Sources_Sought_Lektriver_PWS_Draft.pdf

FA8224-13-D-XXXX

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PREVENTATIVE MAINTENANCE AND REPAIR & RELOCATION SERVICE

FOR HILL AFB ROTARY FILES

OO-ALC

1 February 2013

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICES 3

2, SERVICES SUMMARY 6

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 7

4. GENERAL INFORMATION 7

5. APPENDICES 16

SECTION 1

1.0 DESCRIPTION OF SERVICES:

The contractor shall provide all trained personnel, transportation, equipment, parts, tools, materials, supervision and all other items and services necessary to maintain lektriver/ rotary files in buildings/areas as defined in this Performance-based Work Statement at Hill AFB, Utah

(appendix B). The contractor shall perform to the standard specifically identified in this PWS.

All residues shall be removed and the work site cleaned at the completion of the task. Standard industry practices related to maintenance and servicing of rotary files shall apply to the extent that they are not in conflict with the specific standards identified herein.

1.1. PREVENTATIVE MAINTENANCE (PM)

1.1.1 The contractor shall perform preventive maintenance twice (2) a year on each machine, in accordance with PMI schedule, Appendix B. A Service Call Ticket will be created for tracking purposes and the Site Manager (SM) or their designated alternate will sign and date when services were performed.

1.1.2 Work performed shall include, but not limited to lubrication, adjusting, and replacing parts where needed to keep the machines(s) in good operating condition. The contractor is not required to replace parts for aesthetic purposes.

1.1.3 Equipment shall be maintained in accordance with the manufacture’s specifications. All parts used in the repair of equipment must be OEM equipment or equivalent.

1.2. REMEDIAL MAINTENANCE

1.2.1 The contractor shall provide remedial maintenance and repair after notification that the equipment is inoperative and shall continue until the problem is resolved. The equipment shall be repaired and maintained in accordance with manufacturer’s specifications. The cost for all labor and replacement parts for routine and corrective maintenance will be included in the annual maintenance fee.

1.2.2 The contractor shall respond on site within nine (9) working hours after notification by the

Contracting Officer, (CO), Contracting Officer Representative (COR), Government Program

Manager (GPM) or Site Manager (SM) or no later than the beginning of the next workday.

1.2.2.1 Downtime will begin, when the CO, COR, SM or GPM contacts the contractor’s representative to including answering services or by e-mail during working hours.

1.2.2.2 Contractor shall establish a service call ticket to include date and time service call was received with the name and phone number of requestor.

1.2.3 Rotary files shall be fully operational and serviceable after completion of each service call.

Prior to leaving the area, the contractor shall demonstrate to the SM or designated alternate that the equipment is operational. After maintenance and repairs have been completed, the SM or designated alternate will certify that the equipment is performing satisfactorily and sign the service call ticket.

1.2.3.1 Any disputes between the maintenance technician and the SM or designated alternate regarding satisfactory performance will be immediately referred to the CO or designated representative.

1.2.4 The contractor is not responsible for the cost of repair, including labor and parts, for adjustments, repair and replacement of parts due to the fault or negligence of the government or for causes external to the equipment. All disputes shall be resolved in coordination with the CO.

1.2.5 All remedial maintenance and repairs shall carry a warranty of one-year from the time of repair.

1.3. RELOCATION OR DISPOSAL OF ROTARY FILES

1.3.1 The contractor shall provide all labor, parts, and materials required to relocate or dispose of units as directed by the government in writing. A Service Call Ticket will be created for tracking purposes and the Site Manager (SM) or their designated alternate will sign and date when services were performed.

1.3.2 Relocations shall include movement of equipment within the same building and movement of equipment to another building.

1.3.3 During re-assembly all necessary adjustments shall be made to the relocated equipment to include lubrication, mechanical adjustments, and part replacements as necessary.

1.3.4 Relocation by the contractor shall begin within five (5) working days after issue of a task order for the relocation or not later than the customers need dates.

1.3.4.1 Units will be clean out by owning origination and is not the responsibility of the contractor.

1.3.5 The contractor shall dispose of units utilizing the Defense Reutilization and Marketing

Office (DRMO) as directed by the government in writing.

1.3.5.1 Owning origination is responsible to provide the contractor with all supporting documents for turning in of units.

1.3.5.2 Owning origination will work with the contractor to schedule date and time for equipment turn in and will make appointment with DRMO.

1.3.5 All loading, unloading and transporting of rotary files is the responsibility of the contractor.

1.4 REPLACEMENT PARTS

1.4.1 Replacement of worn or defective parts shall be consistent with the original manufacturer's design of the equipment. In no event shall the contractor use any replacement parts in repairing equipment which would result in the OEM refusing to support the equipment.

1.5 ACTIVITY SUMMARY

1.5.1 Contractor shall provide the Government with a report, in acceptable contractor format, that details the maintenance referenced in this PWS that has been accomplished during the month. Copy of signed Service Call Ticket and report is due 5 working days following the end of the month; electronic submission to the COR and GPM is preferred and acceptable. (CDRL

A0001)

1.5.2.1 Reports shall summarize the maintenance activities of the month to include type of maintenance, location and equipment the maintenance was performed on:

a) PMI

b) Remedial Maintenance to include date/time service call was received, and SM name

c) List of replacement parts for both PMIs and Remedial Maintenance

d) Relocations start and completion dates.

SECTION 2

2.0 SERVICE SUMMARY (SS)

SS # Performance Objective PWS Parag Performance Threshold

1 Perform preventive maintenance twice

(2) a year on each machine, IAW PMI schedule, Appendix B

1.1.1 95% of the time with remaining 5% corrected within 10 working days

2 Shall respond on site within nine (9) working hours after notification

1.2

1.2.1

1.2.2

95% of the time with remaining 5% corrected within 10 working days

SECTION 3

3.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND FACILITIES

3.1 GFP

3.1.1 The government will provide necessary working space to include heat, light, ventilation and electrical power outlets for contractors’ maintenance personnel, no other GFP will be provided

3.2 GOVERNMENT PROVIDED SERVICES

3.2.1 Emergency Medical Service: The Government will provide emergency medical treatment and emergency patient transportation for contractor personnel who are injured or become critically ill during performance of this contract on Hill Air Force Base. The contractor shall reimburse the Government for costs of medical treatment and/or patient transportation service at the current in-patient rate, as appropriate.

3.2.2 Security Forces: The Government will provide general on-base Security Police service.

SECTION 4

4.0 GENERAL INFORMATION

4.1 CONTRACTOR EMPLOYEES: Contractor shall;

4.1.1 Furnish in writing to the Procuring Contracting Officer (PCO), GPM and COR the names and telephone numbers of key personnel and all employees that will be working on the

Government installation no later than 10 days before contract start. The Contractor shall notify the CO, GPM and COR(s) immediately whenever changes are made. (CDRL A002)

4.1.2 The contractor shall provide the government in writing a designated point-of-contact, phone number and e-mail address for service calls within 10 days of awarded contract. This service call phone number should have a low frequency of use and should be monitored from

0700 to 1600 hours a day, Monday through applicable Friday, excluding Federal Holidays.

Service calls may be transmitted via email during working hours. (CDRL A002)

4.1.3 Not assign to contract any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States government. Additionally, the Contractor shall not assign to contract any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including Air Force Materiel Command.

4.1.4 Provide necessary treatment for Contractor employees requiring emergency treatment or medication for acute medical conditions. The on-base medical facility may not be able to treat

Contractor employees, but in the event treatment is provided by the on base medical facilities, the Contractor shall compensate the Government.

4.2 SECURITY REQUIREMENTS: Contractor shall;

4.2.1 Comply with all security and force protection requirements enforced at each installation.

The Government will complete the Local Files Check upon identification of personnel.

4.2.2 Comply with the personal identity verification requirements found in the Federal

Information Processing Standard 201 (FIPS) as well as the other requirements mandated in the

Homeland Security Presidential Directive 12 (HSPD-12). This will at a minimum include any applicants for access to federally-controlled facility or access to a federal information system to:

4.2.2.1 Appear in-person at least once before the issuance of a Personal Identity

Verification (PIV) credential.

4.2.2.2 Provide two forms of identity source document in original form during identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document shall be a valid State or Federal government-issued picture identification

4.3 CONTRACTOR IDENTIFICATION AND BADGES

4.3.1 Personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel shall wear appropriate badges, which contain the company name and employee’s name.

4.3.2 Personnel shall be required to wear badges (Contractor Identification Badges/Air Force

(AF) Form 1199, AF Entry Control Card). Issue, wear, use and disposition of badges shall be done IAW current directives. Lost badges shall be reported to the GPM or COR within one working day of loss. All badges must be turned into the GPM or COR upon termination of the employee or contract.

4.3.2.1 The SM will provide all escorts and coordinating access for Control Areas not accessible with controlled area badges.

4.4 COMMUNICATIONS SECURITY

4.4.1 All communications with Department of Defense (DoD) organizations are subject to

Communications Security (COMSEC) review.

4.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

4.4.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

4.4.4 The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

4.4.5 The Contractor shall complete Government provided Information Assurance Awareness

Program (IAAP) training prior to accessing government computer networks.

4.5 OPERATIONS SECURITY (OPSEC)

4.5.1 Contractors who have access to an Air Force Base, Government facilities or critical information shall have OPSEC training IAW AFI 10-701 (Complete reference in Appendix D).

Initial training will be approximately 1 hour and follow on recurring annual training will be approximately .5 hour.

4.6 KEY/KEY CARD CONTROL: Contractor shall;

4.6.1 Establish and implement methods of making sure all keys/key cards issued to the

Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

4.6.2 Not duplicate any keys/key card issued by the Government.

4.6.3 Immediately report to the GPM or CO any occurrences of lost keys/key cards.

4.6.4 Be required, in the event contractor controlled keys/key cards are lost, to re-key or replace the affected lock or locks without cost to the Government.

4.6.5 Prohibit the issue of Government controlled or provided keys/key cards to any persons other than the Contractor’s employees and personnel authorized by the CO in writing.

4.6.6 Compensate the Government for any harm resulting from negligence of contractor personnel with regard to Keys/Key Cards.

4.7 QUALITY OF MAINTENANCE:

4.7.1 Quality Control Program. In compliance with the clause entitled “Inspection of Services”, 52.246-4, the contractor shall establish and submit a complete Quality Control Program (QCP)

IAW Appendix C to ensure the requirements of this contract are provided as specified. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications (at no additional costs to the government) and obtain acceptance of the plan by the contracting officer before the start of the first operational performance period.

4.7.2 The Contractor’s quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute

(ANSI)/American Standards Organization (ASO)/International Standards Organization (ISO) family of standards.

4.7.3 Liabilities for Faulty Maintenance - Contractor shall repair or have repaired at no cost to the Government any equipment or media damaged by the contractor during maintenance and repair or relocation of the rotary files. In addition, the contractor is responsible for any bodily harm occurring to any Government employee or on-site contract personnel that was caused by contractor negligence or improper safety procedures.

4.8 GOVERNMENT SURVEILLANCE

4.8.1 The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure that non-personal services are received as set forth in the contract and this PWS. The government representative will evaluate the contractor’s performance through inspections and receipts of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The COR will investigate complaints received from various customers located on the installation and shall be responsible for initially validating customer complaints. However, the COR or CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.8.2 The Contract Officer Representative (s) (COR(s)) are the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror. CORs will use a variety of surveillance methods and record all surveillance observations.

4.9. GOVERNMENT OBSERVATIONS:

4.9.1 Government personnel, other than contracting officers (COs) and CORs, will from time to time, with Program Officer’s coordination, observe contractor operations. However, these government personnel may not interfere with contractor performance and shall not supervise, give direction to, or otherwise exercise or share the direct or indirect authority of the contractor over its employees, or make any changes to the contract. The Group Quality Assurance

Specialists (QAS) may perform random inspections of products produced within the organizations. In addition, contractor employees will be subject to routine compliance inspections performed by Group QAS. Group QASs need not coordinate inspections/evaluations with the Program Officer however they will share the findings of said inspections/evaluations with the COR.

4.9.2 COR(s) will provide surveillance of tasks in the Service Summary (SS) and other items required by the contract (e.g. Air Force specific guidance, Operating Instructions, etc.).

4.9.3 The COR(s) or alternate(s) will inform the CO when major discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the

CM or alternate to initial the entry on the checklist. The Contractor shall respond to the deficiencies within 10 working days.

4.9.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR(s).

4.9.5 The non-personal services to be performed by the contractor during the period of this contract shall at all times and places are subject to review by the CO or authorized representative(s).

4.9.6 All non-personal services are subject to Project Officer and/or Quality Assurance acceptance as specified herein including periodic reviews of work performed.

4.9.8 All non-personal services shall be performed in strict compliance with any/all provided

Government/non-Government technical data, drawings, schematics, engineering changes/modifications and any other pertinent data required to satisfactorily complete work assignments.

4.10 HOURS OF OPERATION

4.10.1 Normal hours of operation. The contractor shall perform the services required under this contract during the following hours 0700 to 1530 hours Monday through Friday except for

Federal Holidays. On occasion the CO may not require performance of the contract on “Local

Command Down Days”. The CO or their representative will inform the contractor of this on a case by case basis. The contractor may work other than these hours to accommodate peak workload with written permission of the CO at no additional cost to the government.

4.10.2 Recognized Holidays. The contractor is not required to provide services on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence

Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holidays fall on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.11 CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices.

4.12 RECORDS. The contractor shall be responsible for creating, maintaining and disposing of only those government required records.

4.13 ENVIORMENTAL CONTROLS.

4.13.1 The contractor shall be knowledgeable and comply with applicable Interstate, Federal, State and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor shall be required to comply, as such laws/changes come into effect. Pursuant to notice requirements, the contractor shall inform the CO of any increase in cost resulting from the change. Contractor still has the responsibility to do their own due diligence when it comes to Environmental control and this needs to be stated in the PWS.

4.13.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to base fire department or the local emergency response number (HAFB and

AMARC Fire Dept at 911). The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.13.3 Hazardous Waste: The contractor shall be responsible for all Hazardous Waste generated as a result of this contract. This shall include but not limited to control, storage, transportation, and disposal of this waste.

4.14 SAFETY REQUIREMENTS: Contractor shall

4.14.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wear of appropriate Personal Protective

Equipment (PPE). All required PPE will be furnished by the contractor. PPE must meet or exceed standards in AFI 91-203, Air Force Consolidated Occupational Safety Instructions, (Complete reference in Appendix D).

4.14.2 Take such additional immediate precautions as the CO, GPM or COR may reasonably require for safety and mishap prevention purposes. Anyone observing an unsafe action is authorized to prevent continued performance until the issue is resolved.

4.14.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety program for the protection of government facilities, property and personnel. Contractor safety program will meet or exceed the requirements in Appendix C, Safety and Health Specification for Industrial

Requirements.

4.14.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.14.5 Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.14.6 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.14.7 If the government elects to conduct an investigation of the accident/mishap, cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.14.8 Hill AFB, along with the entire Air Force, has adopted the Voluntary Protection Program

(VPP) as recognized by OSHA. Consequently, VPP impacts all “applicable contractors” operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with

OSHA requirements. Detailed information on VPP is available on the OSHA website

(http://www.osha.gov/dcsp/vpp/index.html). Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

4.14.9 VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

4.14.10 Contractors are required to provide from their OSHA 300 information the Total Case

Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates by 15 January of each year to the CO for submission as part of the installation’s annual OSHA Voluntary Protection

Program (VPP) self-evaluation report. (CDRL A003)

4.15 Reporting of Contract Labor Hours.

4.15.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DOCAT via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.15.2 Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which ruins 1 October through 30 September. While inputs may http://www.osha.gov/dcsp/vpp/index.html http://www.ecmra.mil/ be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting

Application (CMRA) help desk. (CDRL A0004)

4.15.3 Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air

Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link athttp://www.ecmra.mil.

4.16 TRAINING. The Government will provide the necessary Hill AFB specific training and or training materials to include but not limited to Control Access, OPSEC.

Contractor shall also ensure that annual training is completed within 3 days of expiration and that new mandatory training is completed within timeframes designated by the Air Force (AF).

COURSE

NAME

COURSE

LENGTH

PERSONNEL

CATEGORY

INITIAL

QTRLY

ANNUAL

TYPE

TRAINING

OPSEC 1.0 Hour All Contractor

Personnel

X X CD

Controlled and

Restricted

Area

Training

1.5 Hour All Contractor

Personnel

Requiring

Access to

Controlled

Areas

X X

Classroom

Table 4-1

Contract shall be responsible to ensure contractor personnel receive adequate training (i.e safety, secu4rity, etc.). Contractor shall develop and maintain training and briefing records for all personnel attending Contractor and Government furnished training and briefings and make records available to the GPM or COR upon request.

4.17 SPECIAL QUALIFICATIONS

4.17.1 All contractor field maintenance technicians shall be factory/manufacturer trained and certified for the specific make equipment to be maintained and provide evidence of such upon request by the CO, GPM or COR. All certification must be kept current, to include all required

OEM courses and is the responsibility of the contractor.

4.18 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37 http://www.ecmra.mil/

4.18.1 This program is considered Mission Essential as defined in DoDI 3020.37. In the event of a natural disaster or state of national emergency, contractor employees shall follow instructions issued to “mission essential employees” of HILL AFB AND DMAFB. The contractor shall monitor local media outlets in the event a natural disaster or state of emergency, if possible. Upon notification, Contractors providing services designated as essential by a DoD

Component are expected to use all means at their disposal to continue to provide such services, in accordance with the terms and conditions of the contract during periods of crisis, until appropriately released or evacuated by military authority.

4.19 PHASE OUT:

4.19.1 The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for the operation.

4.19.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.20 PUBLICATIONS – Compliance with all publications, regulations and operating instructions listed in this PWS is required. The contractor is required to acquire and work in accordance with the latest version of these publications.

5. APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data

C. Safety

D. Publications/Forms

E. Reserved

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AF Air Force

AFI Air Force Instruction

AFB Air Force Base

AFMC Air Force Material Command

AFMCI Air Force Material Command Instruction

CFR Code of Federal Regulation

DoD Department of Defense

DFAR Defense Federal Acquisition Regulation

FAR Federal Acquisition Regulation

FOD Foreign Object Damage

GR Government Representative

OSHA Occupational Safety and Health Act

PARA Paragraph

PKOS Administrative Contracting Officer’s Office (Services)

PM Preventive Maintenance

PP Performance Plan

PWS Performance-Based Work Statement

OEM Original Equipment Manufacture

QA Quality Assurance

CO Contracting Officer

COR Quality Assurance Personnel

SPS/SPA Security Police Office

SS Service Summary

SM Site Manager

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

COMPLEX UNITS

SIZE FACILITY LOCATION Model SERIAL Number Scheduled PMI

Months

E 0001 HANG REM REMSTAR 04007325/001 Apr/Oct

E 0001 HANG REM REMSTAR 04007325/003 Apr/Oct

E 0001 HANG REM REMSTAR 04007325/004 Apr/Oct

E 0001 HANG REM REMSTAR 4007325/002 Apr/Oct

A 0005 Bay D MIC-2 KV-S80M 3207 Feb/Nov

E 0005 Bay D MIC-2 Megastar 53389 Feb/Nov

D 0005 N Hallway 3500 20254 Feb/Nov

B 0100 Bay C 6250 25156 May/Nov

A 0100 MLA MIC 80102 10418 May/Nov

B 0100 MLA MIC 62403 11502 May/Nov

C 0100 L 8000 A 12015 May/Nov

C 0100 L 8000 A 12016 May/Nov

C 0100 L 8000 A 12017 May/Nov

C 0100 L 8000 A 12174 May/Nov

C 0100 L 8000 A 12175 May/Nov

A 0100 Bay D, RM6A 80102 12659 May/Nov

A 0100 Bay D, RM6A 80102 12660 May/Nov

A 0100 Bay D, RM6A 80102 12669 May/Nov

A 0100 Bay D, RM6A 80102 82488 May/Nov

A 0100 Bay E, MIC 80102 12652 May/Nov

A 0100 Bay E, MIC 80102 12661 May/Nov

A 0100 Bay E, MIC 80102 14670 May/Nov

A 0100 Bay E, MIC 82102 24966 May/Nov

A 0100 C 80102 23491 Jan/Jul

B 0100 RM 112 KOMPAKT MOD A Feb/Nov

B 0100 RM 112 KOMPAKT MOD B Feb/Nov

B 0100 RM 112 KOMPAKT MOD C Feb/Nov

E 0204 Hanger East 3600 5649-1004533 Mar/Sept

F 0204 Hanger West 360 2286-07212188 Mar/Sept

B 0204 MIC 2400 TJ3298-B 0805558 Mar/Sept

B 0205 62403 11659 Mar/Sept

E 0206 Hanger North 3600 2286-07212186 Mar/Sept

B 0206 Hanger South 2400A/C TF3298-A 0805557 Mar/Sept

B 0206 2400A/C TJ3298-A Mar/Sept

B 0214

MGG MIC

2NDFLR 3500 20249 Feb/Nov

B 0214

MGG MIC

2NDFLR 3500 20250 Feb/Nov

B 0214

MGG MIC

2NDFLR 3500 20251 Feb/Nov

A 0220 80102 13878 Mar/Sept

A 0220 12M 16353 Mar/Sept

E 0225 Dock C2 3600 2000707143#2 Apr/Oct

E 0225 Dock C7 3600 2286-0712187#3 Apr/Oct

E 0225 Dock C8 3600 2286-0712189#4 Apr/Oct

C 0225 Kit Room WH42 9192 Apr/Oct

A 0225 Kit Room 80102 12650 Apr/Oct

B 0225 Near Dock

C3 2400 22140804555 Apr/Oct

C 0225 Station 43 WH42 8189 Apr/Oct

C 0225 Station 43 WH42 9190 Apr/Oct

C 0225 Station 43 WH42 9191 Apr/Oct

E 0225 Dock C1 3600 2000707142#1 Apr/Oct

F 0225 C3 3600 dual access 12117819 Apr/Oct

F 0225 C4 3600 dual access 12117817 Apr/Oct

F 0225 C4 3600 dual access 12127820 Apr/Oct

F 0225 C5 3600 dual access 13017818 Apr/Oct

E 0225 Hanger 3600 single access TBD Apr/Oct

E 0225 Hanger 3600 single access TBD Apr/Oct

E 0225 Hanger

VLM-PC2F-

14432-250 TBD Apr/Oct

E 0225 Hanger

VLM-PC2F-

14432-251 TBD Apr/Oct

A 0225 UP NE 88102 TR7 ? 15949 Apr/Oct

A 0233 Station 93 2000 45648 TAN Jun/Dec

A 0233 Station 96 2000 45647 TAN Jun/Dec

B 0233 2400A/C TJ51710909519 Jun/Dec

B 0237 Hanger Remstar 99.000963/001 Feb/Nov

B 0237 Hanger Remstar 99.000963/002 Feb/Nov

A 0238 80102 10417 Apr/Oct

A 0238 80102 13671 Apr/Oct

A 0238 80102 17105 Apr/Oct

A 0238 80102 18978 Apr/Oct

A 0238 Upstairs 89102 17103 Apr/Oct

B 0238 West Side of

MIC 2400 TIV0212D Jun/Dec

A 0238 80102 12646 Jun/Dec

A 0238 20102 31780 Jun/Dec

B 0238 2400 TF53102 Jun/Dec

B 0238 2400 TIV0212A Jun/Dec

B 0238 2400 TIV0212B Jun/Dec

B 0238 2400 TIV0212-C Jun/Dec

0238 Kitting LK-S80M 20213 Jun/Dec

F 0238 PC-3 12037266 Jun/Dec

F 0238 PC-3 12032265 Jun/Dec

A 0238 Kitting LK-2000 10417 Jun/Dec

B 0238 Kitting

SYS-120

18811US 03002703/001 Jun/Dec

B 0238 Kitting

SYS-120

18811US 03002703/002 Jun/Dec

0238 Consumables White2400 TF2060 Jun/Dec

F 0238 West side/floor PC2-144-60-420 12037265 Jun/Dec

F 0238 West side/floor PC2-144-60-420 12037266 Jun/Dec

A 0238 Kitting Kardex 31425 Jun/Dec

B 0238 3500-3 20213 Jun/Dec

A 0238 89102 21788 Jun/Dec

A 0238 29077 31308 Jun/Dec

A 0238 20102 31425 Jun/Dec

B 0238 2400 58722 Jun/Dec

B 0238 2400 TD45447 Jun/Dec

B 0238 2400 TD45448 Jun/Dec

A 0243 80102 18949 Apr/Oct

A 0243 80102 20550 Apr/Oct

B 0265 A 2400/TD1461 TDC0088-E Jan/Jul

A 0265 82102 13036 Jan/Jul

E 0265 3600 1011538 Jan/Jul

E 0265 3600 1011539 Jan/Jul

A 0265 82102 13041 Jan/Jul

B 0269 Supply Area 2400 THC0098A Jun/Dec

B 0269 Supply Area 2400 THC0098B Jun/Dec

A 0279 80116 26107 Jun/Dec

A 0279 82102 19249 Jun/Dec

C 0503 8000 A 12384 Apr/Oct

C 0503 8000 A 12386 Apr/Oct

B 0503 TJV0186 0508507 Apr/Oct

B 0505 2400 56531001528 Jun/Dec

E 0505 VLM-PC2 29012-1 Jun/Dec

B 0505 6250 25114 Jun/Dec

A 0505 STUB ST-1 Jun/Dec

B 0507 62403 11514 Apr/Oct

B 0507 Sm Struts Kit White 11097125 Jun/Dec

B 0507 Sm Struts Kit White 11097126 Jun/Dec

B 0507 White 11097127 Jun/Dec

B 0507 MIC 2400 55419 Jun/Dec

B 0507 W&B Kitting 2400 727-A Jun/Dec

B 0507 W&B Kitting 2400 727-B Jun/Dec

B 0507 W&B Kitting 2400 727-C Jun/Dec

A 0507 80102 10231 Jun/Dec

B 0507 6250 25077 Jun/Dec

B 0507 6250 25177 Jun/Dec

B 0507 2400 58721 Jun/Dec

C 0507 TITAN 80245 Jun/Dec

B 0507 TJ1670-100 1097125 Jun/Dec

A 0507 82102 19250 Jun/Dec

B 0507 H/L Kitting 6250A 4268 Mar/Sept

B 0507 H/L Kitting 650A 4270 Mar/Sept

B 0507 6250A 4269 Mar/Sept

B 0509 TJ1460-130 TJV0199A 0501510 Mar/Sept

B 0509 TJ1460-130 TJV0199B 0510511 Mar/Sept

A 0511 80102 16519 Feb/Nov

B 0511 6250 4243 Mar/Sept

E 0674 M1 3600 5648-1004532 Feb/Nov

E 0674 M5 PC-3 12067356 Feb/Nov

E 0674 M6 PC-3 12057278 Feb/Nov

B 0674 MIC East 2400A/C 5651-1002529 Feb/Nov

B 0674 MIC West TJ0670-100 5651-1002530 Feb/Nov

E 0674 PC-3 12057277 Feb/Nov

E 0674 PC-3 12067354 Feb/Nov

E 0674 PC-3 12067355 Feb/Nov

E 0674 PC-3 12067357 Feb/Nov

E 0680 3600 533#1 Mar/Sept

E 0680 3600 5331#2 Mar/Sept

E 0680 3600 5333#3 Mar/Sept

E 0680 3600 5334#4 Mar/Sept

B 0680 2400 TDV0171A 0505505 Mar/Sept

B 0680 2400 TDV0171A 0505506 Mar/Sept

A 0843 82102 19161 Jan/Jul

C 0843 TF2460-72-DA TFC0002/0301449 Jan/Jul

B 0843 TF2460-72-DA 0301449 Jan/Jul

B 0843 Bay G Tool

Crib 1 TE 2461 TEC0088A0311475 Jan/Jul

E 0843 Bay J VLM-PC-2 28050 Jan/Jul

A 0843 Bay J LK-2000 32867 Jan/Jul

A 0843 1200 53840908283 Jan/Jul

E 0843 VLM-PC-2 20100166-1 Jan/Jul

B 0843 2400 TF4394A Jan/Jul

B 0843 2400 TF4394B Jan/Jul

E 0843 Bay J VLM-PC-2 28056-1 Jun/Dec

E 0843 Bay J VLM-PC-2 28056-2 Jun/Dec

E 0843 Bay J VLM-PC-2 28056-3 Jun/Dec

E 0843 Bay J VLM-PC-2 28056-4 Jun/Dec

B 0843 MIC 6250 25183 Jan/Jul

B 0843 6250 04200 Jan/Jul

B 0843 6250 04201 Jan/Jul

B 0843 6250 25130 Jan/Jul

B 0843 NW Corner 3500 20104 Mar/Sept

B 0843 3500 20103 Mar/Sept

A 0847 80 13879 Jan/Jul

B 0847 2400A/C TBC0253-0701532 Jan/Jul

B 0847 2400A/C TJC0246-0611529 Jan/Jul

B 0847 2400A/C TJ2156-0711548 Jan/Jul

B 0864 6000 20252 Jun/Dec

B 0864 6000 20253 Jun/Dec

B 0864 6250 25187 Jun/Dec

B 1208 A 2400/TD1461 TDC0088-B Apr/Oct

B 1208 A 2400/TD1461 TDC0088-C Apr/Oct

B 1208 A 2400/TD1461 TDC0088-G Apr/Oct

A 1208 80102 13667 Apr/Oct

A 1208 80102 19510 Apr/Oct

A 1208 28116 31973 Apr/Oct

A 1208 28116 31974 Apr/Oct

A 1208 80102 82758 Apr/Oct

A 1208 80102 91062 Apr/Oct

A 1208 80102 10272 Jun/Dec

A 1266 80102 13884 Jun/Dec

B 1266 6250 25180 Jun/Dec

B 1266 6250 25181 Jun/Dec

B 1266 6250 25182 Jun/Dec

B 1642 6250 25049 Jan/Jul

B 1642 6250 25050 Jan/Jul

B 1642 6250 25051 Jan/Jul

A 2406 80102 13666 Feb/Nov

DMAG UNITS

SIZE FACILITY LOCATION Model

SERIAL

Number

Scheduled PMI Months

E 0005 Bay N Stanley Stacker 3840 Feb/Aug

A 0005 80102 10236 Feb/Aug

A 0005 D 80102 10422 Feb/Aug

A 0005 N 89102 10643 Feb/Aug

A 0005 N 89102 10645 Feb/Aug

A 0005 N 89102 12653 Feb/Aug

A 0005 N 89102 12658 Feb/Aug

A 0005 D 80102 13887 Feb/Aug

A 0005 D 89102 20013 Feb/Aug

B 0005 N 3500 20247 Feb/Aug

B 0005 N 3500 20248 Feb/Aug

E 0005 Bay N Power Drawer 602334 Feb/Aug

E 0005 Bay N Power Drawer 602341 Feb/Aug

E 0005 Bay N Power Drawer 602343 Feb/Aug

E 0005 Bay N Power Drawer 602519 Feb/Aug

B 0005 N 2400 62867A Feb/Aug

B 0005 N 2400 62867B Feb/Aug

A 0005 D 110-0 E870 Feb/Aug

A 0100 A KV 3443 May/Nov

A 0100 J 80102 10669 May/Nov

A 0100 J 80102 10897 May/Nov

A 0100 J 80102 10900 May/Nov

A 0100 J 80102 13868 May/Nov

A 0100 J 80102 13870 May/Nov

A 0100 J 80102 13872 May/Nov

A 0100 J 80102 13881 May/Nov

A 0100 J 80102 13885 May/Nov

A 0100 J 80102 13886 May/Nov

E 0100 Bay J Mega Star 53392 May/Nov

E 0100 Bay J Mega Star 53393 May/Nov

E 0100 Bay J Mega Star 53431 May/Nov

E 0100 Bay J Mega Star 53432 May/Nov

C 0100 M WEST 16000 70245 May/Nov

C 0100 M WEST 16000 70246 May/Nov

C 0225 WS36 9185 Apr/Oct

C 0225 WS36 9186 Apr/Oct

C 0225 WS36 9187 Apr/Oct

C 0225 WS36 9188 Apr/Oct

C 0225 WS36 9189 Apr/Oct

C 0225 WS36 9190 Apr/Oct

C 0225 WS36 9191 Apr/Oct

E 0225 VLM 28012 Apr/Oct

E 0225 Stanley Stacker 317031-3914 Apr/Oct

B 0225 2400 TDWS-1 Apr/Oct

B 0225 2400 TDWS-2 Apr/Oct

E 0238 Mega Star 72481 Jun/Dec

E 0238 Mega Star 500001399 Jun/Dec

E 0238 Mega Star 500001400 Jun/Dec

B 0265 2400 TAV0207-A Apr/Oct

B 0265 2400 TAV0207-B Apr/Oct

A 0503 80102 13888 Apr/Oct

A 0503 88102 21043 Apr/Oct

E 0503 Stanley Stacker N/A Apr/Oct

B 0503 A 2400/TD1461 TDC0088-D Apr/Oct

B 0503 A 2400/TD1461 TDC0088-F Apr/Oct

B 0503 2400A/C TJ2156A Apr/Oct

B 0503 2400A/C TJ2156B Apr/Oct

B 0503 2400A/C TJ2156C Apr/Oct

B 0503 2400A/C TJ2156D Apr/Oct

B 0503 2400A/C TJ2156E Apr/Oct

B 0503 2400 A/C TJ4234A Apr/Oct

B 0503 2400 A/C TJ4234B Apr/Oct

B 0503 2400 A/C TJ4234C Apr/Oct

B 0509 6250 04202 Mar/Sep

E 0509 Hanel Vertical

Carousel N/A Mar/Sep

B 0509 2400/TE2461 TEC0102A Mar/Sep

B 0509 2400/TE2461 TEC0102B Mar/Sep

E 0843 Stanley Stacker 3830 Jun/Dec

E 0843 Stanley Stacker 3864 Jun/Dec

E 0843 Stanley Stacker 3913 Jun/Dec

A 0843

DIRECT

MIC 80102 10394 Jun/Dec

A 0843

DIRECT

MIC 80102 10396 Jun/Dec

A 0843

DIRECT

MIC 80102 13869 Jun/Dec

A 0843

DIRECT

MIC 80102 20022 Jun/Dec

A 0843

DIRECT

MIC 80102 20024 Jun/Dec

B 0843 M 6250 25169 Jun/Dec

B 0843 M 6250 25170 Jun/Dec

A 0847 80 13882 Jan/Jul

A 0847 80 13883 Jan/Jul

A 0847 80130 25920 Jan/Jul

A 1225 80102 10265 Feb/Aug

A 1225 80102 20551 Feb/Aug

AIR BASE WING AND TENUNATE UNITS: TO BE DETERMINED

APPENDIX C

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: MAINTENANCE/REPAIR & RELOCATION SERVICE

FOR HILL AFB ROTARY FILES

Hill Air Force Base (HAFB), Utah

PREPARED BY:

Tim Helms, OO-ALC/SE, DSN 777-9931

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new

“performance-based” language, the government will provide the contractor with areas of concern

(Protection of government personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan and corresponding site specific checklist that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan and checklist will be approved by OO-

ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC Safety (Phone (801) 777-3972) who in turn will notify

75 ABW/SEG ((801) 777-3333) or OO-ALC Operations Center ( (801) 777-3238), or the Hill

AFB Command Post (777-3007) after normal duty hours, and the designated Government

Representative, i.e., the ACO, PCO, or QAE within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC

Safety. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. Ensure government contract lease agreements determine convening authority prior to executing the contract/lease agreements, and that all contracts ensure the following, IAW AFI

91-204, paragraph 2.4.6:

The contractor will support and comply with the safety investigation and report requirements of AFI 91-204

A record of all mishaps involving Air Force resources will be entered into the Air Force reporting system

A record of mishaps involving other DoD resources will be forwarded to the involved agencies

When a mishap involves a contract managed by DCMA, DCMA safety personnel will review the final safety report and send their response to HQ AFSC

3. Ensure contract/lease agreements for aerospace vehicles state: The Air Force is responsible for the investigation of mishaps involving aerospace vehicles. The Air Force is authorized to investigate mishaps involving non-accepted Air Force aerospace vehicles (Non-delivered vehicles for which the government has accepted responsibility; DD Form 250. Material

Inspection and Receiving Report, HAS NOT been executed).

4. If requested by authorized government personnel (ACO, PCO, QAE, safety representative, Fire Department, and Security Forces), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

Follow all applicable federal, USAF, state, and local safety directives outlined in Section

II below.

Ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the 355 FW Safety

Office and the 309 AMARG/ADWSO.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and

Safety Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include a workplace inspection frequency, to include the identity of the individual responsible for conducting the inspection

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify first aid and injury procedures

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in contractors work area

Provide a facility description to include the electrical wiring and fire protection systems

(i.e., fire suppression, fire detection, fire extinguishers, fire walls, etc.), required equipment and any other items necessary to fulfill the elements referenced below for the protection of government personnel and property. The contractor’s safety plan shall meet or exceed the referenced standards below.

The authorized Government Representative (OO-ALC Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification /Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety *AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section 1B

*AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

*AFI 91-203, Para. 6.2.4.5, 6.2.9, 6.2.10, 6.2.11, 6.2.12 6.2.15 and

6.2.17

*Follow web link to obtain direct access to these documents http://www.e-publishing.af.mil/shared/media/epubs/AFPAM91-210.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI91-204.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf

APPENDIX D

PUBLICATIONS/INSTUCTIONS

Applicable

Pub/Ins/Name Date Para/Chapter PWS Parg

AFMCI 21-107 3 Jan 03 2.18 4.2.4

HILLAFBSUP 1

Tool Control and Accountability

AFMCI 21-122 3 May 02 1, 2.1/5/6, 3.1, 4.2.5

HILLAFBSUP 1 3.2.1/4/6/7/14/ -16, 4.2

Foreign Object Damage (FOD) and

Dropped Object (DO) Awareness Program

AFI 91-202 1 Aug 98 4 4.9

US Air Force Mishap Prevention Program

AFI 91-204 14 Feb 06 11.16 4.9.6

Safety Investigations and Reports

FORMS

AFF 1199 Air Force Entry Control Card

APPENDIX E---Reserved