Final_IUID_PWS_11_Jul_16.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Item Unique Identification (IUID) Technical Support and Repair

FOR

Ogden Air Logistics Complex (OO-ALC)

11 July 2016

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 BASIC SERVICES 3

3 SERVICES SUMMARY 7

4 CONTRACT DATA REQUIREMENTS LIST (CDRL) 8

5 GENERAL INFORMATION 10

6 TRAVEL REQUIREMENTS 15

7 APPENDICES 17

1. DESCRIPTION OF SERVICES

1.1. The purpose of this effort is to procure full-time on-site professional engineering, technical, analytical, strategic, repair, and training services in support of the Item Unique

Identification (IUID) Program for the Ogden Air Logistics Complex (OO-ALC) at Hill

Air Force Base (AFB), to include the Geographically Separated Unit (GSU) 309 EMXG at Kadena Air Base (AB) Japan.

1.2. The OO-ALC is responsible for part marking activities. The purpose of this effort is to support those part marking activities and the associated machines at each location.

Support will encompass engineering expertise, full-time on-site and e-mail or telephone part marking hardware support (to include remote log in), equipment upgrades, equipment and hardware accountability, software and systems support, and equipment and process training. The Contractor shall provide telephone and email support for the

GSU 309 EMXG at Kadena Air Base (AB) Japan. Travel for on-site support for the

GSU shall be at the discretion and approval of the Contracting Officer (CO).

1.3. All periodic maintenance will be done organically and will not be considered within scope of this contract.

2. Basic Services

2.1. Engineering/Program Management Services: The Contractor shall research and develop solutions to problems that the government technicians identify including technical, analytical and strategic services in support of the Class IX IUID part marking activities.

2.1.1. The Contractor shall provide and support IUID marking capability that meets current Department of Defense (DoD) marking requirements. This includes

Construct I labels, Construct II labels with the capability to include manufacturer cage code and overhaul/repair enterprise identifier cage code simultaneously, labels made with a specific pre-defined Unique Item Identifier (UII), re-print of damaged or destroyed OEM or third-party Unique Identification (UID) labels, labels utilizing Data Identifier (DI) or Text Element Identifier (TEI) qualifiers and the ability to batch print labels with user input overhaul dates and manufacture dates. This includes use and understanding of Triad, Bartender, and Magic Mark marking software and the Marking Data Association Tool (MDAT) Microsoft

Access database program as well as programming ability in Microsoft Access including Visual Basic for Applications (VBA) scripting language.

2.1.2. The Contractor shall provide and support IUID program management. This includes: tracking and maintenance of marking data, authorized part numbers, National Stock Number’s (NSN), Manufacturer’s cage codes, overhaul/repair facility cage codes, nomenclature, label specification, and other relevant data;

data integrity checks against Technical Order data, Joint Engineering Data

Management Information and Control System (JEDMICS) drawing data, and

Logistics Installations and Mission Support-Enterprise View (LIMS-EV) data;

ensuring standardization and data integrity across the center and the various marking machines to preclude non-unique UII’s being produced. This currently includes use and understanding of the centralized IUID program management database, the MDAT database program, and current versions of Triad, Bartender, and Magic Mark marking software. The Contractor shall utilize the Enterprise

Data Collection Layer (EDCL) for current Triad versions. The EDCL will have limited functionality with current Triad software and will not be available to support non-Triad software.

2.1.3. The Contractor shall register all valid IUID marks created at the OO-ALC and

Kadena AB to the DoD IUID registry via Wide Area Workflow (WAWF). For

Triad based machines EDCL provides an automated path to WAWF. For non-

Triad based machines there is not currently an automated path. This will include registration of all unregistered marking data from the most recent registration effort (Spring 2015) through the start of this contracted effort to be completed within 6 months of contract award. Registration of ongoing marking data will proceed throughout the period of performance with no more than 4 months lag between creation of mark (UII) and registration of the mark in the DoD IUID registry. The Contractor shall provide a Quarterly DoD IUID Registry File (Flat

File or XML file) by the 5th business day of the quarter to the IUID program manager, and AFMC/A4, 4375 Chidlaw Road Wright Paterson AFB, Ohio

45433-5006, attention AFMC/A4 Automatic Identification Technology Program

Management Office (AIT PMO). (CDRL A/B/C001)

2.1.3.1 The Contractor shall capture and maintain monthly marking data. The

Contractor shall provide access to marking data to IUID Program Manager

(PM) upon request within five (5) business days.

2.2. Technical Support: The Contractor shall provide full-time on-site, telephone, remote, and email troubleshooting support for all equipment listed in Appendix B and restore the equipment to its latest operational configuration and full operational capability (to include hardware upgrades if necessary). The Contractor shall provide telephone and email support for the GSU. Travel for on-site support of GSU shall be at the discretion and approval of the CO. The Contractor shall provide a comprehensive review of technical support via the Monthly Status Report (MSR). (CDRL A/B/C002)

2.2.1. When notified of system or equipment malfunction (via e-mail, phone, or in person), the contractor shall initiate support and arrive on-site at the equipment location, as required, within one (1) business day at the OO-ALC or fifteen (15) business days for the GSU without full-time on-site contractor support.

2.2.2. If neither telephone, remote, email nor on-site troubleshooting support can resolve an issue, the Contractor shall escalate the problem within (1) business day by placing a call to the appropriate second level help desk, i.e. local communication squadron for communications issues, EDCL helpdesk for data synchronization issues with EDCL, and Original Equipment Manufacturer (OEM) for proprietary issues.

2.2.3. When the Contractor becomes aware of a malfunction that the government is unaware of, the Contractor shall notify the Contracting Officer Representative

(COR) by phone or e-mail no later than (NLT) one (1) business day after evaluation of the malfunction.

2.2.4. The Contractor shall provide and maintain a Hardware/Software Inventory and

Configuration for all IUID part marking equipment, and related Automatic

Identification Technology (AIT) components listed in Appendix B. (CDRL

A/B/C003)

2.2.4.1 The Contractor shall ensure that the inventory includes all IUID part marking carts; current software versions, license versions and dates installed on all IUID equipment and equipment peripherals for each part marking item; verifiers; IUID handheld terminals; and repairable IUID readers.

2.2.4.2 The Contractor shall provide updated Hardware/Software Inventory and

Configuration annually to the COR by 15 January and within 5 business days of any changes to the Hardware/Software Inventory and

Configuration.

2.2.5. The Contractor shall create and update any marking templates, marking layouts, and constructs within three (3) business days of notification by Government.

Notification will be made via email or IUID Program Management Queue.

2.2.6. The Contractor shall ensure that the software for all part marking equipment and components is operational. The Contractor shall make all changes within the software environments provided without tampering or altering the base code of any provided software. The Contractor may be required to work with local communication squadrons and OEM help desk support for any software related issues that cannot be resolved at the local level.

2.2.6.1 The Contractor shall verify operational capability through a function check of the system.

2.2.7. The Contractor shall assist the government, through coordination with local

Computer Systems Advisers (CSA) support for network administrator privileges during installation or equipment upgrade/refresh.

2.2.8. The Contractor shall attend IUID status meetings as requested by the

Government.

2.3. Repair:

2.3.1. The Contractor shall verify warranty status and coordinate any repair actions with the Subject Matter Expert (SME), IUID PM, and the COR in order to obtain the approval to proceed. The Contractor shall provide a cost estimate to the IUID PM for the approval of any repair requiring the ordering of parts.

2.3.2. Once the authorization for repair action has been received from the IUID PM, the

Contractor shall order any required parts within two (2) business days and notify the IUID PM and COR via email of the estimated arrival date of the parts.

Replacement of worn or defective parts shall be consistent with the original manufacturer’s design of the equipment. In no event shall the contractor use any replacement parts in repairing equipment which would result in the OEM refusing to support the equipment. The IUID PM will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner. Upon the receipt of the parts, the contractor shall perform the repair within five (5) business days. The Contractor shall demonstrate to the SME that the repairs have been completed.

2.3.3. Once the Contractor has made a determination that a piece of marking equipment requires OEM maintenance or repair, the Contractor shall notify the IUID PM and

COR. The Contractor shall provide a cost estimate to the IUID PM for the approval of any maintenance or repair requiring OEM support. Upon approval by the IUID PM, the Contractor shall package the part/equipment in accordance with

(IAW) OEM packaging instructions, annotate inventory list(s), and ship the part/equipment to the OEM for repair and return. Part/equipment being shipped to the OEM shall be Free On Board (FOB) Destination.

2.3.4. The Contractor shall work with the OEM on warranty repairs for all items in

Appendix B. The Contractor shall utilize the technical support option offered through the Monode licensing agreement, when applicable and available, for

Monode items in Appendix B.

2.4. Training: The Contractor shall provide informal and on-the-job training for the maintenance-user community. Training shall be divided into two separate categories: general user training and cart administrator training. The cart administrator training requires approval by the COR. This training shall include, but not be limited to general IUID knowledge, activities necessary for the creation and/or association of a UII to an asset from each perspective user group, equipment operator proficiency, and the use of any and all systems and applications used for IUID marking at the OO-ALC.

2.4.1.The Contractor shall provide a Record of Trained Users, as part of the MSR.

(CDRL A/B/C002).

2.4.2. The Contractor shall provide an initial assessment of training materials and operator manuals on-hand at all applicable government installations, which will consist of hardcopy and softcopy format, via a Training Materials List. Initial

Training Materials List shall be provided to the COR and PM within 30 days of contract award. Training Materials List shall be provided to the COR annually by

15 January and within 5 business days of any changes. (CDRL A/B/C004)

2.4.3. The Contractor shall maintain and update training materials and operator manuals within 5 business days of changes to the training material and operator manuals.

3. Services Summary (SS)

Performance Objective PWS

Para

Performance Threshold

The Contractor shall register via DoD IUID registry, all markings performed at the

OO-ALC quarterly. Registry shall be updated NLT the fifth

(5) business day after the close of the quarter.

2.1.3 Acceptable if there are no more than one (1)

deviation¹ for timeliness annually from the start of the task order period of performance

(POP).

The Contractor shall provide a comprehensive review of troubleshooting support via the

MSR delivered to the COR

NLT the fifth (5) business day of the month. (CDRL

A/B/C002)

2.2 Acceptable if there are no more than two (2)

deviations¹ annually from the start of the task order period of performance (POP).

The Contractor shall provide troubleshooting support for all equipment listed in Appendix

B. Support shall be initiated and/or arrive on site at the equipment location, as required, within one (1) business day for locations with on-site contractor support or fifteen (15) business days for locations without on-site contractor support.

2.2.1 Acceptable if contractor maintains 90%

compliance within a monthly period from the start of the task order period of performance

(POP).

The Contractor shall provide updated Hardware/Software

Inventory and Configuration to the COR by 15 January annually and within five (5)

2.2.4, 2.2.4.1, and

2.2.4.2

Acceptable if there are no deviations for delivery of the annual report.

Acceptable if there are no more than two (2) deviations¹ annually for changes from the start business days as changes occur. (CDRL A/B/C003) of the task order period of performance

(POP).

The Contractor shall create and update marking templates, marking layouts, and constructs within three (3) business days of the notification of need.

2.2.5 Acceptable if contractor maintains 90%

compliance measured monthly.

Contractor shall coordinate repairs and part ordering with

SME, IUID PM, and COR to receive authorization to repair, and order necessary parts.

2.3.1 Acceptable if contractor maintains 100%

compliance.

Contractor shall order parts

Parts ordered within two (2) business days after IUID PM approval.

Repair performed within five

(5) business days of receipt of parts.

2.3.1 and

2.3.2

Acceptable if there are no more than one (1) deviation¹ for timeliness within a quarterly period from the start of the task order period of performance (POP).

Provide Training Materials

List to the COR and PM initially within 30 days of contract award, annually, and within five (5) business days of any changes. (CDRL

A/B/C004)

2.4.2 Acceptable if there are no deviations for

delivery of the initial and annual report.

Acceptable if there are no more than two (2) deviations¹ annually for changes from the start of the task order period of performance

(POP).

Update training materials and operator manuals within 5 business days of changes.

2.4.3 Acceptable if there are no more than two (2)

deviations¹ annually for changes from the start of the task order period of performance

(POP).

¹ Deviation - A deviation is defined as one instance of not complying with written Air

Force, AFMC, or OO-ALC policies/guidance or an instance of submitting applicable deliverables after the identified due date IAW with the applicable CDRL.

4. Contract Data Requirements List (CDRL)

4.1. Contract information data.

4.1.1. Contract information data shall be delivered, as assigned by the Ordering Activity, electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). Grammatical errors do not count as an error.

Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate/ late CDRLs.

4.1.2. All reporting requirements listed below are applicable and shall include current site-specific information.

4.1.3. The Contractor shall submit an electronic copy to the inspection/acceptance focal point and to all other offices that provide functional input to the inspector/acceptor; these offices are identified in the CDRL DD Form 1423-1, block 14.

4.2. General marking instructions.

4.2.1. Each delivery shall have marked on the front page: Contract Number, Contractor

Name, and Contractor Address.

4.2.2. The Contractor shall mark applicable documents and handle Government marked documents IAW For Official Use Only (FOUO)/ Operations Security (OPSEC)

Description.

Data Item Title Delivery

A/B/C001 Monthly Status Report Monthly

A/B/C002 IUID Registry File Quarterly

A/B/C003 Hardware/Software Inventory Annually and as required

A/B/C004 Training Materials List 30 DAC and as required

A/B/C005 Accident/Incident Report As required

A/B/C006 Safety Plan 10 DAC

4.3. IUID Registry File. The contractor shall provide a Quarterly DoD IUID Registry File

(Flat File or XML file) to the IUID program manager, and AFMC/A4, 4375 Chidlaw

Road Wright Paterson AFB, Ohio 45433-5006, attention AFMC/A4 Automatic

Identification Technology Program Management Office (AIT PMO). (CDRL

A/B/C001)

4.4. Monthly Status Report. The Contractor shall submit a Monthly Status Report (MSR).

Report shall be submitted by the 5th business day of the month. MSR shall include a comprehensive review of technical support, record of trained users, and Total Case

Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates as applicable.

(CDRL A/B/C002)

4.5. Hardware/Software Inventory. The Contractor shall provide updated Hardware/

Software Inventory and Configuration annually to the COR by 15 January and within 5 business days of any changes to the Hardware/Software Inventory and Configuration.

(CDRL A/B/C003)

4.6. Training Materials List. Initial Training Materials List shall be provided to the COR within 30 days of contract award. Training Materials List shall be provided to the COR annually and within 5 business days of any changes. (CDRL A/B/C004)

4.7. Accident/Incident Report. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons of property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the COR and the OO-ALC/SE. The contractor shall create an Accident/Incident report in the event of any of the following: (CDRL A/B/C005)

4.7.1. A condition or material fault that is a hazard to personnel, equipment and missions.

4.7.2. When a prescribed installation or maintenance action cannot be accomplished or when operational characteristics or durability cannot be obtained because of faulty design or materials.

4.7.3. Deterioration of installed components or operational equipment due to effects of climatic or environmental conditions.

4.7.4. Conditions which prevent proper operation of the equipment.

4.7.5. When equipment does not perform to published, operational or maintenance standards.

4.7.6. When a contract employee causes damage to equipment.

4.7.7. When a contract employee is involved in an accident or injury.

4.7.8. When a contract employee loses a CAC or Restricted/Controlled Area Line

Badge.

4.8. Safety Plan. The Contractor shall submit the Safety Plan IAW Appendix C and within

10 business days of contract award. (CDRL A/B/C006)

5. General Information.

5.1. Hours of Operation. Workdays are Monday through Friday except Federal Holidays.

Hours of operation are generally between the hours of 6:00 AM and 6:00 PM local time at each location.

5.1.1. Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government Facilities to work on the following federal holidays:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on

Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to

Government civilian employees, as well as possible weather related days and

Government directed holidays. On these days, the Contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage

Determination; however, Good Friday is not a Federal Holiday so the

Government facilities will be open for work that day. The Contractor shall plan on employees working business as usual on that day, unless the

Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

5.2. Office Space. The Government will provide space for the on-site personnel with a computer, desk, chair, telephone, email, and internet access. Personal computers shall not be plugged into the Government network.

5.3. Environmental Controls. The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials, which may include, but is not limited to inhalation of Hexavalent Chrome, Chemlease 41, Sealants, Calibration Gases as well as contact with Methylene Dianiline, Isocyanates.

While the contractor will not perform duties in a regulated area (Where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910.10), there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards.

5.3.1. Compliance with laws and Regulations. The Contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State and Local laws, regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

5.4. Foreign Object Damage (FOD) and Tool Control. The Contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101, 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), AFSC MAN 21-102 and any applicable AFI, AFMC, or local Operation Instructions (OI). Cloth rags are considered tools and will follow the same regulations and procedures as tools.

5.4.1. If tools, and/or equipment are lost, the contractor will report the loss to the COR

NLT one hour after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures IAW AFSC MAN 21-102, Chapter 10.11.

5.4.2. Contractors performing functions in industrial areas at the OO-ALC shall have a method for controlling and accounting for all tools used. All contractor employees shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

5.5. SECURITY REQUIREMENTS. Comply with all security and force protection requirement enforced at each installation. Secret Clearance shall be required for on-site personnel.

5.5.1. Contractor Identification Badges

5.5.1.1. Line Badge/Common Access Card (CAC) Information/Unescorted Entry

Authorization, IAW Hill AFB Instruction 36-812. The Contractor must meet the same security requirements as government employees for access to the site AFB’s network or Automated Information Systems (AIS).

5.5.1.2. For a CAC to be issued to the Contractor, the process as outlined in Hill

AFB OI 36-812 will be followed. The forms shall be submitted to the

Complex/Group security manager(s) for approval.

5.5.1.3. The COR will provide the contractor an AFMC Form 496, Application for

AFMC Identification Card, with contract information filled in.

5.5.1.4. The Contractor shall complete an AFMC Form 496 for each employee and submit forms back to the COR, who will review, and forward to the Group

Security Manager (SM) or Trusted Agent (TA), for processing.

5.5.1.5. The Contractor’s security manager shall complete an “Unescorted Entry

Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Security

Forces (site location Visitor Center). The AF Form 2586 shall be returned to the government security manager for accountability.

5.5.1.6. As required, the contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

5.5.1.7. When the Period of Performance (POP) has ended or the task is considered complete, contractors shall have five (5) working days to terminate all their network user accounts and to return all access cards and base identification badges to the COR.

5.5.1.8. For those contractor employees who require a higher level of investigation for a security clearance and government computer access, a National

Agency Check with Local Agency Check with Inquiries (NACI) will be conducted. Those contractor employees who require a higher level of investigation must be submitted for a Tier 3 (initial) and a Tier 3R for

(Reinvestigations) if over 10 yrs. A Single Scope Background

Investigation (SSBI) for Top Secret, must be submitted [AFI 16-1405, Personnel Security Instruction (AFSSI) 8522, Access to Information

Systems]. The Contractor is responsible for initiating the required level of investigation. To initiate a NACI, the Contractor shall contact the applicable Group SM. The Contractor shall meet the same security requirements as Government employees for access to the site AFB network, the internet, and connections to an office printer, office supplies and any other items necessary to complete the assigned tasks. The contractor will only have access and use of the office equipment mentioned above. The Government supervisor or equipment custodian for the organization will monitor the accountability of the Government

Furnished Property (GFP) provided for the contractor employee’s use.

5.5.1.9. During performance of the contract and at the completion or termination of the contract, the Contractor shall be responsible for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the appropriate Security Officer within one working day of loss.

5.5.1.10. Should a security violation occur, the Contractor shall: immediately report to the Complex SM all available facts related to each instance; take such precautions as the Complex SM may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

5.5.2. Communications Security (COMSEC).

5.5.2.1. All communications with DoD organizations are subject to COMSEC review.

5.5.2.2. The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls origination from, or terminating at, DoD organizations.

5.5.2.3. The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to

COMSEC procedures.

5.5.2.4. The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

5.5.2.5. Complete Government provided Information Assurance Awareness

Program (IAAP) training prior to accessing Government computer networks.

5.5.3. Operation Security (OPSEC). Contractors who have access to the OO-ALC and satellite operating locations facilities or critical information shall have OPSEC training IAW AFI 10-701. Initial training will be approximately 1 hour and recurring annual training will be approximately 0.5 hours.

5.6. Safety Requirements. The contractor shall implement a safety program that ensures protection of Government personnel and property.

5.6.1. As part of the Safety Program the contractor shall establish a Safety Plan IAW

Appendix C of this PWS. The contractor shall submit the Safety Plan within 10 business days of contract award. (CDRL A/B/C006)

5.7. Voluntary Protection Program (VPP) Contractors are required to provide their OSHA

300 information the Total Case Incident Rate/Days Away Restricted or Transferred

(TCIR/DART) rate by 15 January of each year to the COR for submission as part of the installation's annual Occupational Safety and Health Administration (OSHA) VPP self-evaluation report. Included as part of MSR. (CDRL A/B/C002)

5.8. Manpower Reporting. The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.8.1. Reporting Period: Contractors are required to input data for the labor executed during the POP for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

5.8.2. Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time http://www.ecmra.mil/ will any data be released to the public with the contract name and contract number associated with the data.

5.8.3. Website User Manuals: Data for Air Force service requirements must be input at the Air Force (AF) CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8.4. The Unit Identification Code (UIC) will be: FFB4G0

5.9. Special Qualifications.

5.9.1. On-site technician(s) shall have a minimum two (2) years of experience in the operation and maintenance of the specific types of marking carts identified in

Appendix B.

5.9.2. On-site technician(s) shall have a minimum two (2) years of experience in the maintaining and operating Triad, Bartender, and Magic Mark software.

5.9.3. On-site technician(s) shall have a minimum two (2) years of experience in

Microsoft Access programming including Visual Basic for Applications

(VBA) scripting language.

5.10. Publications: Compliance with publications, regulations and operating instructions provided by the Government is required when: They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance-based statement of work to accomplish the work specified in the publication, regulation or operating instructions. The publications prescribe United States Air Force (USAF) policies, use of materials, procedures and processes applicable to the work requirements.

The contractor is required to acquire and work on the latest version of the publication.

6. Travel Requirements. All travel required shall be performed IAW Federal Acquisition

Regulation (FAR) 31.205-46. The contractor is responsible for making all necessary travel arrangements for their personnel, including air travel, car rental, lodging and subsistence.

Travel is restricted to round trip coach airfare tickets, economy class car rental, and per diem rates not to exceed Federal Travel Regulation (FTR) rates for the Temporary Duty (TDY) location. Contractor shall also provide applicable expenditure documentation, IAW FAR

31.205-46, to the CO for approval at least five (5) days in advance prior to travel. Receipts for contractor travel will be provided to the COR for validation. Government will approve all travel by the contractor for this contract effort in advance.

6.1. Travel Anticipated. Travel in support of the GSU at Kadena AB will be on an as needed basis and as approved by the CO. Travel needs are estimated as follows.

Destination No. Persons No. Trips No. Days

Kadena Air Base, Japan 1 1 per year 6 http://www.ecmra.mil/

6.2. Post-Trip Report. Upon completion of any travel, the Contractor shall submit a trip report as part of the MSR (CDRL A/B/C002).

7. APPENDICES

A. ACRONYMS AND ABBREVIATIONS LIST

B. EQUIPMENT LIST

C. SAFETY, FIRE PROTECTION, AND HEALTH SPECIFICATION

D. REFERENCES

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AB Air Base

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Materiel Command

AFMCI Air Force Materiel Command Instruction

AFP Air Force Pamphlet

AFSC Air Force Services Corporation

AIS Automated Information System

AIT PMO AIT Automatic Identification Technology

ALC Air Logistics Complex

AT&L Acquisition, Technology, and Logistics

CAC Common Access Card

CDRLS Contract Data Requirements Lists

CET Contractual Engineering Task

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COMSEC Communications Security

COR Contracting Officer Representative

CSA Computer Systems Advisers

DAC Days After Contract

DAROTO Days After Receipt Of Task Order

DART Days Away Restricted or Transferred

DFARS Defense Federal Acquisition Regulation Supplement

DI Data Identifier

DID Data Item Description

DOD Department of Defense

DODI Department of Defense Instruction

EDCL Enterprise Data Collection Layer

EMXG Electronics Maintenance Group

FAR Federal Acquisition Regulation

FOB Free On Board

FOD Foreign Object Damage

FTR Federal Travel Regulation

FY Fiscal Year

GFE Government Furnished Equipment

GFM Government Furnished Material

GFP Government Furnished Property

GFS Government Furnished Software

GSU Geographically Separated Unit

IAAP Information Assurance Awareness Program

IAW In Accordance With

IDIQ Indefinite Delivery Indefinite Quantity

IPR In-Process Review

IUID Item Unique Identification

JEDMICS Joint Engineering Data Management Information and

Control System

LAN Local Area Network

LIMS-EV Logistics Installations and Mission Control -

Enterprise View

MDAT Marking Data Association Tool

MSR Monthly Status Report

MXW Maintenance Wing

N/A Not Applicable

NACI National Agency Check with Local Agency Check with Inquiries

NLT No Later Than

NSN National Stock Number

OEM Original Equipment Manufacturer

OI Operation Instruction

OO-ALC Ogden Air Logistics Complex

OPSEC Operation Security

OSD Office of the Secretary of Defense

OSHA Occupational Safety and Health Administration

PARA Paragraph

PM Program Manager

PMO Program Management Office

PMP Program Management Plan

POP Period of Performance

PWS Performance-Based Work Statement

QASP Quality Assurance Surveillance Plan

SM Security Manager

SME Subject Matter Expert

SS Services Summary

SSBI Single Scope Background Investigation

TA Trusted Agent

TCIR Total Case Incident Rate

TEI Text Element Identifier

TDY Temporary Duty

UIC Unique Identification Code

UID Unique Identification

UII Unique Item Identifier

USAF United States Air Force

VPP Voluntary Protection Program

WAWF Wide Area Work Flow

Appendix B

Estimated Workload Data

Location

Organization Type of Cart Cart SN PART # Software

Hill AFB MXSG Brady 0119704 BP-PR600PLUS 7500V Triad

Hill AFB MMXG Brady 0119701 BP-PR600PLUS 7500V Non-Triad

Hill AFB MXSG Brady 0119699 BP-PR600PLUS 7500V Non-Triad

Hill AFB MXSG Brady 0118360 Non-Triad

Hill AFB EMXG Brady 0164877 Non-Triad

Hill AFB CMXG Chem-etch NOT SERIALIZED M-550 Triad

Hill AFB CMXG Clamshell 0030341-1 VES20WSTDTK 7500V Triad

Hill AFB MXSG Clamshell 0030634-1 VES20WSTDTK 7500V Triad

Hill AFB MXSG Clamshell 0030634-2 VES20WSTDTK 7500V Triad

Hill AFB MXSG Clamshell 0030341-1 VES20WSTDTK 7500V Triad

Hill AFB MMXG Clamshell 0030634-3 VES20WSTDTK 7500V Triad

Hill AFB CMXG Clamshell 0030341-3 VES20WSTDTK 7500V Triad

Hill AFB EMXG Epilog 8075-0854112418R Laser75WC02FB 7500V Triad

Hill AFB MXSG Epilog 8075-0854072418R Helix 24 Non-Triad

Hill AFB MXSG Epilog 8075-0854092418R Helix 24 Non-Triad

Hill AFB CMXG Foil Star Genesis 0803G0067 Genesis Non-Triad

Hill AFB MXSG Foil Star Genesis 0803G0066 Genesis Non-Triad

Hill AFB CMXG Foil Star Genesis 0803G0065 Genesis Non-Triad

Hill AFB CMXG Foil Star Nexus 0710N0114 Nexus Non-Triad

Hill AFB MXSG Foil Star Smart

Marker 1310S0369 Smart Marker Non-Triad

Hill AFB CMXG Revolution 0030341-5 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0028519-8 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0030341-6 VESREV20WDTTK Triad

Hill AFB EMXG Revolution 0028519-1 VESREV20WDTTK Triad

Hill AFB EMXG Revolution 0028519-7 VESREV20WDTTK Triad

Hill AFB EMXG Revolution 0028519-3 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0028519-4 VESREV20WDTTK Triad

Hill AFB EMXG Revolution 0028519-5 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0028519-6 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0028519-2 VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0030341-4 VESREV20WDTTK Triad

Hill AFB MXSG Revolution 0030634-5 VESREV20WDTTK Triad

Hill AFB MMXG Revolution 0030634-7-A VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0030634-7-B VESREV20WDTTK Triad

Hill AFB CMXG Revolution 0030634-8 VESREV20WDTTK Triad

Hill AFB EMXG Revolution 0030634-4 VESREV20WDTTK Triad

Hill AFB MMXG Zebra printer 14J110600102 11OXI4 Triad

Hill AFB CMXG Foil Star Genesis 1501G0170 Genesis Non-Triad

Hill AFB EMXG Clamshell 0030341-2 VES20WSTDTK Triad

Hill AFB AMXG Zebra printer 53J143404315 Triad

Hill AFB MMXG Foil Star Genesis CS04-LRS-0016 MagicMark

Kadena

AB

EMXG

Foil Star Genesis 1409G0166 Genesis Non-Triad

Kadena

AB

EMXG

Foil Star Genesis 1409G0167 Genesis Non-Triad

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Maintenance and Repair of

IUID Machines/Printers

28 Apr 2016

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH160411

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of

Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and will be used during the performance of the work described in the contract. The

Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-

777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the

ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the

ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the

Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and

Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational

Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR

1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office.

Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within.

In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and Safety

Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07;

and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air

Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA

Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Combustible Liquids AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62

DoDI 4145.19-R-1

APPENDIX D

REFERENCES

MIL-STD-130 - Identification Marking of U.S. Military Property

TO 00-25-260 - Asset Marking and Tracking Item Unique Identification Marking Procedures

DoD Instruction 8320.01 - IUID Standards for Tangible Personal Property

AFI 63-101 - Acquisition and Sustainment Life Cycle Management

AFP 63-128 - Guide to Acquisition and Sustainment Life Cycle Management

DFARS 211.274 - Item Identification and Valuation Requirements

DFARS 252.211-7003 - Item Identification and Valuation

DI-MGMT-81803 - DID - IUID Marking Plan

DI-MGMT-81804 - DID - IUID Marking Activity and Verification Report