INSTRUCTIONS_TO_OFFERORS.pdf

INSTRUCTIONS TO OFFERORS (ITO)

1. Content and Detail: The offeror’s proposal must include all data and information requested in this

ITO and Request for Proposal (RFP). The proposal shall be clear, concise and shall provide sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase, restate or reformulate the Government’s requirements, but rather shall provide a convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures, documentation, binding, detailed artwork or other embellishments are not desired. Non‐conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

The Procurement Contracting Officer (PCO) is the sole point of contact for this acquisition. Address any questions, concerns or requests for clarification you may have to the PCO. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale. The offeror is reminded that the

Government reserves the right to award this effort based on the initial proposals, as received, without discussions.

2. Format and Page Limitations: Offeror is to limit proposal to ten (10) single spaced pages, no font smaller than Times New Roman, 11 point. Table of contents and cover pages are not included in the total page count. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be returned to the offeror as soon as practicable. Page 1 of the volume is defined as the first page after the table of contents. The offeror shall prepare their proposal with the titles and contents of the volumes as defined below.

Volume Volume Title I Price Proposal

3. Basis for Award & Interchanges/Exchanges: Award will be made to the offeror with the lowest total price at an affordable and reasonable price. In the event the lowest total price offeror is not affordable and reasonable, then award will be made to the next lowest total price offeror at an affordable and reasonable price. If necessary, the Government may engage in information interchanges/exchanges with all or some offerors in order to clarify portions of offeror’s proposals. Any further information gained from these interchanges/exchanges can be considered in making the award decision.

Definition of Affordable/Reasonable:

A price must be both reasonable and affordable. A proposed price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. A price is affordable if it is within the Government’s funding profile.

4. Price: Price will be evaluated using the procedures described in FAR 15.404(1)(b) and will be calculated as the sum of all of the Firm‐Fixed Price (FFP) and Cost‐Reimbursable No Fee (CRNF) Contract Line Item Numbers (CLINs) unit/extended prices for the purchase order. Provided below is a summary of how the FFP CLINs will be evaluated.

FFP Labor CLINs (0001 & 0002):

No adjustments will be made to the proposed hours.

The Bureau of Labor Statistics (BLS) Standard Occupational Classification (SOC) will be used in the evaluation of direct labor costs.

CPNF Travel CLIN (0003):

The U.S. General Services Administration (GSA) travel and per diem rates will be used in the evaluation of travel costs.