FA8206-18-R-0020_-_CAV_AF_SOW.docx

CAV AF REPORTING REQUIREMENTS

DOCUMENTED PLAN for PMS AND CONTRACTOR

The designated Production Management Specialist (PMS) within the 414 SCMS will responsible for accountability and management oversight of all AF assets at a contractor’s repair facility associated with their contract and/or delivery orders. The PMS will confirm all maintenance and/or supply reporting actions have occurred, deficiencies are identified and resolved, and ensures the contractor’s CAV AF reporting is timely and accurate by performing the following:

1. The PMS will check accuracy of CAV AF repair end item asset postures on a weekly basis for all receipt, induct condemnation, complete and shipping actions. The PMS will verify Actual Shop flow days (SFD) in CAV AF during these reviews.

2. The PMS will check accuracy, repair, end-item reports, in transit, induction, condemnation, production and repair functions on a monthly basis.

3. The PMS will perform required actions to resolve all identified discrepancies.

4. The PMS will document all discrepancies (i.e. Failure to report, system error, etc.) and continue to work with contractor to resolve the delay. If non-compliance continues, the PMS will contact the contractor’s reporter a 2nd time in writing. After 5 business days from the original date of occurrence and reporting has not been accomplished, the PMS will notify the Contracting Officer (CO) in writing requesting assistance.

5. For auditing purposes, the PMS will retain all documentation to and from the contractor.

The contractor shall provide the following:

1. The contractor shall report via e-mail to the PMS within 1 business day of maintenance occurrence or, receipt, induct, condemnation, completion of shipment of an asset. If no reporting occurs the PMS will communicate in writing with the contractor to determine cause of delay in reporting.

2. The contractor shall provide a monthly production report. This report shall be provided within 5 business days of the previous month’s last calendar date. This report will include contract number and month, reporting on assets received, on-work-order (OWO), assets completed and assets shipped.

3. The contractor shall use the CAV AF generated DD form 1348-1A, issue release/receipt document provided by the PMS and used as the only shipping document for shipment transactions on all end items.

4. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. Shall be reported to the PMS for disposition instructions.