Clarifications of the Solicitation.pdf

CLARIFICATIONS

QUESTIONS AND PCO RESPONSES PERTAINING TO THE SOLICITATION

I’m not at liberty to tell you how to respond to the solicitation as it will give you an advantage over the other competitors. Nevertheless, I have determined that it is appropriate to post the below questions on FBO (for clarification only), along with my responses in order to give all competitors equal access to the information that I have disclosed. Below are my responses to the bulleted questions.

How shall we assume the cost for materials required for repairs; will it be Government Furnished and not in our proposal, or, are there material costs we shall assume ….and if so, what substantiates Material Cost Assumptions?

PCO Response: Materials required for repairs should be a cost that the contractor would assume and consider in the overall price and is not furnished by the government. All material cost assumptions are determined by the contractor.

How should we assume Repair Volume by Category Major / Minor and does the historic MTBR/ MTBF substantiate this?

PCO Response: Major and Minor Repair volume is determined by your company; however, minor and major repairs were not solicited or addressed in the PWS. I don’t know how you would measure the volume of work. It is not the government’s position to determine how you accomplish the repair. You will need to propose minor repair CLINs if you wish to have them included along with proposed costs;

however only include all major repairs in the total cost. As stated in the PWS 1.0, “The extent of repair work required shall be determined by the initial inspection/ functional checkout and the disassembly/assembly required to return the EFQI to a serviceable end item that shall efficiently serve their intended purpose. The EFQI shall be repaired and returned to the Government in serviceable condition.” Also, please confirm Acronyms MTBR and MTBF to make sure I’ve properly addressed your question.

PCO Response: The government cannot tell you how to setup or repair the item. We can only let you know what we need (the requirement). You will need to provide all justified costs involved in order to provide the repaired asset to the government.

I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement.

If this is a follow‐on requirement, could you please provide the previous contract or task order number?

PCO Response: This is not a follow‐on contract and there is no incumbent. This is a new requirement that has never been procured before. Upon completion of this competition, this will be the first time a repair contract has been awarded for this NSN. Via government reverse engineering, a full technical data package is provided.

Many of the part numbers (PN) on the drawings for the subject solicitation are Air Force assigned PNs not commercial PN (for example, the R28 resistor on the Power Supply CCA is PN 200820823). This part number convention is used throughout all of the drawings.

Is there a cross reference list that you could provide so that we can reference them to the manufacturer’s numbers?

Updated 10 Dec 2020

CLARIFICATIONS

QUESTIONS AND PCO RESPONSES PERTAINING TO THE SOLICITATION

PCO Response: I was able to ascertain from the technical team that ERJ‐2RKF4022X is the referenced part number.

What was the purchase price and the current value of the EFQI?

PCO Response: Since the buy items will be competitively priced, the BER value could vary so that’s why we let all competitors do their own research. I suggest you contact the manufacturer for pricing information in order to help determine your proposed prices .

Can the Government explain why the quantity for TT&E is smaller than the quantity for Repair? TT&E would have to be performed on all received units so how is it that there is only a quantity of 3 for TT&E and quantity of 7 for Repair?

PCO Response: You are correct, TT&E would be performed on all units and will be included in the repair cost;

however, when there is NFF (No fault found) or the asset is determined BER (Beyond Economical Repair), then the item is not considered a repair and will instead be added to the TT&E/NFF or BER CLINs for the appropriate pricing. We don’t expect every unit to have the same circumstance because we are hopeful that they can all be repaired; however, our best estimate quantity for a TT&E/NFF/BER scenario is that no more than 3 units may fit into these other than repair categories.

Follow‐up to the question on Mean Time Between Failure (MTBF) and Mean Time Between Repair (MTBR) – does the Government have any data on this?

PCO response: If the Mean Time Between Repair (MTBR) is equal to the Mean time Between Demand (MTBD) then the following applies: MTBD 12 Months = 945hrs; MTBD 24 months =1142 hrs. If MTBD does not equal MTBR than there isn’t any data to provide on the MTBF and the MTBR.

Respectfully, Chequitha R Davis, PCO