PWS_Fire_Extinguishers_17_Feb_15.pdf

PERFORMANCE WORK STATEMENT (PWS)

Inspection, Maintenance, and Support Services

For

Oklahoma City–Air Logistics Complex (OC-ALC) Portable Fire Extinguishers

Prepared by:

OC-ALC/OBWK

TINKER AFB OK

17 Feb 2015

Section One

Description of Services

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Annual Inspection, Maintenance, and Support Services for 76 Maintenance Wing (MXW) 4000 Portable Fire Extinguishers for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Performance Work Statement (PWS). The equipment is listed in Appendix A.

1.1.1 The Contractor shall be responsible for insuring all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services. The Contractor shall provide Inspection, Maintenance, and Support

Services for approximately but not to exceed 4000 Dry Chemical (ABC) and (D) type portable fire extinguisher units housed in forty nine (49) different buildings. Services are to be provided IAW the National Fire Protection Association (NFPA) 10 Standard for Portable Fire Extinguishers, Occupational Safety & Health Administration (OSHA) Code of Federal Regulations (CFR) 1910.155-157, Department of Transportation (DOT) Code of Federal Regulations (CFR) 49, Title 310.Oklahoma State Department of Health (OSDH) Chapter 451.Fire Extinguisher Industry Subchapter 1. General Provisions 310:451-1-1 through 310:451-7-2, and this PWS. See Appendix A for Equipment List.

This contract requires a Microsoft Excel Datasheet (provided by the Government) to be updated. Any records updated by the Contractor for the Government are considered Government owned and not to be kept by the Contractor. All data provided by the Government to the Contractor for the Contractor to input and process using Microsoft Excel remains at all times the property of the U.S. Government. The Contractor may not use or disclose the data provided by the Government for any purpose or in any manner not specifically authorized or required by the contract in its PWS.

1.3 Inspection: The Contractor shall survey the OC-ALC industrial areas in each of the buildings listed in Appendix A, to locate and identify all OC-ALC fire extinguishers present. The Contractor shall complete all Annual or Six (6) Year Inspections as required IAW the manufacturers date listed in Appendix A.

1.3.1 Inspection Schedule: The Contractor shall provide an Inspection Schedule of planned

Contractor activities for all listed facilities to the Contracting Officer Representative (COR) within twenty (20) work days after contract award/exercise of option. After contract/option start date, the Contractor shall provide a yearly Inspection Schedule to the COR who will then forward a copy to the Administration Contracting Officer (ACO). If schedule changes are required, the Contractor shall provide an updated schedule to the

COR 5 (five) days prior to the scheduled start date. The schedule shall be electronic (Microsoft Excel) Contractor format and contain the following data elements at a minimum:

• Building Number

• Date Scheduled to Begin

• Date Scheduled to End

All schedules changes need to be approved by the ACO.

1.3.2 For those OC-ALC fire extinguishers located in buildings identified in Appendix A, the

Contractor shall inspect IAW NFP A 10 Standard for Portable Fire Extinguishers (in its entirety), CFR 1910.155-157(OSHA) and CFR 49 (DOT) and this PWS. The Contractor shall perform both annual and six (6) year inspections on each fire extinguisher as appropriate. The Contractor shall provide and affix to each compliant portable extinguisher, the appropriate maintenance records per NFPA 10, Chapter 6, Inspection, Maintenance, and Recharging The Contractor shall provide the type of Annual Maintenance of Inspection Tag that provides space to record the Monthly Inspection Record on the reverse side.

1.3.3 The Contractor shall not exceed inspecting 4000 Fire Extinguishers without prior approval of the Contracting Officer. The Contractor will be provided with datasheet listing (Appendix A) of fire extinguishers to include their location and historical status.

The Contractor shall use Appendix A to perform all inspections. The 76 MXW has approximately 2800 fire extinguishers.

1.3.3.1 The Contractor shall provide an updated Appendix A each year with each option renewal and upon request from the CO or COR. The updated Appendix A is due to the CO and the COR no later than sixty 60 days after the exercise of each option.

1.4 Fire Safety Evaluation: While in each shop area, the Contractor shall inspect the general occupancy environment relating to the portable fire extinguishers IAW NFPA 10 Standard. The Contractor shall identify recommended changes (if any are identified), involving placement, type and quantity of portable extinguishers for each shop area, and provide a Safety Evaluation Report to the COR within ten (10) work days of completion of the Annual Inspection. This report shall be electronic (Microsoft Word) Contractor format and contain the following data elements at a minimum:

• Building, Owning Organization

• Existing Extinguisher Size, Agent,

• Existing Extinguisher Location (post/room or directions)

• Proposed Extinguisher Size, Agent

• Proposed Extinguisher Location

1.4.1 Replacement: The Contractor shall obtain COR and ACO concurrence to replace any listed extinguisher found to be non-repairable. The Contractor shall replace any listed extinguishers manufactured prior to year 2004, with a new extinguisher with, a manufactured date of 2015 or later. As part of this replacement service, the Contractor shall replace and install the wall hanger, as necessary for compliance to NFPA 10.

1.4.2 Removal: The Contractor shall obtain approval in the form of a removal hand receipt signed by the COR and ACO prior to the removal of any extinguisher from Tinker Air Force Base . The Contractor shall ensure that all government tags, labels, or other identifying notations are removed and turned into the COR prior to departing Tinker AFB. The Contractor shall provide a copy of each signed removal hand receipt to the COR prior to departing Tinker Air Force Base. The removal hand receipt, shall be in Contractor format typed or legibly written and contain the following data elements at a

• Contract Number

• Serial number

• Manufacturer

• Model number

• Size

• Name of technician

• Date of service

• Confirmation of the removal of all identifying notations

• COR signature block

1.4.3 Disposal: The Contractor shall dispose of all removed extinguishers IAW all State of Oklahoma Licensing and Registration Requirements.

1.5 Unscheduled Extinguisher Service. After the initial inspection has been completed; a listed fire extinguisher may require repair, re-charge, and replacement of missing inspection/maintenance records or correction of other non-compliance issues. The COR will notify the Contractor by telephone or email with a brief description of the problem, the name and phone number of local government Point Of Contact for the subject extinguisher. The Contractor shall respond to the COR via telephone or email within forty-eight (48) clock hours of notification. The Contractor POC will coordinate a mutually agreeable service time and date with the COR. The Contractor shall complete the required maintenance service within seventy-two (72) clock hours from the time of initial notification upon ACO approval.

1.5.1 Unscheduled Extinguisher Service Reports. The Contractor shall provide a legible hardcopy service report to the COR within forty-eight (48)hours of completion of the unscheduled service. This report shall be in Contractor devised format containing the following information, as a minimum for each extinguisher serviced:

• Building and Post Location,

• What types of Service and/or Repairs provided

• Name of Technician and Date of Service

• The service report shall be signed by the government POC of the area the fire extinguisher resides or the COR.

1.6 Malfunction and Notification Process. Upon occurrence of an equipment or system malfunction, the COR will contact the Contractor by telephone, email, or fax and provide the information below. If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact (POC)

1.6.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days.

1.7 Authorizations for Repair Actions. Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government identified Technical Point of Contact (POC)/SME that the repairs have been completed.

1.7.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the COR, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.8 Parts and Materials. The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.9 Service Report. Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government identified Technical POC or COR. The Government identified Technical POC will forward the service report to the COR within two (2) business days of receipt.

The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services

• printed name and signature of on-site Government identified Technical POC or

COR

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order

1.10 Increase of Equipment. The Government reserves the right to increase the number of the portable fire extinguisher units to be serviced by a total of 500 within one (1) option year period, to include the base year, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Inspection, Maintenance, and Support services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.11 Quality Assurance. According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.12 Corrective Action Report (CAR)/Complaint Contractor Response Time. The

Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.13 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.14 Hours of Operation. The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00am – 5:00pm. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government identified Technical POC or COR must be present with the Contractor.

1.14.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.15 Special Qualifications. The Contractor shall provide personnel with the following special qualifications. Applicable documentation such as resumes, project resumes, certificates of training and so forth shall be provided with the Contractor’s proposal.

• proof of current State of Oklahoma portable fire extinguisher company license

• name of portable fire extinguisher company qualified agent

• proof of company qualified agent license

1.16 Contractor Personnel. The Contractor shall provide the name of the Contract Manager

(CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.16.1 The Contractor and Contractor personnel shall be required to identify themselves as

Contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 Listing of Contractor Employees. The Contractor shall provide an initial listing of the

Contractor employees’ names and position titles to the COR within five (5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.17.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All Contractor personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and TAFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.18 Environmental Protection & Safety. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions, and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

1.18.1 Contractors shall be compliant with the Tinker Air Force Base (AFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFB Instruction (TINKER AIR FORCE BASEI) 32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Sup to AFI 32- 7086, “Hazardous Material Management” and OC-ALC Instruction (OC-ALCI) 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on the e- Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.19 Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS). Upon the COR’s confirmed receipt of the Contractor’s written certification which states “No HAZMAT Usage”, the requirements of this section are no longer applicable. Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

1.19.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on TAFB before the written approval is provided by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after the contract award date, all MSDS or SDS and a completed OC-ALC Form 152, MSDS/SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material, or substance to T AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. The Contractor shall comply with the effective dates for SDS requirements IAW the OSHA Hazardous Communication Standard, Title 29, CFR Part

1910.1200. The COR will forward all MSDS/SDS submittals to the 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturer MSDS/SDS for all chemicals. The MSDS/SDS shall be readily accessible at all times by Contractor personnel as well as Government employees.

1.20 Hazardous Material (HAZMAT). If HAZMAT shall not be brought on base or used in the performance of this contract, the Contractor shall provide certification, in writing and printed on company letterhead, which states “No HAZMAT will be brought on base” or “No HAZMAT Usage”. Said letter shall also contain the contract number for which the statement applies. This certification shall be provided to the COR within ten (10) business days after the contract award date. Upon the receipt of the certification by the COR, the requirements of this section are no longer applicable.

1.20.1 The Contractor shall not store chemicals or HAZMAT on TAFB. Contractors shall be compliant with HAZMAT management procedures per the OC-ALC Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) calendar day of the following month or the first (1st) subsequent business day.

1.20.2 Hazardous Waste (HAZWASTE). If HAZWASTE shall not be generated during the performance of this contract, the Contractor shall provide written certification which states that there is “No Hazardous Waste Generation”. Said certification letter shall be http://www.e-publishing.af.mil/ printed on company letterhead and contain the applicable contract number. This certification shall be provided to the COR within ten (10) business days after award.

Upon the COR’s confirmed receipt of the Contractor’s written certification which states “No Hazardous Waste Generation”, the requirements of this section are no longer applicable.

1.20.2.1 The Contractor shall dispose of HAZWASTE in Government furnished waste containers located in the shop or area where the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.20.3 Discharges. Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer shall be approved and accomplished IAW the Tinker Industrial Waste Water Discharge Permit as instructed by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The COR will submit the required notice of intent documentation to the UEC for the 72 ABW/CEIE approval. The Contractor shall maintain records of any written approval issued by the 72 ABW/CEIE for discharges into the IWTP and sanitary sewer.

1.20.3.1 Off-Site Discharges. For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges that may contain pollutants resulting from any contracted service go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter from the POTW to the COR within ten (10) calendar days after the contract award date. The letter shall state the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.20.4 Spills. Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from TAFB 911. If using a cell phone, the Contractor shall request TAFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC.

The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.20.4.1 One (1) copy to CO, two (2) copies to the COR, one (1) copy for the UEC, and one

(1) copy for the record. The format of the report shall be left up to the Contractor;

however, the report shall contain the following information.

• name and contact number of the person reporting the spill

• date and time of incident

• location and source of spill

• substance or pollutant spilled

• amount spilled and rate of discharge

• any damages or injuries involved

• extent of area impacted

• potential hazards

• actions taken

• organizations contacted

• remarks section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

1.21 Environmental Training. Upon the COR’s confirmed receipt of the Contractor’s written letter which certifies “No Hazardous Waste Generation”, the requirements of this section are no longer applicable. Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

1.21.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable state laws and regulations; DoD, AF, and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm; http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_en us000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs. The training shall be at the Contractor’s expense. Prior to obtaining training and within ten (10) calendar days after the contract award date, the Contractor shall provide the name of the training institution or company and course description to the COR for approval. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS. The Contractor’s environmental training certificates shall be provided to the COR within thirty (30) calendar days. In addition to the required environmental training, Contractors shall be compliant with TAFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”.

1.22 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.23 Housekeeping. The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.24 FOD and DOP. Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2232, AFMC Supp 1, paragraph 9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher). The Contractor and Contractor personnel shall http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the COR or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a Contractor devised certificate to the COR for each employee within five (5) business days after the contract award date. The certificates shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide a Contractor devised certificate of training to the COR prior to the employees starting work in the OC-ALC shops. On an annual basis, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide an updated Contractor devised certificate of training to the COR within five (5) business days of the new period of performance (PoP) start date.

1.25 Tool Control and Accountability. While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supp 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21- 112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after Inspection, Maintenance, and Support Services actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel.

The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.26 Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on TAFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24- 301, in its entirety for the operation of POVs within Tinker AFB.

1.26.1 Required Initial and Refresher Courses for On-Base Driver’s Training. The

Contractor and all Contractor employees shall take and pass the on-base Driver’s Training Course before driving on or in the Ramp areas. The Contractor shall contact the COR to schedule training. On an annual basis, the Contractor shall take the refresher on-base Driver’s Training Course. The Contractor shall submit each employee’s on-base Driver’s Training Course certificates to the COR upon completion of the initial or refresher courses.

1.26.2 FOD Training for Vehicle Operations. Vehicle operators shall complete all FOD awareness and prevention training as well as testing requirements before driving any vehicle on the flight line (Reference Tinker AFBI 13-202 in its entirety).

1.27 Non-Common Access Card (CAC) Holders. Non-CAC Card holders shall complete a

Request for Identification Credential, AFMC Form 496, and submit it to Pass and http://www.youtube.com/watch?v=tYcbodjFPnM

Registration. The Government will issue a completed Identification Credential Defense Biometric Identification Data System (DBIDS) ID. The Contractor shall be responsible for their employees displaying and surrendering the DBIDS ID IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, “Installation Security Program”, in its entirety.

1.27.1 Contractor IDs. All Contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract personnel are no longer working under the contract or for the Contractor. The Contractor IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and Contractor personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.27.1.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, upon the completion of the contract, when no longer needed or contract personnel are no longer working under the contract or working for the Contractor. Upon issue of the CAC by Pass and Registration, the Contractor shall be responsible for employees displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31- 101, in its entirety. Upon five (5) calendar days of the badge being returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the COR either by US Postal Service or email.

1.27.1.2 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s, AFMC Form

387s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg.

6611 when the badges have expired or are no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.28 Visitors Pass. The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two

(2) forms of identification, one (1) of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.29 Foreign Nationals. The Contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.30 Health and Safety on Government Installations. While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to Contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.31 Health and Safety on Government Installations. While performing work under this contract, the Contractor shall comply with all applicable federal, state, and local, and the specific Air Force regulations, as applicable, regarding occupational safety and health addressed in the PWS. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within eight (8) hours of any damage to Government property where the dollar value exceeds $500,000.00, and within two (2) business days, for any damage to Government property less than $500,000.00 during the execution of the contract. The Contractor shall notify the CO, COR, and Government CA within eight

(8) hours of any injury to contract personnel which occur while on a Government installation.

Mishap notifications shall contain, as a minimum, the following information:

• contract name, contract number, name and title of the persons reporting the accident/incident

• date, time, and exact location of accident/incident

• a brief narrative of the accident/incident (Events leading to accident/incident)

• cause of accident/incident, if known

• estimated cost of the accident/incident (material and labor to repair/replace)

• nomenclature of the equipment and the names of the personnel involved in accident or incident

• corrective actions taken or proposed

• other pertinent information

1.31.1 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors shall not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

• 29 CFR 1910 OSHA Standards for General Industry

• AFI 91-203 Air Force Consolidated Occupational Safety Instruction

• AFI 91-207 The U.S. Air Force Traffic Safety Program Sep 2013

• AFI 31-218 Air Force Motor Vehicle Traffic Supervision

1.31.2 While on a Government installation, the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center. These may include, but are not limited to, the following: general PPE such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with the base/shop emergency procedures for emergencies such as fire, tornado, active shooter, bomb threats, or other emergency.

1.32 Emergency Procedures. The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.33 Contractor Manpower Reporting (CMR). The Contractor shall report ALL Contractor labor hours, to include sub-Contractor labor hours, required for the performance of the services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

1.33.1 The Contractor shall report all labor hours executed during the Period of Performance

(PoP) for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

1.34 Training – General. The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below.

The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the Contractor employee’s Social Security Number (SSN) will be input on the form.

1.34.1 The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR OC-ALC Human Factors Training, CBT MTEMAS9700501BR Environmental Management Systems (EMS) - General Awareness Training

MTEENV9733070BR

Lockout/Tagout Initial and Refresher Course for Affected Personnel, CBT

CTEMAS0003001CB

Lockout/Tagout Course for Others, CBT CTEMAS0003002CB Contractor Initial Airfield Driving Block Training Course (OC-ALC Contractors Only)

C03530C

Airfield Driving Annual Refresher, CBT C03530 Contractor Airfield Driving Annual Refresher (OC-ALC Contractors C03530CR http://www.ecmra.mil/ http://www.ecmra.mil/

Only) Flightline Drivers Training Initial Course MTEMAS0000135SU Flightline Renewal Briefing MTEMAS0006135JT Airfield Driver Competency Card Initial/Annual Training Update MTESAT0006134JT Controlled/Restricted Area Training MTEMAS9710130BR

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

Requested Services. The Contractor shall provide Inspection, Maintenance, and Support Services for approximately but not to exceed 4000 Dry Chemical (ABC) and (D) type portable fire extinguisher units housed in forty nine (49) different buildings. Services are to be provided IAW the National Fire Protection Association (NFPA) 10 Standard for Portable Fire Extinguishers, Occupational Safety & Health Administration (OSHA) Code of Federal Regulations (CFR) 1910.155-157, Department of Transportation (DOT) Code of Federal Regulations (CFR) 49, Title 310.Oklahoma State Department of Health (OSDH) Chapter 451.Fire Extinguisher Industry Subchapter 1. General Provisions 310:451- 1-1 through 310:451-7-2, and this PWS. See Appendix A for Equipment List. This contract requires a Microsoft Excel Datasheet (provided by the Government) to be updated. Any records updated by the Contractor for the Government are considered Government owned and not to be kept by the Contractor. All data provided by the Government to the Contractor for the Contractor to input and process using Microsoft Excel remains at all times the property of the U.S. Government. The Contractor may not use or disclose the data provided by the Government for any purpose or in any manner not specifically authorized or required by the contract in its PWS.

1.2 100% Compliance

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS 2

Inspection: The Contractor shall survey the OC- ALC industrial areas in each of the buildings listed in Appendix A, to locate and identify all OC-ALC fire extinguishers present. The Contractor shall complete all Annual or Six (6) Year Inspections as required IAW the manufacturers date listed in Appendix A.

1.3 100% Compliance

SS 3

Inspection Schedule: The Contractor shall provide an Inspection Schedule of planned Contractor activities for all listed facilities to the Contracting Officer Representative (COR) within twenty (20) work days after contract award/exercise of option.

After contract/option start date, the Contractor shall provide a yearly Inspection Schedule to the COR who will then forward a copy to the Administration Contracting Officer (ACO). If schedule changes are required, the Contractor shall provide an updated schedule to the COR 5 (five) days prior to the scheduled start date. The schedule shall be electronic (Microsoft Excel) Contractor format and contain the following data elements at a minimum:

• Building Number

• Date Scheduled to Begin

• Date Scheduled to End

1.3.1 100% Compliance

SS 4

For those OC-ALC fire extinguishers located in buildings identified in Appendix A, the Contractor shall inspect IAW NFP A 10 Standard for Portable Fire Extinguishers (in its entirety), CFR 1910.155- 157(OSHA) and CFR 49 (DOT) and this PWS. The Contractor shall perform both annual and six (6) year inspections on each fire extinguisher as appropriate. The Contractor shall provide and affix to each compliant portable extinguisher, the appropriate maintenance records per NFPA 10, Chapter 6, Inspection, Maintenance, and Recharging The Contractor shall provide the type of Annual Maintenance of Inspection Tag that provides space to record the Monthly Inspection Record on the reverse side.

1.3.2 100% Compliance

SS 5

The Contractor shall not exceed inspecting 4000 Fire Extinguishers without prior approval of the Contracting Officer. The Contractor will be provided with datasheet listing (Appendix A) of

1.3.3 100% Compliance

PERFORMANCE

THRESHOLD

fire extinguishers to include their location and historical status. The Contractor shall use Appendix A to perform all inspections. The 76 MXW has approximately 2800 fire extinguishers.

SS 6

The Contractor shall provide an updated Appendix A each year with each option renewal and upon request from the CO or COR. The updated Appendix A is due to the CO and the COR no later than sixty 60 days after the exercise of each option.

1.3.3.1 100% Compliance

SS 7

Fire Safety Evaluation: While in each shop area, the Contractor shall inspect the general occupancy environment relating to the portable fire extinguishers IAW NFPA 10 Standard. The Contractor shall identify recommended changes (if any are identified), involving placement, type and quantity of portable extinguishers for each shop area, and provide a Safety Evaluation Report to the COR within ten (10) work days of completion of the Annual Inspection. This report shall be electronic (Microsoft Word) Contractor format and contain the following data elements at a minimum:

• Building, Owning Organization

• Existing Extinguisher Size, Agent,

• Existing Extinguisher Location (post/room or directions)

• Proposed Extinguisher Size, Agent

• Proposed Extinguisher Location

1.4 100% Compliance

SS 8

Replacement: The Contractor shall obtain COR and ACO concurrence to replace any listed extinguisher found to be non-repairable. The Contractor shall replace any listed extinguishers manufactured prior to year 2004, with a new extinguisher with, a manufactured date of 2015 or later. As part of this replacement service, the Contractor shall replace and install the wall hanger, as necessary for compliance to NFPA 10.

1.4.1 100% Compliance

SS 9

Removal: The Contractor shall obtain approval in the form of a removal hand receipt signed by the COR prior to the removal of any extinguisher from Tinker Air Force Base . The Contractor shall

1.4.2 100% Compliance

PERFORMANCE

THRESHOLD

ensure that all government tags, labels, or other identifying notations are removed and turned into the COR prior to departing Tinker AFB. The Contractor shall provide a copy of each signed removal hand receipt to the COR prior to departing Tinker Air Force Base. The removal hand receipt, shall be in Contractor format typed or legibly written and contain the following data elements at a

• Contract Number

• Serial number

• Manufacturer

• Model number

• Size

• Name of technician

• Date of service

• Confirmation of the removal of all identifying notations

• COR signature block

SS 10

Disposal: The Contractor shall dispose of all removed extinguishers IAW all State of Oklahoma Licensing and Registration Requirements.

1.4.3 100% Compliance

SS 11

Unscheduled Extinguisher Service. After the initial inspection has been completed; a listed fire extinguisher may require repair, re-charge, and replacement of missing inspection/maintenance records or correction of other non-compliance issues. The COR will notify the Contractor by telephone or email with a brief description of the problem, the name and phone number of local government Point Of Contact for the subject extinguisher. The Contractor shall respond to the COR via telephone or email within forty-eight (48) clock hours of notification. The Contractor POC will coordinate a mutually agreeable service time and date with the COR. The Contractor shall complete the required maintenance service within seventy-two (72) clock hours from the time of initial notification upon ACO approval.

1.5 100% Compliance

SS 12

Unscheduled Extinguisher Service Reports. The Contractor shall provide a legible hardcopy service report to the COR within forty-eight (48)hours of completion of the unscheduled service. This report

1.5.1 100% Compliance

PERFORMANCE

THRESHOLD

shall be in Contractor devised format containing the following information, as a minimum for each extinguisher serviced:

• Building and Post Location,

• What types of Service and/or Repairsprovided

• Name of Technician and Date of Service

• The service report shall be signed by the government POC of the area the fire extinguisher resides or the COR.

SS 13

Malfunction and Notification Process. Upon occurrence of an equipment or system malfunction, the COR will contact the Contractor by telephone, email, or fax and provide the information below. If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact (POC)

1.6

SS 14

Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days.

1.6.1

SS 15

Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the COR, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.7.1

SS 16

Parts and Materials. The Contractor shall provide and use only new parts and material in performance of this PWS unless…