draft_2.C-LGIP_Section_L_20201123.pdf

DRAFT

FA820321R0002

23 November 2020

C-LGIP Section L

Section L – Instructions to Offerors

Section L Content:

1 Program Structure and Objectives 2 General Information and Instructions 3 Proposal Organization 4 Volume I – Contract Documentation 5 Volume II – Technical 6 Volume III – Past Performance 7 Cost/Price 8 Section L – Attachments

1 PROGRAM STRUCTURE AND OBJECTIVES

1.1 The Comprehensive Landing Gear Integrity Program (C-LGIP) structure and objectives can be discovered in the C-LGIP Performance Work Statement (PWS).

1.2 To assure timely and equitable evaluation of proposals, offerors shall follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including all stated terms, conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Proposals shall consist of three (3) separate volumes; Volume I – Contract Documentation, Volume II – Technical, and Volume III – Past Performance. Cost/Price information will be requested and evaluated on subsequent orders IAW FAR 15.304(c)(1).

2 GENERAL INFORMATION AND INSTRUCTIONS

2.1 General

This section provides general guidance for preparing proposals as well as specific instructions on format and content. The Government will only accept electronic proposal submissions in response to this solicitation, and all proposals are subject to the requirements and limitations identified in this Section L.

2.2 Incomplete Packages

The Offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be eliminated from the competition. The offer shall be compliant with the requirements as stated in the PWS, Contract Data Requirements Lists (CDRLs), C-LGIP Sample Objectives, the Solicitation, and this Section L. Non-conformance with these instructions may result in the Offeror’s proposal being determined Unawardable.

2.3 Sufficient Detail

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. IAW Section L para. 3.3, the Offeror shall provide cross-reference matrices to facilitate traceability within their proposal. The proposal shall not simply rephrase or restate the Government's requirements, but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume

23 November 2020

C-LGIP Section L the Air Force has no prior knowledge of their facilities, past performance, and knowledge; and will base its evaluation on the information presented in the Offeror's proposal.

2.4 Embellishments

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.5 Proposal Time Periods

The Solicitation closing date, or proposal acceptance period, is specified in the Solicitation document. The Offeror shall include a clear statement in their proposal that their proposal is valid for 210 days from the Solicitation closing date.

2.6 Copy of Proposals

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain a copy of all proposals, successful and unsuccessful.

2.7 Contact Information

Leslie Trice is the main Point of Contact (POC) for this acquisition and the Contracting Officer (CO). Steven Kinkead is the alternate POC. Any questions or concerns you may have should first be emailed to the main POC for PZAAB at leslie.trice@us.af.mil; if she cannot be reached the alternate POC for PZAAB should then be emailed at steven.kinkead@us.af.mil; unless otherwise directed in the applicable provision.

2.8 Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.9 Discrepancies

If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.10 Electronic Reference Documents

All referenced documents for this solicitation are available on the Government Point of Entry “Contract Opportunities” - https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.11 Oral presentations

Oral presentations will not be allowed.

23 November 2020

C-LGIP Section L

2.12 Communications

Exchanges of source selection information between the Air Force and the Offeror will be controlled by the CO. Email may be used to transmit such information and should include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

3 PROPOSAL ORGANIZATION

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1) below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in this Section L and summarized in Table 1 below.

Table 1 - Proposal Organization

VOLUME TITLE COPIES PAGE LIMIT

I

Contract Documentation

a) Solicitation Response and Reps & Certs

b) Small Business Subcontracting Plan (large business)

c) C-LGIP GRID document

1 E-copy

a) Signed copies of the basic RFP and any RFP amendments, plus 5 additional pages

b) 10 pages

c) 10 pages

II

Technical

a) Technical Capabilities

b) C-LGIP Statement of Work

a) 30 pages

b) 20 pages

III

Past Performance

a) Project Submissions

a) 6 pages (1 page per project * 6 categories)

3.1 Page Limitations

Page limitations are identified in Table 1 above and explained below. Offerors are advised that the limitations will be treated as maximums. If page limitations are exceeded, the excess pages will not be evaluated. If discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror. Each page shall be counted except cover/title pages, cross-reference matrices, tables of contents, acronym lists, and glossaries unless other exceptions are stated within these instructions.

3.2 Page Size and Format

3.2.1 A page is defined as each face of a sheet of paper containing information in Adobe Acrobat format. Page size shall be 8.5 x 11 inches (but see 3.2.2) with all margins to be at least 1 inch. Pages shall be typed using single spacing, except for the reproduced sections of the solicitation document, the text size shall be 11-Point Times New Roman. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Pages shall be numbered sequentially by volume, within the volume, pages will be numbered consecutively. These page format restrictions shall apply to responses to ENs.

23 November 2020

C-LGIP Section L

3.2.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible, shall not exceed 11 by 17 inches in size, and will be counted as two pages. These larger page sizes may only be used for tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, matrices, graphs and figures, the text shall be no more than one size smaller than the font identified in paragraph 3.2.1 above.

3.3 Cross Referencing

Each Volume (I – III) of a proposal shall be submitted, evaluated, and considered based solely on the information contained therein (i.e. each volume “stands alone”). Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. The Offeror shall provide a cross reference matrix in a clear format and similar to the exhibit shown below.

In this Volume Section L Section M C-LGIP PWS Sample OBJs

Para x.x.x Para x.x.x Para x.x.x Para x.x.x Para x.x.x

The intent of the cross reference is to draw (at the beginning of each Volume) the evaluators’ attention to the criteria the Offeror is addressing, indicating the proposal information as it relates to Sections L and M, the C-LGIP PWS, and the C-LGIP Sample Objectives.

3.4 Indexing

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

3.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

3.6 Labeling

A cover sheet should be included with each volume, clearly marked as to volume number, title, solicitation identification, and the Offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.7 Proprietary Information

Each page that contains proprietary information shall be marked inside the header and footer of each page with the following statement “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

3.8 Electronic Offers

Proposals shall be submitted in Adobe PDF or PDF compatible format.

3.9 Distribution

Proposals shall include “Source Selection Information – See FAR 2.101 & 3.104 – Solicitation FA8203-20-R-xxxx” in the Subject line and be emailed to:

leslie.trice@us.af.mil and steven.kinkead@us.af.mil.

23 November 2020

C-LGIP Section L

4 VOLUME I – CONTRACT DOCUMENTATION

The purpose of this volume is to provide information to the Air Force for preparing the contract document and supporting file.

4.1 Solicitation and Representation/Certifications

The Offeror's contract documentation volume shall include a signed copy of the Solicitation (Sections A through K)

4.1.1 Section A: The Offeror shall complete blocks 13, 15, 16, 17, 18 and 14 if applicable.

Signature by the Offeror on SF 33, block 17 constitutes an offer, which the Air Force may accept.

4.1.2 Section B: Do not complete Section B. Cost/Price information will be requested and evaluated on subsequent orders.

4.1.3 Section C: N/A

4.1.4 Section D: Packaging is N/A; see CDRLs for any data marking requirements.

4.1.5 Section E: N/A

4.1.6 Section F: Do not complete Section F. Delivery/Performance schedule information will be requested and evaluated on subsequent orders.

4.1.7 Section G: N/A

4.1.8 Section H: N/A

4.1.9 Section I: Data Rights will be addressed at the task order level.

4.1.10 Section J: List of attachments.

4.1.11 Section K: Complete representations, certifications, acknowledgments, and statements.

Note: if the Offeror has previously registered with the Online Representations and Certifications (ORCA) database, a referral to a current record is sufficient, except for representation in response to FAR 52.204-24 which is required for all offerors.

4.2 Subcontracting Plan

4.2.1 All offerors other than Small Business shall submit a complete subcontracting plan in accordance with FAR 19.7, 52.219-09, DFARS 252.219-7003 and the following instructions.

4.2.2 Prime contractors are to assign a NAICS code to each subcontract, based on the nature of the work being subcontracted, using the 2007 North American Industrial Classification System coding manual and the footnotes in 13 CFR 121. Be advised that the contracting officer established NAICS 541330 for the basic contract. Subcontracted work similar to the basic contract should use NAICS 541330. While offerors are not bound to use the same NAICS code for all subcontracted effort that is similar in nature to the NAICS code assigned for the prime contract, deviations must clearly fit the NAICS description chosen.

5 VOLUME II – TECHNICAL

The Technical Volume should be specific and complete. Keep in mind that legibility, clarity, and coherence are important to helping the Government evaluation team read and understand the proposal. The Offeror’s responses will be evaluated against the Technical subfactors defined in

23 November 2020

C-LGIP Section L

Section M, Evaluation Factors for Award. Using the instructions provided below, the Offeror will provide as specifically as possible the actual methodology they would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By way of proposal submission, the Offeror is representing that the firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

5.1 Technical Approach

In the technical volume, address your technical solution to the Government’s minimum performance or capability requirements of each technical subfactor (see 5.1.1 and 5.1.2).

Address likely risks associated with your proposed technical approach with the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk as Low, Moderate or High based on consequence and likelihood. Provide the rationale for each risk and its rating, including estimates of the impact on cost, schedule, and performance.

Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: SOW or specification requirements), whether or not those requirements are identified as subfactors.

Propose realistic "work arounds" or risk mitigators for identified risks that potentially eliminate or reduce each risk to an acceptable level. Identify and classify new risks likely to be introduced by such risk mitigation.

5.1.1 Technical Capabilities

Submit for consideration your Technical Capabilities (limit 30 pages) that addresses:

5.1.1.1 How the Offeror has (or can obtain), and how they will maintain, management and engineering staff with the (i) qualifications and experience (PWS para. 14.0 and Tables 2, 3, and 4), (ii) at a level consistent with that required (PWS para 14.0 and Tables 2, 3, and 4) by the Air Force, (iii) among the six landing gear functional category (PWS para. 14.2) disciplines. The Offeror shall include biographical and educational attainment information to the extent necessary for the Government to determine if the requirements given by (i), (ii), and (iii) above have been met.

5.1.1.2 A copy of each teaming arrangement applicable to the C-LGIP effort shall be included as an appendix. Teaming Arrangements shall clearly identify the scope of the arrangement; the type of work to be performed by each party; the management plan for coordinating work between each party; the conflict resolution plan; and any other aspects of the relationship relevant to C-LGIP performance. Teaming arrangements with OEMs of landing gear parts for the aircraft identified in this solicitation will not be accepted by the Government if they contain an “exclusivity clause” or verbiage which would monopolize or restrict competition to a particular C-LGIP contractor. Teaming arrangements will not count against page limitations.

5.1.1.3 A Succession Management Plan that includes details on how turnover, succession, and training of staff will be handled to meet the qualification and experience requirements for the entire 20-year period of performance.

5.1.1.4 Small Business Participation (PWS para. 11.3). The proposal shall address the Offeror’s approach to meeting the Government’s Small Business subcontracting goals. This includes the extent to which such firms are specifically identified in the Offeror’s proposal and

23 November 2020

C-LGIP Section L the extent of commitment to use such firms. Commitment to Small Business Participation, which is required from all offerors, is not to be confused with the Small Business Subcontracting Plan.

5.1.1.5 A Quality Control Plan (PWS para. 13.2) that addresses how quality will be managed over the entire 20-year period of performance. The Quality Control Plan shall include a detailed and comprehensive approach to meeting the performance thresholds given in the Services Summary table (PWS Appendix, Table 1).

5.1.1.6 Identification of program risks and any applicable quality standards that will be utilized (e.g. ISO 9001-2000 or equivalent).

5.1.2 C-LGIP Statement of Work (SOW)

5.1.2.1 Submit a SOW (limit 20 pages) to address the objectives outlined in the C-LGIP Sample Objectives.

5.1.2.2 The Offeror’s responses shall address: (a) Proposed solution, clearly indicating which tasks, if any, will be performed by an organization other than the Prime (i.e. Teaming Partner, Subcontractor, etc.) and who will perform those tasks; (b) Key Personnel; (c) Risk; and a notional (d) Integrated Master Schedule (IMS). (see PWS para. 16.0, and Section M para. 4.2)

5.1.2.3 Offerors are advised to submit reasonable and achievable responses to the Sample Objectives.

5.1.2.4 The Offeror shall submit a notional IMS that captures their proposed technical approach. The IMS shall identify any tasks that would not be performed by the Prime, and indicate which organization would perform each task. The IMS shall clearly indicate the critical path for the duration of the task. The IMS will not count against page limitations.

5.1.3 Summary exhibit to aid the Offeror in preparing their Technical Volume:

Technical Subfactor

Area of Interest PWS Citation Explanation

Technical Capabilities

C-LGIP SOW

Para. 14.0 and Tables 2, 3, & 4

Para. 16.0

The Offeror’s capabilities, consistent with the staffing standards, shall be in the landing gear categories identified in PWS para. 14.0

Submit a SOW for the Air Force’s consideration utilizing PWS para. 16.0 and C-LGIP Sample Objectives

6 VOLUME III – PAST PERFORMANCE

The Offeror shall submit (utilizing SSP Attachment 4a – C-LGIP Project Submissions.xlsx) past performance information (one page per project) for each of the categories described below and in the PWS. If part of a teaming arrangement, the Offeror shall submit past performance information for the teaming partner identified to perform work in each category or, if more than one teaming partner is identified for a category, the team member anticipated to perform the majority of work in a category.

23 November 2020

C-LGIP Section L

Past Performance Categories:

1. Landing Gear Mechanical Systems, Structures, and Processes – Integration, concept, design, analysis, manufacture, qualification, airworthiness certification, implementation, and sustainment. Repair and overhaul concepts, process improvement, technology insertion, and manufacturing technology.

2. Rolling Stock and Brake Control System (Wheels, Brakes, Tires, and Antiskid) – Integration, design, qualification, airworthiness certification, implementation, sustainment, Hardware-In-The-Loop simulation, antiskid software, and hydraulic components.

3. Aircraft Structural Integrity Program (ASIP) and Mechanical Equipment and Subsystems Integrity Program (MECSIP) – Implementation and management of ASIP and MECSIP requirements, including, but not limited to: defining structural/mechanical integrity requirements, design life analyses (with consideration to all design methodologies), testing, development of sustainment philosophies, and development/incorporation of ASIP/MECSIP Master Plans. Aircraft instrumentation, calibration, on-aircraft loads gathering, and signal/data processing.

4. Siemens Teamcenter Product Lifecycle Management (PLM) Software – Integration, implementation, requirements identification, fit/gap analysis, business and system use case analysis.

5. Reverse Engineering – Management of successful aerospace reverse engineering projects from conception to implementation.

6. Business/Data – Program management, configuration management, technical data revision, maintenance strategies, feasibility analysis, information systems, and logistics planning/provisioning.

All offerors will receive a rating for each of the categories listed above IAW Section M para. 5.

In addition to the submitted information the Government reserves the right to use both the past performance information provided by the Offeror and information obtained from any other sources available to the Government, to include, but not limited to: the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee Determining Officials, and commercial sources. The evaluation of all offerors’ past performance information shall consider recency, relevancy (similarity in technical requirements and scope) and overall performance.

6.1 Projects

6.1.1 Project Submissions submitted should be for those efforts the Offeror considers most relevant to demonstrating its ability to perform the proposed effort, that are also recent (see Section M para. 5.2 for recency and relevancy descriptions). Submit projects utilizing Section L Attachment 1 – C-LGIP Project Submissions.pdf. Responses should be succinct, and directly address the project objective, problems encountered/corrective actions taken, and relevance.

Responses are limited to the space provided.

6.1.2 Complete all blocks on the Project Submissions Form. Enter the Past Performance Category (from paragraph 6 above) in Block B1 that the project is relevant to. Do not provide a

23 November 2020

C-LGIP Section L submission referencing only an indefinite delivery contract (FAR 16.504). Offerors may provide a submission for individual orders performed under an indefinite delivery contract, using one submission per order (enter the parent contract number and the order number in Block C2).

(Note: multiple submissions for different orders under the same basic contract may be submitted separately and each will count toward the limit of one project per category).

6.1.3 Offerors representing large business concerns (reference Small Business Administration’s Small Business Size Standards by NAICS publication) shall complete “Block E” on the Project Submissions form for those projects where a Small Business Subcontracting Plan (SBSP) was required. If the Offeror is a small business or if no SBSP was required indicate “N/A.”

6.2 Specific Content

Offerors are required to explain which aspects of the projects they submitted are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate.

7 COST/PRICE

Cost/Price will not be a factor in this evaluation, but Cost/Price information will be requested and evaluated on subsequent task orders.

8 SECTION L – ATTACHMENTS

C-LGIP Project Submissions.pdf