PWS_8-12-14_for_SS.docx

Performance Work Statement Annual And Remedial Maintenance Of Liburdi Automated Welding System (LAWS)

76 PMXG/QPE

August 12, 2014

Section One

Description of Services

1.0 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals necessary to perform the Preventive Maintenance (PM) and Remedial Maintenance (RM) of the Liburdi Automated Welding Systems (LAWS) located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) this Performance Work Statement (PWS) and Appendix D Annual Maintenance Cycle. The equipment is listed in Appendix A.

2.0 Preventive Maintenance: The objective of Preventive Maintenance (PM) is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance, replacement of obsolete or unservicable components and making adjustment to compensate for normal wear before failure occurs. Laser alignment will be accomplished on cartesian coordinate robot equipped systems yearly. Power source, wire feed, I/O system calibrations will be performed during the course of the year as part of the annual maintenance. Controllers, motors, amplifiers, wire feeders, sector gear, table tilt drive gear, cameras, lighting etc. will be replaced as preventive maintenance on each system at a time dictated by equipment condition as found during calibrations. Contractor shall perform all annual maintenance in accordance with the system original equipment manufacturer (OEM) specifications and Appendix D. The Contractor shall perform three (3) PM’s each year on each item listed in Appendix A and IAW Appendix D. The Contractor shall provide a copy of the annual maintenance schedule to the Contracting Officer Representative (COR) within five (5) calendar days after contract award. The Contractor shall notify the Contracting Officer Representative (COR) by submittal of documentation required for base access by foreign nationals at least twenty one (21) work days prior to each scheduled PM visit.

3.0 Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS. Provisions for RM are outlined in Appendix D. In addition to repair, RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

3.1 Malfunction and Notification Process: Upon discovery of equipment malfunction, the COR shall request troubleshooting assistance by communication with the designated contractor point of contact (POC). The COR will provide a brief description of the malfunction and the name and telephone number of the Government technical contact.

3.2 Contractor Response: The contractor shall respond to the COR’s request for assistance after notification of a malfunction by contacting the government technical representative within one (1) business day of notification. Diagnostics and troubleshooting via communications between the contractor and Government technical representative shall be attempted to correct the malfunction. If troubleshooting via distant communication cannot resolve the problem, the contractor shall notify the COR of the remedial options.

For example, remedial options include but are not limited to the following:

1) Ship equipment and/or components to contractor’s facility for repair.

2) Ship components to a repair source specified by the contractor with billing handled through the contractor.

3) Contractor visit to Tinker for further diagnostics and follow up repair.

3.3 Equipment Evaluations: After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report to the COR by fax or email no later than sixteen (16) work hours after completion of the diagnosis. As a minimum, the information cited on the Estimated Repair Report shall include equipment ID #, date of evaluation and a description of findings and recommendations, required part(s) and part(s) number, number of parts needed, estimated labor hours required to complete repair. Cost of part(s) shall be provided within five (5) business days after completion of diagnosis along with a schedule to complete the repair. Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors which may be peculiar to the specific repair requirement.

3.4 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government Technical POC/SME that the repairs have been completed.

Once the authorization for repair action has been received from the CO, the Contractor shall order any required part(s) within two (2) business days and notify the COR, in writing, of the estimated arrival date of the part(s). The Contractor shall perform the repair within five (5) business days upon receipt of the parts. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed timely.

3.5 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government Technical POC or COR. The Government Technical POC will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. The Government will not pay an invoice submitted until an acceptable service report has been received from the Contractor. As a minimum, the final service report shall contain the following information:

· name of the company

· requested service date

· description of services provided

· additional services recommended (if any)

· printed name and signature of technician who performed the service(s)

· printed name and signature of on-site Government Technical POC or COR

· start and completion dates

· complete breakdown of the labor cost (hours and rate)

· material(s) and part(s) used

· details of any other charges

· printed name and signature stating only new parts and materials were used

3.6 Increase or Decrease of Equipment: The Government reserves the right to increase or decrease the number of the Liburdi Automated Welding Systems to be serviced by Liburdi Automation Incorporated through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon LAWS PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

3.7 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Appendix D lists pricing for some new replacement parts and will be incorporated at time of award.

3.8 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

3.9 CAR/Complaint Contractor Response Time: The Contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The Contractor will be given three (3) work days to answer a submitted Corrective Action Report (CAR) or Customer Complaint.

3.10 Maintenance Documentation: The Contractor shall document the completion of each PM/RM action in accordance with OC-ALC OI 21-203, Chapter 1, 2, &3 as applicable.

4.0 Red Tagged Items: Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in FEMWEB, on AFTO Form 244/245 or an annotated DD Form 1577-2 Unserviceable (Repairable) Materiel Tag. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared in accordance with OC-ALC OI 21-203, Chapter 2.

4.1 Red X Clearance: The Contractor shall ensure the Red X’s are cleared in accordance with OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instances the Contractor clears a Red X in his or her assigned work area.

4.2 Red X Clearance on Equipment: Red X on equipment will be cleared in FEMWEB by the shop supervisor or work leader.

5.0 Continuation of Essential DoD Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

6.0 Hours of Operation: The Contractor shall perform work required under this contract during the following hours Monday through Friday 6:45am - 3:30pm, excluding Federal Holidays and Furlough Days.

7.0 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the COR within five (5) work days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time during regular business hours. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

7.1 Listing of Contractor Employees: The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) work days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) work days.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

8.0 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

8.1 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and the Unit Environmental Coordinator (UEC). The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the COR, one (1) copy for the UEC and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

· Name and contact number of person reporting the spill

· Date and time of incident

· Location and source of spill

· Substance or pollutant spilled

· Amount spilled and rate of discharge

· Any damages or injuries involved

· Extent of area impacted

· Potential hazards

· Actions taken

· Organizations contacted

· Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

9.0 Forms, Technical Orders (TO’s), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, Air Force Instructions (AFI’s), Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, All of Chapter 3.

10.0 Housekeeping. The Contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

10.1 Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and TAFBI 21-449, Chapter 4.

10.2 Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The Contractor and contract personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing either the DVD provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a devised certificate to the COR for each employee within ten (10) work days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

10.3 Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 & 14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor shall turn in an Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report to appropriate Government personnel of any missing Contractor’s tool(s) not located within one (1) hour after notification of lost or missing tools. Contractor can obtain the Form 32 from the COR.

10.4 Housekeeping/FOD/Tool Control Briefing. The Contractor Manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in OC-ALC Industrial Areas from the COR.

11.0 Foreign National(s): The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

12.0 Health and Safety on Government Installations: In performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203 Air Force Consolidated Occupational Safety Instruction as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while on the installation. The Contractor shall notify the CO of damage to government property or equipment during the execution of the contract.

13.0 Emergency Procedures: Contractor Personnel shall follow the direction of government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

14.0Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for a Visitors Pass(s). The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor will arrange to meet at Pass and Registration, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to the 72 SFS. The 72 SFS will provide an AF Form 75 (Visitors Pass) which will be valid for up to thirty (30) calendar days.

15.0 Contractor Manpower Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs, 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting (CMR) help desks email listed http://www.ecmra.mil.

16.0 Training – General. The Government will provide training in a classroom, video or by the Government COR. The Government will be responsible for all approved costs associated with the training which is identified below in Table 1-1. The COR will document training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the Contractor employee hire date if the hire date is after the PoP start date. The Contractor shall notify the COR about any new employee working under this contract, in writing, within five (5) business days.

Contractor Training Requirements Table 1-1

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

Service Summary (SS) Table 2-1

PARA.

PERFORMANCE THRESHOLD

Section Three

3. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1. Government Furnished Property.

3.1.1. Government Property Repair/Maintenance On-Base.

Government Property Repair/Maintenance On-Base is not considered Government Furnished Property (GFP). FAR Parts 45 and 52.245 plus supplements are not applicable to Government Property Repair/Maintenance On-Base. The responsible Government Organizations (PMXG) for Government Property Repair/Maintenance On-Base will be responsible for the Government Property record keeping, reporting requirements (including Report of Survey), and/or disposal of all Government Property requiring repair/maintenance on-base during the performance of this contract.

3.1.2.2. Shipment to Contractor or Pick up by Contractor. The Government will package and ship the GFP, Appendix B, to the Contractor’s facility, FOB Destination (Government’s expense).

3.1.2.3. Return Shipment or Delivery to Government. The Contractor shall package and ship the GFP to the Government, FOB Destination (Contractor’s expense). All shipments shall be sent using the most expedient and traceable method. Upon shipping, the Contractor shall notify the COR of the date shipped and shipment identification tracking information.

Ship to:

Attn: Thomas Kruecke Building 3001 Post Tinker AFB, OK 73145- Contract/Purchase Order:

3.1.2.4. Loss of Government Property. IAW the Government Property contract clauses.

3.1.2.5. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.2.6. Plant Clearance (Disposition) Instructions. Disposition of GFP will be IAW the Government Property clause, other contractual requirements, and/or the direction from the Government CO. Disposition instructions may include Defense Logistics Agency (DLA) Disposition Services [formerly Defense Reutilization Marketing Office (DRMO)] for disposal. Plant Clearance Automated Reutilization Screening System (PCARRS) shall not be required for disposal of Government Property.

3.2. Shared Property of the Government. In accordance with (IAW) Government procedures, the Contractor is authorized to share Property of the Government, without cost, with Government personnel at TAFB, OK for the duration of this contract and only as needed for the performance of this contract. The Government retains title to all Shared Property of the Government, until the Government properly disposes of this property as authorized by law and regulation. The Government will maintain accountability (property records) for Government reporting requirements.

The Contractor shall conform to the provisions of Air Force Instruction (AFI) 31-101 (Entirety), The Air Force Installation Security Program and Tinker Instruction (TI) 31-101(Entirety), Installation Security Program, for all Shared Property of the Government. The Contractor shall ensure this property is secured at the close of each workday.

This Shared Property of the Government is not considered Government Furnished Property (GFP) requiring property administration IAW FAR Parts 45 and 52.245 plus supplements. However, this Shared Property of the Government will be administered IAW the provisions of this PWS and FAR 52.237-2, Protection of Government Buildings, Equipment, And Vegetation. The Contractor shall comply with the contract terms and conditions and this PWS.

3.2.1. Shared Work Center Space (Contractor Space). Not Applicable.

3.2.2. Shared Equipment. Shared Property of the Government includes a Lifting Devise.

3.2.3. Shared Office Supplies. Not Applicable.

3.3. Government Furnished Services (GFS) is applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, OK.

3.3.1. Security Forces. The Government will provide general on-base security forces' service. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.3.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.4. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.3.5. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.4. Intangible Government Property. Not Applicable.

3.5. Contractor Acquired Property (CAP).

(CAP includes Time and Material (T&M) Contractor Purchases).

If applicable, the Contractor shall comply with the following procedures:

3.5.1. The PWS terms and conditions cited in this PWS for Government Property (GP) repaired/maintained on-base and Government Furnished Property (GFP) repaired/maintained off-base are applicable to CAP used in the performance of this contract.

3.5.2. The Government will reimburse the Contractor for CAP at a direct cost IAW the contract terms and conditions which includes this PWS and the Contracting Officer’s approval.

3.5.3. Title to Government Property. IAW the Government Property contract clauses.