Attachment_1_-_Addendum_to_FAR_52.212-1_WaterJ_et.docx

INSTRUCTIONS TO OFFERORS (ITO)

Attachment 1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS (ITO)

1.0 Program Structure and Objective

a) The Government plans to award a single contract for the purchase of Ultra High Pressure Water Jet Systems. The Ultra High Pressure Water Jet Systems will primarily include all labor, tools, parts, facilities, travel, transportation and incidentals required to deliver and install two (2) new ultra high pressure articulated arm waterjet systems in accordance with the Statement of Work (SOW) and manufacturer’s specifications at Tinker AFB, OK; with an option of adding two (2) additional new ultra high pressure water jets at a later date at the Government's discretion.

b) Award will be made on the basis of “lowest price technically acceptable” source selection procedures.

1.2. Budget/Funding Information

Funding will be obligated for the Firm-Fixed-Price (FFP) Contract Line Item Number for the base period. The additional option for two additional new ultra high pressure water jets is not currently funded for Firm-Fixed-Price (FFP) Contract Line Item Number for the additional option.

2.1 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW). Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date.

2.1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.2. General Information

2.2.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the buyer and CO at the following email addresses:

Mr. Chad Harwell, Buyer, chad.harwell@us.af.mil Ms. Cynthia Edwards, Contracting Officer, cynthia.edwards.4@us.af.mil

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal are subject to solicitation provision FAR 52.212-1(f).

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO at the address shown in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

2.3. Organization/Number of Copies/Page Limits

2.3.1. The offeror’s proposal must show solicitation number, name, address, and telephone and facsimile numbers of the offeror and electronic e-mail address if available.

2.3.2. A Team List of the offeror’s primary Point of Contacts shall be submitted in each volume using the format shown in Attachment 2 of the ITO.

2.3.3. The offeror’s technical proposal shall address the information listed in paragraph 3.2.1.1 below. The offeror shall submit three (3) hard copies and one (1) electronic copies of the proposal. The technical proposal shall not exceed 20 pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

Table 2.3 Proposal Organization

Unlimited

Unlimited

N/A

N/A

Unlimited

2.3.4. Page limits for Factor 2 Price, and Contract Documentation are unlimited.

2.4. Page Size and Format

2.4.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (ENs). These limitations shall apply to both electronic and hard copy proposals.

2.4.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-pt. These limitations shall apply to both electronic and hard copy proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation. These limitations shall apply to both electronic and hard copy proposals.

2.5. Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. In such cases where a discrepancy exists between the written hard copy and electronic copy, a clarification EN may be issued to allow offerors the opportunity to make both versions consistent with each other. For electronic copies, indicate on each Compact Disc Read Only Memory (CD-ROM) the volume number and title. Use separate files to permit rapid location of all portions, including required plans, exhibits, appendices, and attachments, if any. The offeror shall submit Volumes I through III in electronic format. Each volume shall be submitted on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, 2010, or 2013, MS Excel 2007, 2010 or 2013, and MS-Power Point 2007, 2010, or 2013.

2.6. Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation volumes. Work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and tradeoff decisions.

2.7. Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed to the Contracting Officer and mailed to:

DEPARTMENT OF THE AIR FORCE

AFSC/PZIMC: ATTN: Cynthia Edwards

3.0. Factor 1 - Technical

3.1. General

The Technical proposal should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Criteria as defined in Addendum to FAR 52.212-2, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible, the actual methodology you would use for accomplishing/satisfying the technical criteria. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your technical proposal. The technical proposal should only address the requirements of the technical criteria listed below. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical

In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical criteria.

The Offeror shall provide an approach for the technical portion of the Water Jet Systems requirements. As a minimum, the approach shall provide the following essential components:

a) Written specifications confirming the waterjet system meets the requirements of SPOP 750 – Ultra-High Pressure (20,000psi – 55,000psi) Water Jet Stripping General Procedure, SPOP 322 - Ultra-High Pressure (20,000psi – 55,000psi) Water Jet Stripping General Procedure, SWP 006 33 – High Pressure Water Jet Stripping. (SOW para 2.1.2)

b) Written list with a minimum of ten (10) working 55,000psi ultra-high pressure articulated arm waterjet stripping systems currently in service that the offeror has provided. The list must include the company using the machines and contact information for that company. (SOW para 2.1.3)

c) Description of equipment process with graphics that show how the offeror will strip the inside of a cylindrical part with a diameter of 3 feet and a height of 5 feet, centered on the water jet turntable without the need to flip the part. (SOW para 2.3.1.2)

d) Description of equipment process with graphics that show how the offeror will strip the area on one side of a part on existing fixtures with the following dimensions: 6.5’W x 5’D x 8’H, See appendix A of SOW for part and area. (SOW para 2.3.1.1)

e) Written specifications on the robot/controller that will be used in order to verify the requirements given in 2.3.4 and 2.3.5 of the statement of work. (SOW para 2.3.4 and 2.3.5)

f) Written specifications on the intensifier used to verify the offeror’s capability to deliver water at 3 gpm at 55,000 psi reliably and safely. (SOW para 2.5.4).

g) Description of processes that show (with a picture or graphics) how the offeror’s process control software will interface with process set points and actual readings, provide a picture or illustration of the display, and describe the creation, and modification of values. (SOW para 2.12.3 and 2.12.16)

h) Description of processes that show (with a picture or graphics) how the offeror’s process control software will display the minimum 16 optional motion controls/process functions showing that the controls system can select up to 16 different surfaces of the part being stripped. (SOW para 2.12.17)

i) Description of processes that show (with a picture or graphics) how the offeror’s process control software will allow multi-level security controls. (SOW para 2.12.4)

j) Description of processes that show (with a picture or graphics) how the offeror’s process control software will monitor and collect data during the processing of a part and how it will be stored and displayed for future reference. (SOW para 2.12.10)

k) Description of processes that show (with a picture or graphics) how the offeror’s process control software will monitor, track, and report the preventative maintenance for the water jet. (SOW para 2.12.11)

3.2.2 Volume Organization

The Technical Volume shall be organized according to the following general outline:

(1) Team List (Attach 2.0)

(2) Table of Content

(3) Technical Approach to Essential Components A-K

(4) List of Table and Drawings

(5) Glossary

4.0 Factor 2 – Price

4.1. In the price volume, the Offeror shall provide the following information in addition to the pricing in Supplies/Services and Unit Price and Total Amount Section of the solicitation. These instructions are to assist you in submitting information required to evaluate the reasonableness of your proposed cost/price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

4.2. General Instructions

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume.

4.2.1 Price Reasonableness

The Government will evaluate proposals for reasonableness. Normally, price reasonableness is established through adequate price competition, but may also be determined through other price analysis techniques. The burden of proof for credibility of proposed costs/prices rests with the offeror. Offerors shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc.).

4.2.2 Balance

The Government will evaluate proposals for balance. The offeror is cautioned against submitting an offer which exhibits unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonable or unrealistic prices. For this acquisition, balanced pricing is determined with respect to same year price variances for optional priced CLINs. Offerors shall provide rationale for any proposed CLIN price increase greater than 3% with the same year or a proposed LCIN price decrease within the same year. Unexplained price variances within the same year could suggest unbalanced pricing. It is in the Offerors best interest to provide explanations or supporting rationale for any significant CLIN price variances for optional CLINS.

4.2.3 Price Realism

Offeror’s proposal will be evaluated for price realism. Proposals should contain sufficient detail to demonstrate the offeror’s understanding of the requirement. Offerors shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc).

4.2.3. Pricing Information Requirements

FAR 12.209 gives the requirement to establish price reasonableness in accordance with 13.106-3 (Simplified Acquisition Procedures), 14.408-2 (Sealed Bidding), or 15.4 (Contract Pricing by Negotiation), as applicable. FAR part 15 applies. In accordance with FAR 15.403-3-1(b), prices based on adequate price competition do not require submission of cost or pricing data. In accordance with FAR 15.403-3(a), however, information other than cost or pricing data may be required to support price reasonableness. FAR 15.403-3(a)(1) provides for obtaining information other than cost or pricing data if needed to determine price reasonableness. Therefore, the FAR does not preclude the requirement for obtaining other than cost or pricing data under certain circumstances and the Government reserves the right to obtain data as appropriate. Should the CO determine proposed prices to appear unreasonable or the possibility that an Offeror does not fully understand the requirement, the Offerors may be required to support price reasonableness via other than cost or pricing data. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

4.2.4. Rounding

All dollar amounts except line shall be rounded to the nearest penny.

4.3. Volume Organization.

The Cost/Price volume shall consist of the following sections:

SECTION I – Table of Contents, Cost or pricing information and supporting data SECTION II – Copy of “Supplies/Services and Prices/Costs” (Section B) from RFP with Offeror’s proposed prices included.

4.4 Pricing Support Information

4.4.1 Other Documentations

Other documentation considered by Offerors to be essential for support of proposed prices shall be presented in this section. Offerors are requested to address any proposed prices which reflect a business decision to offer prices at or below cost.

5.0. Contract Documentation

5.1. Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

5.1.1. Solicitation/Contract Form (Section A)

Completion of blocks 12, 17 and signature and date for blocks 30a, 30b and 30c of the SF1449. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

5.1.2. Supplies or Services and Costs/Prices (Section B)

Completed pricing information in Section B of the model contract.

5.1.3. Contract Clauses (Section I)

The offeror shall provide required information to complete clauses as required.

5.1.4. Representations, Certifications, and other Statements of Offerors (Section K) The offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (or 52.204-8 for non-commercial) are correct.

5.2. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 5.2. Offerors are cautioned the Government could determine any identified exceptions to be unacceptable, which would make the proposal ineligible for award.

Table 5.2 - Solicitation Exceptions Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

Page and Paragraph Numbers

why the requirement can/will not be met

5.3. Other Information Required

5.3.1. Ombudsman

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is OC-ALC/PKC. This does not diminish the authority of the program director or CO, but communicates offeror concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process; interested parties are invited to call AFSC/PZC at 405-734-5135.

5.3.2. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

5.3.3. Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

5.3.4. Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

5.3.5 Attachments to the Model Contract

LIST OF DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ITO ATTACHMENT 2.0

PROPOSED TEAM LIST

TEAMING LIST

Offeror (Prime) Contractor CAGE Code: DUNS Number:

Designation Codes:

Joint Venture: JV Informal Joint Venture: IJV Prime/Sub: PS Mentor/Protégé: MP

Subs/Teaming Contractor: Designation Code: CAGE Code: DUNS Number:

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