PWS_NESHAP_Plating_Requirement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

PLATING FACILITY

ENVIRONMENTAL CONTROL EQUIPMENT

MAINTENANCE SERVICES

28 July 2015

Section I – Description of Services

1.1. Scope

1.1.1. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to provide and document daily, weekly, monthly, and quarterly inspections for the Chromium Electroplating National Emission Standards for Hazardous Air Pollutants (NESHAP) and Preventive Maintenance/Remedial Maintenance (PM/RM) Support Services combined as a Maintenance Agreement for the Plating Facility's Environmental Control Systems located within the Oklahoma City–Air Logistics Complex (OC-ALC). Services shall be provided in accordance the Plating Shop Operation and Maintenance (O&M) Plan (located in the Plating Shop), NESHAP 40 CFR 63, Sub-part N, equipment manufacturer's specifications and this Performance Work Statement (PWS). The environmental systems and ancillary equipment shall be maintained to operate on a continuous basis. The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this PWS. The equipment is listed in Appendix A.

1.1.2. The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2. Estimated Workload

1.2.1. Maintenance support includes eleven (11) distinct groups/systems with approximately one hundred twenty (120) pieces of associated equipment which require maintenance and repair services. The equipment is identified as, but not limited to: air valves, controls, control meters, degreasers, ductwork, electronic and electrical power supplies, exhaust fans, instrumentation, motors, piping, pumps, re-circulating water systems, scrubbers, steam valves, stills, tanks, and vapor recovery systems. Appendix A provides a list and quantities of the above listed items.

1.3. Requested Services

1.3.1. Inspections. Daily, weekly, monthly, and quarterly NESHAP Inspections and documentation for chromium plating shall be provided by the Contractor. The Contractor shall contact the Contracting Officer Representative (COR) for an electronic copy of all required forms.

1.3.2. Pressure Drop Readings. The Contractor shall take daily column pressure drop readings as indicated on an OC-ALC Form 141 for all chromium plating scrubbers.

Readings shall be taken between 7:45 am and 8:45 am each day the Chrome Line is in operation. The Chrome Line is typically operational seven (7) days a week, excluding federal holidays and some weekends associated with federal holidays. The Contractor shall contact the Plating Shop Supervisor to determine whether the Chrome Line will be in operation for a given weekend.

1.3.2.1. The Contractor shall record the column pressure drop value on an OC-ALC Form 141. The annotated form shall be returned to the Plating Shop Supervisor’s Office by no later than (NLT) 9:00 am each day.

1.3.3. Daily Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP) Inspections. The Contractor shall inspect PBS/CMPs as indicated on an O&M Plan Form 002 and O&M Plan Form 006. Readings shall be taken between 7:45 am and 8:45 am each day the Chrome Line is in operation. The Chrome Line is typically operational seven (7) days a week, excluding federal holidays and some weekends associated with federal holidays. The Contractor shall contact the Plating Shop Supervisor to determine whether the Chrome Line will be in operation for a given weekend.

1.3.3.1. The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 002 and O&M Plan Form 006. The annotated form shall be returned to the Plating Shop Supervisor’s Office by NLT 9:00 am each day.

1.3.4. Weekly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a weekly basis as indicated on an O&M Plan Form 003 and O&M Plan Form 007.

1.3.4.1. The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 003 and O&M Plan Form 007. The annotated form shall be returned to the Plating Shop Supervisor’s Office before close of business (COB) on the last business day within each weekly period.

1.3.5. Monthly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a monthly basis as indicated on an O&M Plan Form 004 and O&M Plan Form 008.

1.3.5.1. The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 004 and O&M Plan Form 008. The annotated form shall be returned to the Plating Shop Supervisor’s Office before COB on the last business day within each calendar month period.

1.3.6. Quarterly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a monthly basis as indicated on an O&M Plan Form 005 and O&M Plan Form 009.

1.3.6.1. The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 005 and O&M Plan Form 009. The annotated form shall be returned to the Plating Shop Supervisor’s Office within each quarterly period.

1.3.7. Reports. The Contractor shall provide the following written reports to the authorized COR and the Contracting Officer (CO) by the fifth (5th) business day of each month (Appendix D, Contract Specific Forms). Reporting is required for, but is not limited to:

• Monthly Materials and Parts Usage Report, Reports Form 001 (to include designation of each item consumed as Contractor Acquired Property (CAP) from purchase or CAP from inventory),

• OC-ALC Form 141

• O&M Plan Form 002 and O&M Plan Form 006

• O&M Plan Form 003 and O&M Plan Form 007

• O&M Plan Form 004 and O&M Plan Form 008

• O&M Plan Form 005 and O&M Plan Form 009 (as applicable; O&M Plan Form

005 and O&M Plan Form 009 are a quarterly requirements)

• Contractor generated forms for PM/RM maintenance documentation (see paragraph 1.10.)

1.3.8. Excess Emissions. Excess emissions from the chromium electroplating scrubbers shall be prevented by proper inspections and maintenance as noted in sections 1.3., 1.4., and 1.5. of this PWS. If there is a period of excess emissions, the Contractor shall assist the COR and the Unit Environmental Coordinator (UEC) in filling out the Periods of Excess Emissions form to submit to Civil Engineering (CE) Environmental Management Division (see Appendix D, Contract Specific Forms).

1.4. Preventative Maintenance (PM)

1.4.1. The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and making adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications, the approved PM instructions and schedule.

1.4.2. PM Instructions. Using applicable manufacturer’s specifications, standard industry practices and this PWS, the Contractor shall develop PM instructions IAW Air Force Material Command (AFMC) Instruction (AFMCI) 21-127, Depot Maintenance Plant Management, paragraphs 2.3.1. through 2.3.1.3.3. and paragraphs 2.3.1.4.

through 2.3.1.7.3. Instructions shall be provided for each system and associated ancillary equipment listed in Appendix A. Ten (10) business days prior to the contract start date, the Contractor shall submit the proposed PM instructions to the COR. The proposed PM instructions shall be submitted on a Contractor generated form which shall include the following information:

• System name and number as specified in Appendix A

• The equipment nomenclature/model

• The equipment identification (ID) number (OC number)

• Associated PM action(s)

• Frequency of each associated PM action

1.4.2.1. The COR and other authorized Government Technical Point of Contacts (POC) will review the Contractor proposed PM instructions. The COR will provide substantiating data to the CO for each PM instruction which is not acceptable. The CO will provide a determination and work with the COR, Government Technical POC and the Contractor to affect a resolution.

1.4.2.2. The Contractor may propose changes to the instructions as deemed necessary to improve equipment support or accommodate new technology. Recommended changes will be reviewed and approved by the COR and Government Technical POC before implementation. Changes that are not acceptable will be referred to the CO as in 1.3.1.2., above.

1.4.2.3. The Contractor shall provide copies of all PM Instructions to the authorized Plating Shop POC.

1.4.3. PM Performance. The Contractor shall perform PM using the approved PM Instructions submitted and approved per paragraph 1.3.1.2., and PM Schedule in paragraph 1.3.2. (Reference paragraphs 1.3.1.2 and 1.3.2.)

1.4.4. PM Schedule. Based upon the instructions and frequencies approved per the completed PM Instructions, the Contractor shall develop and maintain a schedule to ensure all PM tasks will be performed at the predetermined frequencies from onset of the performance period.

1.5. Remedial Maintenance (RM)/ Over and Above (O&A)

1.5.1. RM is defined as unknown work requirements, which in this case is covered in this Maintenance Agreement. The contractor shall repair malfunctions observed during scheduled PMs. The Contractor shall ensure system downtimes shall be kept to a minimum of no more than 48 clock hours.

1.5.2 O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-

7028. PGI 217.77.

1.5.3. Malfunction Observation and Notification Process

1.5.3.1. Malfunctions Observed by the Contractor. All malfunctions observed by the Contractor during scheduled PM shall be considered a part of the PM process. The Contractor shall complete necessary adjustments and repairs to restore the equipment to operating condition within forty eight (48) clock hours. Should the Contractor discover a malfunction that has or will have adverse impacts to operations they shall notify the shop supervisor immediately.

1.5.3.2. Malfunctions Observed by the Government. Upon observing an equipment or system malfunction, the authorized Government personnel will notify the COR. Upon notification of the equipment or system malfunction, the COR will contact the Contractor by telephone, email or fax and provide the information below.

• The equipment identification (ID) number

• A brief description of the malfunction

• Location of equipment

• Name and telephone number of the POC

1.5.3.2.1. Upon notification of the system malfunction, the Contractor technician shall respond via telephone or email within thirty (30) clock minutes of notification. The Contractor technician shall arrive on site at the equipment location within two (2) clock hours from the time of notification. The Contractor shall complete the necessary adjustments and repairs to restore equipment or system to operating condition within forty eight (48) clock hours after the CO has authorized the repair of the equipment.

1.5.4. Equipment Evaluations

1.5.4.1. Contractor shall prepare and provide a written Estimate Repair Report to the COR by fax or email NLT four (4) hours after completion of the inspection for any repair requiring Contractor Acquired Property (CAP) purchase. As a minimum, the information cited on the Estimate Repair Report shall include:

• The equipment ID number

• Date of evaluation

• Description of findings and recommendations

• Required part(s) and part number(s)

• Cost of part(s)

• Number of part(s) needed

1.5.4.2. Any recommendations cited shall consider:

• The priority of the requested service

• Available source for obtaining new part(s)

• Availability of the new part(s)

• Shipping and delivery schedules of part(s)

• Other factors which may be peculiar to the specific repair requirement

1.5.5. Authorizations for Repair Actions

1.5.5.1. Only the CO can authorize RM repair actions and actions which require Contractor Acquired Property (CAP) purchase. The COR will coordinate any repair actions with the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts.

The Contractor shall demonstrate to the COR and the Government Technical POC/SME that the repairs have been completed.

1.5.5.2. Once the authorization for repair action has been received from the CO, the Contractor shall order any required part(s) within four (4) clock hours and notify the COR, in writing, of the estimated arrival date of the part(s). The Contractor shall perform the repair within forty eight (48) clock hours upon receipt of the parts. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed timely.

1.5.6. Parts and Materials.

1.5.6.1. The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.6. Increase or Decrease of Equipment

1.6.1. The Government reserves the right to increase or decrease the number, the name, the location of the equipment and the replacement of equipment with new equipment to be serviced under this PWS. During the Period of Performance (PoP) of this requirement, a facility renovation is planned for the Plating Shop which is estimated to occur within the basic year through option year three (3) of this requirement. The new equipment is planned to be under warranty for one (1) year which is estimated to occur within the basic year through option year 4 of this requirement.

There is a planned Reduction/Relocation/Replacement of equipment in Appendix A.

This will require Reduction/Relocation/Replacement of the following:

• Scrubbers, fans, and support circulation pumps from System Numbers 1, 2, 3, 4, 10, and 11 are subject to relocation within the existing Plating Shop and replacement with new models. The total number of scrubbers/fans are subject to be reduced by up to 75% or 23 scrubbers.

• Standalone scrubber water tanks from System Numbers 1, 2, 3, 4, 10, and 11 are subject to be eliminated and incorporated into the new scrubber units.

• Waste transfer System Numbers 5, 6, and 7 are subject to replacement and relocation.

• Waste Pretreatment System Number 8 is subject to elimination 100% or replacement/relocation with a skid mounted chrome treatment system, resulting in a 95% reduction in equipment.

• Degreasing System Number 9 is subject to be eliminated.

1.6.2. The Contractor shall be responsible for continuing Maintenance Agreement responsibilities before, during, and after any relocations, re-piping, or re-ducting.

1.6.3. Once new equipment is brought online, the Contractor shall be responsible for performing the required services and PM actions on the new equipment per paragraphs

1.3. through 1.4. of this PWS.

1.6.4. PM Instructions and Schedule Updates. The Contractor shall update the PM instructions and schedule within five (5) business days of when new components are brought online per paragraphs 1.4. through 1.4.4. of this PWS.

1.6.5. The Contractor shall notify the COR of any RM action that is required during an equipment warranty period. The COR will notify the CO of this requirement and the renovation contract oversight organization to determine if an RM action can be performed without voiding the equipment warranty. Only the CO can authorize a RM action on equipment that is under warranty.

1.6.6. The Contractor shall resume normal RM responsibilities once the warranty period has expired for the new equipment.

1.7. Quality Assurance

1.7.1. According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.8. Corrective Action Report (CAR)/Complaint Contractor Response Time

1.8.1. The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted CAR or Customer Complaint.

1.9. Quality Control Plan (QCP)

1.9.1. The Contractor shall submit a QCP the contract proposal. The Contractor shall submit revised QCP’s, at no additional cost to the Government, to the COR for acceptance. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Service Summary (SS).

1.10. Maintenance Documentation

1.10.1. The Contractor shall document the completion of each PM/RM action IAW OC- ALC Operating Instruction (OI) 21-203, paragraphs 2.3.2.3, and 2.5. The Contractor shall document maintenance on a Contractor generated form for each system as identified in Appendix A. The form shall include, as a minimum:

• system name and number as specified in Appendix A

• equipment nomenclature/model

• equipment ID number (OC number)

• PM or RM action

• date due (for PM’s)

• date PM/RM completed

1.10.2. The Contractor shall send the completed maintenance documentation forms to the COR for the previous month by the fifth (5th) business day of each month. The COR will then send the maintenance documentation forms to the primary and alternate Contract Maintenance Liaison (CML) for proper maintenance documentation in the electronic Facilities and Equipment Management Web-Based (FEMWEB) system per OC-ALC OI 21-203, paragraph 2.5.

1.10.3. Red Tagged Items. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in the FEMWEB system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.10.4. Red X Initiation. The Contractor shall immediately notify the shop supervisor or work leader of any equipment malfunctions observed by the Contractor which create unsafe conditions for workplace. The shop supervisor or work leader will submit a work order to apply a Red X to the equipment.

1.10.5. Red X Clearance. The Contractor shall ensure the Red X’s are cleared IAW OC- ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the COR and the shop supervisor or work leader in any instances that the Contractor clears a Red X in his or her assigned work area. The COR will notify the CML to clear the Red X in

FEMWEB.

1.11. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis

1.11.1. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.12. Hours of Operation

1.12.1. Normal operating days and hours for this requirement are Monday through Friday, from 0645 hours to 1530 hours. These dates and hours exclude Federal Holidays, base closures due to inclement weather and Furlough Days, as applicable.

The Contractor shall be available to perform services as required twenty four (24) hours per day, seven (7) days per week including weekends and Federal holidays. The Contractor shall include weekend, holiday, and overtime to account for this twenty-four

(24) hour requirement. The Contractor shall be on site Federal Holidays and weekends as required by this PWS (i.e. paragraphs 1.3.2. through 1.3.3.1. and 1.5.1. through 1.5.2.1.).

1.13. Special Qualifications

1.13.1. The Contractor shall provide written documentation with the Contractor’s proposal that technicians possess in-depth knowledge in all areas of mechanics, electrical and electronics, instrumentation, pneumatics, hydraulics, pipe fitting, welding, structural repair, electro-plating and plating facility environmental control systems. The Contractor shall have a minimum of two (2) years documented experience in the areas listed above, and in maintaining industrial plant equipment and plating environmental control systems. The experience in these areas could be accrued concurrently;

however, each area must include two (2) years minimum each (i.e. the experience for the two areas cannot be added to produce the required two years). The Contractor shall provide signed resumes with applicable experience and references. The resumes shall detail the timeline the work was performed, the type of work performed and the system(s) the work was performed on. Training and experience documentation shall be submitted with the Contractor’s proposal.

1.14. Contractor Personnel

1.14.1. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and COR within five (5) business days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM and any designated alternates shall be available by phone/pager to support mission contingencies twenty four (24) hours per day, seven (7) days per week. The CM and any designated alternates shall have authority to provide necessary assets (i.e.

information, personnel or equipment, etc.) in order to respond to emergencies and contingencies within 30 minutes. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.14.2. The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.15. Listing of Contractor Employees

1.15.1. The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

1.15.2. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.16. Environmental Protection & Safety

1.16.1. The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.16.1.1. Contractors shall be compliant Tinker AFB Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.16.2. Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS). The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all MSDSs or SDSs and a completed OC-ALC Form 152, MSDS/SDS Information Sheet.

The Contractor shall receive approval (emails are acceptable) from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer’s MSDS/SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by Contractor personnel as well as Government employees.

1.16.3. Hazardous Material (HAZMAT). The Contractor shall not store chemicals or HAZMAT on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per OC-ALC Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base.

This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the UEC NLT the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.16.4. Hazardous Waste. The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in Government furnished waste containers located in the shop or area the work is being performed.

The Contractor shall notify the COR if the required waste containers are not available on site.

1.16.5. Discharges. Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.16.6. Off-Site Discharges. For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.16.7. Spills. Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911.

The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.16.7.1. One (1) copy to CO, two (2) copies to the COR, one (1) copy for the UEC and one (1) copy for record. The format of the report shall be left up to the Contractor;

however, the report shall contain the following information:

• Name and contact number of the person reporting the spill

• Date and time of incident

• Location and source of spill

• Substance or pollutant spilled

• Amount spilled and rate of discharge

• Any damages or injuries involved

• Extent of area impacted

• Potential hazards

• Actions taken

• Organizations contacted

• Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

1.16.8. Environmental Training. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten

(10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs training, Contractors shall be compliant with Tinker AFB procedures per Tinker AFBI 32- 7004, “Hazardous Waste Management”.

1.16.9. Environmental Inspections. The Contractor shall promptly submit to periodic and no-notice visits to Contractor worksites by the UEC office, 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance), CE Environmental Management Environmental Management Division and Environmental and Safety Regulatory Agencies.

1.17. Welding and Hot Work Requirements

1.17.1. The Contractor shall obtain an AF Form 592, USAF Welding, Cutting and Brazing Permit, prior to use of any welding, cutting or brazing equipment. The Contractor shall contact by contacting the 72nd ABW Fire & Emergency Services Division's Fire Prevention Office, at 405-734-3981, for all work which involving welding, cutting, brazing, soldering, tar kettles and open flame devices. The contract personnel performing the work shall keep this form with them at all times with them while at the worksite.

1.17.2. The Contractor shall meet the requirements of OSHA Standard 29 CFR 1910 Subpart Q (as applicable), National Fire Protection Association (NFPA) Standard 51B Standard for Fire Prevention; during welding, cutting and other hot work and as well as AFOSH Standard 91-5 Welding, Cutting and Brazing.

1.18. Forms, Technical Orders (T.O.), AFI, AF Material Command Instructions (AFMCI) and Publications

1.18.1. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contractor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, T.O.’s, AFI’s or AFMCI’s change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAir Force records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its entirety.

1.19. Foreign Object Damage (FOD) and Drop Object Prevention

(DOP)/Housekeeping and Tool Control

1.19.1. Housekeeping. The Contractor shall keep the work areas clean and neat IAW Industry Standards, OSHA, Fire and Safety Standards and this PWS.

1.19.2. FOD and DOP. Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the

Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD/DOP training and to comply with AFI 36-2232, AFMC Supp 1, paragraph 9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher) and Tinker AFBI 21-449, Chapter 4 in its entirety. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc (DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a Contractor devised certificate to the COR for each employee within five (5) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

1.19.3. Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops, including ramp areas, the Contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 & 14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. Contractor can obtain the Form 32 from the COR. The CM shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in OC-ALC Industrial Areas from the COR.

1.20. Privately Owned Motor Vehicles (POV)

1.20.1. Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AF Manual (AFMAN) 31-116 (in its entirety), Motor Vehicle Traffic supervision. The Contractor shall comply with Tinker AFBI 24-301 (in its entirety) for the operation of POVs within Tinker AFB.

1.21. Non-Common Access Card (CAC) Holders

1.21.1. Non-CAC Card holders shall complete a “Request for Identification Credential” (AFMC Form 496) and submit it to Pass and Registration. The Government will provide a completed "Identification Credential" Defense Biometric Identification Data System (DBIDS) ID, which shall be issued, displayed and surrendered IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, Installation Security Program in its entirety.

http://www.youtube.com/watch?v=tYcbodjFPnM

1.22. Contractor IDs

1.22.1. All badges must be surrendered when the contract expires, no longer needed or when the contract personnel are no longer working under the contract or with the Contractor. IDs expire on the last day of the current contract. If the contract is extended, the Contractor and Contractor personnel must get a new ID badge. This includes the CAC ID, the new DBIDS ID and AF Form 1199C Controlled/Restricted Area Badge.

1.23. Visitors Pass

1.23.1. The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for a Visitors Pass(s). The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor will arrange to meet at Pass and Registration, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (ID), one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75 (Visitors Pass) which will be valid for up to thirty (30) calendar days.

1.24. Foreign National(s)

1.24.1. The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.25. Quarterly Security and Operational Security (OPSEC) Briefings

1.25.1. All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Quarterly Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 31-401, Information Security, Chapter 8, Paragraph 8.9 - 8.9.5; AFI 31-601, Industrial Security, Chapter 3, Paragraph 3.2; AFI 10-701, Operations Security, Chapter 5, Paragraph 5.1 - 5.2.3.1 and OC-ALCI 31-1-O, OC-ALC Security Programs, Paragraph 5.6.

1.26. Health and Safety on Government Installations

1.26.1. While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations and AFI 91-203, Air Force Consolidated Occupational Safety Instruction, as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while they are on the installation. The Contractor shall notify the CO of damage to Government property or equipment during the execution of the contract.

1.27. Confined Space Entry

1.27.1. The COR will notify the Contractor of any designated permit-required Confined Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v). The Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry. The COR shall ensure that the Tinker AFB Fire Chief coordinates the confined space entry contract and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91-203, 23.8.1.2.).

1.28. Emergency Procedures

1.28.1. The Contractor personnel shall follow the direction of the Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc.

It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.29. Contractor Phase-In and Phase-Out Plan

1.29.1. Contractor Phase-in Requirements. To ensure a smooth changeover from the current Contractor to a new Contractor, a thirty (30) calendar day phase-in period is required. The current Contractor shall cooperate with the incoming Contractor to ensure a smooth changeover is accomplished during the phase-in and phase-out periods. During the thirty (30) calendar day phase-in period, the new Contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date.

The Contractor, after coordination with COR, shall allow the successor Contractor to conduct on-site interviews with the current Contractor’s employees. The Contractor shall obtain security clearance(s) CAC or Contractor badge(s) for the newly hired employee(s) as applicable. The Contractor shall ensure all training requirements for the newly hired employee(s) are completed before the contract start date.

1.29.1.1. The Government will provide task familiarization training for the Contractor for selected tasks outlined in Section 1.3. scheduled to be performed. The purpose of this training is to assist the new Contractor with unique Tinker AFB requirements.

Familiarization training for taskings not listed in section 1.3. is not included in the observation period. If the new Contractor wishes to observe other areas included in Section I of this PWS as part of their phase-in, they may arrange to do so through the CO. Any costs associated with training for these areas will be considered to be part of the basic effort.

1.29.2. Contractor Phase-Out Requirements. During the phase-out period, the incumbent Contractor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly changeover of workload. The incumbent Contractor shall allow the new Contractor and Government personnel access on a non-interference basis, to observe the day-to-day operations and to become familiar with the work requirements and procedures.

1.29.3. The incumbent Contractor shall provide the new Contractor with copies of all OIs, Maintenance Instructions, procedures developed and historic data developed and documented in the performance of this contract.

1.30. Contractor Manpower Reporting (CMR)

1.30.1. The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours), required for the performance of services provided under this contract for the US Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

1.30.2. Reporting inputs shall be for the labor executed during the PoP for each Government fiscal year (FY), which runs from 1 October through 30 September the following year. Although inputs may be reported any time during the FY, all data shall be reported NLT 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

1.31. Training – General

1.31.1. The Government will provide training in a classroom, video or by the Government COR. The Government will be responsible for all approved costs associated with the training which is identified below in Table 1-1. The COR will document training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

1.31.2. The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the Contractor employee hire date if the hire date is after the PoP start date. The Contractor shall notify the COR about any new employee working under this contract, in writing, within five (5) business days.

Contractor Training Requirements Table 1-1 Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT) CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, MTEMAS9700138BR http://www.ecmra.mil/ http://www.ecmra.mil/

CBT

OC-ALC Human Factors Training, CBT MTEMAS9700501BR Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

2. PERFORMANCE ASSESSMENT

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS

Pressure Drop Readings. The Contractor shall take daily column pressure drop readings as indicated on an OC-ALC Form 141 for all chromium plating scrubbers.

Readings shall be taken between 7:45 am and 8:45 am each day the Chrome Line is in operation. The Chrome Line is typically operational seven (7) days a week, excluding federal holidays and some weekends associated with federal holidays. The Contractor shall contact the Plating Shop Supervisor to determine whether the Chrome Line will be in operation for a given weekend.

The Contractor shall record the column pressure drop value on an OC-ALC Form

141. The annotated form shall be returned to the Plating Shop Supervisor’s Office by no later than (NLT) 9:00 am each day.

1.3.2.

1.3.2.1.

100% Compliance

SS

Daily Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP) Inspections. The Contractor shall inspect PBS/CMPs as indicated on an O&M Plan Form 002 and O&M Plan Form 006. Readings shall be taken between 7:45 am and 8:45 am each day the Chrome Line is in operation. The Chrome Line is typically operational seven (7) days a week, excluding federal holidays and some weekends associated with federal holidays.

The Contractor shall contact the Plating Shop Supervisor to determine whether the Chrome Line will be in operation for a given weekend.

The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 002 and O&M Plan Form 006. The annotated form shall be returned to the Plating Shop Supervisor’s Office by NLT 9:00 am each day.

1.3.3.

1.3.3.1.

100% Compliance

SS

Weekly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a weekly basis as indicated on an O&M Plan Form 003 and O&M Plan Form 007.

The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 003 and O&M Plan Form 007. The annotated form shall be returned to the Plating Shop Supervisor’s Office before close of business (COB) on the last business day within each weekly period.

1.3.4.

1.3.4.1.

100% Compliance

SS

Monthly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a monthly basis as indicated on an O&M Plan Form 004 and O&M Plan Form 008.

The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 004 and O&M Plan Form 008. The annotated form shall be returned to the Plating Shop Supervisor’s Office before COB on the last business day within each calendar month period.

1.3.5.

1.3.5.1.

100% Compliance

SS

Quarterly PBS/CMP Inspections. The Contractor shall inspect PBS/CMPs on a monthly basis as indicated on an O&M Plan Form 005 and O&M Plan Form 009.

The Contractor shall record the completion of inspections as indicated on an O&M Plan Form 005 and O&M Plan Form 009. The annotated form shall be returned to the Plating Shop Supervisor’s Office within each quarterly period.

1.3.6.

1.3.6.1.

100%

Reports. The Contractor shall provide the following written reports to the authorized COR and the Contracting Officer (CO) by the fifth (5th) business day of each month (Appendix D, Contract Specific Forms).

Reporting is required for, but is not limited to:

• Monthly Materials and Parts Usage Report, Reports Form 001 (to include designation of each item consumed as Contractor Acquired Property (CAP) from purchase or CAP from inventory),

• OC-ALC Form 141

• O&M Plan Form 002 and O&M

Plan Form 006

• O&M Plan Form 003 and O&M

Plan Form 007

• O&M Plan Form 004 and O&M

Plan Form 008

• O&M Plan Form 005 and O&M

Plan Form 009 (as applicable;

O&M Plan Form 005 and O&M Plan Form 009 are a quarterly requirements)

• Contractor generated forms for PM/RM maintenance documentation (see paragraph 1.10.)

1.3.7. 1 business day late

PM Instructions. Using applicable manufacturer’s specifications, standard industry practices and this PWS, the Contractor shall develop PM instructions IAW Air Force Material Command (AFMC)…