Draft_Silver_Bullet_PWS.pdf

PR: FD2060-16-xxxxx PWS REVISION: 1 1

Performance-Based Work Statement for

F-15 Silver Bullets Same title for PWS and QASP

FD2060-16-xxxxx

PR Number

19-January-2016 Date QAPC signs QASP

1.0 Description of Services:

The Contractor shall provide all labor and tools necessary to perform requirements identified in this PWS. The Contractor shall provide engineering expertise beyond the technical capabilities of the F- 15 SPO for various problems and issues.

1.1 Objective:

To provide an adequate level of continuous, quick reaction, sustaining engineering and logistics support for the following F-15 aircraft fleets: United States Air Force (USAF), Air National Guard (ANG), Royal Saudi Air Force (RSAF), and Israeli Air Force (IAF). Optional Users:

Republic of Korea Air Force, Republic of Singapore Air Force, and Japan Air Self Defense Force

1.2 Benefit to United States Air Force (USAF):

This program provides the USAF with continuous, quick reaction engineering expertise and analysis from the Contractor which exceeds the technical capabilities of the F-15 SPO. The studies performed under this program prevents potential mishaps thus preserving the F-15 fleet.

1.3 Background:

The F-15 Weapon System is an aging aircraft that operates in a highly dynamic and unpredictable work environment. Requirements for various unique scenarios arise which require testing, simulation, problem analysis, training, parts substitution, analysis, risk assessment, inspection advisories and corrective action to resolve operational problems and improvement requirements.

2.0 Services Summary:

NOTE: Contractor will be provided relief from the 10 day estimating requirement when multiple tasks are requested concurrently. Prior to signing each delivery order, the Contractor will assess the delivery dates for each tasking to ensure the completion dates in the initial estimation are still valid, given current workload and combination of tasks.

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Performance Objective PWS

Reference Performance Threshold

Complete engineering task estimates within 10 business days.

4.1.1 90% complete within 10 business days (unless delay is caused by USAF); remaining 10% within 30 calendar days.

Complete engineering tasks by the estimated completion date.

4.1.1 90% complete by the estimated completion date (unless delay is caused by USAF); remaining 10% by revised completion date.

3.0 Government Property and Services:

3.1 Government Property:

Federal Acquisition Regulation (FAR) 45.101, [U.S. Government Property] Definitions

3.1.1 “ ‘Government property’ means all property owned or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government-furnished property and contractor-acquired property….”

3.1.2 “ ‘Contractor-acquired property’ … means property acquired or otherwise provided by the contractor for performing a contract and to which the Government has title.”

3.1.3 Contractor Responsibility:

The Contractor shall be responsible for U.S. Government property in their possession in accordance with the FAR and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at: http://farsite.hill.af.mil.

3.2 Government Property to be Provided:

The Contractor shall have rent free/non-interference use of any required U.S. Government-owned property which is accountable to those contracts listed in the Contractor's 36-06 Report, A3786 Report, and Facilities Contract No. N00019-95-E-0174.

3.3 Forms and Publications:

The designated Contracting Officer’s Representative (COR) will make required forms available for manual processing or provide a website from which they can be processed electronically.

3.4 Safeguarding:

The Contractor shall be responsible for safeguarding and security of all U.S. Government property in the work area at all times.

http://farsite.hill.af.mil/

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3.5 Documentation and Records:

All documentation, records, and schedules, as described in this PWS that are the responsibility of the Contractor shall become property of the U.S. Government.

3.6 Reporting of Government Property:

The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.7 Loss of Government Property:

3.7.1 Definition of Loss of U.S. Government Property:

In accordance with DFARS 252.245-7002, Reporting Loss of [U.S.] Government Property, “loss of U.S. Government property” means unintended loss of or damage to U.S. Government property including property that cannot be found after a reasonable search, inadequate storage, theft, lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of U.S. Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of U.S. Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the U.S. Government Property Administrator.

3.7.2 Reporting Loss of U.S. Government Property

The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of U.S. Government property at: http://www.dcma.mil/aboutetools.cfm.

The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

3.8 Return/Retention of Government Property:

All U.S. Government-Furnished Property (GFP) remains the property of the U.S. Government and shall be returned to the U.S. Government upon completion of the contract/order. All GFP shall be returned to the U.S. Government in the condition provided unless approved in advance by the U.S. Government Procuring Contracting Officer (PCO). All property acquired or otherwise provided by the Contractor for accomplishment of contract/order requirements becomes the property of the U.S. Government and shall be returned to the U.S. Government upon completion of the contract/order. All material generated under the contract/order becomes the property of the U.S. Government and shall be returned to the U.S. Government upon completion of the contract/order. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the U.S. Government upon receipt.

3.9 Government System(s):

http://www.dcma.mil/aboutetools.cfm

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3.9.1 The U.S. Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a U.S. Government Automated Information System (AIS) have a Department of Defense National Agency Check Plus Written Inquiries (DNACI) conducted in accordance with Department of Defense (DoD) 5200.2-R, Personnel Security Program. The U.S. Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

3.9.2 Wide Area Workflow (WAWF)

3.9.2.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit payment requests (invoices, and Receiving Reports or combos) and receipt/acceptance documents using WAWF.

3.9.2.2 CDRL deliverables may be attached to a Receiving Report and submitted directly to U.S.

Government personnel in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and non-separately priced data must be accepted by Government personnel and separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

3.9.2.3 Contractor personnel shall register to access Wide Area Workflow-Receipt and Acceptance (WAWF-RA) at: https://wawf.eb.mil/.

3.9.2.4 Within ten calendar days after contract/order award, Contractor personnel shall designate an Electronic Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at: http://www.ccr.gov.

4.0 Technical Requirements:

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance:

The period of performance for the contract/order will extend 1-May-2018 to 30-April-2023.

Basic: 12 months ARO, Option 1: 12 months ARO , Option 2: 12 months ARO , Option 3: 12 months ARO, Option 4: 12 months ARO , for a total of 60 months ARO if all options are exercised.

4.1.2 Place of Performance:

These services will be performed at the Contractor’s facility or at sites specified in individual engineering tasks.

4.2 Scope of Work – Engineering Services Requirements:

https://wawf.eb.mil/ http://www.ccr.gov/

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The SES-SB Contract is intended to be highly flexible and broad in scope in order to allow for quick reaction and adaptation to the demands of a highly dynamic and unpredictable operating environment.

The engineering services contract line item supports all F-15 engineering services areas. All engineering tasks issued within the period of performance are intended to be short term projects, estimated at typically less than 750 hours. For longer taskings, a separate task order may be issued.

Note: Non-severable tasks can last longer than the 12 month period of performance for issuing tasks. This is a non-severable and severable effort. Non-severable tasks can last for up to 4 years, or the remainder of the period of performance of the contract, if deemed necessary during the estimation process. Non-severable tasks that extend beyond the current option year will utilize the rates in which the work will occur rather than authorized. Contractor will identify hours to be utilized in each option year in the provided estimate.

Note: Prior to signing each delivery order, the Contractor will assess the delivery dates for each tasking to ensure the completion dates in the initial estimation are still valid, given current workload and combination of tasks.

4.2.1 Engineering Services:

For the purpose of providing quick response to sustaining engineering issues and problems, the Contractor shall support troubleshooting, problem analysis, and performance and supportability improvement issues on fielded aircraft, support equipment, and trainers via an authorizing instrument termed "engineering task". This support shall relate to deficiencies and/or problems and improvement needs identified during aircraft operations. Engineering task activities shall include testing, simulation, problem analysis, training, parts substitution analysis, risk assessments, inspection advisories and corrective actions to resolve field operational problems and improvement requirements. Engineering tasks are memorandums that include a performance work statement clearly identifying the task that is to be accomplished and the deliverable required, estimate man-hours to accomplish the task and an estimated completion date for that task. 90% of engineering task estimates shall be completed within 10 business days unless delay is caused by USAF. The remaining 10% of engineering task estimates shall be completed within 30 calendar days. Engineering tasks shall be performed as directed by AFLCMC/WWQE. 90% of engineering tasks shall be completed by the estimated completion date unless delay is caused by USAF. The remaining 10% of engineering tasks shall be completed by the revised completion date. (A004, DI-SESS-81000D/T A001, DI MISC 80508B/T)

4.2.2 Engineering Services Manager:

The Contractor shall provide a single point of contact (POC) to coordinate and manage activities, including the following:

4.2.2.1 Coordinate PWSs and estimates for proposed engineering tasks.

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4.2.2.2 Maintain a log of authorized engineering tasks, negotiated labor hours, responsible individuals (Study Captains), and schedule due dates.

4.2.2.3 Track progress of authorized engineering tasks and publish monthly schedule status reports.

4.2.2.4 Identify problem areas and achieve resolution through coordination with appropriate AFLCMC/WWQE representative.

4.2.2.5 Maintain the engineering task web page via electronic means that is accessible by the Contractor and U.S. Government personnel for uploading engineering task memos, submittal of memos and reports. Note: When an engineering task is completed and has a report associated with it, the Contractor POC shall notify Jerry Byrd, USAF Engineering Manager, by email that the report can be accessed via the engineering task web page. Access to this web page shall be determined/controlled by AFLCMC/WWQE. AFLCMC/WWQE, acting as the COR(s), will issue engineering tasks, including requests for ROMs. Proprietary and other sensitive/restricted data will not be published to the website.

Estimated Completion Dates (ECDs) will consider Administrative setup time in addition to Technical time line. This time should be broken out and titled, “Administrative setup time”.

4.2.3 Quick Reaction:

This CLIN is intended to be used for mishap-related tasks or other urgent tasks that the government cannot wait for the tasks to be individually estimated and authorized against this contract before they are worked by the Contractor.

Estimation of task shall occur concurrently with start of work on these investigations. The Silver Bullet shall be funded from QR funding.

Urgent Silver Bullets are defined to be tasks that need to start within the next 10 days.

Determination of Urgency will be done during Silver Bullet drafting process and labelled accordingly in the Memo Subject line. An impact statement will be required for this label and incorporated into the document.

4.2.4 Material:

This CLIN is intended to be used for any materials needed for each task.

4.2.5. Material Improvement Projects (MIPs): The Contractor shall perform MIP investigations as directed by AFLCMC/WWQE. MIP investigations shall support USAF F-15 A-E aircraft, subsystems, trainers, and support equipment. Follow the engineering task process outlined in paragraphs 4.1.1 and 4.2.1 for the receipt, status control, conduct, preparation, and transmittal of engineering/investigative analyses and recommended solutions to deficiency reports as described in T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System. MIPs are to be authorized via engineering tasks and hours allocated in support of MIPs will be part of the established task order hour limitation for engineering tasks. Deliverables shall be as specified in the engineering task requesting/authorizing the MIP.

The Contractor shall provide shipping instructions to AFLCMC/WWQE for required exhibits. The

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Contractor status reporting correspondence to AFLCMC/WWQE shall include notification of exhibit receipt by the Contractor/vendor. After the exhibit has served its purpose, the Contractor shall request its disposition from the U.S. Government Plant Representative, St Louis.

The Contractor shall provide AFLCMC/WWQE and appropriate ALC/Item Manager message notification with exhibit condition and release date. If an exhibit is required for an investigation and the exhibit has not arrived at the Contractor/vendor facility 30 calendar days subsequent to MIP authorization, the Contractor shall initiate a request for tracer action to AFLCMC/WWQE. MIPs shall formally commence upon authorization from AFLCMC/WWQE or receipt of exhibit, whichever is later (A002, DI-MGMT- 80258A/T).

4.2.6. Ground Testing and Flight Testing: As established by a specific engineering task, the Contractor shall also provide laboratory, ground and flight testing as needed to support field problem investigations and development activities.

4.2.7 Engineering Data: The Contractor shall develop/produce/maintain and deliver a Technical Data Package (TDP) that accurately depicts the final product as needed. The TDP shall represent the approved, tested, and accepted configuration of the defined delivered item(s). TDP data includes, but is not limited to, Computer Aided Design (CAD) data, CAD models, model based definition data sets, Gerber data and Master Bill of Materials (BOM). The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity or any third party. All engineering product definition data created as a result of this contract shall be considered a part of the TDP and shall be delivered to the U.S. Government with unlimited rights. The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776 Revision K (CAGE 98752), reference attached DD Form 1423 Block 16.

[A004, DI-SESS-81000E/T]

4.2.7.1 Engineering Data Guidance Conference: The Contractor shall support and co-chair a Guidance Conference with AFLCMC/EZGEM for engineering data within 30 calendar days after the need arises on a task. The Conference shall be convened at a site and on a date agreed upon by the U.S. Government PCO and the Contractor, it can be done over a teleconference if both parties agree to do so. The Contractor shall prepare an agenda and record the minutes of the Guidance Conference. The Contractor shall address, discuss, and provide status on the following:

[A005, DI-ADMN-81249A; A006, DI-ADMN-81250A]

a. Understanding of all CDRL requirements, applicable DIDs, specifications and standards.

b. TDP review requirements and schedules.

c. TDP delivery requirements and schedules.

d. Contractor's drafting practices/procedures/TDP drawing formats/CAD programs.

e. The Contractor's quality assurance procedures relating to TDP documents, including quality control of subcontractor and vendor data.

f. The role of subcontractors and vendors who may deliver TDP documents under this contract.

g. The Contractor's configuration management system, including methods for releasing documents, approving documents, and incorporating changes into documents.

h. Digital TDP deliverables.

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Note: Guidance Conference may be held in conjunction with other meetings or conferences, and will only be required for tasks that support drawing releases unless communicated during the request for estimate.

4.2.7.2 In-Process Review (IPR) of the TDP: The Contractor shall host, support, and co-chair an IPR of the engineering drawings and associated lists and other documentation to be included in the TDP as needed. The IPR shall be conducted only after the Contractor's quality assurance personnel have completely reviewed the data and determined that data is of sufficient quality that U.S.

Government time will be effectively utilized during the review. IPR may be scheduled when data has reached the 50% percent completion point and shall be held, when possible, in conjunction with other reviews (i.e., PDR, CDR). The Contractor shall notify AFLCMC/EZGEM a minimum of 30 calendar days prior to the anticipated date of completion point. The IPR shall focus on the Contractor's progress in the preparation of the TDP. The Contractor shall support and provide the necessary resources, i.e., meeting agenda, conference room, applicable data, minutes, and appropriate personnel available to answer any questions to perform the IPR effectively. The Contractor shall correct all discrepancies identified in the IPR. All subcontractor/vendor data shall be made available for review. If the quantity of subcontractor/vendor data is of sufficient magnitude, the U.S. Government may schedule a separate IPR at the subcontractor's/vendor's facility.

[A005 DI-ADMN-81249A, A006 DI-ADMN-81250A]

Note: IPRs will only be required for tasks that support drawing releases unless communicated during the request for estimate.

4.2.7.3 Relationship of Contractor with Subcontractors/Vendors: The Contractor shall levy on sub-contractors and sub-vendors the same requirements for TDPs as are levied on them by this contract. This requirement shall apply at all tiers of sub-contractor/vendor levels associated with the program.

4.2.7.4 Engineering Data Updates and Revisions: The Contractor shall (and shall cause subcontractors and vendors to) update and maintain engineering data for the item(s) designed/ developed/modified/produced and funded by this contract for the life of this contract and shall incorporate all changes, as needed, in accordance with the following:

a. All engineering changes shall be incorporated into the applicable engineering data within 90 calendar days after engineering release/USAF concurrence or at intervals of five changes, whichever occurs first, except a change involving safety, which shall be incorporated immediately.

b. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of data for review.

c. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of final media.

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d. Revisions to existing engineering drawings/models and associated lists and other documentation to be included in the TDP for which the Contractor is the current design activity shall result in the delivery of the entire revised document and associated data file. For example, when a portion of a document is revised the entire document shall be delivered.

Note: Engineering Data is either a model, a drawing, or some other depiction of either an aircraft part or a repair to an aircraft part and will be defined when each task estimate is requested. Changes will only be incorporated prior to Engineering Release when a safety issue is involved.

4.3 Government-Industry Data Exchange Program (GIDEP):

4.3.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.3.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs. [CDRL A00_, DI-QCIC-80125B, Alert/Safe Alert; CDRL A00_, DI-QCIC-80126B, Response to an Alert/Safe Alert]

4.4 Travel:

Travel requests for Contractor personnel shall be submitted for approval to the U.S. Government PCO or as directed by AFLCMC/WWQE prior to costs being incurred and a minimum of 10 business days in advance of departure. Urgent travel requests are acceptable on a case by case basis subject to PCO approval. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs.

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis:

The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified and/or sensitive, but unclassified, information are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with U.S. Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information. If a change in the security classification of the contract/order from an unclassified status or a lower classification to a higher classification becomes necessary after contract/order award, the Contractor shall make a

PR: FD2060-16-xxxxx PWS REVISION: 1 10 reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Security Regulations:

The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5200.2-R; DoD 5200.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and Air Force Instruction (AFI) 31-101, Integrated Defense.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Security Clearance:

If required, the Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements.

Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know.

5.2.5 Security Incident or Violation:

The Contractor shall immediately notify the U.S. Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

5.2.6 Security of Contractor System(s):

The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI

5.2.7 Access to Government System(s):

The U.S. Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a U.S. Government AIS have a DNACI conducted in accordance with DoD 5200.2-R.

The U.S. Government will provide system access subject to approval of the DD Form 2875.

Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

5.2.8 Access to Government Facility or Military Installation:

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5.2.8.1 If required, the Contractor shall ensure Contractor personnel who require access to a U.S. Government facility comply with the security procedures of the facility.

5.2.8.2 If Contractor personnel require repeated access to a U.S. Government facility over the life of the contract/order, the Contractor shall ensure they complete, as applicable, a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a Common Access Card (CAC) or an Air Force Materiel Command (AFMC) Form 496 (Application for AFMC Identification Card) to obtain a Contractor identification card. The DD Form 1172-2 or AFMC Form 496 shall be submitted to the U.S. Government PCO or as directed by AFLCMC/WWQE.

5.2.8.3 Upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the CAC or Contractor identification card shall be returned to the U.S.

Government PCO or as directed by AFLCMC/WWQE.

5.2.9 Common Access Card (CAC):

The Contractor shall ensure a CAC is obtained/maintained and managed by all contractor/subcontractor personnel who require a CAC for access to DoD computer networks and systems, for DoD installation entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.2.10 Access to Robins Air Force Base (AFB):

If access to Robins AFB will be required to perform services, refer to RAFB IDP 31-101 for instructions. (Will contractor personnel need access to Robins AFB?)

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirements for an EMS and obligate federal [U.S.

Government] agencies to implement sustainable practices.

5.3.2 In accordance with the Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 These services shall be performed only at the Contractor’s facility; therefore, the EMS requirement does not apply.

5.4 Green Procurement Program (GPP):

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5.4.1 Under Secretary of Defense Memorandum, Establishment of the DoD Green Procurement Program, dated August 27, 2004, establishes the requirement for a GPP. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using appropriated U.S. Government funds. The GPP is a mandatory federal [U.S. Government] acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement when working on a USAF task.

5.4.3 FMS Exemption: The GPP requirement applies only to acquisitions using appropriated U.S. Government funds; therefore, the GPP requirement does not apply for the tasks that are for

FMS.

5.5 Safety Requirements:

5.5.1 Contractor Compliance:

The Contractor shall comply with U.S. Government Safety and Health regulations including, but not limited to, Public Law 91-596 as amended by Public Law 101-552, Occupational Safety and Health Act (OSHA); DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH);

AFI 91-202, AFMC Supplement, The US Air Force Mishap Prevention Program; and AFI 91- 204, Safety Investigations and Reports. The Contractor shall comply with any applicable local safety and health guidance.

5.5.2 Voluntary Protection Program (VPP):

Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.3 Mishap Notification/Investigation:

In accordance with AFI 91-204, paragraph 2.12, the Contractor shall promptly report mishaps involving damage or injury to the USAF and cooperate with USAF safety investigations. (A003, DI-SAFT-81563)

5.5.3.1 The Contractor shall provide expertise as necessary to support accident and incident investigations-[to include technical support for In-Flight Emergency (IFE) assistance requests].

This effort shall include technical assistance in analyzing and/or recreating the accident/incident in order to determine the cause. The Contractor shall also perform the following activities:

• Review of exhibits and failed components

• Computer simulation, failure analysis,

• Participation in Mishap Investigation Boards when directed by the AFLCMC/WWQE

• Input to associated reports

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Historical safety records, analyses, and associated data shall be retained by the Contractor until no longer needed for mishap prevention purposes. Note: In the case of In-Flight Emergencies, an engineering task will be provided after the fact if required. Hours allocated in support of Accident and Incident Safety Investigating will be part of the established contract hour limitation for engineering tasks.

5.5.4 Safety and Health Plan:

5.5.4.1 The Contractor shall submit a Safety and Health Plan for review and acceptance by the U.S. Government prior to contract award. The Contractor shall establish and maintain a Safety and Health Program in accordance with the requirements listed in the contract Appendix C, Industrial Safety Requirements, and the Safety and Health Plan.

5.5.4.2 If, during the performance of the contract/order, changes to the Contractor’s Safety and Health Plan are required, the Contractor shall submit a revised Safety and Health Plan to the U.S.

Government PCO in accordance with Appendix C. The same process of review and negotiation (if applicable) involved in the original submission applies to any revision submitted after contract/order award. Any revision to the Safety and Health Plan must be accepted by the U.S.

Government.

5.5.4.3 Contractor Safety Manager:

In the Safety and Health Plan, the Contractor shall identify, by name and phone number, a Contractor Safety Manager who shall be the primary

5.6 Inspection of Services:

Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting

5.8.1 Reporting for USAF Tasks Only

5.8.1.1 In accordance with the SAF/AQ Memorandum, Implementation of FY11 NDAA Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, the Contractor shall provide an annual count of Contractor personnel performing services for the DoD if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00], if the acquisition is using U.S. Government appropriated funds, and if the DoD is the requiring activity.

http://www.state.gov/j/tip

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5.8.1.2 The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Contract Manpower Reporting Application (CMRA) site: http://www.ecmra.mil.

5.8.1.3 User manuals are available at the CMRA site.

5.8.1.4 Inputs shall be made for each U.S. Government Fiscal Year (FY) which extends from 1 October to 30 September. While inputs may be made any time during the FY, all data shall be reported no later than 31 October of the following FY.

5.8.1.5 Information from the CMRA site is considered to be proprietary in nature if the Contractor name and contract number are associated with the direct labor hours and direct labor dollars. At no time will data be released to the public with the Contractor name and contract number associated with the data.

5.8.2 Reporting for FMS Tasks Only

5.8.2.1 In accordance with the SAF/AQ Memorandum, Implementation of FY11 NDAA Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, the Contractor shall provide an annual count of Contractor personnel performing services for the DoD if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00], if the acquisition is using U.S. Government appropriated funds, and if the DoD is the requiring activity.

5.8.2.2 FMS Exemption: The Contract Manpower Reporting requirement applies only to acquisitions using appropriated U.S. Government funds; therefore, the Contract Manpower Reporting requirement does not apply to the FMS tasks.

5.9 Invoicing/Payment and Receipt/Acceptance:

The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

http://www.ecmra.mil/

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6.0 Appendices

Appendix A – Abbreviations & Acronyms Appendix B – Contract Data Requirements List (CDRLs) Appendix C – References

Appendix A: Abbreviations & Acronyms

ACA Associate Contractor Agreement

ACC Air Combat Command

ADMN Administration

AFB Air Force Base

AFCS Automatic Flight Control System

AFLCMC Air Force Life Cycle Management Center

AFMETCAL Air Force Metrology and Calibration

AFTO Air Force Technical Order

AIS Automated Information System

ALC Air Logistics Complex

ANG Air National Guard

ANSI American National Standards Institute

ASIB Avionics System Integration Branch

ASIP Aircraft Structural Integrity Program

BBS Bulletin Board System

BIT Built-In-Test

BOA Basic Ordering Agreement

CAMS Core Automated Maintenance System

CCP Contract Change Proposal

CDAS Contract Data Automated System

CDCN Contract Document Change Notice

CDRL Contract Data Requirements List

CD-ROM Compact Disk-Read Only Memory

CETS Contract Engineering Technical Services

CFE Contractor Furnished Equipment

CFI Computerized Fault Isolation

CFRS Computerized Fault Reporting System

CI Configuration Item

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CFT Contractor Field Team

CNT Contractor Notification Tape

CTOCU Central Technical Order Control United States Air Force

DAS Data Analysis System

DCMC Defense Contract Management Command

DCN Design Change Notices

DDL Delegation of Disclosure Letter

DI Data Item

DLSC Defense Logistics Support Center

DOD Department of Defense

DTC Desk Top Computers

DWDS Digital Wiring Diagram System

ECP Engineering Change Proposal

ECS Electronic Collocation System

EDP Engineering Data Package

ESH Environmental, Safety and Health

FAR Federal Acquisition Regulation

FCC Flight Control Computer

FCS Flight Control System

FMS Foreign Military Sales

FTP File Transfer Protocol

GFE Government Furnished Equipment

HDL Hour Delivery Limitations

HMMP Hazardous Material Management Program

IAF Israeli Air Force

IFE In Flight Emergency

IMDS Integrated Maintenance Data System

IPT Integrated Product Team

IRV Integration Readiness Verification

ITAR International Traffic in Arms Regulation

LAN Local Area Network

LANTIRN Low Altitude Navigation and Targeting Infrared for Night

LE Logistics Engineering

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MAIS Major Automated Information System

MDAPs Major Defense Acquisition Programs

MCR Mission Capability & Readiness

MIL Military

MIP Material Improvement Project

MOA Memorandum of Agreement

MOC Module-of-Code

NSN National Stock Number

NISPOM National Industrial Security Program Operating Manual

OFP Operational Flight Program

OLC Operation Load Code

OPSEC Operations Security

PCOL Procurement Contracting Officer’s Letter

PCR Publication Change Request

P/N Part Number

PPSA Post Production Support Analysis

PRODSEC Product Security

RCP Requirements Change Proposal

RCS Retrofit Configuration System

REMIS Reliability/Maintainability Information System

ROM Rough Order Of Magnitude

RSAF Royal Saudi Air Force

SAFE Service Aircraft Fatigue Estimate

SARP Space Allocation and Reservation Program

SATODS Security Assistance Technical Order Data System

SCN Specification Change Notice

SDF Software Development Facility

SERD Support Equipment Recommendation Data

SIL Support Items List

SM&P Supplier Management and Procurement

SMR Source Maintainability and Recoverability

SOW Statement of Work

SPO System Program Office

SRD System Requirements Document

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SSPP System Safety Program Plan

STD Standard

SUPP Supplement

TCG Technical Coordination Group

TCM Technical Coordination Meeting

TCTO Time Compliance Technical Order

TESN Team Eagle Secure Network

TF Terrain Following

TIMS Tooling Information Management System

TM Technical Manual

TMCR Technical Manual Contract Requirements

T.O. Technical Order

TRD Test Requirement Document

UDL Unit Delivery Limitation

USAF United States Air Force

WAN Wide Area Network

WPAFB Wright-Patterson Air Force Base

WR-ALC Warner Robins Air Logistics Complex

WWQE F-15 Engineering Branch

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APPENDIX B – Contract Data Requirements List (CDRL)

Data Item Req. Office Authority/Title PWS Paragraph

A001 AFLCMC/WWQE DI-MISC- 80508B/T 4.1.1

Technical Reports - Studies / Services

A002 AFLCMC/WWQE DI-MGMT-80258A 4.2.3

Material Improvement Project (MIP) Report

A003 78 ABW/SE DI-SAFT-81563 4.15.3

Accident/Incident Report

A004 584 CBSS/GBHBC DI-SESS-81000D/T 4.2.5

Product Drawings and Associated Lists

A005 584 CBSS/GBHBC DI-ADMN-81249A 4.2.5.1

Conference Agenda

A006 584 CBSS/GBHBC DI-ADMN-81250A 4.2.5.1

Conference Minutes

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Appendix C - References

Publication Title of Publication Date of Publication Sections that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Paragraph 1.9.1.33.2

AFI 31-101 Integrated Defense 8 Oct 2009 Entire

AFI 91-202,

AFMC

Supplement

The US Air Force Mishap Prevention Program

11 November 2005 Change 1, 10 February 2009

Chapter 12

AFI 91-204 Safety Investigations and Reports

24 September 2008 Paragraph 2.12

AFJI 63-108 Government-Industry Data Exchange Program

(GIDEP)

15 May 1980 Entire

AFMC/CV

Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07 Entire

None Department of Defense COR Handbook

March 22, 2012 Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

DoD 5200.2-R Personnel Security Program

1/16/87, Change 1, 2/12/1990, Change 2, 7/14/1993, Change 3, 2/23/1996 http://www.dtic.mil/whs/directives /corres/pdf/520002r.pdf

Entire

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM)

February 28, 2006 Entire

DoDD 4715.1E Environmental, Safety, and Occupational Health

(ESOH)

March 19, 2005 Entire http://www.dtic.mil/whs/directives/corres/pdf/520002r.pdf http://www.dtic.mil/whs/directives/corres/pdf/520002r.pdf

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DoDD 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 Entire

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to PWS and contract

GIDEP

Operations Manual S0300-

BT-PRO-010

Government-Industry Data Exchange Program

June 2009 Chapter 2, Participation Requirement s

Public Law 91- 596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970, amended November 5, 1990 http://osha.gov/

Entire

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 Entire

SAF Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

Under Secretary of Defense Memorandum

Establishment of the DoD Green Procurement Program

August 27, 2004 Entire http://farsite.hill.af.mil/ http://osha.gov/