CSS_Hofmann_Balance_Machines.pdf

COMBINED SYNOPSIS/SOLICITATION

Hofmann Balance Machine Upgrades

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: FA813218Q0036

Posted Date: 17 September 2018

01 October 2018

Original Response Date: 01 October 2018

01 October 2018

Classification Code: 6670

Set Aside: None

NAICS Code: 333997

Contracting Office Information

Kristi Hanna

Contract Specialist

Kristi.Hanna@us.af.mil

405-734-6941

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for

Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-98, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20171228, and Air

Force Acquisition Circular (AFAC) 2018-0525.

76 PMXG on Tinker AFB, located in Oklahoma, is seeking to Upgrade Hofmann Balance

Machines from American Hofmann Corporation as a Sole Source Acquisition IAW FAR Part

13.5, FAR 5.207(c)(15), and FAR 5.207(c)(16). Award of the contract will be subject to the availability of funding.

mailto:Kristi.Hanna@us.af.mil

To: American Hofmann Corporation-Authority: 10 U.S.C. 2304(C)(1), Justification: Supplies required are available from only one or a limited number of responsible source(s) and no other type of supplies will satisfy agency requirements. The proposed contract action is for supplies for which the Government intends to solicit and negotiate with only one, or a limited number of sources under the authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. It is suggested that small business firms or others interested in subcontracting opportunities in connection with the described procurement make contact with the firm(s) listed above. Specifications, plans, or drawings relating to the procurement described are incomplete or not available and cannot be furnished by the Government.

All interested companies shall provide proposals for the following:

Supplies

Line

Item Description Qty

Unit

Price

Total

Price

Hofmann Balance Machine Upgrade Desired delivery date: 90 Days ARO

Firm Fixed Price

Contractor shall upgrade four (4), belt, two-plane Hofmann horizontal balance machines and nine (9), single-plane, Hofmann vertical balance machines (to include cabinetry, 13 printer packages and 1 printer shelf), listed in

Appendix A as items 1 through 13, in accordance with Statement of Work, attached.

FOB Destination

1 LO

Hofmann Balance Machine Upgrade

Desired delivery date: 90 Days ARO

Firm Fixed Price

Contractor shall upgrade four (4) Hofmann horizontal balance machines and one (1)

Hofmann vertical balancer machine (will use existing cabinetry) listed in Appendix A as items 14 through 18, in accordance with

Statement of Work, attached.

Please work the cost of shipping into your item’s unit price on CLINs 0001 and 0002. A separate charge for shipping is not allowed. The Government is requesting a proposed completion schedule with the submission of quote.

Place of Performance (Delivery Location)

Address: Commodities Team

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68

Tinker AFB, OK

Postal Code: 73145-3303

Country: UNITED STATES

Inspection/Acceptance: Destination

Shipping will be FOB Destination only; Requested delivery 90 days after receipt of order.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions and clauses apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

a. FAR 52.212-1 has been tailored to include the following additional instructions which are considered an addendum to FAR 52.212-1:

This procurement is for new equipment ONLY. No remanufactured or “gray market” items are acceptable.

Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured.

The below language replaces the language in FAR 52.212-1(f) in its entirety.

http://acquisition.gov/comp/far/index.html o (f) Late submissions.

o (1) Quoters are responsible for submitting quotations so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 3:00 p.m., local time, for the designated Government office on the date that quotations are due.

o (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

o (3) If an emergency or unanticipated event interrupts normal

Government processes so that quotations cannot be received at the

Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

2. FAR 52.212-2, “Evaluation Commercial Items, Evaluation”

3. This is a Sole Source acquisition in accordance with 10 U.S.C. 2304(c)(1).

4. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV

2017)

IAW FAR 52.212-3(b)(2); Contracting Officer will assume the information provided by the SAM website accessed through https://www.acquisition.gov is correct unless otherwise stated by the completion of paragraphs (c) through (u) as presented on http://farsite.hill.af.mil/vmfara.htm.

5. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017)

a. The following clauses are included as addenda to FAR 52.212-4:

FAR 52.252-1, “Solicitation Provisions Incorporated by Reference,” (February, 1998) o http://farsite.hill.af.mil/vmfara.htm

6. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Deviation 2013-O0019)” (NOV 2017)

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government

52.204-10, Reporting Executive Compensation and First-Tier Subcontract

52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment https://www.acquisition.gov/ http://farsite.hill.af.mil/vmfara.htm http://farsite.hill.af.mil/vmfara.htm

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222‐21, Prohibition of Segregated Facilities (Apr 2015).

52.222‐26, Equal Opportunity (Sept 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans.

52.222-36, Equal Opportunity for Workers With Disabilities.

52.222-37, Employment Reports on Veterans.

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

52.222‐50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter

78 and E.O. 13627)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232‐33, Payment by Electronic Funds Transfer—System for Award Management

(July 2013) (31 U.S.C. 3332)

7. DFARS 252.232-7006, “Wide Area Workflow Payment Instructions,” (MAY 2013)

Document type: COMBO

Inspection/acceptance location: F3YCEB: Tinker AFB, OKC 73145

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F03000

Issue By DoDAAC FA8132

Admin DoDAAC FA8132

Inspect By DoDAAC F3YCEB

Ship To Code F3YCEB

WAWF email notifications: Kristi.Hanna@us.af.mil &

OCALC.OBCB.CommoditiesSurveill@us.af.mil

WAWF point of contact: OCALC/OBCB Commodities Hotline 405-582-5485;

Tinker AFB WAWF Team 405-736-5973

For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

8. AFFARS

5352.201-9101, “Ombudsman”

5352.223‐9000, Elimination of Use of Class I Ozone Depleting Substances

(ODS)

5352.223-9001, Health and Safety on Government Installations

5352.242-9000, Contractor Access to Air Force Installations

Clauses/Provisions IAW FAR 12.30:

52.203-3, Gratuities http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P614_104324 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P628_106351 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P640_108260 mailto::%20Kristi.Hanna@us.af.mil mailto:OCALC.OBCB.CommoditiesSurveill@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P143_10100 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P242_18412

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions

52.203-12, Limitation on Payments to Influence Certain Federal Transactions

52.203-16, Preventing Personal Conflicts of Interest. (DEVIATION 2018-O0018)

52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-5, Women-Owned Business (Other Than Small Business)

52.204-7, System for Award Management

52.204-9, Personal Identity Verification of Contractor Personnel

52.204-13, System for Award Management Maintenance

52.204-16, Commercial and Government Entity Code Reporting

52.204-17, Ownership or Control of Offeror.

52.204-18, Commercial and Government Entity Code Maintenance

52.204-20, Predecessor of Offeror.

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation.

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

52.223-5, Pollution Prevention and Right-to-Know Information

52.232-18, Availability of Funds

52.232-23, Assignment of Claims

52.232-39, Unenforceability of Unauthorized Obligations

52.232-40, Providing Accelerated Payments to Small Business subcontractors

52.233-2, Service of Protest

52.233-4, Applicable Law for Breach of Contract Claim

52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

52.242-5, Payments to Small Business Subcontractors.

52.242-13, Bankruptcy52.242-15, Stop-Work Order

52.247-34, F.o.b. – Destination.

52.253-1, Computer Generated Forms.

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7003, Agency Office of the Inspector General

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204‐7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.223-7008, Prohibition of Hexavalent Chromium

252.225-7000, Buy American—Balance of Payments Program Certificate

252.225-7001, Buy American and Balance of Payments Program

252.225‐7050, Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports

252.232-7010, Levies on Contract Payments http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P241_35624 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P386_59267 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P456_67345 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P456_67345 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P696_98082 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P764_109100 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P845_123621 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P882_128868 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1132_160450 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P593_108610 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P1191_215397 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P11_581 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P311_50739 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm#P890_142223 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm#P2337_351410

252.243‐7002, Requests for Equitable Adjustment

252.244-7000, Subcontracts for Commercial Items

252.247‐7022, Representation of Extent of Transportation by Sea

252.247‐7023 Transportation of Supplies by Sea

List of Attachments

Appendix A Equipment Listing 07 September 2018 1 page

Attachment 1 Statement of Work 07 September 2018 10 pages

Attachment 2 Machine Detail 14 September 2018 1 page

Contractor Notes:

PACKAGING

Items shall be packaged in accordance with the Contractor’s commercial best practice to ensure undamaged arrival at destination. Individual shipments exceeding 150 pounds, 108 inches in length, or 130 inches in girth plus length shall be packaged on skidded crates or palletized to allow handling by forklift.

The exterior container shall be marked (readable from 24 inches), “NOT FOR OUTSIDE

STORAGE.”

TRUCK ENTRY GATE NOTICE:

Tinker Air Force Base has a Truck Entry Gate (Gate 33), which is located at the corner of 59th

Street and Air Depot Blvd (southwest corner of the base). Gate 33 shall be used for all deliveries by truck to this base. Trucks will not be allowed to gain access through any other gate. Since your firm’s delivery on this order is affected, please advise your delivery carrier to use the new gate. This should minimize the impact of your delivery.

DELIVERIES TO BUILDING 3001 (B / 3001)

Be advised that delivery vehicles destined for B / 3001 are prohibited from using Staff

Drive. Delivery vehicles may make deliveries only in designated unloading areas.

Since your firm’s delivery may be affected, ensure that your delivery carrier receives proper instructions on delivery / unloading requirements for B / 3001. Unloading in designated unloading areas will minimize any inconvenience, and, attendant ramifications, which may accrue, to your delivery / delivery carrier for failure to adhere to this requirement.

Commodities Hotline: (405)788‐5113

QUOTE SUBMISSION INFORMATION

Contractor is required to fill in Sections 1, 2 and 3 at the end of this Combined

Synopsis/Solicitation, sign this document, and return 1 copy to issuing office.

Quotes are due from offerors to the point of contact (POC) below by 01 October 2018, at

3:00 pm Central Standard Time (CST)

Submit proposals to the following individual. Contact the following individual for information regarding this solicitation: Kristi Hanna

NOTE: Emailed Quotations are preferred

This is a commercial combined synopsis/solicitation for Sole Source Acquisition products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

Submission shall be received at the Contracting Office listed above not later than 01 October

2018 3:00pm Central Standard Time. Late submissions shall be treated in accordance with the solicitation addendum to provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail.

Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the contract specialist:

Kristi Hanna mailto:Kristi.Hanna@us.af.mil

Offerors are required to return the portion of this CSS below with the completed information and authorized signature. Offeror may provide their company’s quotation sheet IN ADDITION to this response page. The Government is requesting a proposed completion schedule with the submission of quote.

Quotes shall remain effective for 60 days from date of submission

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and DUNS

Number

The Government cannot enter into contracts or agreements with contractors not registered in

SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start

Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and email address http://www.sam.gov/)

SECTION 2 – SUPPLIES/SERVICES AND PRICE

Supplies

Line

Item

Description Qty Unit

Price

Total Price

0001 Hofmann Balance Machine Upgrade

Desired delivery date: 90 Days ARO

Firm Fixed Price

Contractor shall upgrade four (4), belt, two-plane Hofmann horizontal balance machines and nine (9), single-plane, Hofmann vertical balance machines

(to include cabinetry, 13 printer packages and 1 printer shelf), listed in

Appendix A as items 1 through 13, in accordance with Statement of Work, attached.

FOB Destination

1 LO

0002 Hofmann Balance Machine Upgrade

Desired delivery date: 90 Days ARO

Firm Fixed Price

Contractor shall upgrade four (4)

Hofmann horizontal balance machines

(will use existing cabinetry) and one

(1) Hofmann vertical balancer machine listed in Appendix A as items

14 through 18, in accordance with

Statement of Work, attached.

Payment Terms / Discount Terms

NET 30 / % In Days

After Invoice Submission in iRAPT

Delivery Time

Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

Contractor is Required to sign this document above and return 1 copy of pages 10 - 12 to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

Contractor is required to provide commercial product literature for all items quoted above as required/requested

NOTES: