CSS (FA813225Q0036).pdf

SOLICITATION # FA81325Q0036 – F107 Cleaning Tank Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for F107 Cleaning Tank. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2025-05, DFARS Change # 17 January 2025, and DAFFARS Change # 10/16/2024.

This acquisition is a Sole Source Acquisition

NAICS Code 333914; PSC Code 5120 The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 29 August 2025, 4:00 PM Central Standard Time

Ysabel Mireles, Contract Specialist (Alternate POC) Patrick Campbell, Contracting Officer (Primary POC) ysabel.mireles@us.af.mil patrick.campbell.13@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

mailto:ysabel.mireles@us.af.mil mailto:patrick.campbell.13@us.af.mil https://sam.gov/ https://piee.eb.mil/

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.209-9, Updates of Publicly Available Information regarding Responsibility Matters

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation for F107 Cleaning Tank, provided they are determined to be responsible, their quote conforms to the solicitation and is determined to be a fair and reasonable price IAW commercial terms and conditions.

2. Quotes in response to this solicitation must be submitted no later than 29 Aug 2025 / 4:00 PM CST. Quotes must be submitted via email to Ysabel Mireles (Cc: Patrick Campbell). The Government reserves the right to consider late quotes.

3. All price quotations must be submitted on the Quote Sheet (see the last pages of this document), which must be filled out completely.

4. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

5. Please provide item specifications/technical information to us. This information must be sufficient for us to determine whether each item either fit/does not fit the description of what we’re asking for.

6. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render your ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (which includes the item description).

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

2. After closing of this solicitation, quotes will be evaluated by Contracting and the Government’s subject matter experts (SME).

The following evaluation factors will be used:

a. Technical Acceptability- the offeror’s experience and capabilities will be evaluated to ensure the offeror meets the terms and condition listed in this solicitation and the item description.

b. Price– the proposed price will be evaluated for fair and reasonable considering the nature of the product as found on the Quote Sheet.

c. Cost Breakdown- a detailed breakdown of the cost elements should be provided, allowing for analysis of the price components.

d. Shipping – It must be FOB Destination, which means it’s paid through to Tinker AFB OK 73145; it must be incorporated into the cost of the items, not quoted as separate line item. Failure to provide us with FOB Destination shipping will render your ineligible for the award.

e. Item Verification – the Government will ensure that these quotes are for the exact items requested by the Government.

3. Terms and Conditions Review – Contracting will review the quote to ensure it conforms to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM) and Contractor Performance Assessment Reporting System (CPARS)/the Federal Awardee Performance and Integrity Information System (FAPIIS) to ensure the Offeror is registered to do business with the Government, is a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. A lack of past performance information in the systems does not constitute negative performance.

The Government reserves the right to request more information from the Offeror about their quote or to conduct interchanges at any time during the evaluation process.

4. Award Notification – Contracting will notify the successful Offeror that they will receive the award via email or phone call.

[End of Provision Addendum]

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

Clauses/Provisions IAW FAR 12.30:

52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-8, Utilization of Small Business Concerns https://www.acquisition.gov/far/52.204-19

52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.222-55, Minimum Wages Under Executive Order 13658 52.222-62, Paid Sick Leave Under Executive Order 13706 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services - Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea 252.204-7024, Notice on the Use of the Supplier Performance Risk System

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES

1 Redacted Statement of Work 23 July 2025 9 2 Redacted Item Description 23 July 2025 1 3 Redacted SSJ 8 August 2025 2 https://www.acquisition.gov/far/52.226-8 https://www.acquisition.gov/far/52.240-1 https://www.acquisition.gov/far/52.240-1

QUOTE SHEET

Solicitation # FA8132-25-Q-0036 – F107 Cleaning Tank

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

*** Please provide us with warranty information for any and all items in this RFQ ***

Incorporate any shipping costs within the CLINs

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price

0001 ACT A4X Dual Stage Processor/Tank:

Specification of requirement can be detailed in the Item Description (ID) and Statement of Work (SOW) attached.

1 EA $ $

0001 Site Support Team:

Old System Removal/ New System Installation Training for Operations and Maintenance

1 EA $ $

TOTAL QUOTE AMOUNT $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE