PWS-AtlasCopcoMotor_PM_23Aug17.pdf

PERFORMANCE WORK STATEMENT

For

Preventive Maintenance (PM) and Over and Above (O&A) for the

Atlas Copco Compressor Motors

Revised August 23, 2017

Prepared by: OC-ALC/

OBCA

1.0 DESCRIPTION OF SERVICES:

1.1. The Contractor shall provide all labor, tools, equipment, test equipment, personal protective equipment and clothing, hearing protection, eye protection including prescription safety glasses, materials and parts, transportation and other incidentals necessary to perform Preventive Maintenance (PM) on one (1) Siemens 3000 Horsepower Motor and two (2) Siemens 1750 Horsepower Motors.

The Contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and conform to the Original Equipment Manufacturers (OEM) specifications, referenced standards, and this Performance Work Statement (PWS). Government Furnished Equipment is listed in Appendix A (On-Base) and Attachment #3, Appendix B (Off-Base).

1.2. Requested Services: The Contractor shall provide PM on the following motors to maintain maximum performance of the equipment IAW OEM specifications:

• Siemens 3000 Horsepower motor (Serial Number – 1-5115-66423-01-1) located on the Atlas Copco high pressure centrifugal air compressor (Model HMH8-4, Serial Number ACC90-40121)

• Siemens 1750 Horsepower motor (Serial Number – E13878-01-1) located on the Atlas Copco high pressure centrifugal air compressor (Model HMH7, Serial Number ACC00-40939)

• Siemens 1750 Horsepower motor (Serial Number – E13878-01-2) located on the Atlas Copco high pressure centrifugal air compressor (Model HMH7, Serial Number ACC00-40940)

The PM service timeline for these motors is broken down below.

Basic Year: The Contractor shall provide one (1) PM on the Siemens 3000 horsepower motor utilized on the Atlas Copco high pressure centrifugal air compressor.

Siemens 3000 Horsepower Motor Data plate information: Type - FODS, Frame – 6812, Volts – 4160 VAC, Hertz – 60, Phase – 3, Amps – 355, RPM – 3576, Duty – Continuous, Serial Number – 1-5115-66423-01-1. See Appendix A.

The Contractor shall replace all motor bearings with new bearings that meet or exceed OEM specifications and referenced standards requirements.

Option Year One (1): The Contractor shall provide one (1) PM on the Siemens 1750 horsepower motor utilized on the Atlas Copco high pressure centrifugal air compressor.

Siemens 1750 Horsepower Motor Data plate information: Type – CG11, Frame – 5810S, Volts – 4160 VAC, Hertz – 60, Phase – 3, Amps – 209, RPM – 3557, Duty

– Continuous, Serial Number – E13878-01-1. See Appendix A.

The Contractor shall replace all motor bearings with new bearings that meet or exceed OEM specifications and referenced standards requirements.

Option Year Two (II): The Contractor shall provide one (1) PM on the Siemens 1750 horsepower motor utilized on the Atlas Copco high pressure centrifugal air compressor.

Siemens 1750 Horsepower Motor Data plate information: Type – CG11, Frame – 5810S, Volts – 4160 VAC, Hertz – 60, Phase – 3, Amps – 209, RPM – 3557, Duty

– Continuous, Serial Number – E13878-01-2. See Appendix A.

The Contractor shall replace all motor bearings with new bearings that meet or exceed OEM specifications and referenced standards requirements.

1.3. Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform one (1) PM per year IAW with the PM service schedule in this PWS. The motors receiving the PM are listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within five (5) business days after contract award. The Contractor shall notify the GPOC (7) business days prior to each scheduled PM visit.

1.4. All PM services shall be accomplished at the Contractor’s facility.

1.4.1. The Contractor shall be responsible for transporting each motor from Tinker AFB to the Contractor’s facility and transporting the motor from the Contractor’s facility to Tinker AFB after services have been completed.

1.4.2. The Government will remove each motor from the centrifugal air compressors prior to Contractor transport.

1.4.3. The Government will re-install each motor after PM services have been completed.

1.4.4. The Contractor shall have a minimum of one (1) representative on–site during installation of the motor and at start-up of the motor. The Contractor will verify correct installation and start-up.

1.4.5. The Contractor shall perform all motor inspections IAW the Institute of Electrical and Electronics Engineers (IEEE) Standard 432 dated 06 August 2002.

1.4.6. The Contactor shall inspect each motor for a minimum of the following components.

• All leads, conductions, and windings shall be inspected IAW the National Electrical Manufacturer Association (NEMA) Standard MG-1-2011.

• All terminals shall be inspected IAW NEMA MG-1-2011.

• All terminals boxes shall be inspected IAW NEMA MG-1-2011.

• All shaft diameters, shaft run-out and keyways shall be inspected IAW NEMA MG-1-2011 and IEC 60072-1 Edition 6.

• All bearing clearances and fits shall be inspected per the latest version of the American Bearing Manufacturers Association (ABMA) Standard 7, dated 01 January 1995.

• All bearing lubrication shall be inspected IAW the Electrical Apparatus Service Association (EASA) Standard AR100-2015.

• All thermal sensors shall be inspected IAW EASA AR100-2015.

• The cooling system shall be inspected IAW EASA AR100-2015.

• The air gap shall be inspected IAW EASA AR100-2015.

• The Contractor shall ensure all inspection data conforms to OEM requirements.

1.5. Inspection Report: The Contractor shall provide two (2) hard copies and one (1) electronic copy, via email of all inspection results to the GPOC and Subject Matter Expert (SME).

1.5.1. The Inspection Report shall include all inspection results and all discrepancies from the OEM requirements.

1.5.2. The report shall indicate Contractor recommendations to eliminate discrepancies and requirements needed to meet OEM specifications and referenced standards requirements.

1.5.3. All discrepancies that require repair shall be performed IAW the Over and Above (O&A) section of the PWS.

1.6. PM Tests: The Contractor shall test each motor for a minimum of the following components and conditions.

1.6.1 The insulation resistance shall be tested IAW IEEE Std. 43-2000.

1.6.2. The polarization index shall be tested IAW IEEE 43 Std. 43-2000 and IEEE 432 dated 06 August 2002.

1.6.3. The turn to turn shall be tested IAW IEEE 432 dated 06 August 2002, IEEE 522-2004, IEEE 792-1995, and NEMA MG-1-2011

1.6.4. The inter-laminar insulation shall be tested IAW EASA AR100-2015.

1.6.5. The phase balance shall be tested IAW EASA AR100-2015.

1.6.6. The polarity shall be tested IAW EASA AR100-2015.

1.6.7. The stator and wound rotor windings shall be tested IAW EASA AR100- 2015.

1.6.8. The high potential and surge tests shall be tested IAW IEEE 95-1977.

1.6.9. The speed shall be tested IAW EASA AR100-2015.

1.6.10. The current shall be tested IAW EASA AR100-2015.

1.6.11. The bearing temperatures shall be tested IAW EASA AR100-2015.

1.6.12. The vibration shall be tested IAW NEMA MG-1-2011.

1.6.13. The Contractor shall provide two (2) hard copies and one (1) electronic copy, via email all inspection results to the GPOC.

1.7. Test Report: The Contractor shall provide two (2) hard copies and one (1) electronic copy, via email with the following criteria to the GPOC.

• The Report shall include all inspection results and all discrepancies from the OEM specifications and referenced standards requirements.

• The report shall indicate Contractor recommendations to eliminate discrepancies and requirements needed to meet OEM specifications and referenced standards requirements.

1.7.1. All discrepancies that require repair shall be performed IAW with the Over & Above (O&A) section of the PWS.

1.8. Warranty: The Contractor shall provide a 90 day warranty for all parts and service performed on the repair of the motors.

1.9. Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements IAW Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028. PGI 217.77.Repairs

1.9.1. All discrepancies found during inspection and testing shall be included in the inspection and test reports IAW the PM section of the PWS.

1.9.2. The Government SME will review the Contractor provided Inspection and Test Reports. The Government SME will evaluate the reports and Contractor included recommendations. The Government SME will determine the required repair services to be performed by the Contractor. The GPOC will provide a written document to the Contractor that includes the required repair services.

1.10. Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

• the equipment ID#

• date of evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of parts

• number of parts needed

• estimated labor hours required to complete the repair

Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

1.11. Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The GPOC will coordinate any repair actions with the Government SME and the CO in order to obtain the approval to proceed.

The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

1.11.1. Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.12. Off-Site Repair: The Contractor shall provide written documentation via email which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

• contract number

• part number, OC #, S/N, as applicable

• description of the part, OC #, S/N, as applicable

• corresponding estimate repair report number

1.13. Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.20, Service Report, of this PWS.

The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.14. Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.15. Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free on Board (FOB) Destination.

The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.16. All O & A work shall be performed at the Contractor’s facility.

1.17. All test and inspections that did not meet OEM specifications or referenced standards requirements and those components repaired as a result of the Government SME requested repair services shall be re-inspected and retested IAW the PM section of the PWS. The Contactor shall ensure the repairs meet OEM specifications and referenced standards requirements.

1.18. Test Reports: The Contractor shall provide inspection and test reports on those items that were re-inspected and retested to validate successful repair.

1.18.1. The Contractor shall provide two (2) hard copies and one (1) electronic copy, via email all inspection results to the GPOC.

1.19. Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.20. Service Report: Immediately upon completion of the maintenance support services, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the GPOC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services

• printed name and signature of on-site Government SME or GPOC

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order

1.21. Special Qualifications: The Contractor shall provide documentation prior to award with the following special qualifications:

1.21.1. The Contractor shall be an EASA Accredited service center.

1.21.2. The Contractor shall provide documentation that verifies EASA accreditation with proposal submission.

1.22. Quality Assurance: According to the contract’s inspection clause, the GPOC will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.23. Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.24. Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on TAFB. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.25. Environmental Certification: The Government SME will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government SME will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment.

Certification will be on letterhead with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said letter will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.25.1. The Contractor shall ensure and provide written certification that the repaired motor is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB. Certification shall be on company letterhead with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said letter shall contain description of part or equipment, make, model, serial number, and OC number (if applicable).

This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.26. Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.26.1. Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.27. Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the Contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the latter shall be assessed if found in violation of above certification.

1.27.1. The Contractor shall comply with applicable federal and military procurement policies IAW OC-ALC Supplement to AFI 32-7086, “Hazardous Material Management”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and GPOC who will notify 76 MXSG/MXDEU, OC-ALC Environmental and Occupational Health Compliance.

1.28. Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.28.1. The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the GPOC, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the GPOC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012):

product identifier; signal word; hazard statement(s); precautionary statement(s);

pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.29. Air Quality Recordkeeping: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.29.1. The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI 32-101. The GPOC will contact the UEC for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The GPOC will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day.

Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32- 101 on site for one (1) year.

1.30. Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor may certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.30.1. The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFBI 32-7004.

1.30.2. The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR)

172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the GPOC who will notify 76 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

1.30.3. The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd). The GPOC will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.31. Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) days after award.

The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.32. Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five

(5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.32.1 One (1) copy to the CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted

8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

1.33. Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.33.1. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus0 00000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date.

Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the GPOC, within ten (10) calendar days after each option year renewal. The GPOC will forward a copy of the certificates to the UEC.

1.34. Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000

1.35. Visitors Pass: The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.36. Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.37. Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO and GPOC within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

1.37.1. Mishap notifications shall contain, as a minimum, the following information:

• contract, contract number, name and title of person(s) reporting

• date, time and exact location of accident/incident

• brief narrative of accident/incident (Events leading to accident/incident)

• cause of accident/incident, if known

• estimated cost of accident/incident (material and labor to repair/replace)

• nomenclature of equipment and personnel involved in accident/incident

• corrective actions (taken or proposed)

• other pertinent information

1.37.2. If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the

CO.

1.38. Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

Section Two – Not used due to Under SAT

Government Furnished Property (GFP) and Services:

3.1. Government Furnished Property.

3.1.1. Government Property-Repair/Maintenance/Inspection On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Government Property Repair/Maintenance/Inspection On-Base is not considered Government Furnished Property (GFP). FAR Parts 45 and 52.245 plus supplements are not applicable to Government Property Repair/ Maintenance/ Inspection On-Base. The responsible Government Organization (76th CMXG) for Government Property Repair/Maintenance/Inspection On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal of all Government Property requiring repair/maintenance on-base during the performance of this contract.

3.1.2. GFP Exceeds $150,000–Repair/Maintenance/Inspection Off-Base.

The Government Property contract clauses are applicable when the GFP requires repair/ maintenance/inspection off-base and the cumulative acquisition cost of all the GFP going off-base exceeds the Simplified Acquisition Threshold (SAT) $150,000 in accordance with FAR 45.107(d). The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract.

The applicable Government Property contract clauses will be cited in the solicitation/contract. The GFP is identified in Attachment #3, Appendix B.

3.1.2.1. Shipment to Contractor or Pick up by Contractor. In accordance with PWS Section One.

3.1.2.2. Return Shipment or Delivery to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.3. GFP Not Exceed $150,000 - Repair/Maintenance/Inspection Off-Base.

Not Applicable.

3.2. Shared Property of the Government. Not Applicable

Note: Same as Government Property Incidental to Government Installation or Site.

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.3.1. Security Forces. The Government will provide general on-base security forces’ service. The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls.

The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.3.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch.

Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

3.4. Intangible Government Property. Not Applicable.

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS).

Not Applicable.