The contractors’ shall ensure TOs prepared are: a) technically accu-rate and safe; b) written to a scope and depth of coverage sufficient to support the operations and mainte-nance concepts, and c) properly classified and marked with export control and distribution limitation state-ments.

10.1 The contractor shall maintain a Technical Manual Quality Assurance Program (TMQAP) plan for this effort. The TMQAP shall be available for review at the TO Guidance Conference. The TMQAP shall be sufficiently detailed to support TO certification to include actual performance of procedures or desk-top analysis for non-procedural data. Simulation (walk-through/talk-through) should be reserved for those procedures which would activate explosive devices or present a hazard to personnel or equipment.

10.2. Guidance Conference (T). Working through the TOMA, the contractor shall co-host and partic-ipate in a guidance conference for this effort to be held within 60 calendar days after award of contract.

The Technical Order Status and Schedule (TOSS) will be formalized at this conference. The contrac-tor shall present a briefing on their interpretation of the basic contract, SOW, CDRLs, Data Item De-scriptions (DIDs), MIL-SPEC, MIL-STD, SIRs, this document and the planned preparation and deliv-ery of the TOs and related data.

TM-86-01P 9 Dec 2014 3

10.3. In-Process Reviews. The contractor shall participate and co-chair In-Process Reviews of the data developed for this effort. In-Process Reviews may be requested by the TOMA or by the contrac-tor to ensure that data being developed as part of this effort is adequate and accurate and IAW contract requirements and cited specifications. The contractor shall support IPRs with the technical writers, engineers and QA personnel as required or needed. IPRs will be held in accordance with TO 00-5-3 or as defined by the program office. During the IPRs the contractor will be responsible to maintain a master markup of the document being reviewed. This master markup will be made available at the next scheduled review. A copy of the markup will be provided to the TOMA or designated individual at the conclusion of the review. The contractor shall ensure all comments from previous IPR’s have been incorporated prior to next scheduled IPR. With the prior approval of the TOMA the IPRs may be combined.

10.4 (T). TO Delivery Requirements for In-Process Reviews. IPR TO data shall be technically edited and reviewed according to the TMQAP. Manuscript (handwritten) data is not acceptable for any data to be reviewed. The TMQAP checklists shall be available for review by the government during the IPRs.

10.5. TO Certification. The contractor shall certify that new TO procedures and data developed to support the program are accurate, adequate, current, and usable for their intended purpose. The Gov-ernment may witness the certification activities. The contractor shall incorporate comments generated by the certification process into the TOs prior to submitting the TOs for verification. At the completion of the certification, the contractor shall submit a letter to the TOMA stating that certification has been completed and that any deficiencies identified during the process have been corrected. The contractor will ensure all necessary changes and corrections to affected manuals are accomplished in time to meet contract delivery schedule requirements. The contractor shall notify the government at least 180 days prior to the need date of any Government Furnished Information/Government Furnished Equipment (GFI/GFE) required to perform certification tasks. Technical order 00-5-1 and 00-5-3 shall be refer-enced for additional information on TO Certification requirements.

10.6. Verification Support. The contractor shall support USAF verification activities as required by the TOMA and the program Verification Plan. Contractor verification support will consist of on sta-tion technical writing or engineering support and maintain a master mark-up of the document and record minute items during the Air Force verification process. The contractor shall also support all post verification reviews.

10.5.1. Verification of IETMs. NA

10.7. TO Prepublication Reviews (PPR). PPRs are examinations of TOs to ensure incorporation of agreed upon changes from IPRs and verification, and to ensure the manual meets style and format requirements. The Contractor shall prepare and deliver copies of TOs and TO updates in MIL-SPEC compliance for the PPR as shown in the delivery matrix. The TOs for PPR shall have been approved by contractor QA, be in compliance with the MIL-SPECs/standards, and incorporate all verification comments and corrections approved by the TOMA or program management office representative. The TOMA may waive the PPR depending on number and complexity of changes from verification.

10.8. Technical Data Assessment (TDA) (T). N/A

10.8.1. SGML TO Data. N/A

10.8.2. S1000D TO data. N/A

10.8.3. Error Resolution. N/A

11. TO Delivery. TO file delivery requirements are located in Section 2 Table 3 of this document.

11.1. SGML Tagged Files (T). N/A

4 TM-86-01P 9 Dec 14

11.2. SGML Tagged Files for Use with the eTO Viewer. NA

11.3. Interactive Electronic Technical Manuals (IETM). N/A

12. Source Data Maintenance. Contractors shall maintain accuracy, currency and configuration of TO source data, to include GFI, throughout the contract period of performance. Maintenance includes prep-aration of source data updates to incorporate corrections, equipment configuration changes, and mainte-nance and operational concept changes.

13. TO Maintenance. Contractors shall maintain TO’s by preparing emergency, urgent, routine changes/revisions or supplements and source data updates to incorporate corrections, equipment configu-ration changes, and maintenance and operational concept changes IAW TO 00-5-3.

14. Schedules. N/A

15. Time Compliance Technical Orders (TCTOs) (T). N/A

15.1 N/A

15.2 N/A

15.3 N/A

15.4 N/A

16 PROGRAM SPECIFIC REQUIREMENTS.

a. A. The Offeror shall develop and deliver new Commercial technical manuals IAW Section 2, Table 1, covering the:

1) Operational and Maintenance Instructions

2) Illustrated Parts Breakdown (IPB)

3) Intermediate Repair Instructions

4) Engine Operational and Maintenance Instructions

5) Engine Illustrated Parts Breakdown

6) Engine Intermediate Repair Instructions

7) COTS manuals shall meet the requirements of paragraph 3 and sub-paragraphs. (Sample

Government Purpose License Agreement provided in attachment 4)

b. All electronic PDF files delivered on this project shall be non-password protected and allow un-limited access to view, print and decollate the data from the files.

c. The manual(s) shall be developed using the latest version of the development specifications listed in Table 1 of this document. Data delivered for this contract shall be a combination of pa-per based documents and digital files.

TM-86-01P 9 Dec 2014 5

SECTION 2. TM TYPE AND DELIVERY REQUIREMENTS

NOTES:

Mark the TM Type Selection Tables indicating the applicable TO types and related specifications.

PART A – (NEW DEVELOPMENT) TM TYPE SELECTION TABLES.

TABLE 1

TMSS REQUIREMENTS FOR THE 7-1/2 TON DOLLY SET MOBILIZER Program

Title or Type of Manuals Specification Required

1. Commercial Manuals (Evaluate according to MIL-PRF-32216)

6 TM-86-01P 9 Dec 14

TABLE 2

SUSTAINMENT/MODIFICATION UPDATES TM TYPE SELECTIONS

N/A

TM-86-01P 9 Dec 2014 7

TABLE 3 - TM DELIVERY REQUIREMENTS

FOR 7-1/2 TON DOLLY SET MOBILIZER

NOTES:

For Paper media delivery indicate required quantity For all other media types indicate (Y)es or (N)o TCTO requirements are specified in the contract vehicle approving the TCTO.

If “Other” is selected, define media type and quantities: ________________

DELIVERY SCHEDULE

Event Number of days data required prior to event In Process Review(s) (30 Days)

Verification

( Days)

Prepublication Review

( Days)

Final TO Distribution

45 Days

Enter physical mailing address, electronic delivery location or web access point

406 SCMS/GUEE

ATTN: Angela Brandt 235 Byron St., Suite 19A Robins AFB, GA 31098-1670

Paper/ 1

SGML/

IPDF / Y

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/

SGML/

IPDF /

XML /

Other/

Paper/ 1

SGML/

IPDF / Y

XML /

Other/

Total Paper Copies Required: 1 1

8 TM-86-01P 9 Dec 14

SECTION 3. SPECIFICATION/STANDARD INTERFACE RECORDS (SIRS)

TM-86-01P 9 Dec 2014 9

ATTACHMENT 1

Graphics Format Recommendations

10 TM-86-01P 9 Dec 14

ATTACHMENT 2

REQUEST FOR TECHNICAL ORDER NUMBER

1. *PRIME SYSTEM APPLICATION (If Applicable or N/A)_______________________________

2. *CONTRACT NUMBER/ PURCHASE REQUEST (PR) NUMBER: _____________________

3. *MISSION DESIGN SERIES/NOMENCLATURE (Name Of Equipment) __________________

4. *FEDERAL STOCK CLASS:_______________________________________________________

5. *PART NUMBER(s):______________________________________________________________

6. *NSN/FSN: (or temp NSN) __________________________________________________________

7. *PUBLICATION TYPE (Opn & Maint with IPB, Overhaul, WUC, IPB, LOAP, etc.)

8. *SUGGESTED TECHNICAL ORDER NUMBER:_____________________________________

9. *RECOMMENDED TITLE OF MANUAL (Leave Blank if Classified) ____________________

10. *CLASSIFICATION OF MANUAL: ________________________________________________

11. *CLASSIFICATION OF TITLE: ___________________________________________________

12. *KIND OF EQUIPMENT (Airborne / Ground / Not Applicable):___________________________

13. *TEST EQUIPMENT? Yes / No

14. PROGRAM ELEMENT CODE (PEC): ________________________________________________

15. LEAD COMMAND: _______________________________________________________________

16. DOES MANUAL EXIST FOR SAME/SIMILAR EQUIPMENT? Yes / No

17. EXISTING MANUAL TO NUMBER: _________________________________________________

18. COMMERCIAL OFF THE SHELF (COTS) ITEM: Yes / No

19. CONTRACTOR INFORMATION: (If Applicable)

a. NAME OF VENDOR: _____________________________________________________

b. ADDRESS: _____________________________________________________________

c. MANUFACTURER'S CODE: ______________________________________________

d. POINT OF CONTACT: ____________________________________________________

20. FOREIGN MILITARY SALES (FMS) YES ___ NO ____ (If YES, complete item 20)

20. COUNTRY CODES (For CSTO/FMS manuals): (See TO 00-5-19) __________________________

21. COMMENTS:______________________________________________________________________

TM-86-01P 9 Dec 2014 11

* = Mandatory Fields

12 TM-86-01P 9 Dec 14

Attachment 3

MIL-PRF-32216

PUBLICATION NUMBER

PUBLICATION DATE

IDENTIFYING TECHNICAL PUBLICATION SHEET

FOR COMMERCIAL MANUAL

(Supersedure note, or other special notes, if any)

1. PURPOSE: This technical publication is issued for the purpose of identifying and authorizing the following commercial manual for (Army)(Navy) (Marine Corps) (Air Force) (Defense Logistics Agency) (as appropriate) use.

MANUFACTURER: (Name and address)

PURCHASE ORDER OR CONTRACT NO.

REQUISITION NO. (if furnished by the contracting activity)

EQUIPMENT: (Type, model, part number, nomenclature, Federal Item Name, serial numbers.)

NATIONAL STOCK NUMBER (ff furnished by the contracting activity.)

TITLE: (Operating Instructions, Maintenance Instructions, Parts Lists, as appropriate)

ADDITIONAL IDENTIFICATION: (if any) Volumes, Parts, etc.

DATE: (if any)

2. ADDITIONAL COPIES: Additional copies are available from _______________ (Contracting activity will furnish information, but if no information is furnished, this paragraph will be omitted and the following paragraph moved up into its place.)

3. FILE LOCATION: The above described commercial manual is filed in _________________. (Each library will fill this in if this identifying technical publication sheet is filed separately from the commercial manual.)

4. AUTHORITY NOTICE, DISTRIBUTION STATEMENT, DISCLOSURE NOTICE (as applicable, in accordance with MIL-M-38784).

FOR UNCLASSIFIED MANUALS

NOTICE: Reproduction for non-military use of the information or illustrations contained in this publication is not permitted. The policy for military reproduction is established for the Army in AR 38-4, for the Navy and Marine Corps in OPNAVINST 5510.1, and for the Air Force in AFPD 34-1.

FOR CLASSIFIED MANUALS

NOTICE: This material contains information affecting the national defense of the United States within the meaning of the Espionage Laws, Title 18, U.S.C., Section 793 and 794, the transmission or revelation of which in any manner to an unauthorized person is prohibited by law.

TM-86-01P 9 Dec 2014 13

Attachment 4

Sample Government License Agreement

Contractor’s Letter Head Date

From: Company Name

To: 406 SCMS/GUEE 235 Byron St., Suite 19A Robins AFB, GA 31098-1670

Subject: Government License Agreement

NAME OF CONTRACTOR assigns to the U.S. Government under contract XXXXX-XX-X-XXXX, Government License Rights, which allow for the electronic storage, use, printing, release and/or disclo-sure of the technical data contained herein. These rights extend to U.S. governmental agencies only and may not to be sold, disclosed or otherwise provided to any other entity/entities outside of the U.S. Gov-ernment without written permission from the Original Equipment Manufacturer (OEM). This license shall remain in effect for as long as the equipment cited in the technical manual remains in service and under government control and usage, after which this license is revoked.

Signed and dated by the contractor

Sample: Unlimited Rights GPLA

NAME OF CONTRACTOR assigns to the U.S. Government under contract XXXXX-XX-X-XXXX, Unlimited License Rights to, use, modify, reproduce, release, perform, display, or disclose technical data for (xxxxx enter hardware item or PN). This license shall remain in effect for as long as the equipment cited in the technical manual remains in service and under USG control and usage, after which this li-cense is revoked.

Signed and dated by the contractor

(NOTE: Limited Rights license may be tailored to include FMS customers if OEM has no objections.)

14 TM-86-01P 9 Dec 14

ATTACHMENT 5

IPR Completion Percentage Guide General Style & Format manuals

TM-86-01P 9 Dec 2014 15

ATTACHMENT 6

Sample Work Package Format IPR Completion Chart