SOW_1127_-_11_DECEMBER_2018_--_Final.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

11 December 2018

Statement of Work (SOW) for

GROUND HANDLING EQUIPMENT CRADLE

ADAPTER SET-ENGINE HANDLING/TRANSPORTATION

NSN 1730-01-166-1127

P/N L396C2002

Prepared by

AFLCMC SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

235 Byron Street, STE 19A, ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Non-Government publications

2.3 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.1.3 Monthly status report

3.2 Program reviews

3.2.1 Post-award conference (PAC)

3.2.2 Technical reviews

3.2.2.2 Test readiness review

3.2.2.3 Technical review documentation

3.2.3 Program Management Review support

3.2.4 Conference room

3.2.5 Meeting agendas

3.2.6 Meeting minutes

3.3 Systems engineering

3.3.1 System safety

3.3.2 Hazardous materials

3.4 Logistics

3.4.1 Parts List Updates

3.5 Risk Management

3.6 Testing and evaluation

3.6.1 Design analysis

3.6.2 First article test

3.6.2.1 First article test procedures

3.6.2.2 First article testing

3.6.2.3 Functional Verification

3.6.2.4 First article test report

3.7 Restoration

3.8 Disposition

3.9 Production release

3.10 Configuration management and control

3.10.1 Engineering Change Proposals (ECPs)

3.10.2 TDP

3.10.3 Qualification of new components

3.10.4 Request for Variance (RFV)

3.11 Relationship of the contractor with subcontractors and vendors

3.12 Government furnished equipment (GFE)

3.12.1 Roller Adapters

3.13 Materials, protective coatings, and finish

3.13.1.1 Recycled, recovered, or environmentally preferable materials

3.13.1.2 Protective coatings

3.13.1.2.1 Surface preparation and pretreatment

3.13.1.2.2 Primer

3.13.1.2.2.1 Ferrous surfaces

3.13.1.2.2.2 Aluminum and mixed aluminum and ferrous surfaces

3.13.1.2.3 Topcoat

3.13.1.3 Dissimilar metals

3.13.1.4 Finish

1. SCOPE

This document defines the tasks associated with the procurement of GROUND HANDLING CRADLE, as described by Technical Data Package (TDP), drawing L396C2002, cage 43999.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

FEDERAL STANDARDS

FED-STD-313D(1) Material Safety Data, Transportation Data, and Disposal Data for Hazardous Materials Furnished to Government Activities

FED STD 595C/26173 Ocean Gray, NAVSEA FED STD 595C/31136 Lusterless Red FED STD 595C/37038 Lusterless Black

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-130N Identification Marking of U.S. Military Property MIL-STD-209K Interface Standard for Lifting and Tiedown Provisions

MIL-STD-810G Environmental Engineering Considerations and

Laboratory Tests MIL-STD-882E Standard Practice for System Safety

MIL-STD-889B(3) Dissimilar Metals MIL-STD-1366E Interface Standard for Transportability Criteria MIL-STD-1472G Human Engineering MIL-STD-1568D Materials and Processes for Corrosion Prevention and

Control in Aerospace Weapons Systems MIL-STD-1791A Designing for Internal Aerial Delivery in Fixed Wing

Aircraft

2.1.2 Other Government documents, drawings, and publications.

DEPARTMENT OF DEFENSE GUIDES

(no identifier) Risk Management Guide for DoD Acquisition, Sixth Edition, Version 1.0

The following other Government documents, drawings, and publications form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract.

AIR FORCE INSTRUCTION (AFI)

AFI 32-7086 Hazardous Materials Management, dated 1 November

(Copies of this document are available online at http://www.e-publishing.af.mil/.)

TEST OPERATIONS PROCEDURE (TOP)

TOP 2-2-800 Center of Gravity, dated 26 September 2006

(Copies of this document can be obtained from https://vdls.atc.army.mil/.)

2.3 Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

AMERICAN WELDING SOCIETY (AWS)

D1.1/D1.1M:2006 Structural Welding Code–Steel–20th Edition D1.2/D1.2M:2003 Structural Welding Code–Aluminum–Fourth Edition

(Application for copies should be addressed to American Welding Society, 550 N.W. LeJeune Road, Miami FL 33126.)

SOCIETY OF AUTOMOTIVE ENGINEERS (SAE)

AS8090 Mobility, Towed Aerospace Ground Equipment, General Specification For

(Application for copies should be addressed to SAE, Inc., 400 Commonwealth Drive, Warrendale PA 15096.)

http://www.e-publishing.af.mil/

TIRE AND RIM ASSOCIATION

2017 Year Book

(Application for copies should be addressed to The Tire and Rim Association, Inc., 175 Montrose West Ave., Suite 150, Copley OH 44321.)

The existing MIL SPECS AND STANDARDS listed in TDP (L39C2002) that are outdated shall be replaced by the newest, latest revision of these documents listed in https://assist.dla.mil/quicksearch/.

DATA ITEM DESCRIPTIONS (DIDs) (LATEST REVISION)

DI-SAFT-80101 A001 System Safety Hazard Analysis Report DI-MGMT-80227 A002 Contractor's Progress, Status and Management Report

DI-MISC-80508

DI-MISC-80508

DI-MISC-80508

DI-MISC-80508

A003 B003 C003

Technical Report/Study Services Technical Review Documentation Design Analysis Parts List Updates

DI-NDTI-80603 A004 Test Procedure DI-SESS-80639 A005 Engineering Change Proposal (ECP) DI-SESS-80640 A006 Request for Variance (RFV) DI-SESS-80642 A007 Notice of Revision (NOR) DI-NDTI-80809 A008 Test/Inspection Report DI-ADMN-81249 A009 Conference Agenda DI-ADMN-81250 A010 Conference Minutes

(Copies of these documents are available online at https://assist.dla.mil/quicksearch/ or from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094).

2.2 Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

DRAWINGS

Part Number CAGE Code Nomenclature

L396C2002 (Rev. C) 43999 Ground Handling Equipment Cradle

SOCIETY OF AUTOMOTIVE ENGINEERS (SAE)

GEIA-HB-0007B Logistics Product Data Handbook

(Application for copies should be addressed to SAE, Inc., 400 Commonwealth Drive, Warrendale PA 15096, http://www.sae.org/.)

http://www.sae.org/

2.3 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager - PM) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.1.3 Monthly status report. The contractor shall submit a monthly status report that shall cover the engineering and technical development of the system and subsystems as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, deliverables, and expenditure status. Problem areas shall be identified with proposed solutions and outcomes. (DI-MGMT-80227, A002, Contractor's Progress, Status and Management Report).

3.2 Program reviews.

3.2.1 Post-award conference (PAC). If the Government determines that a PAC is necessary, the Government will convene the PAC with the contractor at a location that is mutually agreeable to both parties, or via teleconference, within 60 days after contract award. The PM will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Technical reviews.

3.2.2.2 Test readiness review (TRR). The contractor shall conduct a test readiness review (TRR) 14 days prior to the start of the first article test. The TRR shall assess test objectives, test methods and procedures, scope of tests, and determine if required test resources have been properly identified and coordinated to support planned tests. The TRR shall be held at a location that is mutually agreeable to both parties, or via teleconference. The PM will coordinate the actual date, time, and location of the reviews with the contractor.

3.2.2.3 Technical review documentation. The contractor shall prepare all necessary detailed status reports for the technical review meetings, conference agendas, and conference minutes. The contractor shall prepare formal documentation of the TRR. (DI-MISC-80508, (A003, B003, C003) Technical Report/Study Services; DI-ADMN-81249, A009, Conference Agenda; DI-ADMN- 81250, A010, Conference Minutes).

3.2.3 Program Management Review support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PM or the contractor. Program Management Reviews shall be conducted quarterly or as required at a mutually agreeable location or via teleconferences.

3.2.4 Conference room. The contractor shall provide a conference room suitable for meetings of up to 10 Government representatives, plus contractor personnel, in support of scheduled meetings at the contractor’s facility, if and when necessary.

3.2.5 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda. Agendas shall be submitted not less than five working days prior to any meeting. (DI-ADMN-81249, A009, Conference Agenda).

3.2.6 Meeting minutes. The contractor shall provide a written record of the discussions, decisions and action items identified at each meeting. (DI-ADMN-81250, A010, Conference Minutes).

3.3 Systems engineering.

3.3.1 System safety.

The contractor shall establish, conduct, document, and maintain a system safety program in accordance with MIL-STD-882. The contractor shall document their approach for analyzing, eliminating, or minimizing Environment, Safety, and Occupational Health (ESOH) hazards during all phases of the program. The contractor shall initiate changes in the system design based on safety analysis results such that the associated risk is reduced to a level acceptable to the Government. An initial system safety hazard analysis shall be provided 14 calendar days prior to the TRR; an updated version of the analysis shall be provided with the first article test report.

(DI-SAFT-80101, A001, System Safety Hazard Analysis Report).

3.3.2 Hazardous materials. The contractor shall manage hazardous materials, including those embedded in the system or used during operation or maintenance, as an element of the Systems Engineering process. The system shall not generate or use Class I or Class II Ozone Depleting Substances during operation, maintenance, or disposal. The use of hexavalent chromium is also prohibited. The contractor shall list any hazardous materials, as defined in FED-STD-313, to be delivered under this contract, including locations, quantities, and special handling and disposal procedures. This information shall be documented in the design analysis and reviewed at the technical reviews.

3.4 Logistics.

3.4.1 Parts List Updates: The contractor shall provide a list of each part of the engine handling adapter. Identify each part by part number, CAGE code, description (item name) and the units (quantity) per assembly. Part numbers shall be the part number of the original manufacturer. Parts made to industry standards shall be identified by the industry standard part number, not the manufacturer. Use the illustrations for the 6U1E-01 (Figure 3-59) and the 6U10E-10 (Figure 3-60) engine handling adapter from tech order (TO) 35-1-271-2 (dated 2 Aug 2014) to identify the location of each part in the list (DI-MISC-80508, C003, Parts List Updates).

3.5 Risk management. The contractor shall develop, implement, and conduct a risk management program; criteria can be found in the Risk Management Guide for DoD Acquisition.

Risk is defined as:

A measure of future uncertainties in achieving program performance goals within defined cost and schedule constraints. It has three components: a future root cause, a likelihood assessed at the present time of that future root cause occurring, and the consequence of that future occurrence.

A future root cause is defined as, “The reason, which, if eliminated or corrected, would prevent a potential consequence from occurring. It is the most basic reason for the presence of a risk.” A consequence is defined as, “The outcome of a future occurrence expressed qualitatively or quantitatively, being a loss, injury, disadvantage, or gain.” A related term is an issue, defined as, “A problem or consequence which has occurred due to the realization of a root cause. A current issue was likely a risk in the past that was ignored or not successfully mitigated.” The risk management process deals with identifying and mitigating risks so that they do not become issues.

The risk management process model includes the following activities, performed on a continuous basis:

a. Risk Identification,

b. Risk Analysis,

c. Risk Mitigation Planning,

d. Risk Mitigation Plan Implementation, and

e. Risk Tracking.

Risk identification, risk analysis, risk mitigation planning, risk mitigation plan implementation, and risk tracking shall be included as an attachment to the monthly status report (see 3.1.3).

3.6 Testing and evaluation.

3.6.1 Design analysis. A design analysis of the system and each subsystem shall be performed to verify compliance with this SOW and TDP. An initial design analysis shall be provided 14 calendar days prior to the TRR, and an updated version of the analysis shall be provided with the first article test report (DI-MISC-80508, B003, Technical Report/Study Services, Design Analysis).

3.6.2 First article test.

3.6.2.1 First article test procedures. The contractor shall develop detailed first article test procedures, which shall address all requirements identified in the TDP and this SOW. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (DI-NDTI-80603, A004, Test Procedure)

3.6.2.2 First article testing. After Government approval of the first article test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of first article testing 30 days prior to the start of testing. The test shall be witnessed by one or more Government representatives.

3.6.2.3 Functional Verification. After completing of contractor facility testing, a test item shall be shipped to the functional verification test location (Ellsworth, SD) for testing in accordance with L396C2002 capability requirements. Shipment instructions will be provided to the contractor by the PCO within 10 days after approval of the preliminary first article test report. The duration of the test shall be no more than 7 business days. Contractor personnel shall perform functional verification as a part of first article testing and any required maintenance; Air Force personnel will witness the functional verification testing, assist with maintenance, and advise contractor personnel as required. At the conclusion of the functional verification, the test item shall be shipped to the contractor’s facility (see paragraph 3.7). The contractor shall be responsible for all costs associated with shipping the item to the functional verification location and returning it to the contractor’s facility.

3.6.2.4 First article test report.

The contractor shall submit a preliminary first article test report within ten days after completion of the first portion of the first article testing, prior to functional verification performed at Ellsworth, SD. The contractor shall submit a final first article test report within ten days after completion of the functional verification. The test report shall document all testing performed, including results of any unsuccessful test attempts and functional verification results. Failure reports generated as a result of the Failure Reporting and Corrective Action System (FRACAS) process shall be included with results of unsuccessful test attempts (DI-NDTI-80809, A008, Test/Inspection Report).

3.7 Restoration.

After completion of first article acceptance, the first article of Ground Handling Equipment Cradle shall be shipped, within 30 days, to the contractor’s facility for restoration. The contractor shall be responsible for any repairs that may be necessary to restore the first article of Ground Handling Equipment Cradle to a serviceable, “like new” condition while retaining configuration integrity.

The contractor shall be responsible for all costs associated with shipping the first article of Ground Handling Equipment Cradle to the contractor's facility for restoration.

3.8 Disposition. The first article item shall be shipped to the location(s) specified in the contract.

3.9 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the first article test report has been delivered and approved by the procuring activity.

3.10 Configuration management and control.

3.10.1 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the allocated or product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A system safety impact statement shall be provided as part of the submittal; it shall quantify and qualify the system safety risk identified and how it impacts the system safety risk already identified for the system. A Notice of Revision (NOR) shall be submitted with each ECP. Should the Government approve an ECP, the contractor shall be responsible for submitting updated TOs and the system safety hazard analysis report (see 3.3.1 to reflect the changes made in the ECP. (DI-SESS-80639, A005, Engineering Change Proposal (ECP); DI-SESS-80642, A007, Notice of Revision (NOR)).

3.10.2. Technical Data Package (TDP). The TDP (also known as the drawing package) forms a part of this SOW and constitutes the end item product drawings. The TDP is mandatory for use in design and building the item and no deviation from the drawings is permissible without prior approval of the procuring activity. Where tolerances could cumulatively result in incorrect fits, the contractor shall provide tolerances within those prescribed on the drawings to ensure correct fit, assembly, and operation of the item. If, during the manufacturing process of first article, item discrepancies are noted with the TDP, the contractor shall notify the procuring activity of such discrepancies. Any data prepared by the contractor or obtained from a vendor to support fabrication and manufacture of the item shall be made available, upon request, for inspection by the procuring activity. Any changes to the TDP shall be processed via approved ECP(s).

3.10.3 Qualification of new components. In the event that the contractor desires to qualify components which are form, fit, and functionally interchangeable as substitute components for those specified on the drawings, the first article tests shall be conducted on the first article item with the proposed components installed. Failure to meet any requirements specified herein during or as a result of the test shall be cause for rejection of the proposed changes. Successful performance of the first article tests does not preclude performance of any other tests deemed necessary by the procuring activity to verify form, fit, and functional interchangeability of the substitute components.

3.10.4 Request for Variance (RFV). The contractor shall prepare an RFV whenever a departure from the contractually-specified baseline is proposed for a specific number of units or for a specific time (DI-SESS-80640, A006, Request for Variance (RFV).

3. 11 Relationship of the contractor with subcontractors and vendors. The contractor shall levy on subcontractors and sub-vendors the same requirements for TDPs as are levied on them by this contract. This requirement shall apply at all tiers of subcontractor/vendor levels associated with the program.

3.12 Government-furnished equipment (GFE). The Government will furnish equipment as identified in Appendix B of the solicitation and resultant contract. The purpose of the GFE is to accomplish the assembly of the components, the verification of interface with the Model 3000E trailer-48 inches rail (NSN 1740-00-713-5908) and Roller Adapters, listed under NSN 1730-00- 606-4138. The GFE items will be provided within approximately 90 days after contract award.

The Government will deliver the GFE (NSN 1740-00-713-5908-3000E trailer) to the contractor’s facility. The contractor shall have use of the GFE for the duration of entire contract. The Government will be responsible for all costs associated with shipping of the GFE to the contractor, and the contractor shall be responsible for all costs associated with shipping of the GFE to the Government.

3.12.1 Roller Adapters. The contractor shall provide the Roller Adapters conforming to the technical requirements of NSN 1730-00-606-4138 or equivalent. Roller Adapters that are not currently in the Air Force (AF) inventory can be approved by AF after successfully passing the functional verification of Cradle Ground Handling in conformance with L396C2002 requirements.

3.13 Materials, protective coatings, and finish.

3.13.1.1 Recycled, recovered, or environmentally preferable materials. Recycled, recovered, or environmentally-preferable materials should be used to the maximum extent possible provided that the material meets or exceeds the operational and maintenance requirements, and promotes economically advantageous life cycle costs. However, used, rebuilt, or refurbished items shall not be provided.

3.13.1.2 Protective coatings. Materials that deteriorate when exposed to sunlight, weather, or operational conditions normally encountered during the service life of the item shall not be used or shall have means of protection against such deterioration that does not prevent compliance with the performance requirements specified herein. Protective coatings that chip, crack, or scale with age or extremes of climatic conditions or when exposed to heat shall not be used. Exposed surfaces of fasteners, handles, and fittings shall also be primed and painted.

3.13.1.2.1 Surface preparation and pretreatment. Surface preparation and pretreatment shall be in accordance with the respective primer and topcoat specifications. Structures shall be cleaned, degreased, and scuffed or blasted prior to priming; primer shall be applied before any oxidation or rusting occurs. Aluminum surfaces shall have MIL-DTL-81706, Type II, Class 1A, chemical conversion coating applied in accordance with the manufacturer’s directions, or shall be anodized in accordance with MIL-A-8625, Type II, Class 1, prior to priming.

3.13.1.2.2 Primer. Raw metal edges, to include fastener and drain holes, shall be coated with primer before applying topcoat.

3.13.1.2.2.1 Ferrous surfaces. Ferrous structures and surfaces shall be primed with zinc rich primer in accordance with MIL-PRF-26915, Type I, Class A. This shall be followed with a compatible intermediate epoxy primer, following manufacturer’s curing and overcoat recommendations.

Specification for intermediated epoxy primer will be either MIL-DTL-53030 or MIL-DTL-53022, Type IV. This two-part primer system shall yield a dry-film thickness of 2.0 - 2.5 mils for the zinc primer and 0.9 to 1.1 mils for the intermediate primer. The two-primer system shall be allowed to dry and fully cure in accordance with the primer manufacturer's directions prior to top coating.

3.13.1.2.2.2 Aluminum and mixed aluminum and ferrous surfaces. Aluminum and mixed aluminum and ferrous structures and surfaces shall be primed with an epoxy primer, Type I, Class N of MIL-PRF-23377. This single part primer system shall yield a dry-film thickness of 0.6 to 0.8 mils.

3.13.1.2.3 Topcoat. Topcoat shall be polyurethane in accordance with Type I or Type IV, Class H of MIL-PRF-85285. Neither Chemical Agent Resistant Coating (CARC) nor powder coating shall be used. Topcoat shall be applied to a dry film thickness of 1.6 to 2.4 mils in all instances, regardless of the primer system utilized. The coating shall be free from runs, sags, orange peel, or other defects.

3.13.1.3 Dissimilar metals. Dissimilar metals, as defined in MIL-STD-889, shall not be in contact with each other. Metal plating or metal spraying of dissimilar base metals to provide electromotively compatible abutting surfaces is acceptable. The use of dissimilar metals only when separated by suitable insulating material is permitted, except in systems where bridging of insulation materials by an electrically conductive fluid can occur. Sealants or gel-type gasket materials shall be used between faying surfaces and butt joints.

3.13.1.4 Finish. The exterior finish color of the engine trailer shall be Gray, Color Number 26173 of FED-STD-595.