Hill_COPARS_Questions_Answers.docx

Questions Pertaining to FA8201-15-R-0001, Hill AFB COPARS

Q: In reference to parts pickup, is this referring to picking up parts at a supplier or to pick up and deliver parts from the COPARS location to users? (PWS Para. 1.2, Page 2) A: This is simply stating that the COPARS contractor will pick up parts from local vendors and deliver parts to Vehicle Maintenance twice daily or as required; once in the morning and once after the lunch hour.

Q: Does the Government provide a vehicle for pickup and delivery or is the contractor expected to provide this vehicle? (PWS Para. 1.2, Page 2) A: No. The COPARS contractor shall provide their own vehicle to pick up and deliver parts as necessary.

Q: Does the Government provide Internet access for the contractor’s use or does the contractor need to provide this service? (PWS Para. 1.9, Page 4) A: No. The contractor provides his or her own service.

Q: Can the Government provide consumption data for the last year? (PWS Para. 1.11, Page 4) A: Yes, we can provide quarterly consumption reports for the past year. **Attachment consumption reports.

Q: Please provide a list of the current fast moving and other parts that are stocked. (PWS Para. 1.12.1, Page 4) A: This stock is based on consumption (parts that are used frequently) or parts that are not available in the local area and take longer than normal to receive. **Attachment current “fast moving” stock.

Q: Is telephone service provide by the Government or does the contractor need to provide this service. (PWS Para. 3.1.4, Page 8) A: No. Telephone service and internet service it the responsibility of the contractor. The government will provide utilities, refuse collection, disposal service, and restroom facilities.

Q: Please provide the number of transactions (sales slips) processed by month for the last two years. (Historic Workload) A: In the past 2 years, we have had 4,715 invoices.

Q: Regarding Part I and Part II of the submittal: Page 35 indicates that Price is Part I and Technical is Part 2. Page 36 indicates the opposite. Please clarify. (RFP Section L) A: This discrepancy carries no weight in the Government’s evaluation of the proposals; however, for clarification purposes, Part I will be Technical and Part II will be Price.

Q: Section 1.6.2, Varification of Contractor cost for parts. The wording on this clause troubles us since in past Copars contracts we have come across contractors that purchase many of the fast moving common parts from a middle level supplier rather than the highest level possible, which would be the Manufacturer or an authorized Distributor. In doing so they have an arrangement with the supplier to share the increased cost per invoice. According to contract terms this is technically legal since their actual cost is what they bill and submit for payment the government even though they at a later date receive a rebate for a percentage of their cost. Is it possible to include a clause mandating contractors purchase from the highest level of supply available in order to prevent this overcharging practice?

A: Please reference PWS Section 1.6 for this information. As long as the Contractor follows the procedures outlined in the PWS, that is sufficient for this requirement.

Q: On page 4 of the bid is it necessary to complete this page since the amounts purchased are unknown prior to operating the contract?

A: Nothing is to be filled out on Page 4 of the Solicitation.

Q: CLIN 0001 is very well spelled out except it does not make it clear that all of the contractors profits must also be included in the costs mentioned, it primarily mentions costs only. Is it possible to clarify this?

A: All Contractor Profit will be paid under CLIN 0001 for the COPARS Services. This is standard as the CLIN is listed as Firm Fixed Price (FFP).

Q: According to page 1 of the Solicitation document, Proposals are due by 4:00 PM on February 6, 2015. On the other hand, according to page 35, Proposals shall be submitted by 2:00 PM MT February 6, 2015. Could you confirm the correct time for when the Proposals are due?

A: Proposals are due 2:00 PM MST Feb 6, 2015 image1.png